administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

admin assistant Jobs in Dubai United Arab Emirates

admin assistant

hr manager Jobs in Dubai United Arab Emirates

hr manager

office assistant Jobs in Dubai United Arab Emirates

office assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

administrative manager

HRsource

<div>
 
 
 Role Overview
 
 
 
 The Office Manager / Executive Assistant to CEO provides high-level operational and administrative support to senior leadership, ensuring the efficient day-to-day running of the office and seamless execution of executive priorities. The role requires discretion, strong judgment, and the ability to manage complexity in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives
 </li>
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 Manage complex calendars, meetings, travel, and communications
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 Prepare presentations, reports, and briefing materials
 </li>
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 Act as a trusted point of contact between executives and internal/external stakeholders
 </li>
 </ul>
 
 
 Office &amp; Operations Management
 
 
 <ul>
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 Oversee daily office operations and facilities management
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 Manage vendors, contracts, and service providers
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 Maintain office policies, procedures, and compliance requirements
 </li>
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 Ensure smooth coordination across teams and functions
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 </ul>
 
 
 People &amp; Administration
 
 
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 Support HR administration including onboarding, documentation, and employee coordination
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 Assist with performance cycles, internal communications, and policy rollout
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 Promote a professional, organized, and positive office environment
 </li>
 </ul>
 
 
 Financial &amp; Administrative Control
 
 
 <ul>
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 Track office budgets, expenses, and approvals
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 Support invoicing, payments, and procurement processes
 </li>
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 Maintain accurate records and reporting
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 </ul>
 
 
 Skills &amp; Experience
 
 
 <ul>
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 Proven experience as an Office Manager, Executive Assistant, or similar role
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 Strong organizational, time-management, and multitasking skills
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 Excellent written and verbal communication
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 High level of discretion, professionalism, and reliability
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 Confident working with senior leadership and sensitive information
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 </ul>
 
 
 Key Attributes
 
 
 <ul>
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 Detail-oriented and highly organized
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 Calm under pressure and adaptable
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 Proactive, solutions-focused, and accountable
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 Strong interpersonal skills
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 </ul>
 
 
</div>

Office Manager/EA to CEO

Amer Center Al Tawar

Looking for an experienced HR Assistant / Manager and office managerEnglish Arabic speaker preferablyExperience in handling HR Affairs , Salaries , Office Management , RTA Car renewal , Insurance , personal affairs ,We are seeking a versatile and proactive HR who will also serve as Executive Assistant . The role encompasses full-cycle HR responsibilities, including developing recruitment strategies, advertising vacancies on Mourjan, indeed , screening resumes, conducting interviews, preparing offer letters, onboarding new staff, managing performance appraisals, training programs, employee relations, conflict resolution, and ensuring compliance with UAE labour laws. You will handle end-to-end employee lifecycle matters such as visa/ID/passport renewals, medical insurance, pensions, uniforms, badges, business cards, end-of-service settlements, and maintaining accurate records.Additionally, you will provide high-level executive assistance by managing the owner&rsquo;s personal bills (house, farm, Salik), which might include preparing monthly expense sheets and payment vouchers, depositing cheques, and coordinating car inspections, insurance, RTA registrations, DEWA accounts, lease/tenancy renewals, trade licences, and KYC updates across branches. Office management duties include scheduling, travel arrangements, correspondence, filing, supplies, cafeteria operations, and general administrative support. The position also involves following up on sales, pricing, refunds, warehouse tasks, marketing campaigns, contract renewals with service providers, and online procurement of branch equipment. This is a hands-on role requiring strong organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Job Type: Full-timeExperience:<ul><li>HR : 2 years (Preferred)</li></ul>

HR Executive / Office Manager for Amer Center

Mandi Man L.L.C.

Job Description:The Administrative Officer will be responsible for overseeing the day-to-day administrative operations of the restaurant, ensuring smooth business processes, and supporting management and staff in achieving restaurant goals. This position demands excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.KEY RESPONISIBILITIES:&middot; Maintain an organized and efficient office environment.&middot; Manage restaurant documents, including contracts, licenses, visa and permits.&middot; Create and manage staff schedules to ensure adequate staffing during operational hours.&middot; Organize meetings, events, and training sessions for employees.&middot; Assist in recruitment, onboarding, and maintaining employee records.&middot; Manage payroll processing, timesheets, and staff attendance.&middot; Address employee inquiries related to HR policies, benefits, and compensation.&middot; Ensure compliance with health, safety, and food safety regulations.&middot; Prepare reports on restaurant performance, including sales, staff productivity, and customer feedback.&middot; Update management on administrative matters and provide recommendations for improvement.Qualification &amp; Skills&middot; Bachelor&rsquo;s degree with at least 1-2years of UAE experience in an administrative or office management role, ideally within the restaurant field&middot; Excellent verbal and written communication skills.&middot; Ability to work under a fast-paced environment.Job Type: Full-timePay: AED3,000.00 per month

