administrative assistant إماراتيين (خلاصة القيد)

safety officer

administrative assistant Jobs in Abu Dhabi

administrative assistant

office administrator

admin assistant

administrative assistant إماراتيين (خلاصة القيد) Jobs in Abu Dhabi

administrative officer

familyfriend home care

Administrative OfficerNursing Background PreferredArabic speakers PreferredResponsibilities:&middot; Prepare the schedule of the medical staff and the transportation.&middot; Arrange for staff distribution among patients.&middot; Handle any issue arise from the medical staff or the drivers.&middot; Handle the staff leave and reservation.&middot; Point of contact between the management and the home care staff.&middot; Prepare the documents required for the visa or renewal of license&middot; Handle issues arise from the patient side.Skills:&middot; Flexible and able to work under pressure.&middot; Respect and maintain confidentiality.&middot; Demonstrated leadership ability&middot; Available 24 hr. to handle emergency situation.Good knowledge of Microsoft application&middot; Good command of written and spoken English; knowledge of Arabic language is an advantage.&middot; Basic analytical, execution, problem solving and decision making skills.&middot; Handle logistic arrangement as but not limited to (medical waste collection, medical supplies, hospital appointment, uniform, staff documents collection, &hellip;)&middot; Prepare the staff attendance (DTR) and overtime, and forward it to the accountant.&middot; Maintain confidential records and files.&middot; Monitor Accreditation preparation.&middot; Monitor all administration department work process and follow up issues arise.&middot; To assist in the implementation of system and procedural changes resulting from new and revised policies and legislation.&middot; Monitor medical record &amp; entry in EMR (Doctor, Nurses and Physiotherapist)&middot; Manage staff and perform quality of work done by them.&middot; Assist the Nursing Supervisor in her work.&middot; Prepare reports as required by management.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Administrative Officer

Alkojak General Contracting

Real Estate &amp; Property Management Company &ndash; Abu DhabiWe are seeking a proactive, well-organized, and detail-oriented Secretary / Administrative Officer to join our real estate and property management team in Abu Dhabi. The ideal candidate should have hands-on experience in leasing administration, tenancy documentation, and managing real estate platforms.Key Responsibilities<ul><li>Draft, review, and process tenancy contracts, renewals, amendments, and terminations</li><li>Handle Tawtheeq registrations, updates, and renewals in accordance with Abu Dhabi regulations</li><li>Manage and update property listings on DARI, Property Finder, Dubizzle, and other real estate portals</li><li>Coordinate email and written correspondence with tenants, landlords, brokers, and relevant authorities</li><li>Maintain accurate and organized records of leases, contracts, client documentation, and payments</li><li>Provide administrative support to the leasing and property management teams</li><li>Schedule property viewings, meetings, and follow-ups with clients</li><li>Assist with tenant move-in and move-out procedures</li><li>Coordinate with ADDC for utility registrations, transfers, and disconnections</li><li>Prepare official letters, notices, NOCs, and internal reports</li><li>Monitor lease expiry dates and follow up on renewals and outstanding payments</li><li>Ensure compliance with company policies and Abu Dhabi real estate regulations</li></ul>Requirements<ul><li>Proven experience as a Secretary or Administrative Officer in a real estate or leasing company in Abu Dhabi</li><li>Good understanding of tenancy contracts and leasing procedures</li><li>Practical experience using DARI, Property Finder, Dubizzle, or similar property platforms</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong written and verbal communication skills</li><li>Excellent organizational skills with the ability to multitask</li><li>Ability to work independently and handle tasks under pressure</li></ul>What We Offer<ul><li>Professional and supportive working environment</li><li>Long-term career growth opportunities</li></ul>Location: Abu Dhabi Job Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>Are you currently located in Abu dhabi?</li><li>What is your expected salary?</li><li>What is your age?</li></ul>

Administrative Assistant / Secretary - Female Candidates Only

Pets gallery

Job Opening:Accountant &amp; Admin OfficerPets Gallery (Pets Purchase &amp; Sales Business)Location: UAEEmployment Type: Full-timeKey Responsibilities:Accounting Duties:<ul><li>Handle daily accounting activities (sales, purchases, expenses, petty cash)</li><li>Prepare invoices, receipts, and payment records</li><li>Manage supplier payments and customer collections</li><li>Prepare monthly financial reports and basic P&amp;L</li><li>Monitor inventory value for pets and accessories</li><li>Ensure compliance with UAE VAT and accounting standards</li></ul>Administrative Duties:<ul><li>Manage daily administrative operations of the pets gallery</li><li>Maintain records for pets, suppliers, and customers</li><li>Coordinate purchase and sales documentation</li><li>Handle customer inquiries and basic sales coordination</li><li>Support stock tracking and reporting</li><li>Coordinate with management on operational matters</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration</li><li>1&ndash;3 years experience in accounting/admin (retail preferred)</li><li>Knowledge of UAE VAT regulations</li><li>Proficient in Excel and basic accounting software</li><li>Strong organizational and multitasking skills</li><li>Ability to work independently</li><li>Love for animals is an advantage</li></ul>Salary &amp; Benefits:<ul><li>AED 2,500 &ndash; 3,000 per month (based on experience)</li><li>UAE labor law benefits</li></ul>Job Type: Full-timePay: From AED2,500.00 per month

