administrative assistant

private ambassador assistant - part time Jobs in Chicago United States

private ambassador assistant - part time

administrative & marketing coordinator (part-time, in-person) Jobs in Chicago United States

administrative assistant 3 Jobs in Chicago United States

administrative assistant 3

administrative coordinator – operations support Jobs in Chicago United States

administrative marketing coordinator part time

The Tortoise Club

Tortoise Supper Club &ndash; Chicago, ILTortoise Supper Club is seeking a highly motivated and creative Administrative &amp; Marketing Coordinator to join our team. This is an in-person, onsite position at our River North location. Remote applications will not be considered.This role supports both administrative operations and marketing initiatives, helping maintain seamless private dining execution while elevating our brand presence across digital platforms.Compensation$25.00 &ndash; $27.50 per hour 15 hours per week Part-timeEmployee discount , Flexible scheduleKey ResponsibilitiesMarketing &amp; Brand Support<ul><li>Develop and distribute newsletters using Constant Contact</li></ul><ul><li>Manage Tock reservations system (holiday promotions, special events)</li></ul><ul><li>Maintain and update menus using InDesign / Adobe Suite</li></ul><ul><li>Maintain Menu Box and foyer chalkboard updates</li></ul><ul><li>Provide regular marketing updates to General Manager</li></ul><ul><li>Oversee interior holiday decor and seasonal updates</li></ul>Online Platform Management<ul><li>Manage Yelp, TripAdvisor, Google Reviews, SinglePlatform, and Google My Business</li></ul><ul><li>Engage with followers and respond to reviews/comments/messages</li></ul><ul><li>Manage marketing email account</li></ul><ul><li>Monitor social trends and implement visibility strategies</li></ul>Administrative &amp; Private Dining Support<ul><li>Provide general administrative support</li></ul><ul><li>Print Chef BEOs and post for BOH staff</li></ul><ul><li>Assist in creating private dining packets (menus, frames, vendor checks, etc.)</li></ul>Qualifications<ul><li>Experience in administrative support and marketing (restaurant/hospitality preferred)</li></ul><ul><li>Proficiency in TikTok, Instagram, and Facebook</li></ul><ul><li>Experience with Constant Contact, Tock, and Google My Business</li></ul><ul><li>Strong written and verbal communication skills</li></ul><ul><li>Highly organized and detail-oriented</li></ul><ul><li>Creative mindset with passion for hospitality</li></ul><ul><li>Ability to work independently and as part of a team</li></ul><ul><li>Ability to fully embrace and represent our brand voice</li></ul>LogisticsLocation: 350 N State Street, Chicago, IL 60654Schedule: Primarily weekday daytime or nighttime hours; occasional holidays/weekends Start Date: Flexible (March 24, 2025 or earlier)Work Location: In personThis role is ideal for someone looking to gain hands-on marketing experience inside a single-location, owner-operated restaurant with a strong and loyal guest base.Job Type: Part-timePay: From $25.00 per hourExpected hours: 15 per weekWork Location: In person

Administrative & Marketing Coordinator (Part-Time, In-Person)

BY YOUR SIDE Autism Therapy Services

<div>
 
 General Summary
 
 
 
 The BY YOUR SIDE HR Coordinator is responsible for providing administrative and clerical support functions for various Human Resources services to support the leaders and employees at BYS. The HR Coordinator responsibilities include onboarding, orientation, status changes, benefits, Unemployment Claims, basic payroll functions and company policies and practices.
 
 
 The HR Coordinator is responsible for supporting the HR department with managing tasks and providing administrative support to all employees at the direction of the HR Manager. Responsible for entering and maintaining data in multiple systems including the HRIS, entry level payroll experience is a plus. Must own maintenance of personnel files, will need to have basic knowledge of FMLA, I-9 USCIS Work Auth, IDOL, EEOC, ADA and Workmen&rsquo;s Compensation including all regulatory requirements of an HR Department and HR supporting role. A previous entry level HR role with 9 months - 2 years of experience is a strong PLUS to support success in the role. The HR Coordinator will also support Onboarding, Orientation, Engagement, Benefits, Personnel File Maintenance and legal required documentation in the day-to-day operation of an HR Department.
 
