administrative assistant Jobs in Abu Dhabi

administrative assistant

office administrator

administrative assistant (uae national) Jobs in Abu Dhabi

administrative assistant (uae national)

executive secretary

office manager

administrative officer

Confidential Careers

<div>
 
 We are a large and diversified group of companies based in the UAE, seeking a professional and detail oriented
 
 Administrative Officer
 
 to support our executive and corporate operations in Abu Dhabi. This role is ideal for a dependable administrator with strong organizational skills, excellent communication abilities, and a solid understanding of
 
 local business practices, regulations, and cultural protocols
 
 .
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Greet and assist visitors in a courteous, professional, and culturally appropriate manner.
 </li>
 <li>
 Manage incoming calls, emails, and inquiries, directing them promptly to the relevant departments or stakeholders.
 </li>
 <li>
 Provide day‑to‑day administrative support to executives and internal teams, including scheduling meetings, managing calendars, and coordinating appointments.
 </li>
 <li>
 Handle incoming and outgoing correspondence, documentation, and record keeping with high accuracy and confidentiality.
 </li>
 <li>
 Maintain a tidy, organized, and welcoming reception and office environment at all times.
 </li>
 <li>
 Coordinate office supplies, facilities requests, and general administrative needs.
 </li>
 <li>
 Support internal processes by ensuring documentation and administrative workflows are followed consistently.
 </li>
 <li>
 Liaise with internal departments and external parties as required to facilitate smooth operations.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Minimum
 
 5 years of experience
 
 in an administrative, office coordination, or front office role, preferably within a corporate or group environment.
 </li>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration
 
 or a related field (or equivalent professional experience).
 </li>
 <li>
 Excellent verbal and written communication skills in
 
 English and Arabic
 
 .
 </li>
 <li>
 Strong attention to detail with well-developed organizational and time management skills.
 </li>
 <li>
 Professional appearance, positive attitude, and strong interpersonal skills.
 </li>
 <li>
 Familiarity with
 
 UAE local regulations, business customs, and workplace etiquette
 
 .
 </li>
 <li>
 Ability to handle confidential information with discretion and professionalism.
 </li>
 </ul>
</div>

Administrative Officer

Liwa University

<div>
 
 
 Liwa University , Abu Dhabi Campus:
 
 
 
 
 
 
 Since 1993, Liwa University has stood as a cornerstone of higher education in the Emirate of Abu Dhabi, nurturing potential and supplying the UAE labour market with skilled professionals. Today, Liwa University is dedicated to empowering all students to excel both academically and personally by providing them with the finest resources, support, and guidance available. To achieve this goal, Liwa University offers targeted programs and services meticulously designed to enhance academic progress and overall well-being. We proudly offer 30 Graduate and Undergraduate programs across our 4 colleges: College of Media and Public Relations, College of Medical and Health Sciences, College of Business, and College of Engineering and Computing. These programs are delivered today across two campuses in Abu Dhabi and Al Ain, ensuring broader access to quality education and a supportive learning environment for students throughout the region.
 
 
 
 
 
 
 POSITIONN&rsquo;S SUMMARY:
 
 
 
 
 
 
 The Administrative Officer will provide administrative and clerical support to ensure the efficient operation of the office. The role involves managing day-to-day administrative tasks, scheduling meetings, organizing files, handling communications, etc.
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 
 
 <ul>
 <li>
 Manage day-to-day administrative duties, including handling phone calls, emails, and other correspondence.
 </li>
 <li>
 Maintain and organize office records, files, and documents, ensuring they are easily accessible and up to date.
 </li>
 <li>
 Assist in preparing meeting agendas, taking minutes, and distributing relevant documents.
 </li>
 <li>
 Reserve rooms and conference facilities.
 </li>
 <li>
 Order and maintain office stationery and equipment supplies from concerned departments.
 </li>
 <li>
 Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, and managing file systems.
 </li>
 <li>
 Liaise with colleagues and external contacts to book travel and accommodation/ conference preparation.
 </li>
 <li>
 Organize and store paperwork, documents, and computer-based information.
 </li>
 <li>
 Sort and distribute incoming posts and organize and send outgoing posts.
 </li>
 <li>
 Photocopy and print various documents.
 </li>
 <li>
 Arrange both in-house and external events.
 </li>
 <li>
 Ensure that the office activities meet health and safety requirements.
 </li>
 <li>
 Spot and notify any safety hazard to the concerned officer.
 </li>
 <li>
 Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases.
 </li>
 <li>
 Create and maintain filing systems, keep diaries, arrange meetings/appointments, and organize travel for staff.
 </li>
 <li>
 Protect the College&rsquo;s value by maintaining the confidentiality of information and documents.
 </li>
 <li>
 Manage the flow of information to and from the office, ensuring that all communications are handled promptly and efficiently.
 </li>
 <li>
 Letter writing, dealing with telephone and email inquiries.
 </li>
 <li>
 Maintain professionalism in handling confidential information pertaining to management and operations.
 </li>
 </ul>
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 <ul>
 <li>
 Good organizational skills
 </li>
 <li>
 Good time management.
 </li>
 <li>
 Good communication skills, written and verbal English- Arabic.
 </li>
 <li>
 Discretion.
 </li>
 <li>
 Confidence with IT and computer packages.
 </li>
 <li>
 Accuracy and good attention to detail.
 </li>
 <li>
 An ability to stay calm and tactful under pressure.
 </li>
 <li>
 Self-motivation.
 </li>
 <li>
 A bright and positive attitude.
 </li>
 <li>
 Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE:
 
