administrative assistant

administrative assistant/driver Jobs in Floral Park

administrative assistant/driver

administrative office assistant

DaVita

<div>Posting Date
04/10/2026
3079 State Route 27Unit H, Franklin Park, New Jersey, 08823-1363, United States of America
As an Administrative Assistant at DaVita, you&rsquo;ll be a part of a Team that values work-life balance and where your personal and professional growth is a top priority.
DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease.
In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments.
Dialysis is serious business&mdash;which is why Fun is encouraged! Let us help support you on your new journey.
What you can expect:<ul><li>
Build meaningful and long-term relationships with patients and their families in an intimate outpatient setting.</li><li>
Be a part of a Team that appreciates, supports and relies on each other in a positive environment.</li><li>
Performance-based rewards based on stellar individual and team contributions.</li></ul>
What we'll provide:
DaVita is a clinical leader! We have the highest percentage of facilities meeting or exceeding CMS's standards in the government's two key performance programs. We expect our nurses to commit to improving patient health through clinical goal-setting and quality improvement initiatives.
Comprehensive benefits:<ul><li>
DaVita offers a competitive total rewards package to connect teammates to what matters most.</li><li>
We offer medical, dental, vision, 401k match, paid time off, PTO cash out, paid training and more.</li><li>
DaVita provides the opportunities for support for you and your family with family resources, EAP counseling sessions, access to Headspace&reg;, backup child, elder care, maternity/paternity leave, pet insurance and so much more!</li></ul>
Requirements:<ul><li>
We seek a personable individual with excellent computer and clerical skills (Microsoft Office).</li><li>
Type 60 WPM</li><li>
High school diploma or GED.</li><li>
Obtained their CMS- approved Patient Care Technician (PCT) certification and at times operates as a PCT.</li></ul>
Now is your time to join Team DaVita. Take the first step and apply now.
#LI-LB1
At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as &quot;a place where I belong.&quot; Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.
This position will be open for a minimum of three days.
The Wage Range for the role is $18.50 - $31.00/hour.
<div>For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates</div>
Compensation for the role will depend on a number of factors, including a candidate&rsquo;s qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits
Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.</div>

Administrative Assistant (PCT)

Penn State University

<div>
 
 APPLICATION INSTRUCTIONS:
 
 
 
 <ul>
 <li>
 CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
 </li>
 <li>
 CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
 </li>
 <li>
 If you are NOT a current employee or student, please click &ldquo;Apply&rdquo; and complete the application process for external applicants.
 
 
 </li>
 </ul>
 
 Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
 
 
 
 
 POSITION SPECIFICS
 
 
 
 The Department of Engineering Science and Mechanics (ESM) in the College of Engineering is seeking a highly organized and detail-oriented Administrative Assistant to support departmental operations. This position plays a critical role in coordinating administrative activities across human resources, facilities, and financial functions while fostering engagement within departmental, college, and university communities. This position works with self-guidance and little oversight while solving, often complex and confidential issues independently.
 
 
 Key responsibilities include, but are not limited to:
 
 
 <ul>
 <li>
 Work cohesively and collaboratively with department and college faculty, staff, and administrators.
 </li>
 <li>
 Serve as the department parking chair.
 </li>
 <li>
 Complete the annual space survey in collaboration with the facilities coordinator.
 </li>
 <li>
 Monitor Penn State policy changes and updates, disseminate information to faculty/staff, and update department policy as needed. Implement and enforce policy changes as necessary.
 </li>
 <li>
 Submit job requisitions in Workday for non-tenure, full-time faculty positions.
 </li>
 <li>
 May interview, train, and direct the work of Federal Work Study hires.
 </li>
 <li>
 Prepare various budget reports for the department head, the administrative manager, and the faculty.
 </li>
 <li>
 Prepare and analyze faculty accounts, including start-up, RIF, gift funds, chairs, and endowments.
 </li>
 <li>
 Assist with various grant management functions in collaboration with the administrative coordinator, department proposal and award generalist/college research team.
 </li>
 <li>
 Manage labor distributions.
 </li>
 <li>
 Monitor and approve financial documents and transactions in Penn State systems and act as a department initiator (SIMBA, WorkDay, WorkLion, SIMS, ServiceNow).
 </li>
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 Review, validate, and approve graduate stipend cost collectors and appointments.
 </li>
 <li>
 May perform non-routine and confidential administrative duties, as well as other duties as assigned by the head of the department and the administrative manager.
 </li>
 <li>
 Serve as a backup to the administrative manager when necessary
 
