operations manager

accounts assistant

administrator

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executive assistant (abu dhabi) Jobs in Abu Dhabi

executive assistant (abu dhabi)

administrative officer

Kidsheart Medical Center

<p>We are seeking a skilled <b>HR / PRO / Admin Officer</b> who can independently handle HR operations, government relations, and administrative tasks. The ideal candidate must have strong experience in managing <b>all UAE government portals</b> related to healthcare, HR, and compliance.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage full HR cycle: recruitment, onboarding, contracts, payroll coordination, and exit formalities.</li><li>Maintain employee files, leave management, and HR records.</li><li>Handle all <b>government-related transactions</b> (Labour, Immigration, Tasheel, MOHRE, Freezone, DOH, DHA, MOHAP, Shafafiya, eClaimLink, Abu Dhabi Chamber, Civil Defense, Hassantuk, etc.).</li><li>Process visas, Emirates IDs, labour cards, medical tests, and license renewals.</li><li>Support facility license renewals, malpractice insurance, and compliance reports.</li><li>Prepare HR and administrative letters, certificates, and official communications.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration / HR Management or related field.</li><li>Minimum 2&ndash;3 years&rsquo; UAE experience in <b>HR &amp; PRO functions</b> (healthcare sector preferred).</li><li>Strong knowledge of UAE Labour Law and HR regulations.</li><li><b>Proven ability to manage and use all UAE government portals</b> (DOH, DHA, MOHAP, Tasheel, MOHRE, Shafafiya, Immigration, eClaimLink, Civil Defense, etc.).</li><li>Excellent communication and organizational skills.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary package.</li><li>Health insurance and annual leave benefits.</li><li>A professional work environment with opportunities for growth.</li><li>Preferred Female</li><li>Can Join Immediately</li></ul><p>Job Types: Full-time, Permanent</p><p>Expected Start Date: 25/08/2025</p>