 
 The HR Coordinator always operates in a professional and ethical manor and sets the example with regards to interfacing with employees while answering incoming inquiries to the department, supporting other roles and supporting various department leaders to meet needs.
 
 
 This is a full time position and hours of work and days may vary based upon the needs of the business. Your required work schedule will be split between multiple centers (Naperville, Plainfield, Tinley Park, Darien), with the home base being flexible based on geography and need. This role also supports an employee population based in Colorado. Position could work remotely after training possibly one or two days a week as responsibilities and department integration and agility increase.
 
 
 
 We Offer
 
 
 
 <ul>
 <li>
 Compensation: $21-$23/hour
 </li>
 <li>
 Full benefits package (health insurance, dental, vision)
 </li>
 <li>
 4 weeks paid time off per calendar year
 </li>
 <li>
 Paid Holidays
 </li>
 <li>
 401K with Company Match
 </li>
 <li>
 Brand new facilities, with a clean and safe work environment
 </li>
 <li>
 Employee Recognition Program
 
 
 </li>
 </ul>
 
 Essential Functions, Duties &amp; Responsibilities
 
 
 
 Core duties and responsibilities include the following:
 
 
 <ul>
 <li>
 Schedule, assist and create all onboarding documents, conduct remote orientation (pre and post), including i9 verifications and compliance testing, generally every other week.
 </li>
 <li>
 Supports background screens and ensures compliance as part of onboarding process.
 </li>
 <li>
 Processing all status changes within the required systems ensuring timely communication with department heads and teams.
 </li>
 <li>
 Support the maintenance of all online training (HIPAA, Bloodborne Pathogen, Mandated Reporter and Sexual Harassment) within designated platform.
 </li>
 <li>
 Educate newly hired employees on HR policies, internal procedures and regulations.
 </li>
 <li>
 Oversee and input all new hires in the HRIS; as well as into any required peripheral software, support all integration projects and software changes as needed.
 </li>
 <li>
 Maintain and audit all personnel digital files and upload their documents into personnel files.
 </li>
 <li>
 Follow up with employee engagement plans, meet and greets and stay interviews.
 </li>
 <li>
 Preparing all anniversary certificates, keeping track of gifts and preparing updates and assisting the HR staff for distribution.
 </li>
 <li>
 Perform various administrative and clerical functions for the HR Department
 </li>
 <li>
 Assist with any payroll initiatives.
 </li>
 <li>
 Other duties and special projects as assigned.
 
 
 </li>
 </ul>
 
 Skills Required
 
 
 
 Include demonstrated competencies and physical, mental, &amp; interpersonal skills
 
 
 <ul>
 <li>
 Bachelor's degree required, Human Resource Management strongly preferred.
 </li>
 <li>
 6+ months experience in a human resource role required.
 </li>
 <li>
 Experience with orientation and onboarding strongly preferred.
 </li>
 <li>
 Must be able to appropriately handle confidential and sensitive information. Experience handling such information is required.
 </li>
 <li>
 Understanding of State and Federal policies, such as, HIPAA, EEO and ADA.
 </li>
 <li>
 Must have a high level of initiative and be able to work effectively without constant, direct supervision.
 </li>
 <li>
 Flexibility and dependability with schedule as orientation locations may change.
 </li>
 <li>
 Must be responsible, adaptable, honest and reliable.
 </li>
 <li>
 Ability to work effectively and efficiently with constant changing priorities and deadlines in this fast-pace organization.
 </li>
 <li>
 Excellent time management skills with the ability to multi-task, prioritize, execute on deadlines and produce high-quality deliverables with great attention to details.
 </li>
 <li>
 Must possess strong analytical and problem-solving skills.
 </li>
 <li>
 Reliable transportation and the ability to travel as needed.
 </li>
 <li>
 Strong verbal, written, communication and collaboration skills required.
 </li>
 <li>
 Must have a positive &ldquo;can do&rdquo; attitude, a people person; as well as a Team Player.
 </li>
 <li>
 Payroll experience a strong plus.
 </li>
 <li>
 Advanced computer skills in Microsoft Office Products, including data entry, data processing, and communication tools.
 </li>
 <li>
 Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
 </li>
 </ul>
</div>