 
 <ul>
 <li>
 
 Preferable 2-3 years of experience in an administrative or secretarial role.
 
 </li>
 </ul>
 
 
 
 
 
 ACADEMIC QUALIFICATIONS:
 
 
 <ul>
 <li>
 A bachelor's degree in business administration or management. A certificate in the Secretarial course may be beneficial.
 </li>
 </ul>
 
 
</div>

Administrative Officer -  Emirati Talents

Riverwood Nursery

Job PurposeTo drive nursery enrolments and brand visibility through effective marketing initiatives while ensuring smooth day-to-day administrative operations. This role is pivotal in aligning front-office excellence, parent engagement, and compliance-safe processes to support sustainable growth.Key ResponsibilitiesMarketing &amp; Admissions<ul><li>Develop and execute marketing plans to increase enquiries, tours, and enrolments.</li><li>Manage social media platforms, website content, and promotional materials in line with the nursery&rsquo;s brand.</li><li>Coordinate campaigns, events, and seasonal promotions (open days, cultural events, community outreach).</li><li>Handle parent enquiries professionally via phone, email, WhatsApp, and walk-ins.</li><li>Conduct nursery tours and follow up on leads to convert enquiries into registrations.</li><li>Maintain accurate admissions data, enquiry trackers, and conversion reports.</li></ul>Administrative &amp; Office Support<ul><li>Manage front-desk operations, ensuring a welcoming and professional first impression.</li><li>Maintain student records, files, and documentation in line with ADEK/KHDA and internal policies.</li><li>Support fee collection follow-ups, invoicing coordination, and basic reporting.</li><li>Liaise with teaching staff and management to ensure smooth daily operations.</li><li>Prepare letters, notices, and official communication for parents.</li><li>Support compliance documentation, audits, and inspections as required.</li></ul>Requirements &amp; Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Marketing, Business Administration, or a related field (preferred).</li><li>Minimum 1&ndash;2 years&rsquo; experience in a marketing, admin, or admissions role (education sector is an advantage).</li><li>Strong communication skills in English (Arabic is a strong advantage).</li><li>Proficient in MS Office, social media platforms, and basic design/marketing tools.</li><li>Organised, proactive, and able to manage multiple priorities in a fast-paced environment.</li><li>Professional, child-safe, and parent-centric mindset.</li></ul>Key Competencies<ul><li>Customer-focused and results-driven</li><li>Strong follow-up and coordination skills</li><li>Attention to detail and compliance awareness</li><li>Team player with a positive, solution-oriented attitude</li></ul>Reporting LineReports to the Nursery Manager / Operations ManagerJob Type: Full-timeWork Location: In person

Marketing cum Administrative Officer

Reportage Properties LLC

<div>
 
 We are seeking a motivated, organized, and detail-oriented
 
 Emirati Junior Administrative Officer
 
 to join our team. The role is designed to provide hands-on experience in both
 
 office administration
 
 and
 
 HR support functions
 
 . This is an ideal opportunity for fresh graduates or early-career nationals looking to build a career in business operations, human resources, or corporate services.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Office Administration &amp; Coordination
 
 
 <ul>
 <li>
 Receive, log, and store incoming and outgoing documents (contracts, reports, letters, invoices, etc.)
 </li>
 <li>
 Maintain a digital and physical filing system for company documents, invoices, and contracts.
 </li>
 <li>
 Label and index documents clearly for easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Ensure all documentation complies with company confidentiality and data protection standards.
 </li>
 <li>
 Scan, photocopy, and archive important documents following company policies save them in electronic folders.
 </li>
 <li>
 Maintain confidentiality of sensitive documents at all times.
 </li>
 <li>
 Assist in archiving old or closed project documents.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 A minimum of a diploma or a bachelor's degree is required.
 
