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administrative officer

Liwa University

<div>
 
 
 Liwa University , Abu Dhabi Campus:
 
 
 
 
 
 
 Since 1993, Liwa University has stood as a cornerstone of higher education in the Emirate of Abu Dhabi, nurturing potential and supplying the UAE labour market with skilled professionals. Today, Liwa University is dedicated to empowering all students to excel both academically and personally by providing them with the finest resources, support, and guidance available. To achieve this goal, Liwa University offers targeted programs and services meticulously designed to enhance academic progress and overall well-being. We proudly offer 30 Graduate and Undergraduate programs across our 4 colleges: College of Media and Public Relations, College of Medical and Health Sciences, College of Business, and College of Engineering and Computing. These programs are delivered today across two campuses in Abu Dhabi and Al Ain, ensuring broader access to quality education and a supportive learning environment for students throughout the region.
 
 
 
 
 
 
 POSITIONN&rsquo;S SUMMARY:
 
 
 
 
 
 
 The Administrative Officer will provide administrative and clerical support to ensure the efficient operation of the office. The role involves managing day-to-day administrative tasks, scheduling meetings, organizing files, handling communications, etc.
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 
 
 <ul>
 <li>
 Manage day-to-day administrative duties, including handling phone calls, emails, and other correspondence.
 </li>
 <li>
 Maintain and organize office records, files, and documents, ensuring they are easily accessible and up to date.
 </li>
 <li>
 Assist in preparing meeting agendas, taking minutes, and distributing relevant documents.
 </li>
 <li>
 Reserve rooms and conference facilities.
 </li>
 <li>
 Order and maintain office stationery and equipment supplies from concerned departments.
 </li>
 <li>
 Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, and managing file systems.
 </li>
 <li>
 Liaise with colleagues and external contacts to book travel and accommodation/ conference preparation.
 </li>
 <li>
 Organize and store paperwork, documents, and computer-based information.
 </li>
 <li>
 Sort and distribute incoming posts and organize and send outgoing posts.
 </li>
 <li>
 Photocopy and print various documents.
 </li>
 <li>
 Arrange both in-house and external events.
 </li>
 <li>
 Ensure that the office activities meet health and safety requirements.
 </li>
 <li>
 Spot and notify any safety hazard to the concerned officer.
 </li>
 <li>
 Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases.
 </li>
 <li>
 Create and maintain filing systems, keep diaries, arrange meetings/appointments, and organize travel for staff.
 </li>
 <li>
 Protect the College&rsquo;s value by maintaining the confidentiality of information and documents.
 </li>
 <li>
 Manage the flow of information to and from the office, ensuring that all communications are handled promptly and efficiently.
 </li>
 <li>
 Letter writing, dealing with telephone and email inquiries.
 </li>
 <li>
 Maintain professionalism in handling confidential information pertaining to management and operations.
 </li>
 </ul>
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 <ul>
 <li>
 Good organizational skills
 </li>
 <li>
 Good time management.
 </li>
 <li>
 Good communication skills, written and verbal English- Arabic.
 </li>
 <li>
 Discretion.
 </li>
 <li>
 Confidence with IT and computer packages.
 </li>
 <li>
 Accuracy and good attention to detail.
 </li>
 <li>
 An ability to stay calm and tactful under pressure.
 </li>
 <li>
 Self-motivation.
 </li>
 <li>
 A bright and positive attitude.
 </li>
 <li>
 Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE:
 
 
 <ul>
 <li>
 
 Preferable 2-3 years of experience in an administrative or secretarial role.
 
 </li>
 </ul>
 
 
 
 
 
 ACADEMIC QUALIFICATIONS:
 
 
 <ul>
 <li>
 A bachelor's degree in business administration or management. A certificate in the Secretarial course may be beneficial.
 </li>
 </ul>
 
 
</div>

Administrative Officer -  Emirati Talents

Khidmah

<div>
 
 
 
 Job Purpose
 
 
 
 <ul>
 <li>
 To provide effective and efficient administrative, Secretarial and personal Assistance to the Services Division
 </li>
 </ul>
 
 
 
 
 
 
 Roles , Responsibilities, Duties
 
 
 