HR Coordinator

Mobile Generation

<div>Administrative Coordinator &ndash; Operations Support
<div>Compensation: $35,000 - $58,000 depending on experience</div>
Overview: 
Mobile Generation is seeking a highly organized and adaptable Administrative Coordinator to support our corporate operations team. This role will assist with a range of administrative tasks and short-term projects across multiple departments, with responsibilities shifting based on current needs and priorities. The Administrative Coordinator will work closely with our Real Estate and Facilities Operations Managers, as well as directly with the Director of Corporate &amp; Field Operations. This is a full-time, in-office role based at our corporate headquarters.
<h3 class="jobSectionHeader">Key Responsibilities:</h3> 

<ul><li>Provide administrative support across real estate and facilities operations functions
</li><li>Assist with lease-related tasks such as organizing files, tracking critical dates, and helping prepare documentation for renewals or audits
</li><li>Communicate with landlords and third-party vendors regarding property-related issues, maintenance needs, or lease follow-ups
</li><li>Support utility setup and transfers for new or relocated store locations
</li><li>Monitor Zendesk tickets and follow up on maintenance status, updates, or escalations
</li><li>Help maintain internal documentation for HVAC records, service logs, and vendor performance
</li><li>Assist with quarterly operations bonus tracking by gathering and auditing submitted data
</li><li>Support the Director of Operations with administrative tasks, internal reporting, and short-term project tracking
</li><li>Perform general administrative tasks such as file management, data entry, and spreadsheet maintenance
</li></ul><div><h3 class="jobSectionHeader">Qualifications:</h3>
<ul><li>2+ years of experience in administrative support, operations, or project coordination
</li><li>Strong proficiency in Excel or Google Sheets
</li><li>Excellent attention to detail, time management, and task prioritization
</li><li>Clear and professional communication skills when working with both internal teams and external partners
</li><li>Familiarity with platforms like Zendesk or Google Drive is a plus
</li><li>Experience with real estate operations or property management is helpful, but not required
</li><li>Comfortable supporting multiple departments and adjusting focus based on shifting priorities
</li></ul></div>Compensation:
<div><div>About Mobile Generation
</div><div>Mobile Generation is an authorized Verizon Wireless retailer, headquartered in Chicago Illinois. Currently, we operate over 50 high-performing Verizon Wireless retail locations in Illinois, Indiana, Kentucky, and Wisconsin. At Mobile Generation, we think a little differently than most other phone retailers. We think it should be ALL ABOUT OUR CUSTOMERS. We pride ourselves in providing an Amazing Customer Experience to each customer who walks through our doors.</div>
<div></div><div>Mobile Generation is always looking for outgoing full-time people with a focus on great customer service to join our sales team. We are looking for winners who love the latest technology and are looking for a career with growth potential. Because we offer world-class training programs in cutting-edge sales strategies, our employees love working here! Mobile Generation believes happy employees make happy customers.</div>
<div></div><div>To learn more about Mobile Generation visit www.themobilegeneration.com</div>
<div></div><div>Mobile Generation is an Equal Opportunity Employer and does not discriminate in employment based on race, color, religion, creed, national origin, ancestry, sex/gender (including pregnancy, childbirth, breastfeeding/lactation, and related medical conditions), age, disability, genetic information, sexual orientation, gender identity or expression, citizenship status, military/veteran status, and any other characteristic under applicable federal, state, or local law.</div>
</div>
<ul><li>Full-time, in-office position
</li><li>Salary range: $35,000&ndash;$58,000, depending on experience and scope</li></ul></div>

