administrative assistant Jobs in Abu Dhabi

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administrative assistant (uae national) Jobs in Abu Dhabi

administrative assistant (uae national)

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administrative officer

Confidential Careers

<div>
 
 We are a large and diversified group of companies based in the UAE, seeking a professional and detail oriented
 
 Administrative Officer
 
 to support our executive and corporate operations in Abu Dhabi. This role is ideal for a dependable administrator with strong organizational skills, excellent communication abilities, and a solid understanding of
 
 local business practices, regulations, and cultural protocols
 
 .
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Greet and assist visitors in a courteous, professional, and culturally appropriate manner.
 </li>
 <li>
 Manage incoming calls, emails, and inquiries, directing them promptly to the relevant departments or stakeholders.
 </li>
 <li>
 Provide day‑to‑day administrative support to executives and internal teams, including scheduling meetings, managing calendars, and coordinating appointments.
 </li>
 <li>
 Handle incoming and outgoing correspondence, documentation, and record keeping with high accuracy and confidentiality.
 </li>
 <li>
 Maintain a tidy, organized, and welcoming reception and office environment at all times.
 </li>
 <li>
 Coordinate office supplies, facilities requests, and general administrative needs.
 </li>
 <li>
 Support internal processes by ensuring documentation and administrative workflows are followed consistently.
 </li>
 <li>
 Liaise with internal departments and external parties as required to facilitate smooth operations.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Minimum
 
 5 years of experience
 
 in an administrative, office coordination, or front office role, preferably within a corporate or group environment.
 </li>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration
 
 or a related field (or equivalent professional experience).
 </li>
 <li>
 Excellent verbal and written communication skills in
 
 English and Arabic
 
 .
 </li>
 <li>
 Strong attention to detail with well-developed organizational and time management skills.
 </li>
 <li>
 Professional appearance, positive attitude, and strong interpersonal skills.
 </li>
 <li>
 Familiarity with
 
 UAE local regulations, business customs, and workplace etiquette
 
 .
 </li>
 <li>
 Ability to handle confidential information with discretion and professionalism.
 </li>
 </ul>
</div>

Administrative Officer

Liwa University

<div>
 
 
 Liwa University , Abu Dhabi Campus:
 
 
 
 
 
 
 Since 1993, Liwa University has stood as a cornerstone of higher education in the Emirate of Abu Dhabi, nurturing potential and supplying the UAE labour market with skilled professionals. Today, Liwa University is dedicated to empowering all students to excel both academically and personally by providing them with the finest resources, support, and guidance available. To achieve this goal, Liwa University offers targeted programs and services meticulously designed to enhance academic progress and overall well-being. We proudly offer 30 Graduate and Undergraduate programs across our 4 colleges: College of Media and Public Relations, College of Medical and Health Sciences, College of Business, and College of Engineering and Computing. These programs are delivered today across two campuses in Abu Dhabi and Al Ain, ensuring broader access to quality education and a supportive learning environment for students throughout the region.
 
 
 
 
 
 
 POSITIONN&rsquo;S SUMMARY:
 
 
 
 
 
 
 The Administrative Officer will provide administrative and clerical support to ensure the efficient operation of the office. The role involves managing day-to-day administrative tasks, scheduling meetings, organizing files, handling communications, etc.
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 
 
