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administrative officer

Plastozone

We are seeking a detail-oriented, highly organized, and proactive Accountant &amp; Administrative Officer to join our team. In this dual role, you will be responsible for managing day-to-day financial transactions, Purchase and sales recording, and maintaining accurate accounting records, and overseeing general office administration to ensure smooth facility operations throughout all the functions of the office.The ideal candidate will have a foundation in UAE accounting practices (including VAT) and excellent communication skills to handle internal coordination and external vendor relations.And also this the opportunity for you to dive into all the functions, filing and works which relates all the things related to a company's daily operation and future strategic planning.Pay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Accountant cum Administrator

al bazee

ob Description:As an Admin Officer, you will be responsible for ensuring the smooth operation of our administrative processes. You will provide support to various departments and help maintain an efficient office environment. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills.Key Responsibilities:.<ul><li>Handle incoming and outgoing correspondence, including emails and phone calls</li><li>Prepare and maintain accurate records, reports, and documentation</li><li>Assest the Finance &amp; Accounting Departments with invoices.</li><li>Monitor Work Orders &amp; coordinate with the site team</li><li>Perform other administrative tasks as require</li></ul>Requirements:<ul><li>Proven experience as an Admin Officer, Office Administrator, or in a similar role</li><li>Proficiency in MS Office (MS Excel and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Strong organizational skills with the ability to multi-task</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>A high school diploma; additional qualifications as an Administrative Assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: AED2,800.00 - AED3,400.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Admin Work: 2 years (Preferred)</li></ul>Work Location: In person

Office Administrator

Khidmah

<div>
 
 
 
 Job Purpose
 
 
 
 <ul>
 <li>
 To provide effective and efficient administrative, Secretarial and personal Assistance to the Services Division
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or relevant specialization
 </li>
 </ul>
 
 FM Related certifications e.g. Facility Management Professional is preferable.
 
 <ul>
 <li>
 
 Currently not working &amp; can join immediately
 
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ol>
 <li>
 1 year of experience working as an Administrative Officer
 </li>
 <li>
 Preference will be given to candidates with relevant FM Industry.
 </li>
 </ol>
 
 
 
 
 
 
 Roles , Responsibilities, Duties
 
 
 
 <ol>
 <li>
 Provide general administration and personal assistance required by Services Department
 </li>
 <li>
 Provide a full admin support to the team and department.
 </li>
 <li>
 Archive documents or files on behalf of the Team.
 </li>
 <li>
 Prepare the daily or weekly expenses report and ensure that accurate and timely expense reports are approved by Supervisors before lodging with Finance Department.
 </li>
 <li>
 Prepare and coordinate data and approvals starting from RFQ, Quotations, and Purchase requisitions for the online purchasing.
 </li>
 <li>
 Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents
 </li>
 <li>
 To develop and draft various reports (Weekly Reports, Monthly Reports) as required by the Facilities Manager and client.
 </li>
 <li>
 To chase suppliers for materials delivery and ensure it reaches the sites.
 </li>
 <li>
 To chase submitting of invoices through the supplier and DC and the supplier payment process through finance department.
 </li>
 <li>
 To seek approvals from the client for any additional works required in the sites as per the Facilities Manager requests.
 </li>
 <li>
 Provide general administration assistance for HR related issues for both Technical and Professional staff.
 </li>
 <li>
 Provide the required documents for the monthly PMS and maintain regularly in FSI.
 </li>
 <li>
 Arrange meetings, inductions, and associated tasks.
 </li>
 <li>
 Attend meetings and keep records of proceedings on behalf of the team.
 </li>
 </ol>
 
 
</div>

FM Administrator (Emirati Future Leader)

M Tec Electro Mechanical LLC 

Administrator &ndash; Job Description (Emirati Candidate)Job Title: Administrator Location: UAE Nationality Preference: Emirati Candidate Industry: MEP / Construction / General AdministrationJob SummaryWe are looking for a motivated and organized Emirati Administrator to support daily office operations and administrative activities. The candidate will be responsible for handling documentation, coordinating with departments, maintaining records, and ensuring smooth office administration.Key Responsibilities<ul><li>Manage daily office administrative tasks and documentation.</li><li>Handle filing, data entry, and record maintenance.</li><li>Coordinate with HR, accounts, procurement, and site teams.</li><li>Prepare letters, reports, and official correspondence.</li><li>Answer phone calls, emails, and assist visitors professionally.</li><li>Maintain office supplies and monitor office requirements.</li><li>Support document control and employee records management.</li><li>Schedule meetings and maintain calendars.</li><li>Assist management with administrative support and reporting.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements<ul><li>UAE National (Emirati) with Family Book.</li><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field.</li><li>Good communication skills in English and Arabic.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Professional attitude and teamwork skills.</li></ul>Work Location: In person