Administrative Coordinator – Operations Support

Comprehensive Prosthetics & Orthotics

<div><h2 class="jobSectionHeader">Position Overview</h2>
Comprehensive Prosthetics &amp; Orthotics (CPO) is seeking a full-time Patient Services Coordinator to support our Chicago outpatient clinic. This healthcare administration role functions as a front desk coordinator, medical receptionist, and patient access specialist within a fast-paced orthotic and prosthetic clinic environment. The Patient Services Coordinator plays a central role in patient intake, scheduling, insurance verification, clinic operations, and healthcare customer service, ensuring an organized and compassionate experience from check-in through follow-up.
This position is ideal for candidates with experience in medical office workflows, outpatient clinic coordination, insurance documentation, HIPAA compliance, and patient management systems. As the first point of contact, this role directly impacts patient satisfaction, operational efficiency, and revenue cycle support. The successful candidate will combine strong communication skills, attention to detail, and healthcare administrative knowledge to support clinicians, referral sources, and patients across the full continuum of care.<h2 class="jobSectionHeader">
Essential Functions &amp; Responsibilities</h2><ul><li>
Serve as the primary front desk contact for patients, families, and visitors</li><li>
Manage patient scheduling, appointment coordination, and phone communication</li><li>
Complete patient intake processes including demographic entry and insurance documentation</li><li>
Perform insurance verification and explain financial responsibility clearly and professionally</li><li>
Collect and maintain HIPAA acknowledgments, consent forms, and Supplier Standards documentation</li><li>
Support clinicians by coordinating patient flow and ensuring accurate documentation</li><li>
Assist with billing support, scanning, records management, and administrative tasks</li><li>
Maintain a clean, organized, and welcoming outpatient clinic environment</li><li>
Collaborate with referral sources and internal teams to support continuity of care</li><li>
Participate in training and ongoing professional development</li></ul><h2 class="jobSectionHeader"> 
Required Qualifications</h2><ul><li>
High school diploma or equivalent</li><li>
Authorization to work in the United States</li><li>
Strong customer service, communication, and organizational skills</li><li>
Proficiency with computers, office equipment, and data entry systems</li><li>
Ability to lift up to 50 pounds as required for clinic operations</li></ul><h2 class="jobSectionHeader">
Preferred Qualifications</h2><ul><li>
3+ years of experience in a healthcare, medical office, patient access, or administrative support role</li><li>
Experience with insurance verification and patient financial counseling</li><li>
Familiarity with medical terminology and outpatient clinic workflows</li><li>
Experience using electronic health record (EHR) or patient management systems</li></ul><h2 class="jobSectionHeader">
Compensation &amp; Benefits</h2><ul><li>
Starting pay: $20.00 per hour, adjusted based on experience</li><li>
Competitive benefits package (details provided during interview process)</li><li>
Stable, growing healthcare organization with long-term career advancement opportunities</li><li>
Supportive team environment with training and development</li></ul><h2 class="jobSectionHeader">
About Comprehensive Prosthetics &amp; Orthotics (CPO)</h2>
Comprehensive Prosthetics &amp; Orthotics (CPO) is a leading Midwest provider of orthotic and prosthetic care. We combine advanced technology with compassionate, patient-centered service to help individuals regain mobility, confidence, and independence. Our culture emphasizes collaboration, accountability, and service excellence across every clinic we operate.<h2 class="jobSectionHeader">
Equal Employment Opportunity Statement</h2>
Comprehensive Prosthetics &amp; Orthotics is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.</div>