Abu Dhabi

Transguard Workforce Solutions

<div>
 
 
 Transguard Workforce Solutions
 
 is the UAE&rsquo;s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
 
 
 We are currently recruiting an
 
 Senior Officer - Admin Operations (HR)
 
 for our client based in
 
 Abu Dhabi, UAE.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 Responsible for providing comprehensive administrative and travel management support across the organization, ensuring efficient operations, accurate documentation, vendor coordination, and compliance with policies and service standards.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 1. Travel Management
 
 
 <ul>
 <li>
 Manage domestic and international travel bookings within approved budgets.
 </li>
 <li>
 Monitor and record travel expenditures and process requests within defined SLAs.
 </li>
 </ul>
 
 
 2. Administrative Operations
 
 
 <ul>
 <li>
 Payroll management.
 </li>
 <li>
 Oversee daily administrative activities and coordinate with outsourced service providers.
 </li>
 <li>
 Serve as the key contact for internal teams and external stakeholders requiring admin support.
 </li>
 <li>
 Manage office supplies, vendor services, and facility-related needs.
 </li>
 <li>
 Support annual budget preparation, forecasting, and monitoring Actual vs. Budget for admin expenses.
 </li>
 </ul>
 
 
 3. Document Management
 
 
 <ul>
 <li>
 Maintain updated and secure records related to admin and outsourced operations.
 </li>
 <li>
 Ensure effective filing systems to enable accurate and timely document retrieval.
 </li>
 </ul>
 
 
 4. Reporting &amp; Compliance
 
 
 <ul>
 <li>
 Prepare and submit periodic operational and administrative reports.
 </li>
 <li>
 Ensure adherence to policies and support audits with accurate documentation.
 </li>
 </ul>
 
 
 5. People Management
 
 
 <ul>
 <li>
 Supervise and guide subordinates to ensure efficient task execution.
 </li>
 <li>
 Provide on‑the‑job training and feedback to support employee development.
 </li>
 </ul>
 
 
 6. Other Duties
 
 
 <ul>
 <li>
 Perform any additional tasks assigned by Management as required by business needs.
 </li>
 </ul>
 
 
 
 
 
 Key Working Relationships
 
 
 <ul>
 <li>
 
 Internal:
 
 All employees (admin and travel support).
 </li>
 <li>
 
 External:
 
 Vendors, subcontractors, and travel service providers.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in a relevant field.
 </li>
 <li>
 4-6 years in administration, HR operations, or office support.
 </li>
 <li>
 
 UAE Experience
 
 with in the same function is
 
 Mandatory
 
 </li>
 <li>
 Experience in Business Travel, Vendor Management, and Payroll Management is essential for this position.
 </li>
 <li>
 Full professional proficiency in English &amp; Tagalog
 </li>
 </ul>
 
 
</div>

Senior Officer - Admin Operations (HR)

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the department.
 </li>
 <li>
 Provide general administrative and clerical support to the Operations department employees (e.g. annual leave applications, time sheets, correspondence etc.).
 </li>
 <li>
 Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.
 </li>
 <li>
 Generating monthly, quarterly and annual reporting on all aspects of the operation in additional to any ad hoc reports as required by the Head of Department by using the information entered in the system.
 </li>
 <li>
 Maintain and update all necessary records and database that includes but not limited to services provided, supplier&rsquo;s list etc.
 </li>
 <li>
 Ensure that the office facilities are well always presented and professional.
 </li>
 <li>
 Improves programming and service quality by suggesting new applications, updating procedures as evaluated by Line Manager.
 </li>
 <li>
 Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager&rsquo;s approval.
 </li>
 <li>
 Create Purchase Requisitions and submit them to Line Manager for approval, when required.
 </li>
 <li>
 Responsible for raising concerns, issues, delays, complaints to Line Manager for appropriate intervention in relation to business activities.
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree or Diploma with equivalent experience.
 </li>
 <li>
 Experience: Minimum 2 years&rsquo; professional experience in Administration.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Knowledge in MS Office, Oracle
 </li>
 <li>
 Experience in procurement administration (Purchase Order / Purchase request) an advantage
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 Ensure weekly completion of review and forwarding of all invoice to Finance.
 </li>
 <li>
 Distribute and file relevant documents such as service reports, correspondences within 2 working days after receipt.
 </li>
 <li>
 Organize and monitor the project documentation to ensure that all documents are available in the correct file for reference. This should be reviewed on a weekly / monthly basis.
 </li>
 </ul>
</div>