Administrative Officer

Rochester Institute of Technology, Dubai (RIT Dubai)

<div>
 
 Job Purpose
 
 
 This critical role is responsible for driving the strategic effectiveness and influence of the President&rsquo;s office, serving as a key liaison between the President, senior leadership, internal and external stakeholders, and the university community.
 
 
 Main Duties and Responsibilities:
 
 
 
 
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 Directly manage the President&rsquo;s complex daily, weekly, and annual commitments, serving as the chief liaison to ensure the President's time is strategically aligned with institutional priorities and high-impact activities. This includes comprehensive management of meetings, key appointments, travel, and events.
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 Initiate, coordinate, and drive critical outreach projects and initiatives as assigned by the President, ensuring timely execution and successful outcomes that advance institutional goals.
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 Oversee and control all incoming and outgoing executive communications and tasks &ndash; internally and externally. Draft, refine, and authenticate high-level internal and external reports, presentations, and correspondence on behalf of the President, ensuring messaging is strategic, accurate, and reflects institutional posture and confidentiality standards.
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 Implement and maintain a comprehensive, confidential electronic and physical filing and records management system for the Office of the President.
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 Manage the operational budget for the President's Office, including processing invoices, expense reports, and monitoring expenditures.
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 Act as the primary point of contact and gatekeeper for the President's Office, effectively filtering and prioritizing requests, inquiries, and visitors, and directing them to the appropriate senior staff or department.
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 Attend key executive and strategic meetings to synthesize discussion points, document crucial decisions, and rigorously track and ensure follow-through on all assigned action items by relevant parties.
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 &nbsp;Lead the planning and seamless execution of high-profile presidential events, including receptions, formal dinners, and major community and campus engagements.
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 &nbsp;Coordinate and organize logistical and operational alignment for internal meetings and collaborations involving global campuses and diverse high-level stakeholders.
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 Ensure compliance with all relevant (internal and external) regulations including QHSE requirements using RIT policies and procedures as appropriate.
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 Perform other tasks and duties as assigned / needed in order to meet the requirements of the role and the goals of the Institute.
 </li>
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 Serve on academic and administrative committees as assigned by the President.
 </li>
 </ul>
 
 
 
 
 
 Required Minimum Qualifications
 
 
 <ul>
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 Bachelor&rsquo;s degree from a reputed university.
 </li>
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 Minimum of five years of relevant experience
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 Advanced written and verbal communication skills in English
 </li>
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 Previous experience in higher education is preferred
 </li>
 </ul>
 
 
 
 
 
 APPLICATION PROCEDURE:
 
 
 
 
 Please email your application to
 
 careersdubai@rit.edu and include the following items in your application:
 
 <ul>
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 Subject line must include the source, your name and position you are applying for;
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 (Name &ndash; Office Manager)
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 Cover letter detailing your technical/professional, teaching, and scholarship qualifications and achievements
 </li>
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 Resume or curriculum vitae
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 Contact information
 </li>
 </ul>
 
 
 
 
 Applications review will begin immediately and continue until a candidate is selected. Only shortlisted candidates will be contacted. For more information please visit RIT Dubai website at www.dubai.rit.edu.&nbsp;
 