 
 </li>
 </ul>
 Familiarity of Penn State policies and procedures, along with experience in Microsoft O365 Suite (i.e. Outlook, Word, Excel, etc.), SIMBA, SIMS, and WorkLion/Workday, is desired
 
 
 
 Minimum Education, Work Experience &amp; Required Certifications
 
 
 
 Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
 
 
 The College of Engineering is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
 
 
 
 How to Apply:
 
 
 
 For full consideration, we ask candidates to please submit a resume/CV and cover letter with your application.
 
 
 
 BACKGROUND CHECKS/CLEARANCES
 
 
 
 Employment with the University will require successful completion of background check(s) in accordance with University policies.
 
 
 Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
 
 
 
 Salary &amp; Benefits
 
 
 
 The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00.
 
 
 Salary Structure - Information on Penn State's salary structure
 
 
 Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
 
 
 
 CAMPUS SECURITY CRIME STATISTICS
 
 
 
 Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
 
 
 
 EEO IS THE LAW
 
 
 
 Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
 
 
 Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university&rsquo;s teaching, research, and service mission.
 
 
 Federal Contractors Labor Law Poster
 
 
 PA State Labor Law Poster
 
 
 Penn State Policies
 
 
 Copyright Information
 
 
 Hotlines
</div>

Administrative Assistant

East Coast Office Furniture Services

Job SummaryWe are seeking a motivated, enthusiastic individual who is eager to learn and grow in a fast-paced work environment. This is a hands-on role ideal for someone who takes pride in their work, shows up ready each day, and is committed to developing new skills.Responsibilities<ul><li>Coordinate and schedule deliveries efficiently and accurately</li><li>Dispatch drivers and communicate updates as needed</li><li>Adapt to changing schedules and priorities in a fast-paced environment</li><li>Maintain clear and effective communication with team members and drivers</li><li>Follow directions carefully while also providing clear direction when needed</li><li>Coordinate calendar management and schedule appointments, meetings, and events using Google Workspace and Microsoft Office tools</li><li>Support bookkeeping tasks using QuickBooks including invoicing and expense tracking</li><li>Provide excellent customer service by responding promptly to inquiries via phone, email, or in person, ensuring customer support standards are met or exceeded</li></ul>Skills<ul><li>Strong work ethic, reliability, and dedication</li><li>Willingness to learn and take initiative</li><li>Basic experience with computers, including Microsoft Excel, Word, and Google Maps</li><li>Strong organizational and time management skills</li><li>Ability to handle a fast-paced, dynamic work environment</li><li>Patient, detail-oriented, and able to multitaskStrong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Demonstrated experience in office management or administrative roles with a focus on accuracy and attention to detail</li><li>Bilingual abilities are highly valued for effective communication with diverse clients and team members</li><li>Exceptional customer service skills combined with strong time management and prioritization abilities.</li><li>Previous experience in dispatching or scheduling. A PLUS</li></ul>Above all, we&rsquo;re looking for someone dependable, eager to learn, and ready to show up and contribute every day.Pay: $15.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

