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general services officer Jobs in Abu Dhabi

general services officer

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administrative officer

Transguard Workforce Solutions

<div>
 
 
 Transguard Workforce Solutions
 
 is the UAE&rsquo;s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
 
 
 We are currently recruiting an
 
 Senior Officer - Admin Operations (HR)
 
 for our client based in
 
 Abu Dhabi, UAE.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 Responsible for providing comprehensive administrative and travel management support across the organization, ensuring efficient operations, accurate documentation, vendor coordination, and compliance with policies and service standards.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 1. Travel Management
 
 
 <ul>
 <li>
 Manage domestic and international travel bookings within approved budgets.
 </li>
 <li>
 Monitor and record travel expenditures and process requests within defined SLAs.
 </li>
 </ul>
 
 
 2. Administrative Operations
 
 
 <ul>
 <li>
 Oversee daily administrative activities and coordinate with outsourced service providers.
 </li>
 <li>
 Serve as the key contact for internal teams and external stakeholders requiring admin support.
 </li>
 <li>
 Manage office supplies, vendor services, and facility-related needs.
 </li>
 <li>
 Support annual budget preparation, forecasting, and monitoring Actual vs. Budget for admin expenses.
 </li>
 </ul>
 
 
 3. Document Management
 
 
 <ul>
 <li>
 Maintain updated and secure records related to admin and outsourced operations.
 </li>
 <li>
 Ensure effective filing systems to enable accurate and timely document retrieval.
 </li>
 </ul>
 
 
 4. Reporting &amp; Compliance
 
 
 <ul>
 <li>
 Prepare and submit periodic operational and administrative reports.
 </li>
 <li>
 Ensure adherence to policies and support audits with accurate documentation.
 </li>
 </ul>
 
 
 5. People Management
 
 
 <ul>
 <li>
 Supervise and guide subordinates to ensure efficient task execution.
 </li>
 <li>
 Provide on‑the‑job training and feedback to support employee development.
 </li>
 </ul>
 
 
 6. Other Duties
 
 
 <ul>
 <li>
 Perform any additional tasks assigned by Management as required by business needs.
 </li>
 </ul>
 
 
 
 
 
 Key Working Relationships
 
 
 <ul>
 <li>
 
 Internal:
 
 All employees (admin and travel support).
 </li>
 <li>
 
 External:
 
 Vendors, subcontractors, and travel service providers.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in a relevant field.
 </li>
 <li>
 4-6 years in administration, HR operations, or office support.
 </li>
 <li>
 
 UAE Experience
 
 with in the same function is
 
 Mandatory
 
 </li>
 <li>
 Full professional proficiency in English &amp; Hindi
 </li>
 </ul>
 
 
</div>

Senior Officer - Admin Operations (HR)

Blue Ocean Corporation

<div>
 
 About Us
 
 
 
 Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.
 
 
 From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.
 
 
 With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.
 
 
 
 Job Description
 
 
 
 The Office Administrator provides administrative support to ensure smooth daily operations within the organization. This role streamlines processes, manages information flow, and supports team members across departments to enhance overall office efficiency.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Greet customers and guests professionally upon arrival.
 </li>
 <li>
 Answer calls, handle course inquiries, and assist walk-in customers.
 </li>
 <li>
 Manage courier requests and certificate collections.
 </li>
 <li>
 Provide administrative support to management.
 </li>
 <li>
 Organize and coordinate meetings and events.
 </li>
 <li>
 Maintain detailed internal databases and customer filing systems.
 </li>
 <li>
 Liaise with internal and external units for administrative tasks.
 </li>
 <li>
 Arrange training sessions and schedule events.
 </li>
 <li>
 Execute all administrative processes in line with company standards and policies.
 </li>
 <li>
 Perform clerical tasks as needed.
 </li>
 <li>
 Monitor and maintain office supplies and equipment inventory.
 </li>
 <li>
 Assist other departments with document preparation, data analysis, and project coordination.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any relevant field.
 </li>
 <li>
 Minimum 2 years of experience in an administrative or secretarial role.
 </li>
 <li>
 Strong proficiency in MS Office suite.
 </li>
 <li>
 Ability to thrive in a fast-paced environment.
 