Administration Officer

ALEC Holdings

<div>
 
 Join the backbone of our logistics operations. We&rsquo;re seeking a detail-oriented
 
 Logistics Officer
 
 to manage administrative and data functions that keep our site logistics running smoothly and efficiently across major UAE projects.
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC
 
 , part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 
 ALEC Building
 
 is our flagship business unit, delivering comprehensive construction solutions with a strong emphasis on quality, safety, and sustainability. As part of our logistics team, you will play a critical role in supporting seamless site operations through effective administration and data management.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a
 
 Logistics Officer
 
 , you will be key to maintaining accurate logistics records, coordinating with suppliers, and supporting site teams via digital tools and documentation. If you are organized, tech-savvy, and passionate about operational excellence, this is the role for you.
 
 
 About Your Team
 
 
 Reporting directly to the
 
 Logistics Manager
 
 , you will work closely with site operations, safety, commercial teams, and external suppliers to ensure smooth logistics administration and compliance across all activities.
 
 
 
 
 
 
 Your Role
 
 
 
 As a
 
 Logistics Officer
 
 , you will:
 
 <ul>
 <li>
 Plan and execute setup of logistics files aligned with site requirements
 </li>
 <li>
 Maintain accurate reports and forecasts on plant utilization
 </li>
 <li>
 Update storage area requests and labour histograms for planning and welfare purposes
 </li>
 <li>
 Manage digital records for plant bookings, fuel consumption, hired plant schedules, operator registers, and daily progress reports
 </li>
 <li>
 Submit monthly equipment and inspection registers to the Safety department
 </li>
 <li>
 Compile daily site reports including machinery, manpower, activities, and visitor logs for consultant submissions
 </li>
 <li>
 Raise Purchase Requests (PRs), track LPOs, and verify invoices with supporting documentation
 </li>
 <li>
 Maintain scanned backups of resource requests, timesheets, delivery notes, and breakdown logs for cost transfer and contra charging
 </li>
 <li>
 Coordinate with suppliers on plant breakdowns, servicing, deliveries, and off-hiring
 </li>
 <li>
 Manage online entry/exit pass requests and scheduling
 </li>
 <li>
 Oversee documentation for inspections, inductions, toolbox talks, permits, vendor agreements, and more
 </li>
 <li>
 Liaise with DAEP and airport authorities for landside and airside passes, material entry/exit permits, and driving licenses, tracking expiry dates for passes
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 Diploma or equivalent qualification
 </li>
 <li>
 Proven experience in office administration, preferably within construction or logistics
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficient in MS Office and digital logistics tools
 </li>
 <li>
 Understanding of LEEDs/Estidama and environmental (ESG) reporting
 </li>
 <li>
 Familiarity with audit processes and basic data analytics
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Excellent time-management and multitasking skills
 </li>
 <li>
 High attention to detail and organizational ability
 </li>
 <li>
 Comfortable with technology and innovative administrative solutions
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Opportunity to contribute to some of the most iconic and challenging projects in the region
 </li>
 <li>
 A high-performing, collaborative site environment with room to grow
 </li>
 <li>
 Direct involvement in end-to-end construction operations
 </li>
 <li>
 A full-time, on-site role in the UAE, with hands-on exposure to real-world logistics challenges
 </li>
 </ul>
 
 
 
 
 
 Ready to drive construction logistics on world-class projects?
 
 
 
 If you&rsquo;re inspired by this opportunity and meet the requirements, we want to hear from you.
 
 
 Join
 
 ALEC Building
 
 and be a key force behind our on-site success and delivery excellence.
 
 
 
 
 
 
 Apply today and let&rsquo;s build something exceptional.
 
 
</div>

Logistics Officer

Don Vapes

About Us:Don Vapes is a prominent player in the vaping industry, and we are seeking a reliable and organized Male HR Assistant to support our team.Key Responsibilities:- Assist with daily administrative tasks and office management.- Handle phone calls, emails, and customer inquiries.- Maintain filing systems and organize documents.- Support the team with scheduling appointments and meetings.- Manage inventory and office supplies.Qualifications:- Previous experience as an HR assistant or in a similar role preferred.- Strong organizational and multitasking skills.- Excellent communication and interpersonal skills.- Proficient in Microsoft Office Suite and basic office equipment.Why Join Us?We offer a competitive salary, a friendly work environment, and opportunities for career advancement.How to Apply:Send your resume and a brief cover letter to hr@donvapes.net with the subject &ldquo;HR Officer&rdquo;Job Type: Full-timeWork Location: In person

HR Officer

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