 </li>
 <li>
 Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
 </li>
 <li>
 Bilingual proficiency is required.
 </li>
 <li>
 Strong attention to detail.
 </li>
 <li>
 Effective time management skills with the ability to prioritize tasks appropriately.
 </li>
 <li>
 Maintains a professional and courteous demeanor.
 </li>
 <li>
 Demonstrates a willingness to learn and takes proactive initiative.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 Competitive salary.
 </li>
 <li>
 A dynamic and professional work environment.
 </li>
 <li>
 Career growth opportunities in a leading real estate firm.
 </li>
 </ul>
 
 
 
 
 If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we&rsquo;d love to hear from you!
 
 
 
 
 
 
 How to Apply:
 
 
 
 Send your resume to Talent@reportageuae.com "
 
 Emirati Junior Admin Officer &ndash; Real Estate
 
 ."
 
 
 
</div>

Fresh Emirati Talent -  Junior Admin Officer

Khidmah

<div>
 
 
 
 Job Purpose
 
 
 
 <ul>
 <li>
 To provide effective and efficient administrative, Secretarial and personal Assistance to the Services Division
 </li>
 </ul>
 
 
 
 Roles , Responsibilities, Duties
 
 
 
 <ol>
 <li>
 Provide general administration and personal assistance required by Services Department
 </li>
 <li>
 Provide a full admin support to the team and department.
 </li>
 <li>
 Archive documents or files on behalf of the Team.
 </li>
 <li>
 Prepare the daily or weekly expenses report and ensure that accurate and timely expense reports are approved by Supervisors before lodging with Finance Department.
 </li>
 <li>
 Prepare and coordinate data and approvals starting from RFQ, Quotations, and Purchase requisitions for the online purchasing.
 </li>
 <li>
 Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents
 </li>
 <li>
 To develop and draft various reports (Weekly Reports, Monthly Reports) as required by the Facilities Manager and client.
 </li>
 <li>
 To chase suppliers for materials delivery and ensure it reaches the sites.
 </li>
 <li>
 To chase submitting of invoices through the supplier and DC and the supplier payment process through finance department.
 </li>
 <li>
 To seek approvals from the client for any additional works required in the sites as per the Facilities Manager requests.
 </li>
 <li>
 Provide general administration assistance for HR related issues for both Technical and Professional staff.
 </li>
 <li>
 Provide the required documents for the monthly PMS and maintain regularly in FSI.
 </li>
 <li>
 Arrange meetings, inductions, and associated tasks.
 </li>
 <li>
 Attend meetings and keep records of proceedings on behalf of the team.
 </li>
 <li>
 Assist the manager in making the reports or any clerical job particularly during the busy periods.
 </li>
 </ol>
 
 
 
 Qualification:
 
 
 
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or relevant specialization
 </li>
 </ul>
 
 FM Related certifications e.g. Facility Management Professional is preferable
 
 
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 
 <ol>
 <li>
 1-3 years of experience working as an Administrative Officer
 </li>
 <li>
 Preference will be given to candidates with relevant FM Industry.
 </li>
 <li>
 Knowledge of Workplace Health and Safety (WH&amp;S) practices and policies.
 </li>
 <li>
 Experience of safe working practices, risk assessments, method statements, permit-to-work systems, and water treatment management.
 </li>
 </ol>
 
 
</div>

Administrator - Emirati Future Leaders

United Arab Emirates University, Department of Family Medicine

<div>
 
 Job Description
 
 
 
 نبحث عن إداري متميز للانضمام إلى فريقنا، يتمتع بخبرة في تطوير الخدمات، متابعة مؤشرات الأداء، وتحليل البيانات لتحسين تجربة المتعاملين. سيكون المرشح مسؤولاً عن دعم التحول الرقمي للخدمات، إدارة الأنظمة المرتبطة بخدمة المتعاملين، وتحليل البيانات واستخلاص النتائج، بالإضافة إلى دعم إدراج وتحديث مؤشرات الأداء في الأنظمة المعتمدة لضمان تحقيق أعلى مستويات الجودة والرضا. We are seeking a motivated Administrative Officer to join our team. The ideal candidate will have experience in service development, performance monitoring, and data analysis to enhance customer experience. The role involves supporting digital transformation initiatives, managing customer service systems, analyzing data to generate insights, and supporting the entry and update of KPIs in relevant systems to ensure high levels of service quality and customer satisfaction.
 
 
 Minimum Qualification
 
 
 Bachelor&rsquo;s Degree (University Graduate)
 
 
 
 Preferred Qualification
 
 
 
 Bachelor&rsquo;s degree in a relevant field related to the job.
 