Patient Services Coordinator (Full-Time, Day Shift) - South Side Chicago

City Colleges of Chicago

<div>COORDINATOR &ndash; TUTORING SUPPORT SERVICES &ndash; PART-TIME 
WILBUR WRIGHT COLLEGE
Reporting to the Director of Academic Support Services, a Coordinator-Tutoring Support Services (PT) is responsible for supporting and coordinating the day-to-day operations of a Tutoring Center(s) at a college, ensuring the Center provides a learning environment with technology and resources that support students and their academic success. Positions provide administrative leadership to professional and peer tutors, ensure the delivery of quality tutoring services, assuring optimal scheduling to meet students need, and create a welcoming and supportive environment for students seeking tutoring assistance and academic support services. Positions also inform the Director of any performance and service related issues which require management intervention and response. Performs related duties as required.
ESSENTIAL DUTIES<ul><li> Works with Director to create and maintain a tutoring schedule to effectively staff and operate the Center. Participates in scheduling and making assignments based on the availability of tutors and students&rsquo; needs.</li></ul><ul><li> Monitors and ensures center&rsquo;s tutoring space provides an atmosphere conducive to learning and works with IT to effectively integrate the use of technology (online learning modules and software) in tutoring.</li></ul><ul><li> Observes tutoring sessions to assess how a tutor interacts with students and supports the learning process while adapting to each student&rsquo;s learning style.</li></ul><ul><li> Facilitates on-going professional development training to further develop the skills of tutoring staff and to ensure tutors are equipped with the resources and tools needed to best serve students.</li></ul><ul><li> Collaborates with faculty to develop workshops and participates in providing training that includes but is not limited to new tutor orientation and tutor session facilitation.</li></ul><ul><li> Gathers and compiles data including number and frequency of students using the center, student success and retention rates, and student satisfaction with services.</li></ul><ul><li> Works with Director to analyze and interpret tutoring services data to assess the center&rsquo;s performance and to prepare reports.</li></ul><ul><li> Works closely with Deans, Associate Deans, and faculty to ensure center&rsquo;s tutoring services support educational and curriculum programming.</li></ul><ul><li> Develops resources to enhance tutoring services including but not limited to study groups, resources libraries, and related online training.</li></ul><ul><li> Participates in the interviewing and selection of tutors to ensure the tutoring needs of the Center and its students are met.</li></ul><ul><li> Assists the Director of Academic Support Services in reviewing center&rsquo;s operations and creating program initiatives to enhance tutoring services to address student needs.</li></ul><ul><li> Assists in creating and distributing marketing materials to promote the availability of the center&rsquo;s tutoring services.</li></ul><ul><li> Informs Director of any tutorial program issues including tutor/tutee attendance, performance issues, space and time requests, and unmet student requests for tutoring.</li></ul><ul><li> Responds to and resolves student and tutor complaints and concerns.</li></ul>
QUALIFICATIONS
Education, Training and Experience<ul><li> A Bachelor&rsquo;s Degree or higher from an accredited college or university in Education or a discipline or field of study related to the needs of the Tutoring Center</li></ul><ul><li> A Master&rsquo;s degree is preferred</li></ul><ul><li> Two years of work experience in teaching and/or tutoring, or in an academic support services role in a higher education environment.</li></ul><ul><li> A combination of education and experience may be taken into consideration based on the applicant&rsquo;s credentials, provided that the minimum degree requirement is met.</li></ul><ul><li> Prior experience working in a student success or tutoring center is desirable.</li></ul><ul><li> Proficiency in the use of Microsoft suite ( Word, Excel, PowerPoint)</li></ul>
Knowledge, Skills and Ability<ul><li> Knowledge of best practices for delivering tutoring support at the post-secondary instructional level</li></ul><ul><li> Knowledge of applied learning and other learning modalities</li></ul><ul><li> Excellent verbal and interpersonal communication skills</li></ul><ul><li> Strong writing skills</li></ul><ul><li> Strong organizational skills</li></ul><ul><li> Problem solving abilities</li></ul><ul><li> Ability to work independently as well as in a team environment</li></ul><ul><li> Ability to work collaboratively with others at different levels of the organization</li></ul>
SPECIAL REQUIREMENTS<ul><li> Ability and willingness to work some evenings and weekends, as needed.</li><li> Typical schedule may be: Monday-Thursday 2pm-7pm/ Friday 9am-2pm,</li></ul><div>
 or 9am-2pm, Monday-Thursday Friday 9am-2pm.</div> 
Additional Information:<ul><li> Hourly rate range: $17.48 - $24.59</li><li> Offered salary will be determined by the applicant's education, knowledge, skills and abilities, as well as other factors such as internal equity.</li><li> Benefits information is found at https://www.ccc.edu/departments/Benefits/</li></ul>
This position is represented by Local 1600 Professional Union.
WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) &amp; 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.</div>