North Shore Medical Labs

About UsWe are a well-established medical laboratory facility that has proudly supported clinics and physician offices across the metropolitan area for over 20 years. Our lab is known for its excellent track record in service and quality. We are currently seeking a motivated, dependable team member who is eager to contribute to our continued growth.We are looking for someone with a positive attitude, strong work ethic, and a proactive mindset.Primary Responsibilities<ul><li>Administrative &amp; Customer Service Duties</li><li>Enter patient demographic information each morning from previous day orders</li><li>Verify and update medical insurance benefits</li><li>Answer incoming calls professionally and courteously</li><li>File documents and assist management with day-to-day office operations</li><li>Pack and prepare supply orders</li><li>Receive deliveries and stock the supply room</li><li>Maintain inventory and assist with inventory management</li><li>Lift and move supplies (up to 50 lbs as required)</li></ul>Driver Responsibilities<ul><li>We are also seeking a dependable Personal Driver to provide safe, efficient, and courteous transportation services for us.</li><li>Ensure a safe, comfortable, and professional driving experience at all times</li></ul>Ideal Candidate Qualifications<ul><li>Strong attention to detail and accuracy</li><li>Positive attitude and professional demeanor</li><li>Excellent telephone and customer service skills</li><li>Strong data entry and general computer skills</li><li>Clear verbal and written communication skills</li><li>Reliable, organized, and dependable</li><li>Ability to work independently and multitask effectively</li></ul>Driver-Specific Requirements<ul><li>Proven experience in driving, shuttle service, limousine service, or delivery driving</li><li>Valid driver&rsquo;s license appropriate for the vehicle type</li><li>Clean driving record</li></ul>Schedule &amp; Employment Details<ul><li>Daytime shift: 8:30 AM &ndash; 5:00 PM</li><li>Must be open to working Saturdays</li><li>Driving duties primarily occur in the afternoons and evenings</li><li>Experience is a plus, but we are willing to train the right candidate</li></ul>Job Type: Full-timePay: $17.00 - $18.00 per hourWork Location: In person

Administrative Assistant/Driver

Mineral Area College

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div>Position Summary 
In the Office of the Provost, the Part-Time Academic Affairs Administrative Assistant-Finances assists as the financial steward of Academic Affairs at Mineral Area College. This role provides strategic oversight and management of the Provost&rsquo;s multimillion-dollar budget. 
The assistant is responsible for the precise execution of fiscal matters - including purchasing, reconciliation, and analysis on past, present, and future budgets, all while ensuring expenditures align with institutional priorities and state and federal compliance. By managing complex procurement processes and monitoring discretionary funds, the assistant acts as a vital safeguard for the college's academic resources, ensuring that every dollar spent directly supports the institution's mission. 
Key Performance Indicators<ul><li>
Provide financial administrative support to Academic Affairs and the Office of the Provost.</li><li>
Assist with Academic Affairs purchases and budget procedures accurately and promptly.</li><li>
Reconcile Academic Affairs budget codes.</li></ul>
Essential Functions<ul><li>
Aid all areas of Academic Affairs with budgeting and purchases.<ul><li>
Submit requisitions, purchase orders, and approve based upon budget guidelines for all areas of Academic Affairs. Process invoices and submit for approval for payment.</li><li>
Process Visa requests and submit for Provost approval. Compile requests, invoices, and receipts for weekly submission. Code individual purchases in the UMB system for approval for all cards associated with the Office of the Provost.</li><li>
Purchase and approve items for the Amazon Business Account</li><li>
Process invoices and submit for final payment.</li><li>
Track and reconcile all account codes under Academic Affairs.</li><li>
Write petty cash checks when needed. Reconcile monthly and submit report and reimbursements to the Business Office.</li><li>
Reconcile and close books for the end of the year for the Office of the Provost, submitting budget adjustments and journal entries to the Business Office.</li><li>
Collaborate with the Business Office: Accounts Payable, Accounts Receivable, and the Controller to ensure purchasing processes.</li><li>
Review bid sheets and submit to the President&rsquo;s office monthly.</li><li>
Collect and deposit fundraising funds throughout Academic Affairs.</li></ul></li><li>
Provide additional support to Academic Affairs:<ul><li>
Cross-train with the Academic Affairs Senior Executive Administrative Assistant and fill in when needed.</li><li>
Assist the Academic Affairs Senior Executive Administrative Assistant with the planning and execution of the Commencement Ceremony as needed.</li><li>
Perform other duties and projects as directed by the Provost and Vice President of Academic Affairs.</li></ul></li></ul>
 Required Behaviors, Competencies, and Skills<ul><li>
Ability to function independently and creatively with minimal supervision.</li><li>
Ability to handle contacts with the general public graciously.</li><li>
Ability to handle confidential information with discretion.</li><li>
Ability to adapt readily to a variety of tasks and situations.</li><li>
Ability to understand the dynamics of a large organization.</li><li>
Ability to establish and maintain effective working relationships with all employees.</li></ul>
Interpersonal skills:<ul><li>
Devise or modify methods or processes to solve specific problems.</li><li>
Ability to communicate effectively with a variety of people, including the general public.</li><li>
Ability to organize and express instructions in logical sequence to describe how something works or explain how to perform a task.</li></ul>
Technical skills:<ul><li>
Excellent computer skills, including proficiency with Microsoft Office, specifically Excel, and Adobe.</li><li>
Interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form. Review periodicals, current events, and news affecting people and apprise the Provost of those pertinent to the Office of the Provost.</li><li>
Ability to write business letters, summaries, and reports, using prescribed format and conforming to all rules of punctuation, grammar, diction, and style.</li></ul>
Experience 
Education: 
Associate of Arts or Associate of Applied Science degree, or near completion of degree. 
Work Experience: 
At least three years of full-time, highly skilled, directly related work experience in addition to the above criteria. 
Industry Knowledge: 
Broad background involving experience in an educational institution, general office experience, and familiarity with the local community. 
Proficiency in the use of office equipment. 
Work Environment and Physical Requirements 
Working in a professional office environment this position requires sitting, standing, stooping, kneeling, reaching, walking, pushing, pulling, light lifting, grasping, talking, seeing, hearing and repetitive motion.</div>
</div><div></div><div><div>Mineral Area College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, gender identity, disability, age, religion, creed, sexual orientation, socioeconomic status, genetic and family medical history as defined by GINA, or marital or parental status, in admission/access to, or treatment/employment in its programs and activities.</div></div></div>

