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administrative assistant Jobs in Abu Dhabi

administrative assistant

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administrative officer

Prime Veritas

Job Purpose:The Administrative Officer is responsible for ensuring the smooth and efficient operation of the office by overseeing administrative procedures, managing office supplies, coordinating schedules, and supporting staff and management with day-to-day administrative tasks.Key Responsibilities:<ul><li>Oversee and manage daily office operations and administrative processes.</li><li>Maintain and update office records, files, and databases.</li><li>Coordinate and schedule meetings, appointments, and travel arrangements for staff.</li><li>Handle incoming and outgoing correspondence, including emails, phone calls, and mail.</li><li>Manage office supplies inventory and place orders as necessary.</li><li>Support HR and Finance teams with document preparation, filing, and record-keeping.</li><li>Ensure office equipment is maintained and serviced regularly.</li><li>Assist in the preparation of reports, presentations, and other documents as needed.</li><li>Liaise with vendors, service providers, and building management as needed.</li><li>Ensure compliance with company policies and relevant administrative procedures.</li><li>Supports in coordinating base access and documentation.</li></ul>Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (preferred).</li></ul>Experience:<ul><li>Minimum of 2&ndash;3 years of experience in an administrative or office management role.</li><li>Experience in handling confidential information with integrity and professionalism.</li></ul>Skills:<ul><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and problem-solving skills.</li></ul>Desirable Attributes:<ul><li>Positive attitude and customer service orientation.</li><li>Ability to multitask and prioritize workloads in a fast-paced environment.</li><li>Familiarity with office equipment and basic IT systems.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Administrative Officer

HIRES IMG HUMAN RESOURCES CONSULTANCY - L.L.C - S.P.C

Job Description &ndash; HR &amp; Admin OfficerPosition: HR &amp; Admin Officer Location: Abu Dhabi, UAE Employment Type: Full-timeAbout the RoleWe are seeking a detail-oriented and proactive HR &amp; Admin Officer with strong English proficiency to support our recruitment and administrative functions. The role will focus heavily on interviewing candidates, assessing their English language skills, and coordinating HR activities. The ideal candidate will have a background in HR, administration, or English-related studies/professions.Key ResponsibilitiesRecruitment &amp; Candidate Assessment<ul><li>Conduct initial screenings and interviews for job applicants.</li><li>Assess candidates&rsquo; English language proficiency (speaking, listening, reading, and writing).</li><li>Support hiring managers in shortlisting and selecting qualified candidates.</li><li>Coordinate interview schedules and communicate with applicants professionally.</li></ul>HR &amp; Administration<ul><li>Maintain and update employee records, HR files, and databases.</li><li>Support employee onboarding, orientation, and training coordination.</li><li>Assist with HR documentation, contracts, and compliance with UAE labor laws.</li><li>Provide administrative support including correspondence, scheduling, and staff communication.</li><li>Handle general office administration and coordination with other departments.</li></ul>Qualifications &amp; Education<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, English, or a related field.</li><li>Professional courses or background in English language/communication preferred.</li><li>Previous experience in HR, recruitment, or administration is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Excellent command of English (spoken and written) &ndash; required.</li><li>Strong communication and interpersonal skills.</li><li>Ability to assess candidates&rsquo; language and communication abilities effectively.</li><li>Highly organized with strong attention to detail.</li><li>Ability to manage multiple recruitment and admin tasks in a fast-paced environment.</li><li>Knowledge of HR practices and UAE labor law is a plus.</li></ul>Other Details<ul><li>Languages: English required; Arabic/Hindi/Malayalam are an advantage.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

HR & Admin Officer

Al-Khashab Building Materials Co. LLC

We are seeking a proactive and organized Admin Officer to handle the day-to-day administrative operations of our office. The ideal candidate will ensure smooth workflow by managing documentation, coordinating with departments, and maintaining a professional office environment.Key Responsibilities:<ul><li>Manage office supplies, maintenance, and equipment.</li><li>Handle correspondence, documentation, and filing systems (digital and manual).</li><li>Support HR and Accounts departments in administrative tasks when required.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Prepare reports, letters, and internal communications.</li><li>Assist in organizing meetings, travel arrangements, and schedules.</li><li>Ensure compliance with company policies and UAE labor laws.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Minimum 2&ndash;4 years of experience in administrative or office management roles.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and work under minimal supervision.</li></ul>Job Type: Full-timePay: AED1,700.00 - AED2,000.00 per month