Coordinator-Tutoring Support Servs (Part-Time)

PlayThinks

<div>
 
 Benefits:
 
 
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 Competitive salary
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Opportunity for advancement
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Training &amp; development
 </li>
 <li>
 Vision insurance
 
 
 
 </li>
 </ul>
 
 Position Summary
 
 
 
 The Clinic Coordinator is responsible for ensuring the smooth daily operation of PlayThinks across service lines. This role executes clinic schedules, manages day-to-day administrative operations, supports intake processes, coordinates communication between families and staff, and maintains accurate operational systems.
 
 
 Working closely with the Clinical Operations Manager, the Clinic Coordinator plays a critical role in maintaining organization, responsiveness, and continuity of care. After training and transition support, this role will independently manage daily scheduling execution and operational coordination.
 
 
 
 Essential Duties &amp; Responsibilities
 
 
 
 
 
 Clinic Scheduling &amp; Daily Operations
 
 
 
 
 <ul>
 <li>
 Execute daily clinic and staff schedules across service lines
 </li>
 <li>
 Manage same-day callouts and coverage coordination
 </li>
 <ul>
 <li>
 Adjust schedules due to staff absences
 </li>
 <li>
 Assign and communicate coverage
 </li>
 <li>
 Message staff when clients are out and confirm coverage assignments
 </li>
 </ul>
 <li>
 Communicate schedule changes to families and staff in a timely manner
 </li>
 <li>
 Maintain client calendar accuracy
 </li>
 <li>
 Update staff availability within scheduling systems
 </li>
 <li>
 Respond to pick-up and drop-off timing questions
 </li>
 <li>
 Provide daily schedule clarifications as needed
 </li>
 <li>
 Track and confirm attendance records
 </li>
 </ul>
 
 
 Parent &amp; Front Office Communication
 
 
 
 
 <ul>
 <li>
 Serve as first point of contact for routine, non-clinical parent inquiries
 </li>
 <li>
 Respond to general scheduling questions
 </li>
 <li>
 Direct clinical or sensitive concerns to appropriate leadership
 </li>
 <li>
 Ensure professional, warm, and consistent communication
 
 
 
 </li>
 </ul>
 
 
 Intake &amp; Documentation Support
 
 
 
 
 <ul>
 <li>
 Support intake preparation and documentation tracking
 </li>
 <li>
 Send intake forms and track completed paperwork
 </li>
 <li>
 Collect and organize insurance documentation
 </li>
 <li>
 Prepare intake packets
 </li>
 <li>
 Ensure required documentation is complete and organized prior to start dates
 
 
 
 </li>
 </ul>
 
 
 Administrative
 
 
 
 
 <ul>
 <li>
 Assist with operational reporting and data entry
 </li>
 <li>
 Maintain accurate scheduling systems and records
 </li>
 <li>
 Collect and record client payments
 </li>
 <li>
 Issue invoices and payment reminders as directed
 </li>
 <li>
 Pay routine bills and manage receipt tracking
 </li>
 <li>
 Tracking &amp; Purchasing Office/Clinic materials
 </li>
 <li>
 Coordinate documentation with leadership or bookkeeping
 
 
 
 </li>
 </ul>
 
 
 Operational Support
 
 
 
 
 <ul>
 <li>
 Escalate complex, clinical, or sensitive matters to the Clinical Operations Manager
 </li>
 <li>
 Identify operational gaps and communicate proactively
 </li>
 <li>
 Support leadership with administrative projects as assigned
 
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 1+ of experience in clinic coordination and behavioral health setting
 
 
 Strong organizational and time-management skills
 
 
 Ability to manage multiple priorities in a fast-paced environment
 
 
 Professional written and verbal communication skills
 
 
 Comfort using scheduling systems, Google Workspace, AI and other digital tools
 
 
 High level of discretion and confidentiality
 
 
 Strong problem-solving skills and calm decision-making
 
 
 
 Working Conditions &amp; Physical Requirements
 
 
 
 Full-time, on-site position
 
 
 Monday&ndash;Thursday: 7:30 am &ndash; 4:30 pm
 
 
 Friday: 7:30 am &ndash; 1:30 pm
 
 
 Occasional Sundays
 
 
 Work is performed in an active clinic environment.
 