Part-Time Academic Affairs Financial Administrative Assistant

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div>Position Summary 
Perform a variety of complex office tasks to provide support to the Mineral Area Fine Arts Academy. 
Key Performance Indicators 
<ul><li>
Maintain accurate files and records</li><li>
Provide MAFAA information and maintain accurate knowledge of programs</li><li>
Maintain timely, clear communication with all stakeholders</li><li>
Demonstrate efficiency and accuracy in managing multiple tasks</li></ul>
Essential Functions 
<ul><li>
Serve as office administrator: managing office expenses and income, including visa requests and purchases, and answering phone calls, checking voicemail, and forwarding messages to appropriate staff</li><li>
Maintain correspondence with parents, students, patrons, and community members</li><li>
Maintain enrollment records and import new students into the registration system</li><li>
Use designated software (Active Network and other systems) to manage enrollments, registrations, payroll, reporting, and customer data</li><li>
Facilitate communication amongst Fine Arts departments and across campus</li><li>
Maintain updated departmental records related to recruitment and other departmental initiatives</li><li>
Maintain updated calendar of Fine Arts events and share with relevant stakeholders</li><li>
Coordinate maintenance of music libraries and update records</li><li>
Coordinate departmental equipment/supply inventory and maintain updated records</li><li>
Assist in management and organization of departmental and shared storage spaces.</li><li>
Facilitate communication with on and off-campus departmental stakeholders. Communication includes but is not limited to recruitment endeavors, sponsorships, departmental promotion, etc.</li><li>
Coordinate departmental event planning. Tasks include but are not limited to reserving on or off-campus spaces, securing necessary event support resources, producing programs, promoting event, etc.</li><li>
Facilitate departmental event admissions. Tasks include but are not limited to ticket sales (pre-sale and gate sales), tracking and depositing income, etc.</li><li>
Coordinate scholarships processes. Tasks include but are not limited to maintaining updated applications, organizing applications, preparing internal and external correspondence, etc.</li><li>
Manage work study student employees, as needed and available</li><li>
Set up and administer registration for MAC Jazz Festival and MAFAA Summer Camps</li><li>
Assist with planning and execution of recitals, special events, summer camps, and festivals</li><li>
Maintain accurate class and lesson records and rosters including providing the necessary connection between students, potential students and our instructors/programs</li><li>
Perform other clerical and related duties as assigned</li></ul>
Required Behaviors, Competencies, and Skills 
Ability to relate quickly and tactfully to a variety of people, including the general public and colleagues. 
Ability to devise or modify methods or processes to solve problems. 
Interpersonal skills: 
Effective organizational skills 
Ability to coordinate multiple tasks and work under time pressures effectively to meet deadlines. 
Communicate clearly and effectively with a variety of people both inside and outside of the organization. 
Ability to identify and express problems and develop solutions from alternative methods and procedures. 
Ability to understand directions, ask questions for clarification, and demonstrate appropriate action. 
Ability to handle confidential material judiciously. 
Technical skills: 
Excellent computer skills including proficiency with Microsoft Office, Access, PageMaker, Adobe Acrobat Pro, and spreadsheet software. 
Proficient writing skills to create letters, summaries, and professional reports. Ability to examine documents for accuracy and completeness. 
Experience 
Education: 
Associate&rsquo;s degree or two years directly related full-time work experience. 
Work Experience: 
 At least one year full-time highly skilled, directly related work experience in addition to above criteria. 
Industry Knowledge: 
Experience in general office work and familiarity with the local arts community. 
Work Environment and Physical Requirements 
Working in a professional office environment this position requires sitting, standing, stooping, kneeling, reaching, walking, pushing, pulling, light lifting, grasping, talking, seeing, hearing and repetitive motion. 
Position will include evening and/or weekend work.</div>
</div><div></div><div><div>Mineral Area College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, gender identity, disability, age, religion, creed, sexual orientation, socioeconomic status, genetic and family medical history as defined by GINA, or marital or parental status, in admission/access to, or treatment/employment in its programs and activities.</div></div></div>