Human Resources Manager

Nord Anglia Education

<p></p><div><div><div><div><div><b>Date: </b>14 Aug 2025
</div></div></div></div><div><div><div><div><b>Location:
</b>Abu Dhabi, AE
</div></div></div></div><div><div><div><div><b>Job ID: </b>6797
</div></div></div></div><div><div><div><div><b>School: </b>NAS Abu Dhabi School
</div></div></div></div><div><div><div><div><b>Company: </b>Nord Anglia Education
</div></div></div></div><div><div><div><div><div><b>About Nord Anglia</b></div><br>
<div></div>
<div>
At Nord Anglia Education, our schools shape a generation of creative and resilient global citizens who leave our schools with everything they need for success &ndash; whatever they choose to be or do in life. When it comes to creating memorable learning experiences both within and beyond our classrooms, our family of more than 13,000 passionate staff are experts in their academic and commercial professions and play a vital role in the world-class experience our schools provide.</div>
<div>
We educate more than 74,000 children in 32 countries, our 81 schools in the Middle East, the Americas, Europe and Asia form our diverse global family, making us the largest provider of premium education in the world.</div><br>
<div></div>
<div><b>
About the school</b></div><br>
<div></div>
<div>
Nord Anglia International School Abu Dhabi (NAS Abu Dhabi) lies at the heart of the Emirate, on Al Reem Island. In August 2023, we opened the school&rsquo;s new, purpose-built campus to our first cohort of students and begin to do what Nord Anglia does best: make every moment at school count. We help our students prepare for their futures, think creatively outside the box, develop healthy resilience and global awareness, and be team players. Through personalised learning, our students will thrive academically, socially and emotionally, and achieve more than they ever thought possible.</div><div></div><div><div><div><br>
</div><div><div><b>
Duties and responsibilities</b></div>
<ul>
<li>Closely work with and prioritise the Head of Primary's workload by effectively and efficiently devising, maintaining and monitoring appropriate administrative systems</li>
<li>Provide high level secretarial and administrative support including interpreting instructions and issues arising, and then implementing actions according to administrative policies and procedures</li>
<li>Maintain Head of Primary's electronic calendar coordinating meetings and appointments</li>
<li>Plan and maintain the Head of Primary's electronic calendar ensuring that it is manageable, i.e. prioritising appointments and making sure that the Head of Primary has all details/paperwork necessary prior to the meetings</li>
<li>Organise meetings and taking minutes when required</li>
<li>Collect and collate information which will include producing relevant reports and presentations</li>
<li>Maintain manual and computerised records to ensure effective information storage and retrieval arrangements</li>
<li>Arrange and co-ordinate events, including management of conferences, booking of venues, equipment and or refreshments on behalf of the Head of Primary.</li>
<li>Assist in maintaining student records including attendance records and contact information</li>
<li>Use discretion and judgement to manage and refer urgent matters to the appropriate senior staff</li>
<li>Prepare certificates and awards for special events and assemblies</li>
<li>Work closely with the Primary Leadership team to provide administrative support</li>
<li>Assist in maintaining whole school documents including the school calendar</li>
<li>Liaise with students, teachers, support staff and the PTA</li>
<li>Liaise with the Finance Department to facilitate purchases made by the Primary department</li></ul><br>
<div></div>
<div><b>
Other</b></div>
<ul>
<li>Promote and adhere to the Company Vision and Values:</li>
<li><b>Opportunity</b> - For us, opportunities need to be meaningful, about achieving potential and making progress.</li>
<li><b>Impact</b> - For us, impact is about making a difference. It needs to be immediate, positive and lasting.</li>
<li><b>Leadership </b>- For us, leadership is about considering the team&rsquo;s needs as well as your own, setting inspiring examples, being supportive and showing real accountability and responsibility.</li>
<li><b>Respect </b>- For us, respect is about listening, being inclusive, showing tolerance and getting the little things right</li>
<li>All staff are required to manage effective personal development as part of the Company&rsquo;s commitment to invest in staff as the key resource in the organisation</li>
<li>Each individual must ensure that they meet their statutory responsibilities and Company policies with regard to Health and Safety, Equal Opportunities and other relevant legislation</li>
<li>Any other appropriate duties as allocated by the Chief Executive Officer</li></ul></div></div></div><div></div><div><b><br>
Selection Process</b></div><br>
<div></div>
<div>
Applicants should submit a CV, letter of application and the details of two professional referees, one of which should be your current Line Manager.</div><br>
<div></div>
<div><b>
Safeguarding</b></div><br>
<div></div>
<div>
At Nord Anglia Education we are committed to providing a world-class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils irrespective of race, ability, religion, gender or culture. All post holders having regular unsupervised contact with children are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both Country of residence/birth and any Country of residence within the last 10 years.</div></div></div></div></div></div><p></p>