Administrator (UAE National )

Worley

<div>Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
Job Purpose &amp; Scope:
<ul><li>Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
</li><li>Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
</li><li>To provide Cost and Estimating management, leadership and support for all Project activities.
</li><li>Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
</li><li>Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
</li></ul>Principal Accountabilities:
<ul><li>Support office administration and facilities management
</li><li>Provide Personnel Administration &amp; Mobilization Support
</li><li>Arrange air tickets, hotel bookings, site accommodation, and transportation.
</li><li>Coordinate staff movements between HQ, site, and home country.
</li><li>Manage vehicle allocation, driver coordination, and transport schedules.
</li><li>Support emergency travel and mobilization requirements.
</li><li>Control logistics costs in line with approved budgets
</li><li>Maintain administrative records, correspondence logs, and filing systems.
</li><li>Support document controllers with transmittals, courier handling, and archiving.
</li><li>Manage incoming/outgoing letters, packages, and official communications.
</li><li>Ensure proper confidentiality and controlled access to sensitive documents.
</li><li>Maintain attendance, timesheets, and leave records for PMC personnel.
</li><li>Coordinate with project controls / HR for timesheet validation and payroll inputs.
</li><li>Track annual leave balances and support leave utilization planning.
</li><li>Issue reminders on contract end dates and leave encashment policies.
</li><li>Manage admin-related vendors (transport, catering, cleaning, accommodation).
</li><li>Support procurement with quotations, LPO follow-ups, and service contracts.
</li><li>Monitor vendor performance and service-level compliance.
</li><li>Process invoices related to admin services for finance verification.
</li><li>Support cost tracking for admin and logistics budgets.
</li><li>Verify invoices, receipts, and supporting documents before finance submission.
</li><li>Maintain petty cash records (if applicable).
</li><li>Act as focal point for administrative coordination with Client and contractors.
</li><li>Support Client audits, meetings, and visits (logistics and arrangements).
</li><li>Ensure alignment with Client administrative procedures and site rules.
</li><li>Ensure compliance with Company, Client, and regulatory requirements.
</li><li>Support internal and external audits (HR, HSE, ISO, Client audits).
</li><li>Maintain updated administrative procedures and trackers.
</li>Provide regular admin status reports to PMC management. 
<li>
 
</li></ul>Qualification and Experience
<ul><li>A bachelor&rsquo;s degree in any discipline or equivalent from an accredited university
</li><li>Relevant years' experience as Administrator or similar role in Oil &amp; Gas or Petrochemical projects including experience in GCC region.
</li></ul>Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div>