Part-Time MAFAA Administrative Assistant

Herrera Ortho

<div><div><div>Benefits:</div>
<ul><li>Paid time off</li>
</ul></div><div><div>About the Role:</div>
<div>Join Herrera Orthopaedics as a Medical Assistant &amp; Scribe. This position works directly with the physician and supports patient care, documentation, and surgical coordination. Responsibilities include assisting during visits, completing office notes, managing patient flow, and handling both clinical and administrative tasks within the office. 
</div><div>Responsibilities:</div>
<ul><li>Assist the physician during patient examinations, injections, and procedures</li>
<li>Perform real-time scribe duties during patient visits, including drafting, finalizing, and proofreading office notes</li>
<li>Manage patient flow, including post-operative visits and injection scheduling</li>
<li>Prepare injections and maintain inventory of clinical supplies</li>
<li>Coordinate pre-operative clearance and communicate with outside providers to ensure timely approvals</li>
<li>Assist with surgical scheduling, bookings, and collection of required documentation</li>
<li>Provide patients with clear pre- and post-operative instructions and ongoing support</li>
<li>Organize, audit, and prepare medical records for narrative reports and case summaries</li>
<li>Act as a liaison between the physician, patients, and referral sources</li>
<li>Maintain exam rooms and ensure readiness, cleanliness, and workflow efficiency</li>
<li> Travel to satellite office locations a minimum of twice per month as needed</li>
<li>Support daily office operations by following established workflows and procedures</li>
<li>Ensure full compliance with HIPAA and patient confidentiality standards</li>
</ul><div>Requirements:</div>
<ul><li>High school diploma or equivalent required; some college (minimum 2 years) and Medical Assistant certification preferred</li>
<li>Bilingual (English &amp; Spanish) required for effective patient communication</li>
<li>2 years prior experience in a medical office, orthopaedic setting, or clinical environment</li>
<li>Prior medical scribe experience required; must be able to accurately document patient encounters in real time</li>
<li>Strong computer skills, including Microsoft Office, G Suite, and EHR systems</li>
<li>Ability to multitask and work efficiently in a fast-paced, high-demand environment</li>
<li>Excellent communication skills with a warm, patient-centered approach</li>
<li>Highly organized, detail-oriented, and proactive</li>
<li>Reliable, trustworthy, and able to work independently without micromanagement</li>
<li>Flexible mindset with willingness to support both clinical and administrative functions</li>
</ul><div>About Us:</div>
<div>Herrera Ortho LLC proudly serves the Roselle Park community, delivering high-quality orthopaedic and sports medicine care with a focus on efficiency, precision, and patient experience. Our practice is known for its high-touch communication, streamlined care, and commitment to excellent outcomes. We foster a team environment where accountability, growth, and patient-first service are the standard.</div></div></div>

Medical Assistant & Scribe

Explore 49+ Administrative office assistant in Floral Park this May. Find roles across top companies and apply now to boost your career.

49 administrative office assistant jobs In Floral Park

Administrative Assistant (PCT)

Administrative Assistant

Administrative Assistant

Administrative Assistant/Driver

Part-Time Academic Affairs Financial Administrative Assistant

Part-Time MAFAA Administrative Assistant

Medical Assistant & Scribe