Administrative Assistant

Solution Team General Contracting

We are currently seeking a proactive and detail-oriented HR &amp; Admin Officer to join our team and support both our human resources and administrative functions.Key Responsibilities:<ul><li>Manage end-to-end HR operations including recruitment, onboarding, and employee records.</li><li>Handle employee relations, leave management, and performance monitoring.</li><li>Ensure compliance with labor laws, HR policies, and company regulations.</li><li>Coordinate with insurance providers, government offices, and other external parties.</li><li>Prepare HR reports, contracts, memos, and other official documentation.</li><li>Oversee office administration including supplies, facilities, and vendor coordination.</li><li>Support management with day-to-day administrative and HR-related tasks.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Proven experience in HR and administration (minimum 3 -4 years preferred).</li><li>Strong knowledge of HR policies, UAE labor law, and administrative best practices.</li><li>Excellent communication, interpersonal, and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and maintain confidentiality.</li><li>Must be available to join immediately.</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED3,500.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR: 1 year (Preferred)</li></ul>

HR/Admin Officer

Gevin Oil and Gas Equipment Trading LLC

Job Title: Admin for ProcurementCompany: Gevin Oilfield Services LLC Location: Abu Dhabi, UAE Salary: AED 3,500 &ndash; 4,000 per month Employment Type: Full-timeJob Description:Gevin Oilfield Services LLC is seeking a dedicated Administrative officer to support our Procurement Department. The ideal candidate will be responsible for managing procurement-related documentation, coordinating with suppliers and buyers, and assisting the team in all administrative functions to ensure smooth daily operations.Key Responsibilities:<ul><li>Review all incoming RFQ emails and assign them to the respective responsible persons.</li><li>Prepare quotations and submit to buyers via email and procurement platforms such as SAP Ariba.</li><li>Handle Purchase Orders (POs), Delivery Notes (DNs), and follow up with suppliers and clients as required.</li><li>Maintain and organize all procurement records and files</li><li>Support the team with administrative duties</li><li>Ensure all procurement documentation is accurate, complete, and properly filed.</li><li>Handle all general administrative work, including correspondence, coordination with departments, scheduling, and office record management.</li><li>Assist in data entry and updating procurement trackers and logs.</li><li>Provide support during internal/external audits by ensuring documentation readiness.</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years of experience in an administrative or procurement role (UAE experience preferred).</li><li>Proficient in MS Office (Excel, Word, Outlook) and familiar with procurement platforms (e.g., SAP Ariba) is an advantage.</li><li>Strong communication and organizational skills.</li><li>Attention to detail and ability to multitask in a fast-paced environment.</li></ul>Benefits:<ul><li>Salary: AED 3,500 &ndash; 4,000</li><li>Company visa and health insurance provided.</li></ul>How to Apply: Interested candidates may send their CV to hr@gevinoil.com with the subject line: &ldquo;Application &ndash; Admin (Procurement) &ndash; Gevin Oilfield Services LLC&rdquo; and WhatsApp to +971502571340. Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your expected salary (AED)?</li><li>What is your notice period? </li></ul>Experience:<ul><li>Admin: 2 years (Required)</li></ul>

Admin for Procurement

Transguard Workforce Solutions

<div>
 
 
 Transguard Workforce Solutions
 
 is the UAE&rsquo;s leading provider of innovative HR solutions. With over a decade of experience in the region and a knowledgeable team, we offer fully integrated HR services.
 