PA To The Head Of Primary

napa General Maintenance LLC

<p>The <b>Office administrator </b>will be the essential part of napa&rsquo;s daily operations, overseeing administrative processes, supporting HR and finance functions, managing supplies and vendor relationships, and ensuring the smooth running of our office and support staff. You'll work directly with the founders and help shape how we operate as we grow.</p><p><b>Key Responsibilities </b></p><p><b>Administrative &amp; Operations </b></p><p>&#9679; Oversee day-to-day office operations and ensure smooth workflow</p><p>&#9679; Manage filing systems (physical and digital), office supplies, and general upkeep</p><p>&#9679; Coordinate schedules and assist with internal communication and logistics</p><p>&#9679; Maintain company documentation, licensing, and compliance records</p><p><b>HR &amp; People Management </b></p><p>&#9679; Support onboarding/offboarding of employees and contractors</p><p>&#9679; Maintain employee records and attendance tracking systems</p><p>&#9679; Handle basic HR queries, leave requests, and performance documentation</p><p>&#9679; Organize team events, training sessions, and internal communications</p><p><b>Finance &amp; Procurement </b></p><p>&#9679; Process petty cash, invoice tracking, and basic bookkeeping support</p><p>&#9679; Timely payroll processing and financial reporting</p><p>&#9679; Coordinate vendor management and procurement of supplies and equipment</p><p><b>Facilities &amp; Compliance </b></p><p>&#9679; Coordinate service and maintenance needs for office facilities</p><p>&#9679; Ensure health, safety, and government compliance in line with UAE regulations</p><p>&#9679; Liaise with government entities for trade licenses, visa processing, and labor affairs (if needed)</p><p><b>Qualifications &amp; Skills </b></p><p><b>Must-Have: </b></p><p>&#9679; 3+ years of office management or administrative experience (UAE experience preferred)</p><p>&#9679; Strong organizational and multitasking skills</p><p>&#9679; Excellent written and verbal communication skills (English; Arabic is a plus)</p><p>&#9679; Proficient in Microsoft Office Suite, Google Workspace, and project management tools</p><p>&#9679; Familiarity with UAE labor laws and document processing</p><p><b>Nice-to-Have: </b></p><p>&#9679; Experience working in a startup or facilities management environment</p><p>&#9679; Familiarity with accounting software (e.g., QuickBooks)</p><p>&#9679; Driving license and access to own transportation</p><p><b>Personality Traits </b></p><p>&#9679; Proactive, resourceful, and solution-oriented</p><p>&#9679; Comfortable working in a fast-paced, evolving environment</p><p>&#9679; Positive team player with a &ldquo;get-things-done&rdquo; attitude</p><p>&#9679; Trustworthy with confidential information</p><p>&#9679; Excellent customer service</p><p><b>What We Offer </b></p><p>&#9679; The chance to shape operations in a growing startup</p><p>&#9679; Opportunities for career growth and development</p><p>&#9679; Friendly, fast-paced, and entrepreneurial work environment</p><p>&#9679; Flexible work culture and performance-based rewards</p><p>Job Type: Full-time</p><p>Application Deadline: 31/08/2025<br/>Expected Start Date: 01/10/2025</p>

Office Administrator

Safeway Facilities Management Services

<p><b>Job Description &ndash; Senior Admin cum AccountantPosition Overview</b></p><p>We are looking for a detail-oriented and responsible <b>Senior Admin cum Accountant</b> to oversee administrative operations and financial coordination across both our <b>Interior Fit-out</b> and <b>Real Estate</b> businesses. The role requires strong multitasking, accounting knowledge, and organizational skills, ensuring smooth office management while also handling rent payment tracking, financial reporting, and compliance.</p><p><b>Key ResponsibilitiesAdministration &amp; Office Management</b></p><ul><li>Oversee day-to-day office operations and administrative staff.</li><li>Maintain contracts, company records, trade licenses, insurances, and renewals.</li><li>Draft, review, and circulate internal/external correspondence.</li><li>Manage HR-related documentation such as attendance, leave records, onboarding, and employee files.</li><li>Coordinate travel arrangements, visas, and government formalities with PRO.</li></ul><p><b>Accounting &amp; Finance</b></p><ul><li>Record, verify, and reconcile daily financial transactions.</li><li>Handle petty cash, supplier invoices, purchase orders, and expense reimbursements.</li><li>Prepare monthly financial reports and cash flow statements.</li><li>Coordinate with auditors, banks, and external stakeholders for financial matters.</li><li>Ensure VAT compliance, accurate filing, and timely submissions.</li></ul><p><b>Real Estate Rent Management</b></p><ul><li>Maintain tenant records, lease agreements, and renewal schedules.</li><li>Monitor rent collection and issue timely reminders for due payments.</li><li>Record, reconcile, and report monthly rental income.</li><li>Prepare rent collection status reports and escalate overdue cases.</li><li>Coordinate with tenants for renewals, contracts, and Ejari formalities (if applicable).</li><li>Liaise with property management and legal teams for overdue recovery.</li></ul><p><b>Procurement &amp; Vendor Coordination</b></p><ul><li>Process purchase requests, quotations, and supplier comparisons.</li><li>Ensure vendor bills are verified and matched with POs before payment.</li><li>Maintain an updated supplier/vendor database.</li></ul><p><b>Key Skills &amp; Competencies</b></p><ul><li>Strong administrative, accounting, and reporting skills.</li><li>Knowledge of UAE real estate procedures, rent collection, and tenancy laws.</li><li>Proficiency in <b>MS Excel, Zoho Books/CRM, or similar ERP systems</b>.</li><li>Excellent communication skills (English required; Arabic is a plus).</li><li>Ability to manage confidential information with discretion.</li><li>Strong organizational and problem-solving abilities.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Business Administration, or related field.</li><li><b>5&ndash;7 years&rsquo; experience</b> in Administration &amp; Accounts, with at least <b>2 years in real estate rent management</b> in the UAE.</li><li>Familiarity with <b>interior fit-out and property management</b> is highly preferred.</li></ul><p><b>Reporting To</b></p><ul><li>Reports directly to the <b>General Manager / CEO</b>.</li><li>Works closely with the <b>Accounts, HR, and Real Estate Teams</b>.</li></ul><p>Job Types: Full-time, Permanent</p>