 <ol>
 <li>
 Provide general administration and personal assistance required by Services Department
 </li>
 <li>
 Provide a full admin support to the team and department.
 </li>
 <li>
 Archive documents or files on behalf of the Team.
 </li>
 <li>
 Prepare the daily or weekly expenses report and ensure that accurate and timely expense reports are approved by Supervisors before lodging with Finance Department.
 </li>
 <li>
 Prepare and coordinate data and approvals starting from RFQ, Quotations, and Purchase requisitions for the online purchasing.
 </li>
 <li>
 Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents
 </li>
 <li>
 To develop and draft various reports (Weekly Reports, Monthly Reports) as required by the Facilities Manager and client.
 </li>
 <li>
 To chase suppliers for materials delivery and ensure it reaches the sites.
 </li>
 <li>
 To chase submitting of invoices through the supplier and DC and the supplier payment process through finance department.
 </li>
 <li>
 To seek approvals from the client for any additional works required in the sites as per the Facilities Manager requests.
 </li>
 <li>
 Provide general administration assistance for HR related issues for both Technical and Professional staff.
 </li>
 <li>
 Provide the required documents for the monthly PMS and maintain regularly in FSI.
 </li>
 <li>
 Arrange meetings, inductions, and associated tasks.
 </li>
 <li>
 Attend meetings and keep records of proceedings on behalf of the team.
 </li>
 <li>
 Assist the manager in making the reports or any clerical job particularly during the busy periods.
 </li>
 </ol>
 
 
 
 
 
 
 Occupational and workplace Health and Safety responsibilities:
 
 
 
 
 In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.
 
 
 
 
 
 
 
 Information Security responsibilities:
 
 
 
 <ul>
 <li>
 Comply with Khidmah Information Security Policies
 </li>
 <li>
 Be aware of and fulfil their information security responsibilities
 </li>
 <li>
 Ensure whoever handles sensitive company information have taken the Security Awareness Training
 </li>
 <li>
 Know how to report a security incident (to IT ServiceDesk or InfoSec).
 </li>
 <li>
 Not Disable his/her OS firewall and/or Antivirus
 </li>
 <li>
 Restrict use to authorized purposes, Protect access accounts, privileges, and associated passwords.
 </li>
 <li>
 Accept accountability of his/her individual user accounts, and maintain confidentiality
 </li>
 </ul>
 
 
 
 
 
 
 Qualification:
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or relevant specialization
 </li>
 <li>
 FM Related certifications e.g. Facility Management Professional is preferable.
 </li>
 </ul>
 
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 Competencies:
 
 
 <ol>
 <li>
 Adaptability/Flexibility
 </li>
 <li>
 Communication
 </li>
 <li>
 Computer Skills
 </li>
 <li>
 Initiative
 </li>
 <li>
 Interpersonal Skills
 </li>
 <li>
 Problem Solving/Analysis
 </li>
 <li>
 Quality
 </li>
 <li>
 Results Focus
 </li>
 <li>
 Teamwork
 </li>
 </ol>
 
 
 Other Skills
 
 :
 
 <ol>
 <li>
 SAP ERP or Oracle systems
 </li>
 <li>
 Maximo, FSI and Adobe Acrobat Applications.
 </li>
 <li>
 Advanced skill in MS Office Applications (Excel, Word, PowerPoint, Visio and Publisher).
 </li>
 <li>
 Able to priorities work and meet deadlines within costs constraints.
 </li>
 <li>
 Rapid and accurate analysis of issues. Pro-actively seek to resolve problems with good analytical skills and initiative.
 </li>
 <li>
 Able to priorities work and meet deadlines within costs constraints.
 </li>
 <li>
 Handles pressure well.
 </li>
 </ol>
 
 
 
 
 
 Experience:
 
 
 
 
 
 <ol>
 <li>
 3-5 years of experience working as an Administrative Officer
 </li>
 <li>
 Preference will be given to candidates with relevant FM Industry.
 </li>
 <li>
 Knowledge of Workplace Health and Safety (WH&amp;S) practices and policies.
 </li>
 <li>
 Experience of safe working practices, risk assessments, method statements, permit-to-work systems, and water treatment management.
 </li>
 </ol>
 
 
</div>

FM Administrator

National Academy for Childhood Development

<div>
 
 نحن في الأكاديمية الوطنية لتنمية الطفولة نبحث عن كفاءة تتمتع بدرجة عالية من التنظيم والمبادرة للعمل بوظيفة "مساعد تنفيذي"، وذلك لدعم الإدارة العليا من خلال التنسيق الفعّال، وإدارة الجداول والمواعيد، والتواصل، وتقديم الدعم التنفيذي اليومي، مع الحفاظ على أعلى معايير المهنية والسرية.
 