 
 Frequent computer and phone use required.
 
 
 Occasional standing, walking between rooms, and light lifting (up to 20 lbs).
</div>

Clinic Coordinator

Sidley Austin

<div>Summary:
<div>
The Marketing Coordinator supports the day-to-day operations of the lawyer biography function and serves as a go-to marketing resource on bio-related topics, particularly as it relates to content. The Coordinator reports directly to the Marketing Manager and works closely with lawyers and colleagues across offices, practices, and functions firmwide to provide centralized support on bio requests and projects.</div>
Duties and Responsibilities:
<ul><li>Serve as a member of the Marketing Services team within Marketing Communications, focusing on lawyer biography management. This includes:<ul><li>
Working with lawyers to write bio narrative content reflecting the full scope of the lawyers&rsquo; practices, areas of focus, and global capabilities</li><li>
Implementing edits, proofing, and maintaining lawyer biographies within the firm&rsquo;s CMS (Sitecore)</li><li>
Coordinating bio updates in connection with:<ul><li>
News items posted to com, including articles, deal announcements, and speaking engagements</li><li>
Legal directories and accolades</li><li>
Leadership roles, committee memberships, and other client-focused activities</li></ul></li><li>
Posting lateral and new lawyer biographies to com, acting in coordination with Sidley&rsquo;s Digital Communications and Public Relations functions to ensure editorial consistency and timing are in line with firmwide strategic approach</li><li>
Assisting with quality control procedures, including encouraging adherence with firm editorial guidelines and conducting web bio audits to ensure best practices are followed</li><li>
Liaising with Human Resources as necessary for correction to content fed to Sidley.com from PeopleSoft</li><li>
Providing thoughtful editorial suggestions to lawyers to enhance their com bios</li><li>
Training Marketing Department team members on best practices for writing and maintaining bios</li><li>
Working on special projects as requested</li></ul></li></ul><div>
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.</div>
Target Salary Range: $56,000 - $74,000 if located in Illinois or New York Qualifications:
<div>
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email sidleytalentacquisition@sidley.com (current employees should contact Human Resources).
</div>Education and/or Experience:<div>
Required:</div><ul><li>
A bachelor&rsquo;s degree from an accredited university, preferably in journalism, marketing communications, business, or related field</li><li>
A minimum of three (3) years of experience in an editorial capacity in the areas of marketing, communications, or other professional services industry</li><li>
Excellent writing, editing, and proofreading skills</li><li>
Strong computer skills, including a demonstrated proficiency in Microsoft Office suite</li><li>
Strong project management competency</li></ul><div>
Preferred:</div><ul><li>
Marketing or business development experience in a law firm</li><li>
General understanding of the legal competitive landscape</li><li>
Working knowledge of content management systems and experience management databases such as Sitecore and/or Foundation.</li><li>
Ability to interact with Firm members at all levels</li></ul><div>
Other Skills and Abilities:</div><div>
The following will also be required of the successful candidate:</div><ul><li>
Strong attention to detail</li><li>
Strong organizational skills</li><li>
Good judgment</li><li>
Strong interpersonal communication skills</li><li>
Strong analytical and problem solving skills</li><li>
Able to work harmoniously and effectively with others</li><li>
Able to preserve confidentiality and exercise discretion</li><li>
Able to work under pressure</li><li>
Able to manage multiple projects with competing deadlines and priorities</li></ul>
Sidley Austin LLP is an Equal Opportunity Employer
#LI-Hybrid
#LI-EC1</div>

Marketing Coordinator

Explore 610+ Administrative marketing coordinator part time in Chicago United States this March. Find roles across top companies and apply now to boost your career.