 
 Expected Skills
 
 
 الدرجة الوظيفية | Rank: إداري (Administrative ) الخبرة | Experience: خبرة في مجال الخدمات أو خدمة المتعاملين تعتبر ميزة إضافية. القدرة على العمل في بيئة عمل ديناميكية. المهارات | Skill Set: مهارات تواصل قوية وفعالة (شفهيًا وكتابيًا). القدرة على التنسيق والتعاون مع مختلف الجهات. القدرة على العمل تحت الضغط والتعامل مع تحديات العمل. مرونة عالية في التكيف مع تغيّرات ومتطلبات العمل. مهارات تنظيم وإدارة الوقت بكفاءة. العمل بروح الفريق والمساهمة في تحقيق الأهداف. Rank: Administrative Experience: Experience in services or customer service is an advantage. Ability to work in a dynamic work environment. Skill Set: Strong verbal and written communication skills. Ability to coordinate and collaborate with stakeholders. Ability to work under pressure and handle challenges. High flexibility and adaptability to changing work demands. Strong organizational and time management skills. Teamwork and collaboration skills.
 
 
 Close Date Kindly apply
 
 before
 
 the closing date.
 
 
 30/04/2026
 
 
 Apply
 
 
 Department
 
 
 Division
 
 
 Grade
 
 
 Posting Number
 
 
 Position Number
</div>

Administrator I

Transguard Workforce Solutions

<div>
 
 
 Transguard Workforce Solutions
 
 is the UAE&rsquo;s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
 
 
 We are currently recruiting an
 
 Senior Officer - Admin Operations (HR)
 
 for our client based in
 
 Abu Dhabi, UAE.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 Responsible for providing comprehensive administrative and travel management support across the organization, ensuring efficient operations, accurate documentation, vendor coordination, and compliance with policies and service standards.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 1. Travel Management
 
 
 <ul>
 <li>
 Manage domestic and international travel bookings within approved budgets.
 </li>
 <li>
 Monitor and record travel expenditures and process requests within defined SLAs.
 </li>
 </ul>
 
 
 2. Payroll Management
 
 
 <ul>
 <li>
 Payroll management.
 </li>
 </ul>
 
 
 3.Adminstrion
 
 
 <ul>
 <li>
 Oversee daily administrative activities and coordinate with outsourced service providers.
 </li>
 <li>
 Serve as the key contact for internal teams and external stakeholders requiring admin support.
 </li>
 <li>
 Manage office supplies, vendor services, and facility-related needs.
 </li>
 <li>
 Support annual budget preparation, forecasting, and monitoring Actual vs. Budget for admin expenses.
 </li>
 </ul>
 
 
 4. Document Management
 
 
 <ul>
 <li>
 Maintain updated and secure records related to admin and outsourced operations.
 </li>
 <li>
 Ensure effective filing systems to enable accurate and timely document retrieval.
 </li>
 </ul>
 
 
 5. Reporting &amp; Compliance
 
 
 <ul>
 <li>
 Prepare and submit periodic operational and administrative reports.
 </li>
 <li>
 Ensure adherence to policies and support audits with accurate documentation.
 </li>
 </ul>
 
 
 6. People Management
 
 
 <ul>
 <li>
 Supervise and guide subordinates to ensure efficient task execution.
 </li>
 <li>
 Provide on‑the‑job training and feedback to support employee development.
 </li>
 </ul>
 
 
 7. Other Duties
 
 
 <ul>
 <li>
 Perform any additional tasks assigned by Management as required by business needs.
 </li>
 </ul>
 
 
 
 
 
 Key Working Relationships
 
 
 <ul>
 <li>
 
 Internal:
 
 All employees (admin and travel support).
 </li>
 <li>
 
 External:
 
 Vendors, subcontractors, and travel service providers.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in a relevant field.
 </li>
 <li>
 4-6 years in HR operations and administration.
 </li>
 <li>
 
 UAE Experience
 
 with in the same function is Mandatory
 </li>
 <li>
 
 Experience
 
 in
 
 Business Travel Management, Vendor Management, and Payroll Management
 
 is essential for this position.
 </li>
 <li>
 Full professional proficiency in English
 </li>
 </ul>
 
 
</div>

Senior Officer - Admin Operations (HR)

Explore 303+ Administrative officer in Abu Dhabi this May. Find roles across top companies and apply now to boost your career.

303 administrative officer jobs In Abu Dhabi

Administrative Officer

Administrative Officer - Emirati Talents

Marketing cum Administrative Officer

Fresh Emirati Talent - Junior Admin Officer

Administrator - Emirati Future Leaders

Administrator I

Senior Officer - Admin Operations (HR)