 
 
 
 
 We at The National Academy for Childhood Development (NACD) are looking for a highly organized and proactive professional "Executive Assistant" to support senior management through effective coordination, schedule management, communication, and day-to-day executive support, while maintaining the highest standards of professionalism and confidentiality.
 
 
 
 
 
 
 المسؤوليات الرئيسية
 
 
 
 
 
 
 
 الدعم الإداري التنفيذي:
 
 
 
 
 
 
 &bull; إدارة جداول الأعمال والمواعيد الخاصة بالإدارة العليا.
 
 
 &bull; تنسيق الاجتماعات وورش العمل والارتباطات الداخلية والخارجية.
 
 
 &bull; تنسيق ترتيبات السفر بما في ذلك حجوزات الطيران والإقامة وخطط الرحلات.
 
 
 &bull; إعداد جداول أعمال الاجتماعات والمحاضر والعروض التقديمية والمستندات ذات الصلة.
 
 
 &bull; إعداد ومراجعة وتنسيق المراسلات الرسمية والتقارير.
 
 
 
 
 
 
 التنسيق الإداري والمكتبي:
 
 
 
 &bull; العمل كنقطة اتصال رئيسية بين الإدارة وأصحاب المصلحة الداخليين والخارجيين.
 
 
 &bull; الحفاظ على أنظمة حفظ الملفات والسجلات السرية والوثائق المكتبية بشكل منظم.
 
 
 &bull; متابعة سير المشاريع والمهام القائمة وضمان الالتزام بالمواعيد النهائية وخطط العمل المعتمدة بكفاءة وفعالية.
 
 
 &bull; دعم تنسيق الفعاليات الداخلية واجتماعات الإدارة والأنشطة المشتركة بين الإدارات.
 
 
 
 
 
 
 التواصل والتنسيق التنظيمي:
 
 
 
 &bull; التعامل مع المكالمات الواردة والبريد الإلكتروني والمراسلات نيابةً عن الإدارة.
 
 
 &bull; ضمان التواصل المهني وفي الوقت المناسب عبر جميع قنوات الاتصال.
 
 
 &bull; تسهيل التواصل بين الإدارة والموظفين والشركاء والعملاء.
 
 
 &bull; إعداد الملخصات والمواد التعريفية والتحديثات الدورية لدعم الإدارة في متابعة الأعمال واتخاذ القرارات.
 
 
 
 
 
 
 إعداد التقارير ودعم البيانات:
 
 
 
 &bull; المساعدة في إعداد تقارير الإدارة ولوحات المتابعة والعروض التقديمية.
 
 
 &bull; جمع وتحليل البيانات لدعم اتخاذ القرار والتخطيط الاستراتيجي.
 
 
 &bull; إدارة تقارير المصروفات ومتابعة الميزانية والوثائق المالية الخاصة بالإدارة.
 
 
 
 
 
 
 التميز الإداري وكفاءة الإجراءات والامتثال:
 
 
 
 &bull; ضمان الالتزام بالسياسات والإجراءات والمعايير الإدارية الداخلية.
 
 
 &bull; الحفاظ على أعلى مستويات السرية عند التعامل مع المعلومات الحساسة.
 
 
 &bull; تحديد فرص تحسين الإجراءات الإدارية ورفع الكفاءة التشغيلية.
 
 
 
 
 
 
 المؤهلات والمتطلبات الأخرى
 
 
 
 
 المؤهل العلمي:
 
 
 
 &bull; درجة البكالوريوس في إدارة الأعمال أو الإدارة أو إدارة المكاتب أو أي تخصص ذي صلة.
 
 
 
 الخبرة:
 
 
 
 &bull; خبرة من 3 إلى 7 سنوات كمساعد تنفيذي أو مسؤول إداري أو في وظيفة مشابهة.
 
 
 &bull; يفضل وجود خبرة سابقة في دعم كبار التنفيذيين أو المدراء أو رؤساء الأقسام.
 