Senior Administration Officer

Dr Firas Dental & Orthodontic Center

Job Description:Working with a number of Departments and Seniors, the role will provide clerical and administrative support to Departmental Managers and assists in coordinating all aspects of daily operations for both Medical and Support Departments. As an operations coordinator, the job holder should be able to resolve problematic situations efficiently and have excellent communication and organizational skills. The role will play a part of the Business Development of the Dental Center till its full growth. Ultimately, an outstanding operations coordinator should be able to ensure the smooth daily operations of the Dental Center.A. General Services<ul><li>Oversee the day-to-day operations of the facility with the goal of providing high-quality and efficient dental service to patients. This involves assisting with the daily operations for both Medical and Support.</li><li>Be the designated person to act as the bridge between departments and branches of the center.</li><li>Communicate effectively, professionally, and in a timely manner with both internal and external departments, including both main and branch staff members</li><li>Develop and maintain strong professional relationship with team members and Department Heads, including but not limited to HR Director, Finance Director, IT Director, Licensing Officer, Marketing Director, BD Director, Engineering Manager, OT Manager etc.</li><li>Assume responsibility for coordinating with the GA and OT Manager for any necessary dental surgery preparation.</li><li>Take lead with project management by creating assignments, tracking progress, and resolving issues.</li><li>Observing, reviewing and analyzing processes to identify inefficiencies and areas where improvements could be made</li><li>Performing administrative tasks such as emailing designated personnel from different departments to efficiently solve concerns in daily operations.</li><li>Assist the human resources department with employee complaints and work with other relevant departments to address them.</li><li>Preparing and maintaining operations documents and reports.</li><li>Provide administrative support during audits as required and/or assigned.</li></ul>B. Business Development<ul><li>Arrange business meetings with prospective clients (ex: Universities, Schools, Organizations)</li><li>Attend Marketing Events and Campaigns conducted by FDOC or Reem Hospital to represent the Dental Department</li><li>Coordinate with Procurement and Suppliers for Marketing items to be used</li><li>Propose business ideas to improve Brand Reputation and Financial Growth</li></ul>C. Compliance<ul><li>Create process controls to ensure all daily operations are aligned and following the processes, policies and regulations of FDOC and Reem Hospital</li><li>Ensure proper documentation and record management of all Administrative and Medical Department</li><li>Adhere to all applicable rules and regulations of DOH and the center</li><li>Ensure confidentiality of employee and patient&rsquo;s information</li><li>Knowledgeable in DOH Rankin Audits and JCIA Accreditation.</li></ul>Job Type: Full-timeWork Location: In person

Operations Coordinator

ambiance design

We are seeking a highly organized and proactive HR &amp; Administration Officer to manage the company&rsquo;s human resources and administrative functions. The ideal candidate will support day-to-day HR operations, employee administration, recruitment, visa processes, and client coordination while ensuring smooth internal operations within a fast-paced interior design environmentKey ResponsibilitiesHuman Resources &amp; Employee Administration&middot; Manage all employee administrative work, including attendance tracking, weekly reports, leave records, and personnel documentation.&middot; Maintain accurate and up-to-date employee files.&middot; Oversee onboarding and offboarding processes, ensuring compliance with company policies and UAE labor regulations.&middot; Handle employee queries related to HR policies, benefits, and procedures.Recruitment &amp; Talent Acquisition&middot; Manage the full recruitment cycle from sourcing, screening, and interviewing to final hiring approval.&middot; Coordinate interviews with management and ensure a smooth candidate experience.&middot; Prepare job offers, employment contracts, and related documentation.Visa &amp; PRO Coordination&middot; Handle visa renewals and new visa applications for employees.&middot; Liaise with PRO services for all immigration, labor, and government-related processes.&middot; Ensure compliance with UAE labor laws and immigration requirements.Client &amp; External Communication&middot; Act as a point of contact for clients, responding to inquiries in a timely and professional manner.&middot; Communicate with clients to explain, promote, and offer company services while maintaining a positive company image.&middot; Schedule meetings with clients, suppliers, and internal teams, ensuring proper coordination and follow-ups.Administration &amp; Office Management&middot; Maintain an organized database of suppliers, clients, and business contacts.&middot; Manage and archive all company records, including employee files, projects, events, and office supplies.&middot; Support project teams with administrative coordination related to design projects and site activities.&middot; Assist with general office management tasks to ensure smooth daily operations.Coordination &amp; Support&middot; Coordinate with designers, project managers, and suppliers to support project timelines.&middot; Assist in organizing company events, meetings, and internal activities.&middot; Ensure confidentiality of sensitive employee and company information at all times.Skills &amp; Qualifications&middot; Excellent communication and interpersonal skills.&middot; Proficient in English and Arabic.&middot; Strong problem-solving and organizational abilities.&middot; Ability to multitask and work under pressure in a fast-paced environment.&middot; High attention to detail and strong time management skills.&middot; Professional, confident, and client-focused attitude.Experience &amp; Requirements&middot; Minimum 2+ years of experience in an HR/Admin role within the UAE.&middot; Strong knowledge of UAE labor laws, visa processes, and HR best practices.&middot; Previous experience in an interior design, construction, or creative industry is an advantage.&middot; Proficiency in MS Office and HR/admin systems.Job Type: Full-timePay: From AED4,000.00 per month

HR & Administration Officer

Explore 97+ Administrative officer in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.