 
 </li>
 </ul>
 Functional Competencies
 
 
 <ul>
 <li>
 Organizational Skills: Prioritize tasks, manage time effectively, and maintain organized records.
 </li>
 <li>
 Communication: Excellent verbal/written skills with active listening to address concerns clearly.
 </li>
 <li>
 Customer Service: Deliver prompt, professional support with a friendly demeanor.
 </li>
 <li>
 Resource Management: Track supplies, procure materials, and ensure equipment maintenance.
 </li>
 <li>
 Technology Proficiency: Use LMS, databases, and office software; troubleshoot basic issues.
 </li>
 <li>
 Adaptability: Handle changing priorities and unexpected challenges flexibly.
 </li>
 <li>
 Problem-Solving: Identify issues, make decisions, and improve processes.
 </li>
 <li>
 Compliance: Adhere to safety, legal, and industry standards.
 </li>
 <li>
 Cross-Functional Collaboration: Work effectively across teams to support organizational goals.
 
 
 </li>
 </ul>
 Behavioral Competencies
 
 
 <ul>
 <li>
 Service: Delight customers consistently.
 </li>
 <li>
 Passion: Bring energy to every task.
 </li>
 <li>
 Integrity: Build trust through honesty.
 </li>
 <li>
 Respect: Treat all equally, regardless of title.
 </li>
 <li>
 Innovation: Create value for customers.
 </li>
 <li>
 Teamwork: Unite for shared success.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Health Insurance
 </li>
 <li>
 Annual Ticket to home country
 </li>
 <li>
 Employment Visa
 
 
 </li>
 </ul>
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</div>

Admin Assistant

ADAMZ IT SOLUTIONS

Hiring Admin cum Accountant for IT(ELV) company.<ul><li>Min 5 years experience in UAE as Accountant and Admin.</li><li>Expertise in accounting and tally prime software.</li><li>Knowledge of VAT and other UAE accounting standards and regulations.</li><li>Must know payrole calculation.</li><li>Prior experience in IT field is a plus</li><li>Basic knowledge in Autocad.</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Must be familiar with handling Government and legal documents.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Flawless computer skills including MS Office and AI softwares like chatgpt</li><li>Excellent​ communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Male candidates preferred.</li></ul>Job Location : Musaffah, Abu DhabiJob Type : Full-time, PermanentSalary : AED 2500-3000 per monthInterested candidates can whatsapp their CV to +971 52 652 1362.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>IT field : 2 years (Preferred)</li><li>Accounting: 3 years (Preferred)</li></ul>

Admin & Accounts

<div>
 
 Job Description
 
 
 
 
 Job title
 
 : GENERAL SERVICES OFFICER (UAE nationals only)
 
 
 
 Location
 
 : Abu Dhabi, UAE
 
 
 
 Job reference #
 
 : 32881
 
 
 
 Contract type
 
 : Fixed-term contract. Please note that this position is part of the Emiratisation Program, only UAE nationals can be considered.
 
 
 
 Language requirements
 
 : Fluency in written and spoken English; Arabic is an advantage.
 
 
 At
 
 Eni
 
 , we are looking for a
 
 General Services Officer
 
 to join
 
 Eni Abu Dhabi
 
 . You will be responsible for applying best practices in the management of offices and their facilities, maintenance, personnel accommodation, personnel transportation, resource conservation, general services and HR contracts and hotel bookings, ensuring all activities are carried out safely and efficiently in compliance with company policies. You will also support cost control and SAP administration activities related to general service contracts.
 
 
 
 About Eni Abu Dhabi B.V.
 
 
 
 Eni Abu Dhabi B.V. is a subsidiary of Eni, a global energy company active in the exploration, development, and production of hydrocarbons and natural gas, as well as refining and chemicals activities in the United Arab Emirates. With a robust partnership with ADNOC, Eni Abu Dhabi B.V. is committed to ensuring a stable and affordable gas supply for the country, contributing to its self-sufficiency and status as a gas exporter. Eni Abu Dhabi is also a multicultural organization that brings together professionals from 17 diverse nationalities, reflecting the Eni&rsquo;s commitment to fostering integration and inclusion as core principals of its corporate culture. Our employees thrive within a forward-thinking organization that emphasizes innovation, sustainability, and professional growth, underpinned by our commitment to achieving carbon neutrality by 2050. Through strategic agreements in exploration and production, refining and chemicals, our presence in the UAE continues to expand, driven by the scale and impact of the Ruwais and Ghasha projects, alongside our strong partnership with ADNOC. The Ruwais refinery, the fourth largest globally in terms of production capacity, enhances our high competitiveness in crude oil processing.
 