 
 &bull; يفضل وجود خبرة في بيئات العمل الأكاديمية أو المؤسسية أو المهنية الديناميكية.
 
 
 
 المهارات والكفاءات:
 
 
 
 &bull; مهارات قوية في التنظيم وإدارة الوقت.
 
 
 &bull; مهارات ممتازة في التواصل الكتابي والشفهي.
 
 
 &bull; دقة عالية واهتمام بالتفاصيل.
 
 
 &bull; إجادة استخدام برامج مايكروسوفت أوفيس (Word, Excel, PowerPoint, Outlook) وأدوات إدارة المكاتب.
 
 
 &bull; القدرة على إدارة أولويات متعددة والعمل تحت الضغط.
 
 
 &bull; مهارات قوية في التواصل المهني وبناء العلاقات.
 
 
 &bull; القدرة على التعامل مع المعلومات السرية بدرجة عالية من المهنية.
 
 
 
 السمات الشخصية الرئيسية:
 
 
 
 &bull; المبادرة والقدرة القوية على حل المشكلات.
 
 
 &bull; الاعتمادية العالية والقدرة على العمل بكفاءة واستقلالية مع الحد الأدنى من الإشراف.
 
 
 &bull; المرونة والقدرة على التكيف مع الأولويات المتغيرة.
 
 
 &bull; حس عالٍ بالمسؤولية والملكية.
 
 
 &bull; روح إيجابية ومهارات قوية في العمل الجماعي.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Executive Administrative Support:
 
 
 <ul>
 <li>
 Manage calendars, schedules, and appointments for senior management.
 </li>
 <li>
 Coordinate meetings, workshops, and internal and external engagements.
 </li>
 <li>
 Coordinate travel arrangements, including flight bookings, accommodation, and travel itineraries.
 </li>
 <li>
 Prepare meeting agendas, minutes, presentations, and related documentation.
 </li>
 <li>
 Draft, review, and coordinate official correspondence and reports.
 </li>
 </ul>
 
 
 Administrative and Office Coordination:
 
 
 <ul>
 <li>
 Act as the primary point of contact between management and internal/external stakeholders.
 </li>
 <li>
 Maintain organized filing systems, confidential records, and office documentation.
 </li>
 <li>
 Follow up on ongoing projects and tasks, ensuring adherence to deadlines and approved action plans efficiently and effectively.
 </li>
 <li>
 Support the coordination of internal events, management meetings, and cross-functional activities.
 </li>
 </ul>
 
 
 Communication and Organizational Coordination:
 
 
 <ul>
 <li>
 Handle incoming calls, emails, and correspondence on behalf of management.
 </li>
 <li>
 Ensure professional and timely communication across all channels.
 </li>
 <li>
 Facilitate communication between management, employees, partners, and clients.
 </li>
 <li>
 Prepare summaries, briefing materials, and periodic updates to support management in monitoring operations and decision-making.
 </li>
 </ul>
 
 
 Reporting and Data Support:
 
 
 <ul>
 <li>
 Assist in preparing management reports, tracking dashboards, and presentations.
 </li>
 <li>
 Collect and analyze data to support decision-making and strategic planning.
 </li>
 <li>
 Manage expense reports, budget tracking, and management-related financial documentation.
 </li>
 </ul>
 
 
 Administrative Excellence, Process Efficiency, and Compliance:
 
 
 <ul>
 <li>
 Ensure adherence to internal policies, procedures, and administrative standards.
 </li>
 <li>
 Maintain the highest level of confidentiality when handling sensitive information.
 </li>
 <li>
 Identify opportunities to improve administrative workflows and operational efficiency.
 </li>
 </ul>
 
 
 Qualifications and other requirements:
 
 
 
 Education:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, Office Administration, or a related field.
 </li>
 </ul>
 
 Experience:
 
 <ul>
 <li>
 3&ndash;7 years of experience as an Executive Assistant, Administrative Officer, or in a similar role.
 </li>
 <li>
 Previous experience supporting senior executives, directors, or department heads is preferred.
 </li>
 <li>
 Experience working in academic, institutional, or dynamic professional environments is highly preferred.
 </li>
 </ul>
 