 
 We are currently seeking a
 
 Senior Officer - Admin Operations
 
 
 for
 
 one of our very well-known client, to be based in their Dubai office.
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The job holder is responsible for delivering comprehensive administrative support across the organization, encompassing coordination of administrative operations, efficient document management, and facilitation of travel arrangements.
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Manage travel arrangements with a focus on cost-effectiveness, ensuring expenses remain within the approved travel budget.
 </li>
 <li>
 Oversee day-to-day administrative activities to ensure smooth operations of outsourced administration services such as
 </li>
 <li>
 Serve as the primary point of contact for internal teams and external stakeholders requiring administrative assistance.
 </li>
 <li>
 Coordinate with various departments to address and facilitate outsourced operational requirements.
 </li>
 <li>
 Manage office supplies, vendor services, and facility-related needs to ensure seamless support.
 </li>
 <li>
 Contribute to the preparation and administration of the annual budget, including forecasting resource requirements (staffing, equipment, materials, and supplies) and monitoring Actual vs. Budget for all administrative expenses across Head Office and Branches
 
 .
 
 </li>
 <li>
 Maintain, update, and securely manage records related to outsourced services and administrative operations.
 </li>
 <li>
 Ensure effective filing systems are in place for efficient and accurate document retrieval.
 </li>
 <li>
 Prepare and submit periodic reports on administrative and outsourced operations.
 </li>
 <li>
 Ensure compliance with organizational policies and procedures in all administrative activities.
 </li>
 <li>
 Support audits and inspections by providing accurate, complete, and timely documentation.
 </li>
 <li>
 Organizes and supervises the activities and work of subordinates to ensure that all work within a specific area of the activity is carried out in an efficient manner which is consistent with operating policies and procedures. Also, provide on-the-job training and constructive feedback to subordinates to support their overall development.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in relevant field.
 </li>
 <li>
 Full Professional Proficiency in English Language.
 </li>
 </ul>
</div>

Senior Officer - Admin Operations

panaderia

Key Responsibilities1. Office Management &amp; Coordination<ul><li>Oversee daily office operations (supplies, maintenance, and utilities).</li><li>Serve as the main contact for internal communication and external vendors.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li></ul>2. Administrative Support<ul><li>Prepare and maintain official documents, reports, and records.</li><li>Handle correspondence (emails, memos, phone calls, letters).</li><li>Assist management in preparing presentations, reports, and proposals.</li><li>Ensure filing systems (digital and physical) are updated and secure.</li></ul>3. Financial &amp; Inventory Assistance<ul><li>Monitor petty cash, reimbursements, and simple expense tracking.</li><li>Assist in procurement of supplies and maintain inventory records.</li><li>Support accounting by submitting invoices and expense reports.</li></ul>4. HR &amp; Staff Support (if applicable)<ul><li>Maintain attendance and leave records.</li><li>Support in onboarding new employees and maintaining personnel files.</li><li>Assist with coordination of staff schedules and payroll documentation.</li></ul>5. Compliance &amp; Documentation<ul><li>Ensure licenses, permits, and legal documents are up to date.</li><li>Coordinate with management and external agencies for renewals or audits.</li><li>Maintain confidentiality of company information at all times.</li></ul>6. Communication &amp; Customer Support <ul><li>Handle customer inquiries, complaints, or walk-in clients when needed.</li><li>Coordinate between branches and head office for information flow.</li></ul>QualificationsEducation:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Accounting, or related field.</li><li>Diploma or vocational training in office management or accounting (for smaller businesses) can also be acceptable.</li></ul>Experience:<ul><li>3&ndash;5 years of experience in administrative or office support roles.</li><li>Experience in retail, F&amp;B, or service business administration is a plus.</li></ul>Skills:<ul><li>Strong organizational and multitasking skills.</li><li>Excellent communication</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Basic accounting or bookkeeping knowledge.</li><li>Time management and ability to work independently.</li><li>Discretion and professionalism in handling confidential information</li></ul>Personality Traits<ul><li>Reliable and proactive problem-solver.</li><li>Detail-oriented and disciplined.</li><li>Approachable, helpful, and cooperative.</li><li>Able to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Office Administrator

Explore 311+ Administrative officer in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.