 
 
 Main Responsibilities
 
 
 
 <ul>
 <li>
 Contribute to the planning and budgeting of general services and transportation activities, in line with company programmes.
 </li>
 <li>
 Manage operating activities related to general services, including office layout management, office maintenance, supplies monitoring, and pantry/tearoom services.
 </li>
 <li>
 Coordinate the research, arrangement, and administration of housing for company personnel.
 </li>
 <li>
 Handle hotel bookings and negotiate competitive corporate rates.
 </li>
 <li>
 Oversee the maintenance of company infrastructures (office buildings, archives, housing) and their equipment, supervising external contractors and ensuring compliance with defined cost and quality standards.
 </li>
 <li>
 Assist in the organisation and supervision of corporate events and catering services.
 </li>
 <li>
 Report on, follow up, coordinate, and analyse the conditions and terms of all general services&ndash;related contracts - including lease contracts for accommodations, cars, and offices, as well as serviced office agreements - in accordance with Eni policies.
 </li>
 <li>
 Provide the Human Resources department with accurate and timely cost reports, verifying cost performance against plan.
 </li>
 <li>
 Manage SAP activities related to General Service Contracts (call‑offs, service entries, accruals).
 </li>
 <li>
 Deliver full and dedicated operational support to the General Services department across all activities.
 
 
 </li>
 </ul>
 
 Skills And Experience Required
 
 
 
 <ul>
 <li>
 Education in Management, Finance or Marketing.
 </li>
 <li>
 Significant experience in a related field.
 </li>
 <li>
 Fluency in written and spoken English; Arabic is an advantage.
 </li>
 <li>
 Familiarity with the local environment and culture.
 </li>
 <li>
 Experience working in a multicultural environment and interacting with diverse cultures.
 </li>
 <li>
 Flexibility and the ability to adapt to unexpected situations.
 </li>
 <li>
 Strong soft skills for managing external suppliers in an operational context.
 </li>
 <li>
 Good PC skills.
 </li>
 <li>
 Customer service orientation with strong interpersonal skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Applications are only accepted through our online application system.
 </li>
 <li>
 Please upload your CV in English.
 
 
 </li>
 </ul>
 
 About Eni
 
 
 
 Eni is a global energy company operating in 61 Countries, with over 30,000 employees. Originally an oil &amp; gas company, it has evolved into an integrated energy company, playing a key role in ensuring energy security and leading the energy transition. Eni's goal is to achieve carbon neutrality by 2050 through the decarbonization of its processes and of the products it sells to its customers. In line with this goal, Eni invests in the research and development of technologies that can accelerate the transition to increasingly sustainable energy. Renewable energy sources, bio-refining, carbon capture and storage are only some examples of Eni's areas of activity and research. In addition, the company is exploring game-changing technologies such as fusion energy &ndash; a technology based on the physical processes that power stars and that could generate safe, virtually limitless energy with zero emissions.
 
 
 
 Working at Eni
 
 
 
 At Eni we believe in enterprising people, capable of making a difference and making their contribution with passion and innovation, to respond to the global challenges of the energy transition. For us, the skills and attitudes of each individual , continuous training , and diversity and inclusion are fundamental. We promote flexible ways of working with particular attention to well-being, welfare and work life-balance. Eni will evaluate applications considering plurality and diversity as sources of enrichment. If your application is assessed to be among those most in line with the required profile, you will be contacted to continue the selection process . Whatever your ambition, at Eni you can find the tools to make it happen.
 
 
 
 
 Energy for action takers
 
 
</div>

GENERAL SERVICES OFFICER

FIRE STONE FIRE & SAFETY

<ul><li>Manage recruitment, onboarding, visa processing, labor contracts, medicals, Emirates ID, and employee induction for technical and operational staff.</li><li>Maintain employee records, attendance, leave management, payroll coordination, and compliance with UAE Labour Law and company policies.</li><li>Handle employee relations, disciplinary actions, grievances, performance support, and contract renewals.</li><li>Coordinate training, certifications, and competency records related to Civil Defence, HSE, and technical requirements.</li><li>Manage office administration, official correspondence, document control, and filing systems.</li><li>Coordinate with authorities for licenses, permits, approvals, and renewals (trade license, Civil Defense, insurance).</li><li>Handle procurement of office supplies, uniforms, PPE, accommodation, travel arrangements, and staff mobilization.</li><li>Manage company assets including vehicles, tools, accommodation, and access control.</li><li>Support operations and project teams with manpower planning, administrative submissions, and reporting.</li><li>Act as a coordination point between management, employees, clients, and authorities while maintaining confidentiality and professionalism.</li></ul>Experience in HR/ Admin RoleMin 2 Years ExperienceLanguages :- Fluent in English &amp; Hindi (Mandatory)Job Type: Full-timePay: AED2,500.00 - AED5,000.00 per month