 Skills and Competencies:
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and office management tools.
 </li>
 <li>
 Ability to manage multiple priorities and work under pressure.
 </li>
 <li>
 Strong interpersonal and professional communication skills.
 </li>
 <li>
 Ability to handle confidential information with a high degree of professionalism.
 </li>
 </ul>
 
 
 
 
 Key Personal Attributes:
 
 <ul>
 <li>
 Proactive with strong problem-solving abilities.
 </li>
 <li>
 Highly dependable and capable of working efficiently and independently with minimal supervision.
 </li>
 <li>
 Flexible and adaptable to changing priorities.
 </li>
 <li>
 Strong sense of responsibility and ownership.
 </li>
 <li>
 Positive attitude and strong teamwork skills.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Nexus Horizon Technical Services LLC

Logistics Duties:Plan and coordinate daily transportation of manpower, equipment, and materials to and from ASAB site.Monitor delivery schedules and ensure materials reach the site on time without delay to construction works.Coordinate with procurement and warehouse teams to track material availability and dispatch.Liaise with security and gate pass teams for vehicle/equipment entry permissions and CICPA coordination.Maintain inventory of site equipment, tools, and consumables; ensure proper usage and control.Manage logistics-related documentation (delivery notes, gate passes, offloading reports, etc.).Arrange and monitor third-party logistics support if required (trailers, cranes, etc.).Administrative Duties:Support day-to-day administrative activities at the site office and camp.Maintain records of staff attendance, deployment, leave, and timesheets.Assist in coordinating staff accommodations, catering, and welfare requirements.Handle all document control activities including filing, correspondence, and record maintenance as per ADNOC protocols.Ensure compliance with ADNOC site access and HSE documentation (training certificates, medical, CICPA IDs, etc.).Assist with mobilization/demobilization formalities of site staff.Prepare and submit daily/weekly reports related to logistics, staff movement, and siteadministration.Qualifications &amp; Experience:Bachelor&rsquo;s Degree or Diploma.Minimum 3&ndash;5 years of experience in logistics/admin role within ADNOC or other oil &amp; gas construction projects in UAE.Familiarity with ADNOC procedures, permit systems, and security protocols (especially for ASAB/CICPA zones).Strong communication, coordination, and documentation skills.Proficient in MS Office (Excel, Word, Outlook); knowledge of ERP systems is a plus.Valid UAE driving license preferred.Key Competencies:Organizational and multitasking skillsAttention to detail and accuracyProactive problem-solving approachAbility to work under pressure in remote site conditionsCoordination with multi-disciplinary teamsJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Have you handled fleet or vehicle management, including registration, insurance, and maintenance?</li><li>Are you available to join immediately or within a notice period? Please specify.</li><li>Do you have a valid UAE driving license?</li><li>Are you comfortable working under pressure and handling multiple tasks simultaneously?</li></ul>