Administrator

New York University

<div>Position Summary:
<div><b>
UAE Nationals are encouraged to apply.</b></div><div></div><div><br>
New York University Abu Dhabi (NYUAD) are seeks an Operations Specialist, reporting directly to the Executive Director, Strategy, Budget and Operations.</div><div></div><div><br>
The Operations Specialist serves as a key operational and administrative resource within the Office of the Executive Director, Strategy, Budget and Operations at Stern at NYU Abu Dhabi (NYUAD). This position provides advanced executive support, facilitates effective administrative operations, and contributes to financial and strategic initiatives. The Administration Specialist plays a pivotal role in ensuring the smooth execution of high-priority tasks, coordinating internal and external communications, supporting financial and procurement processes, and ensuring compliance with institutional procedures. The incumbent is expected to exercise sound judgment, discretion, and professionalism, while managing complex assignments independently and efficiently.</div><div></div><div><b><br>
Key Responsibilities:</b></div><div></div><div><i><br>
Executive Support &amp; Coordination:</i></div><ul><li>
Manage the Executive Director&rsquo;s complex calendar, including high-level internal and external meetings, international travel logistics, and confidential engagements</li><li>
Draft and prepare polished correspondence, reports, presentations, and documentation aligned with strategic priorities</li><li>
Coordinate follow-ups and ensure timely execution of action items from leadership meetings</li><li>
Serve as the primary liaison for inquiries addressed to the Executive Director, ensuring efficient triaging and response</li></ul><div><i>
Financial and Budgetary Administration:</i></div><ul><li>
Support annual budget planning and tracking in partnership with the Executive Director and Associate Director of Budget and Financial Planning</li><li>
Monitor expenditures, process reimbursements, and generate accurate financial reports</li><li>
Manage procurement requests, liaise with vendors, and ensure adherence to university financial policies</li><li>
Reconcile financial records and assist with forecasting and financial analysis</li></ul><div><i>
Operational Efficiency and Office Management:</i></div><ul><li>
Oversee daily administrative operations to ensure a well-functioning and organized office environment</li><li>
Maintain and optimize internal administrative systems, digital filing structures, and databases</li><li>
Assist with onboarding processes for new team members, including training and system access</li><li>
Coordinate logistics for internal workflows and support facilities, space planning, and supply management</li></ul><div><i>
Event Planning and Execution:</i></div><ul><li>
Plan, coordinate, and execute academic and strategic events, workshops, and high-profile meetings</li><li>
Manage end-to-end logistics including venue booking, catering, travel arrangements, and materials preparation</li><li>
Track event budgets, assess outcomes, and produce post-event reports with insights and recommendations</li></ul><div><i>
Stakeholder Liaison &amp; Communications:</i></div><ul><li>
Act as a communication bridge between the Executive Director&rsquo;s office and stakeholders across NYU Stern, NYUAD, and external partners</li><li>
Draft official communications, coordinate senior-level meetings, and support interdepartmental collaboration</li><li>
Represent the Executive Director&rsquo;s office professionally in committees, task forces, and campus-wide initiatives as needed</li></ul><div><i>
Project Support &amp; Administrative Excellence:</i></div><ul><li>
Track progress and provide administrative support for key strategic projects</li><li>
Create systems and tools for monitoring timelines, deliverables, and reporting</li><li>
Contribute to continuous improvement efforts and support ad hoc tasks and special initiatives</li></ul>
Qualifications:
<div><b>
Required Education:</b></div><ul><li>
Bachelor's Degree in Business Administration, Public Administration, Higher Education, or a related field</li></ul><div><b>
Required Experience:</b></div><ul><li>
5+ years of progressive administrative or executive support experience in complex, high-paced organizations&mdash;preferably in higher education, government, or multinational institutions</li><li>
Exceptional written and verbal communication skills in English</li><li>
High attention to detail and organizational excellence</li><li>
Demonstrated ability to handle sensitive information with discretion and integrity</li><li>
Advanced proficiency in Microsoft Office Suite and digital collaboration tools</li><li>
Strong time management and ability to prioritize multiple projects under pressure</li><li>
Demonstrated interpersonal effectiveness in multicultural environments</li><li>
Resourceful, proactive, and solutions-oriented mindset</li></ul><div><b>
Preferred Education:</b></div><ul><li>
Master's Degree (MBA preferred) and relevant certifications are desirable</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Operations Specialist - Stern @ NYUAD

