executive assistant

office assistant

office administrator

admin assistant

administrative assistant

administrative office manager

Jaan Contracting

We are seeking a reliable and organized Administrative Officer to support daily hotel management operations and ensure smooth coordination between departments.Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality, or related field</li><li>Minimum 2&ndash;4 years of experience in hotel administration</li><li>Strong knowledge of hotel operational procedures</li><li>Proficient in MS Office and hotel management systems</li><li>Strong organizational and documentation skills</li><li>Ability to coordinate between departments efficiently</li><li>Excellent communication skills</li><li>Fluent in English</li></ul>Responsibilities:<ul><li>Support hotel management with daily administrative tasks</li><li>Maintain records, reports, and operational documentation</li><li>Coordinate with front office, housekeeping, and finance departments</li><li>Assist in scheduling, staff documentation, and internal communications</li><li>Monitor inventory and administrative supplies</li><li>Prepare reports for management review</li><li>Ensure compliance with internal policies and procedures</li></ul>Location: DubaiPlease send your CV to: conocrafthiring@gmail.comJob Type: Full-time

Administrative Officer – Hotel Management

Emirates Islamic

<div>Job Responsibility:
<ul><li>Plan and schedule meetings and appointments for the Head of Business Banking to ensure balance in time spent.
</li><li>Make all necessary arrangements for holding of department&rsquo;s meetings/conferences and other events in a time and cost effective way.
</li><li>Make travel arrangements, including booking itineraries/venues/hotels in a most time and cost effective way.
</li><li>Provide a complete executive secretarial service (including drafting, finalizing replies etc.) to ensure that matters are dealt with appropriately and in a confidential manner.
</li><li>Manage the office of the Head of Business Banking (involving guiding visitors/callers, office d&eacute;cor, hospitality for VIPs etc.) to maintain and uphold the organizational image.
</li><li>Establish and maintain records and filing systems, replenish stationery and office supplies, office upkeep and arrange for the operation of equipment to ensure efficient and effective functioning of the department.
</li><li>Handling of Staff issues such as on boarding and new joiners related issues in coordination with HR.
</li><li>Identify and deal with, on behalf of the Head, delegated problems and issues that arise to facilitate smooth running and continuity of business.
</li><li>Deal effectively with internal and external interfaces (often involving top/senior people) to ensure proper follow-up, co-ordination and customer friendly image.
</li><li>Handle internal / external co-ordination with people in order to deal with standard problems and escalate others while ensuring customer friendly image.
</li><li>Collect and provide business and management reports/information in a timely way to facilitate management review and decision making.
</li><li>Prepare appropriate reports, returns, meetings minutes, and presentations in order to ensure most effective use of manager&rsquo;s time.
</li><li>Review effectiveness of the departmental / administrative procedures / practices in order to recommend and implement improvements where need is identified.
</li></ul>Job Skills &amp; Qualifications:
<ul><li>Bachelor Graduate
</li><li>At least 2 - 4 years of relevant experience in similar job
</li></ul>What we offer you:
<ul><li>Competitive salary package
</li><li>Strong emphasis on work-life balance and wellbeing across the bank
</li><li>World-class Learning &amp; Development platform and career development
</li><li>Generous annual leave entitlement and Private Healthcare
</li><li>Preferential banking facilities for employees</li></ul></div>

Administrative Manager

Genius HRTech Dubai

<div><h3 class="jobSectionHeader">Job Summary:</h3>
We are seeking a highly organized and proactive UAE National with family for our client which is a prestigious conglomerate as an Administrator for Facilities &amp; Real Estate. The successful candidate will provide comprehensive administrative support to ensure the efficient operation of our facilities and real estate functions. This role requires a detail-oriented individual with excellent communication skills and a strong ability to manage multiple tasks in a fast-paced environment.
<h3 class="jobSectionHeader">Key Responsibilities:</h3>
<ul><li>Provide administrative support to the Facilities and Real Estate departments, including scheduling meetings, managing calendars, and preparing presentations and reports.</li>
<li>Assist in the coordination of maintenance activities, repairs, and facility upgrades, liaising with internal teams and external vendors.</li>
<li>Manage and maintain accurate records for all facilities and real estate assets, contracts, leases, and service agreements.</li>
<li>Process invoices, expense reports, and purchase orders related to facilities and real estate operations, ensuring timely and accurate payments.</li>
<li>Serve as a primary point of contact for internal staff and external service providers regarding facility-related inquiries and requests.</li>
<li>Oversee office supplies inventory, procurement, and distribution to ensure smooth daily operations.</li>
<li>Support the onboarding and offboarding processes by coordinating workspace setup and access for employees.</li>
<li>Assist in the preparation and distribution of communications, policies, and procedures related to facilities and real estate.</li>
<li>Ensure compliance with company policies, health and safety regulations, and local real estate guidelines.</li>
<li>Organize and maintain physical and electronic filing systems for critical documents and records.</li>
<li>Coordinate with security and IT teams for facility access and equipment setup.</li>
<li>Assist in budget tracking and financial reporting for facilities and real estate expenditures.</li>
<li>Participate in special projects and initiatives as assigned by management.</li></ul></div>