Logistics & Administration Officer

Abu Dhabi Global Market

<div>The ADGM Dispute Resolution Hearing Centre (the &ldquo;Centre&rdquo;) is a state-of-the-art hearing facility purpose-built to accommodate all forms of dispute resolution in ADGM, but particularly for arbitration and mediation. The Centre is open to all parties who may wish to use the facilities. The Centre also accommodates the office of the International Court of Arbitration (the &ldquo;ICC&rdquo;), the world&rsquo;s leading arbitral institution.
The main purpose of the role is to provide high-level administrative and operational support to the Centre&rsquo;s Head of Client Relations (&ldquo;Client Relations Manager&rdquo;), including coordinating and overseeing all back-office services and administration of the Centre. The role also requires extensive liaison between the Centre and: its external clients and stakeholders (principally members of the legal profession); the ADGM Courts team; and internal ADGM stakeholders (including ADGM&rsquo;s Technology Services Division, Marketing &amp; Corporate Communications (&ldquo;MarComms&rdquo;), Procurement and General Services). The role also supports ADGM Courts and collaborates with the Registry Coordinator to work on projects and events and provide administrative support to the Registrar and Chief Executive of ADGM Courts and the Registry team.
Operational Responsibilities
<ul><li>Coordinate the Centre&rsquo;s administrative services, including preparation of correspondence, strategy reports and other documents required for the operations of the Centre.
</li><li>Provide information on the Centre&rsquo;s facilities and resources to stakeholders, including legal practitioners, arbitrators, government agencies and the public.
</li><li>Provide high calibre support and concierge services to the Centre&rsquo;s clients and stakeholders.
</li><li>Assume overall responsibility for the facilities and equipment necessary for the smooth and efficient operations of the Centre, and particularly to ensure a high quality of hearing services for parties conducting hearings at the Centre.
</li><li>In consultation with the Client Relations Manager, coordinate with MarComms regarding the planning and management of all events or other marketing initiatives launched by the Centre.
</li><li>Facilitate procurement, accounts and general services needs and requirements of the Centre.
</li><li>Update the Centre&rsquo;s website content and identify areas of improvement and enhancement of the content and design of the website.
</li><li>Provide comprehensive support for the Client Relations Manager to ensure excellent service in relation to business development activities.
</li><li>Draft and manage the Centre&rsquo;s hearing quotations including liaising with service partners (for example, transcript and hearing bundles) to provide all-inclusive quotations to clients.
</li><li>Work closely with the Chief Executive of ADGM Courts and the Registry Coordinator, to coordinate events and other projects for the Courts team.
</li><li>Collaborate with the Registry Coordinator on administrative tasks to support the high volume caseload being managed by the Courts Registry team, and provide support during leave.
</li><li>When necessary, provide high level support for the staff of the ICC Court Case Management Office.
</li><li>Information Security Related
</li><li>Understand, adopt, adhere and practice responsibilities or controls as per ADGM Information Security policy and as per best practices explained in the induction and awareness sessions.
</li><li>Confidentiality, Integrity and availability of the ADGM Information shall be maintained at all times i.e. within as well as outside ADGM.
</li></ul>Work Experience
<ul><li>Minimum 6-8 years&rsquo; administrative experience in a senior administrative role in a law firm, in-house legal section or other organisation with client facing responsibilities.
</li><li>Strong organisational skills to successfully support the Client Relations Manager and effectively contribute to strategic and operational activities.
</li><li>Strong customer service skills with a demonstrated ability to manage client problems or issues.
</li><li>Strong communication and inter-personal skills, including confidence to liaise with lawyers, ADGM senior management and government employees.
</li><li>Strong IT skills, including working with document management systems and devising improvements to digital service delivery.
</li><li>Excellent skills in: organisation, research, analysis, problem solving; and time management.
</li><li>Advanced skills in drafting documents, reports, correspondence and other written material for submission to clients and senior management.
</li><li>High level observance of confidentiality, judgment, tact and discretion.
</li><li>Fluent in English.
</li></ul>Desirable
<ul><li>Previous experience in the UAE.</li></ul></div>