</div>

Office Manager

VISTABRIDGE CONSULTING

<div>
 
 We are looking for a high-energy
 
 Senior HR Office Manager
 
 to serve as the operational heartbeat of our Dubai HQ. This isn&rsquo;t a role for someone who needs a manual; it&rsquo;s for a seasoned pro who builds the manual. You will take full ownership of our physical workspace, ensuring that as we scale, our environment remains seamless, professional, and inspiring.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee daily office operations to maintain a clean, organized, and efficient workplace.
 </li>
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 Provide a world-class reception experience for guests, candidates, and partners.
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 Manage office supplies, including stationery, cleaning materials, and pantry items, ensuring timely replenishment.
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 Coordinate pantry and catering services for meetings, training sessions, and internal events.
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 Manage timely payments for DEWA, Telecom (SIM cards, Du), and trade license-related subscriptions.
 </li>
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 Oversee office maintenance and facility services, including repairs, AC servicing, and general upkeep.
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 Propose and evaluate suppliers, collect quotations, negotiate prices, and ensure cost-effective solutions.
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 Manage relationships with office suppliers, maintenance teams, telecom providers, and service vendors.
 </li>
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 Maintain and track an inventory of IT equipment, office devices, and employee accessories.
 </li>
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 Manage the distribution and deactivation of employee access cards and keys.
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 Maintain and track company merchandise and promotional materials, such as branded items, gifts, uniforms, and marketing materials.
 </li>
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 Manage procurement processes to ensure the timely delivery of office and operational supplies.
 </li>
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 Coordinate office courier and logistics activities for documents, deliveries, and purchases.
 </li>
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 Track office expenses, reconcile corporate credit card statements, and prepare monthly expense and budget reports.
 </li>
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 Assist with the logistics of new hire arrivals and office-related relocation tasks.
 </li>
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 Support the planning and organization of internal and external events, including team-building activities, corporate events, workshops, and client meetings.
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 Coordinate venues, catering, travel, logistics, and vendor arrangements.
 </li>
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 Facilitate effective coordination between internal departments and external suppliers.
 </li>
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 Assist with immigration and onboarding process for relocating employees and new hires.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 5&ndash;7 years in Administrative/Office Management, with at least 3 years of recent experience in the UAE.
 </li>
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 Professional fluency in English. Proficiency in Russian is advantageous given the current team diversity.
 </li>
 <li>
 Advanced proficiency in MS Excel (pivot tables, formulas) and cloud-based tools (Slack, Google Workspace).
 </li>
 <li>
 Basic understanding of UAE labor law and government portal navigation (DEWA, Dubai Economy, Free zone portals etc.).
 </li>
 <li>
 Valid UAE Driving License, preferably
 </li>
 <li>
 Skills:
 </li>
 <li>
 Strong organizational, multitasking, and time-management skills. Ability to work under pressure.
 </li>
 <li>
 Experience in tracking employee assets, inventory, merchandise, and promotional materials.
 </li>
 <li>
 Ability to handle confidential information with professionalism and discretion.
 </li>
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 Problem-solving, proactive mindset, and ability to work independently in a fast-paced environment.
 </li>
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 Strong command of business correspondence, professional email writing, and documentation.
 </li>
 <li>
 Resourceful and adaptable.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 UAE residency visa
 </li>
 <li>
 Comprehensive health insurance
 </li>
 <li>
 Co-paid meals provided in the office.
 </li>
 <li>
 Co-paid wellness activities e.g. padel, tennis and gym subscription
 </li>
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 Birthday gifts, regular team-building events, and a high-growth environment where you can truly shape the office culture from day one.
 </li>
 </ul>
 
 
 
</div>

Human Resources Office Manager

LIFE LINE HUMAN RESOURCE

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>your nationality? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>Language:<ul><li>jordanian (Required)</li></ul>

She Office Manager

QRU Communications

We are looking for an overachiever to serve as the right hand to our CEO. This isn't just an administrative role; you will be the guardian of the CEO&rsquo;s F.A.T.E. (Focus, Assets, Time, and Energy) . You must be someone who doesn't just &quot;do things&quot; but gets things done.KEY RESPONSIBILITIES<ul><li>Strategic Management: Optimize the CEO&rsquo;s schedule using the 3D method (Do, Destroy, Delegate) to ensure maximum efficiency.</li><li>Task Mastery: Take full responsibility for assigned tasks, ensuring they are delivered in a timely manner and never left unfinished.</li><li>Reporting &amp; Transparency: Maintain the Shared Activity Report with precision, adding real-time progress and duration for all tasks.</li><li>Confidentiality: Act as the primary gatekeeper for sensitive data and client NDA information.</li><li>Extra Mile Support: Propose smarter solutions involving AI, automation, and systems to speed up workflows.</li></ul>To apply please fill the following form:https://docs.google.com/forms/d/e/1FAIpQLSdYDiizO63DEu4WBvB9nwO29vb9JMO34jH9V6y2cyJ4xWL1DA/viewformJob Type: Full-timePay: From AED400.00 per month

CEO Personal Assistant (Full-time - REMOTE)

Explore 1229+ Administrative manager in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.