 <ul>
 <li>
 Manage day-to-day administrative duties, including handling phone calls, emails, and other correspondence.
 </li>
 <li>
 Maintain and organize office records, files, and documents, ensuring they are easily accessible and up to date.
 </li>
 <li>
 Assist in preparing meeting agendas, taking minutes, and distributing relevant documents.
 </li>
 <li>
 Reserve rooms and conference facilities.
 </li>
 <li>
 Order and maintain office stationery and equipment supplies from concerned departments.
 </li>
 <li>
 Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, and managing file systems.
 </li>
 <li>
 Liaise with colleagues and external contacts to book travel and accommodation/ conference preparation.
 </li>
 <li>
 Organize and store paperwork, documents, and computer-based information.
 </li>
 <li>
 Sort and distribute incoming posts and organize and send outgoing posts.
 </li>
 <li>
 Photocopy and print various documents.
 </li>
 <li>
 Arrange both in-house and external events.
 </li>
 <li>
 Ensure that the office activities meet health and safety requirements.
 </li>
 <li>
 Spot and notify any safety hazard to the concerned officer.
 </li>
 <li>
 Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases.
 </li>
 <li>
 Create and maintain filing systems, keep diaries, arrange meetings/appointments, and organize travel for staff.
 </li>
 <li>
 Protect the College&rsquo;s value by maintaining the confidentiality of information and documents.
 </li>
 <li>
 Manage the flow of information to and from the office, ensuring that all communications are handled promptly and efficiently.
 </li>
 <li>
 Letter writing, dealing with telephone and email inquiries.
 </li>
 <li>
 Maintain professionalism in handling confidential information pertaining to management and operations.
 </li>
 </ul>
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 <ul>
 <li>
 Good organizational skills
 </li>
 <li>
 Good time management.
 </li>
 <li>
 Good communication skills, written and verbal English- Arabic.
 </li>
 <li>
 Discretion.
 </li>
 <li>
 Confidence with IT and computer packages.
 </li>
 <li>
 Accuracy and good attention to detail.
 </li>
 <li>
 An ability to stay calm and tactful under pressure.
 </li>
 <li>
 Self-motivation.
 </li>
 <li>
 A bright and positive attitude.
 </li>
 <li>
 Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE:
 
 
 <ul>
 <li>
 
 Preferable 2-3 years of experience in an administrative or secretarial role.
 
 </li>
 </ul>
 
 
 
 
 
 ACADEMIC QUALIFICATIONS:
 
 
 <ul>
 <li>
 A bachelor's degree in business administration or management. A certificate in the Secretarial course may be beneficial.
 </li>
 </ul>
 
 
</div>

Administrative Officer -  Emirati Talents

Riverwood Nursery

Job PurposeTo drive nursery enrolments and brand visibility through effective marketing initiatives while ensuring smooth day-to-day administrative operations. This role is pivotal in aligning front-office excellence, parent engagement, and compliance-safe processes to support sustainable growth.Key ResponsibilitiesMarketing &amp; Admissions<ul><li>Develop and execute marketing plans to increase enquiries, tours, and enrolments.</li><li>Manage social media platforms, website content, and promotional materials in line with the nursery&rsquo;s brand.</li><li>Coordinate campaigns, events, and seasonal promotions (open days, cultural events, community outreach).</li><li>Handle parent enquiries professionally via phone, email, WhatsApp, and walk-ins.</li><li>Conduct nursery tours and follow up on leads to convert enquiries into registrations.</li><li>Maintain accurate admissions data, enquiry trackers, and conversion reports.</li></ul>Administrative &amp; Office Support<ul><li>Manage front-desk operations, ensuring a welcoming and professional first impression.</li><li>Maintain student records, files, and documentation in line with ADEK/KHDA and internal policies.</li><li>Support fee collection follow-ups, invoicing coordination, and basic reporting.</li><li>Liaise with teaching staff and management to ensure smooth daily operations.</li><li>Prepare letters, notices, and official communication for parents.</li><li>Support compliance documentation, audits, and inspections as required.</li></ul>Requirements &amp; Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Marketing, Business Administration, or a related field (preferred).</li><li>Minimum 1&ndash;2 years&rsquo; experience in a marketing, admin, or admissions role (education sector is an advantage).</li><li>Strong communication skills in English (Arabic is a strong advantage).</li><li>Proficient in MS Office, social media platforms, and basic design/marketing tools.</li><li>Organised, proactive, and able to manage multiple priorities in a fast-paced environment.</li><li>Professional, child-safe, and parent-centric mindset.</li></ul>Key Competencies<ul><li>Customer-focused and results-driven</li><li>Strong follow-up and coordination skills</li><li>Attention to detail and compliance awareness</li><li>Team player with a positive, solution-oriented attitude</li></ul>Reporting LineReports to the Nursery Manager / Operations ManagerJob Type: Full-timeWork Location: In person