Coordinator - Dispute Resolution Hearing Centre

zararah general transporting

JOB VACANCY &mdash; GOVERNMENT RELATIONS TYPISTZararah General Transport | Abu Dhabi, UAE | Full-TimeABOUT THE COMPANYZararah General Transport is a leading transport and logistics company headquartered in Abu Dhabi, UAE. As our operations grow, we are expanding our administrative team and looking for a highly experienced Government Relations Typist to manage all official transactions and government-related processes on behalf of the company and its workforce.ROLE OVERVIEWWe are looking for a skilled and experienced Government Relations Typist with hands-on knowledge of all UAE government portals and digital systems. The ideal candidate is highly organized, detail-oriented, and capable of independently handling all company, employee, and labor-related official transactions from start to finish.KEY RESPONSIBILITIES<ul><li>Process all work permit applications, renewals, and cancellations through the Ministry of Human Resources &amp; Emiratisation (MOHRE) portal</li></ul><ul><li>Handle residency visa applications, renewals, status changes, and cancellations via ICA (Federal Authority for Identity &amp; Citizenship) systems</li></ul><ul><li>Submit and follow up on all transactions through the Tasheel service center system</li></ul><ul><li>Process applications through the Amer system for visa and immigration-related services</li></ul><ul><li>Manage all traffic-related transactions including vehicle registration, renewal, and fine clearance via the Abu Dhabi Police / TAMM / Darb portals</li></ul><ul><li>Handle company license renewals and commercial registration updates through Department of Economic Development (DED/ADDED) portals</li></ul><ul><li>Process medical fitness appointments, Emirates ID applications and renewals through relevant government channels</li></ul><ul><li>Coordinate with the TAMM platform for Abu Dhabi government services including municipality and transport-related transactions</li></ul><ul><li>Track, organize, and maintain all document expiry dates to ensure zero lapse in any company or employee documentation</li></ul><ul><li>Follow up on pending transactions and liaise with relevant government departments when required</li></ul><ul><li>Prepare and type official correspondence, letters, and forms in both Arabic and English</li></ul><ul><li>Maintain a well-organized digital and physical filing system for all official documents</li></ul>SYSTEMS &amp; PORTALS &mdash; REQUIRED EXPERIENCETasheel | Amer | TAMM | MOHRE | ICA | Traffic / Darb | DED / ADDED | SEHAREQUIREMENTS<ul><li>Proven experience as a Government Relations Typist or PRO (Public Relations Officer) in the UAE</li></ul><ul><li>Strong working knowledge of all UAE government online portals (Tasheel, Amer, TAMM, MOHRE, ICA, DED/ADDED, and traffic systems)</li></ul><ul><li>Experience processing work permits, residency visas, Emirates ID, and company license renewals</li></ul><ul><li>Familiarity with Abu Dhabi&ndash;specific government services and procedures</li></ul><ul><li>Proficiency in both Arabic and English (typing and communication)</li></ul><ul><li>Strong computer and data entry skills with high accuracy</li></ul><ul><li>Excellent organizational and time management skills &mdash; ability to manage multiple active transactions simultaneously</li></ul><ul><li>Ability to work independently with minimal supervision</li></ul><ul><li>Valid UAE driving license is a plus</li></ul>WHAT WE OFFER<ul><li>Competitive salary based on experience</li></ul><ul><li>Stable and long-term position within a growing company</li></ul><ul><li>Supportive team environment in Abu Dhabi</li></ul><ul><li>Opportunity to manage a wide and varied portfolio of government transactions</li></ul>HOW TO APPLYPlease send your updated CV to our HR department and mention &quot;Government Relations Typist&quot; in the subject line. Candidates with immediate availability will be given priority. Only shortlisted applicants will be contacted.Location: Abu Dhabi, UAEUAE Government Systems experience required&mdash; Zararah General TransportPay: AED3,000.00 - AED4,000.00 per hourWork Location: In person

Government Relations Typist

ONLINE IT SOLUTIONS

Job Summary:We are seeking an Accountant cum Admin to oversee daily accounting activities and handle general administrative responsibilities. The ideal candidate should be well-organized, detail-oriented, and proficient in managing financial records alongside office coordination tasks effectively.Accounting Responsibilities<ul><li>Maintain and update daily accounting records including receipts, payments, invoices, and journal entries.</li><li>Handle accounts payable and receivable; ensure timely vendor payments and collection of dues.</li><li>Prepare bank reconciliation statements and monitor cash flow regularly.</li><li>Assist in preparing monthly, quarterly, and annual financial reports.</li><li>Support in preparing budgets and expense forecasts.</li><li>Ensure proper documentation and filing of financial transactions for audit purposes.</li><li>Process payroll and maintain employee salary, leave, and attendance records.</li><li>Coordinate with external auditors and provide required financial data.</li><li>Manage petty cash and maintain accurate records of disbursements.</li></ul>Administrative Responsibilities<ul><li>Handle office correspondence, documentation, and filing (both physical and digital).</li><li>Coordinate procurement of office supplies and ensure proper inventory management.</li><li>Support HR functions such as maintaining employee records, attendance, and leave management.</li><li>Assist in organizing meetings, preparing minutes, and maintaining office schedules.</li><li>Manage service contracts, renewals, and vendor communications.</li><li>Ensure compliance with company policies and local labor or government regulations.</li><li>Handle travel arrangements, visa processing, and other administrative logistics as required.</li><li>Serve as a point of contact between management, employees, and external stakeholders.</li></ul>Skills and Qualifications<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration.</li><li>Proven experience (1&ndash;2 years in UAE) in accounting and administrative roles.</li><li>Strong knowledge of accounting software (e.g., Tally, QuickBooks, or ERP).</li><li>Excellent MS Office skills (Excel, Word, Outlook).</li><li>Good communication and organizational skills.</li><li>Attention to detail and ability to manage multiple tasks efficiently.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthExperience:<ul><li>Accounting: 1 year (Preferred)</li></ul>Work Location: In person

Accountant/Administrator

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