HR & Admin Executive

MAP Vision General Contracting L L C

Position: Site HR Officer Location: Abu Dhabi - Onshore &amp; OffshoreJob Description: We are looking for an experienced Site HR Officer to manage day-to-day HR and administrative activities at the project site. The candidate will support manpower management, compliance, and employee relations in coordination with the Head Office HR team.Key Responsibilities:<ul><li>Handle site HR operations including attendance, leave, and timesheets</li><li>Coordinate mobilization, demobilization, and employee onboarding</li><li>Maintain employee records, files, and HR documentation</li><li>Support recruitment and manpower requirements for site staff</li><li>Ensure compliance with UAE labor laws and company policies</li><li>Address employee queries and site-level HR issues</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources or related field</li><li>Minimum 3&ndash;5 years of HR experience, preferably in construction/projects</li><li>Strong knowledge of UAE Labor Law</li><li>Experience handling site manpower and labor camps</li><li>Good communication and coordination skills</li><li>Immediate joiners preferred</li></ul>Salary: AED 3,000 &ndash; 4,000 (based on experience)Additional Requirement:<ul><li>Must be willing and ready to relocate to offshore project sites as per operational requirements</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE: 2 years (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>Work Location: Remote

Site HR Officer

Modon

<div>
 
 
 Job Title:
 
 Operational Excellence Officer
 
 
 
 Location:
 
 Abu Dhabi, United Arab Emirates
 
 
 
 Department:
 
 Operational Excellence
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a qualified and detail-oriented Operational Excellence Officer to support the coordination, implementation, and monitoring of organizational excellence, quality, and performance initiatives. The role involves supporting performance management, preparing reports and dashboards, maintaining documentation, and coordinating cross-functional improvement initiatives across multiple departments.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Project Coordination and Administrative Support
 
 
 
 &bull; Coordinate project plans, schedules, and stakeholder communications
 
 
 &bull; Monitor progress and prepare status updates and reports
 
 
 &bull; Organize meetings, prepare minutes, and track actions and deliverables
 
 
 
 Reporting and Data Analytics
 
 
 
 &bull; Prepare executive presentations, dashboards, and performance reports
 
 
 &bull; Develop and maintain KPI dashboards using Excel, Power BI, or similar tools
 
 
 &bull; Support data collection, validation, consolidation, and analysis
 
 
 &bull; Ensure data accuracy, consistency, and adherence to reporting standards
 
 
 &bull; Maintain reporting templates, version control, and documentation
 
 
 
 Performance Management Support
 
 
 
 &bull; Support consolidation of departmental KPIs and performance scorecards
 
 
 &bull; Assist in preparing monthly and quarterly performance reports
 
 
 &bull; Coordinate reporting timelines and follow up with stakeholders
 
 
 
 Document Control and Compliance
 
 
 
 &bull; Maintain policies, procedures, SOPs, templates, and process documentation
 
 
 &bull; Manage document lifecycle including creation, review, distribution, and archiving
 
 
 &bull; Support audit readiness by ensuring documentation completeness and accessibility
 
 
 &bull; Maintain document management systems such as SharePoint or similar platforms
 
 
 
 Qualifications and Experience
 
 
 
 
 Education:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Engineering, Quality Management, IT, or related field
 
 
 
 Experience:
 
 
 
 &bull; 3&ndash;5 years of relevant experience in Operational Excellence, Business Excellence, Performance Management, Quality, PMO, or Process Improvement
 
 
 &bull; Experience in performance reporting, dashboards, and data analysis
 
 
 &bull; Experience using document management systems such as SharePoint, Aconex, or equivalent
 
 
 
 Technical Skills:
 
 
 
 &bull; Proficiency in Microsoft Excel and PowerPoint
 
 
 &bull; Experience with Business Intelligence tools such as Power BI
 
 
 &bull; Strong reporting, analytical, and presentation skills
 
 
 
 Core Competencies:
 
 
 
 &bull; Strong organizational and coordination skills
 
 
 &bull; Attention to detail and data accuracy
 
 
 &bull; Effective communication and stakeholder management
 
 
 &bull; Ability to manage multiple priorities and deadlines
 
 
 
 Preferred Certifications (Optional):
 
 
 
 &bull; Lean Six Sigma Yellow Belt or Green Belt
 
 
 &bull; PMP or equivalent Project Management certification
 
 
 
</div>

Operational Excellence - Officer

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