UAE National - Administrative officer

Excellence Domestic Workers Supply

Job SummaryWe are looking for a highly organized and detail-oriented Administrative Officer to interview newly arrived housemaids and accurately update their CVs online. This role is critical, as sales and client decisions depend directly on the quality, speed, and accuracy of maid profiles.The ideal candidate is fast, focused, and extremely detail-oriented, with strong communication skills and the ability to work efficiently under pressure.Key Responsibilities<ul><li>Conduct detailed interviews with newly arrived housemaids</li><li>Collect, verify, and document complete personal, professional, and skill-related information</li><li>Update and maintain maid CVs and online profiles with high accuracy</li><li>Ensure all information is clear, truthful, and professionally written</li><li>Work closely with internal teams to ensure profiles are ready for sales use</li><li>Maintain strict data accuracy, consistency, and confidentiality</li><li>Meet daily profile completion and quality targets</li><li>Identify and correct missing or inconsistent information immediately</li></ul>Required Skills &amp; Qualifications<ul><li>Excellent attention to detail (mandatory)</li><li>Ability to work fast without mistakes</li><li>Good English communication skills (spoken and written)</li><li>Basic computer skills (online systems, forms, CRM/ERP &ndash; training provided)</li><li>Strong interviewing and information-gathering skills</li><li>Organized, disciplined, and reliable</li><li>Experience in administration, data entry, HR, or recruitment is a plus</li></ul>Benefits<ul><li>Accommodation provided</li><li>Transportation provided</li><li>Stable full-time employment</li><li>Supportive and structured work environment</li><li>Growth opportunities within the company</li></ul>What We&rsquo;re Looking For<ul><li>Someone who understands the importance of accurate CVs</li><li>Comfortable with responsibility and attention-sensitive tasks</li><li>Able to work independently and meet deadlines</li><li>Professional and respectful when dealing with housemaids</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Administrative Officer – Maid Interview & CV Management

Star Bright Day Nursery

Date posted: 31 March 2025Pay: 4,000.00 (AED) - 6,000.00 (AED) per monthJob description:UK Based company - Offices based in Al Furjan Dubai - No Visa provided Working hours 8am - 6pm UK times Monday - FridayWe are seeking a highly skilled and detail-oriented Administrative Accounts and Finance Officer to join our team in the UAE.The ideal candidate will have 5-7 years of experience in financial management and accounting, with a strong understanding of the uk financial regulations and tax laws. This role requires excellent organizational skills, the ability to handle multiple tasks efficiently, and a proactive approach to financial managementKey Responsibilities: Ensuring accurate recording and reconciliation of transactions.Invoice Raising: Prepare and issue invoices to clients accurately and in a timely manner. Liasise with and deal with all admin takes relating to parents, organisations, company employees and suppliers via telpehone, teams and email.Budget Calculation: Calculate and manage budgets, ensuring cost efficiency and financial control.Receivables &amp; Payables Handling: Manage accounts receivable and accounts payable, ensuring timely collection of dues and payments to vendors.Calculations of Project Expense: Monitor and calculate project expenses, ensuring all costs are accounted for and within budget. Invoice Handling (Client): Manage client invoices, ensuring accuracy and timely submission.Accounting:Maintain accurate and up-to-date financial records, ensuring compliance with accounting standards.Weekly budget meetings with company director and quarterly P and L meetings.Xero:Utilize Xero for accounting and financial reporting, ensuring data accuracy and integrity.Daily Expense Management: Monitor and manage daily expenses, ensuring accurate recording and adherence to budgets.Corporate Tax:Manage corporate tax filings and ensure compliance with UK tax laws. Providing relevant information to our UK accountant.Contracts Handling:Oversee financial aspects of contracts, ensuring compliance and financial accuracy. Monthly Report Preparing:Prepare monthly financial reports, providing insights and analysis into financial performance.Collaboration:Collaborate with other departments to understand their financial needs and support their financial planning processes.Qualifications:Bachelor's degree in Finance, Accounting, or a related field. Professional certification (e.g., CPA, CMA) is a plus. Proficiency in Xero and other accounting software.Strong understanding of UK financial regulations and tax laws. Excellent analytical, organizational, and communication skills. Ability to work under pressure and meet tight deadlines. Application Process: Interested candidates are invited to submit their resume and cover letter, detailing their experience and qualifications.Due to the urgent nature of this requirement, early applications are encouraged.Job Type: Full-timePay: AED4,500.00 - AED6,500.00 per monthWork Location: In person

Admin & Accounts Officer

Four Principles

<div>About the Role

We are looking for a highly organized and proactive Administrative Assistant / Office Manager to ensure smooth daily operations in our Dubai office. This role combines general administrative responsibilities with hands-on office management. You will be the go-to person for maintaining a well-functioning workspace, supporting employees, coordinating with suppliers, and assisting the People &amp; Culture team with operational tasks.