Marketing cum Administrative Officer

Talent Buds Training & skill development centre

Job Description:As an Admin Officer, you will be responsible for ensuring the smooth operation of our administrative processes. You will provide support to various departments and help maintain an efficient office environment. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills.Key Responsibilities:.<ul><li>Handle incoming and outgoing correspondence, including emails and phone calls</li><li>Prepare and maintain accurate records, reports, and documentation</li><li>Assest the Finance &amp; Accounting Departments with invoices.</li><li>Monitor Work Orders &amp; coordinate with the site team</li><li>Perform other administrative tasks as require</li></ul>Requirements:<ul><li>Teaching Background experience preferred.</li><li>Proven experience as an Admin Officer, Office Administrator, or in a similar role</li><li>Proficiency in MS Office (MS Excel and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Strong organizational skills with the ability to multi-task</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>A high school diploma; additional qualifications as an Administrative Assistant</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Admin cum Receptionist for Preschool

Metech

We are looking for a highly organized and detail-oriented ADMIN AND SECRETARY to provide administrative and secretarial support to the office. The ideal candidate will be responsible for managing day-to-day administrative tasks, scheduling meetings, handling correspondence, and supporting internal teams to ensure smooth office operations.The role blends administrative excellence with strategic awareness, supporting and maintaining momentum across key initiatives and daily priorities.Job Title: ADMIN AND SECRETARYLocation: Abu Dhabi, UAE&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;KEY RESPONSIBILITIES:<ul><li>Communication handling: Act as the first point of contact for calls, emails, and correspondence. Draft, edit, and proofread letters, memos, and executive communications while maintaining strict confidentiality and professionalism.</li><li>Meeting support: Prepare comprehensive meeting agendas, briefing materials, and presentation decks. Attend meetings when required to capture accurate minutes, track action items, and ensure timely follow‑up.</li><li>Office coordination: Serve as a liaison between the Chief executiv officer and internal departments, external partners, and VIP visitors. Manage office logistics, coordinate appointments, and maintain a polished and welcoming executive environment.</li><li>Document management: Organize and maintain digital and physical filing systems, ensuring secure handling of contracts, reports, and sensitive documents. Support document reviews and ensure version control.</li><li>Project assistance: Assist the CEO with research, data gathering, and preparation of executive summaries, reports, and presentations. Provide support on special projects that require coordination, follow‑up, and cross‑departmental communication.</li><li>Confidentiality &amp; discretion: Uphold the highest standards of integrity when handling confidential information, strategic documents, and sensitive discussions.</li></ul>QUALIFICATIONS &amp; EXPERIENCE:<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li><li>Proven experience in a similar administrative or secretarial role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>Professional demeanor and positive attitude</li><li>Discretion and confidentiality are a must</li></ul>Work Location: In person.Job Type: Full-timeIMMEDIATE JOINERS PREFFERED&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li></ul>Work Location: In person