Key Responsibilities

Office &amp; Facilities Management
<ul>
<li>Oversee day‑to‑day office operations to ensure a smooth, organized, and efficient working environment.</li>
</ul><ul><li>Manage office supplies and consumables and ensure timely replenishment.</li>
</ul><ul><li>Coordinate with vendors, maintenance teams, and other service providers to maintain a functional and well‑presented office.</li>
</ul><ul><li>Monitor and support facility needs, including consumables.</li>
</ul><ul><li>Support operational workflows and help streamline administrative processes.</li>
</ul>
Reception &amp; Administrative Support
<ul>
<li>Welcome visitors, receive deliveries, and handle incoming calls in a professional and courteous manner.</li>
</ul><ul><li>Maintain office and meeting rooms and assist with office‑related requests from employees.</li>
</ul><ul><li>Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets.</li>
</ul><ul><li>Coordinate travel arrangements such as hotel reservations and flight bookings.</li>
</ul>
Operations &amp; Events
<ul>
<li>Assist in organizing internal office events, meetings, and team‑building activities.</li>
</ul><ul><li>Help with internal event‑related logistics as needed.</li>
</ul>
Marketing Support
<ul>
<li>Assist with basic marketing‑related activities, such as preparing materials, coordinating with suppliers, and supporting branding or promotional initiatives.</li>
</ul>
Requirements
<ul>
<li>Bachelor's degree in Business Administration</li>
</ul><ul><li>Minimum of 3 years&rsquo; experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment.</li>
</ul><ul><li>Strong proficiency in Microsoft Excel, Word, and PowerPoint.</li>
</ul><ul><li>Excellent organizational skills with attention to detail.</li>
</ul><ul><li>Strong communication and interpersonal skills; positive mindset and service oriented.</li>
</ul><ul><li>Ability to work fully on-site in our Dubai office (no remote or hybrid options).</li>
</ul><ul><li>Proactive, reliable, and able to work independently.</li>
</ul><ul><li>Fluent in English Language, Arabic Language is a plus.</li></ul></div>
 <div><div><h2 class="jobSectionHeader">Any questions #jobs?</h2>
Let's get in touch
<div><div><h3 class="jobSectionHeader">Christina Sier</h3>
People &amp; Culture Director
Dubai, UAE
chs@fourprinciples.com</div></div></div></div>

Office Manager

Emac Electromechanical LLC

Roles &amp; Responsibilities &ndash; Administrative Officer/Receptionist<ul><li>Serve as the first point of contact for visitors, clients, vendors, and employees.</li><li>Greet visitors professionally and manage visitor registration and access control.</li><li>Handle incoming calls, emails, and couriers; route them accurately and promptly.</li><li>Maintain front desk discipline, professionalism, and confidentiality at all times.</li><li>Coordinate meeting room bookings and basic meeting arrangements.</li></ul>Administrative Responsibilities<ul><li>Provide day-to-day administrative support to management and departments.</li><li>Manage office stationery, supplies, and inventory; raise purchase requests when required.</li><li>Maintain organized filing systems (physical and digital) for admin and HR records.</li><li>Coordinate with vendors for office maintenance, utilities, housekeeping, and services.</li><li>Ensure administrative tasks are completed end-to-end within timelines.</li></ul>HR Coordination &amp; Support<ul><li>Assist HR in employee onboarding and offboarding processes.</li><li>Coordinate collection of joining documents and maintain employee personal files.</li><li>Support HR in attendance, leave coordination, and record updates.</li><li>Assist in preparing and issuing HR letters (offers, confirmations, memos, notices) as instructed.</li><li>Coordinate with HR/PRO for visa, insurance, and compliance documentation.</li></ul>Follow-up &amp; Task Management<ul><li>Track assigned tasks and ensure timely completion without repeated follow-ups.</li><li>Adhere strictly to target dates and deadlines.</li><li>Proactively escalate delays or issues to the reporting manager.</li><li>Avoid leaving tasks incomplete or unattended without approval or proper handover.</li></ul>Communication &amp; Reporting<ul><li>Maintain clear, professional, and timely communication with all stakeholders.</li><li>Provide regular task status updates without waiting to be asked.</li><li>Seek clarifications when required and implement instructions accurately.</li><li>Maintain written records and confirmations where necessary.</li></ul>Professional Conduct &amp; Workplace Ethics<ul><li>Demonstrate professional behavior, discretion, and teamwork.</li><li>Maintain confidentiality of employee information and company data.</li><li>Raise concerns or challenges through appropriate internal channels (HR/Reporting Manager).</li><li>Uphold company values and contribute positively to the workplace environment.</li></ul>Key Skills &amp; Competencies<ul><li>Strong communication and coordination skills</li><li>Good organizational and time-management abilities</li><li>Basic knowledge of HR and administrative processes</li><li>Proficiency in MS Office (Word, Excel, Email)</li><li>Ability to multitask and work independently</li></ul>Performance Expectations<ul><li>Ownership and accountability for assigned responsibilities</li><li>Accuracy and quality in execution, not just task completion</li><li>Proactive communication and follow-up</li><li>Alignment with company policies and UAE Labour Law</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

ADMINISTRATIVE OFFICER/RECEPTIONIST

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