ADMIN & SECRETARY

Galaxy Universal General Contracting

&middot; Schedule the project in logical steps and budget time required to meet deadlines.&middot; Determine labor requirements and dispatch workers to construction sites.Inspect and review projects to monitor compliance with building and safety codes, and other regulations.&middot; Interpret and explain plans and contract terms to administrative staff, workers, and clients, representing the owner or developer.&middot; Prepare contracts and negotiate revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and subcontractors.&middot; Obtain all necessary permits and licenses.&middot; Direct and supervise workers.&middot; Study job specifications to determine appropriate construction methods.&middot; Select, contract, and oversee workers who complete specific pieces of the project, such as painting or plumbing.&middot; Requisition supplies and materials to complete construction projects.&middot; Prepare and submit budget estimates and progress and cost tracking reports.Develop and implement quality control programs.&middot; Take actions to deal with the results of delays, bad weather, or emergencies at construction site.&middot; Confer with supervisory personnel, owners, contractors, and design professionals to discuss and resolve matters such as work procedures, complaints, and construction problems.&middot; Employee need to comply with GUC HSE Procedure &amp; report all accidents and near misses immediately to the HSE Officer or HSE in charge available on duty.&middot; To comply with company HSE &amp; Quality Policy.To follow &amp; comply with ISO requirements.Job Type: Full-timeApplication Question(s):<ul><li>Expected Salary?</li><li>can you join immediately or will have notice period? Visit visa , Cancel visa?</li></ul>Experience:<ul><li>UAE: 8 years (Required)</li></ul>Work Location: In person

Project Engineer (Civil)

Exotic Colors by MAYSARi

<div>
 Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.
 
 
 The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up, coordination, and communication, helping the CEO stay organized and lighten the daily load.
 
 
 This is not a decision-making or representative role. External representation with banks and government bodies is handled by the company's PRO. Operations are handled by the existing Operations Manager.
 
 
 Work Location:
 
 - On-site at the company's main headquarters in Abu Dhabi.
 
 - No remote or hybrid arrangement.
 
 
 Work Schedule:
 
 - 6 days per week (Monday to Saturday).
 
 - Working hours: 9:00 AM to 6:00 PM.
 
 - 1-hour lunch break.
 
 - Friday is the weekly off day.
 
 
 Nature of Work:
 
 - Office-based role working closely with the CEO.
 
 - Fast-paced environment requiring focus and quick response.
 
 - Continuous coordination with internal departments.
 
 - Daily handling of emails, scheduling, and follow-up.
 
 
 Key Responsibilities:
 
 - Track the CEO's daily tasks, requests, and priorities, and follow up until completion.
 
 - Manage and organize the CEO's emails and incoming correspondence.
 
 - Coordinate communication between the CEO and internal departments.
 
 - Schedule meetings, prepare meeting notes, and follow up on action items.
 
 - Maintain organized records, files, and reports for quick CEO access.
 
 - Manage the CEO's calendar, appointments, and reminders.
 
 - Handle internal communication on behalf of the CEO when instructed.
 
 - Reduce administrative load on the CEO by handling routine coordination tasks.
 
 
 Reports To: Chief Executive Officer
 
 
 
 Requirements
 
 
 Personality and Character:
 
 - Highly organized, disciplined, and detail-oriented.
 
 - Trustworthy and discreet with confidential information.
 
 - Proactive follow-up mindset. Nothing is forgotten or delayed.
 
 - Comfortable working under direct CEO supervision.
 
 - Strong work ethic and reliability.
 
 
 Languages:
 
 - Strong command of English (written and spoken) is required.
 
 - Arabic (written and spoken) is highly preferred.
 
 
 Skills and Knowledge:
 
 - Strong email and calendar management skills.
 
 - Mastery of Microsoft Office (Outlook, Word, Excel).
 
 - Comfortable with modern productivity and scheduling tools.
 
 - Clear and professional communicator.
 
 
 Other Requirements:
 
 - Valid UAE driving license is preferred.
 
 - Willingness to commit to a 6-day work schedule.
 
 - Available to start immediately or within short notice.
 
 
 Experience:
 
 - 1 to 3 years in administrative coordination, executive support, or office assistant roles.
 
 - Industry background is not a priority. Reliability and execution are.
 
 
 
 Benefits
 
 
 - Monthly salary: AED 5,000 (all-inclusive).
 
 - Medical insurance per UAE labor law.
 
 - Annual leave per UAE labor law.
 
 - End-of-service gratuity per UAE labor law.
 
 - Direct learning experience working with the CEO.
 
 
 
</div>

CEO Office Coordinator

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