Global security services group

<p><b>Legal and Contract Officer</b><br/><i>Location: Abu Dhabi, UAE</i><br/><b>Company:</b> Global Security Services Group</p><p><b>About Us:</b><br/>Global Security Services Group (GSSG), based in Abu Dhabi, is the <b>only armed private security services provider</b> for the UAE Government. We deliver global, compliant, and cost-effective security and risk management solutions to various sectors, maintaining the highest professional standards.</p><ul><li><b>Position:</b> Legal and Contract Officer</li><li><b>Location:</b> Modon Building, Ministries Complex, Abu Dhabi</li><li><b>Salary:</b> AED 4,000 &ndash; AED 6,000 per month</li></ul><p><b>Working Hours:</b></p><ul><li>Mon &ndash; Thurs: 07:00 AM &ndash; 03:30 PM</li><li>Fri: 07:00 AM &ndash; 12:00 PM</li><li>Sat &amp; Sun: Off</li></ul><p><b>Requirements:</b></p><ul><li><b>Gender:</b> Open to all</li><li><b>Languages:</b> Proficient in <b>English &amp; Arabic</b></li><li><b>Education:</b> Bachelor's degree in Law</li><li><b>Experience:</b> Minimum of <b>3 years</b> in a similar role</li></ul><p><b>Job Description:</b></p><p>Responsible for ensuring that the internal and external legal affairs of the organization are handled appropriately and align with local, state, and federal laws. Provide counsel on a wide range of issues, including contract negotiations, corporate governance, and compliance with regulations.</p><p><b>Job Responsibilities:</b></p><ul><li>Draft, review, and revise contracts and agreements (Arabic &amp; English)</li><li>Ensure contracts comply with applicable laws and internal policies</li><li>Maintain an up-to-date database of all legal documents and contracts</li><li>Monitor contract renewal dates and prepare amendments or renewals as needed</li><li>Coordinate with internal departments and external parties for contract-related documentation</li><li>Conduct legal research to support the legal team in staying updated with relevant laws and regulations</li><li>Prepare internal memos, official letters, and templates in both English and Arabic</li><li>Supervise and support the administrative work of the Legal Assistant</li><li>Ensure professional and timely communication with external stakeholders</li></ul><p><b>How to Apply:</b><br/>Interested candidates may apply through <b>Indeed</b> or send their CV to: <i>recruitment.uae.gssg@gmail.com</i><br/><b>Subject line:</b> <i>RESUME &ndash; Legal and Contract Officer</i></p><p>Job Types: Full-time, Permanent</p><p>Pay: AED4,000.00 - AED6,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Legal &amp; Contract: 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul>

Legal and Contract Officer

Cleanpro Cleaning Services LLC

<p>We are hiring Immediately Junior Level Health, Safety &amp; Environment (HSE) Cum Document Controller with 1 year experience</p><p><b>Salary will be AED 2500 TO 3500 </b></p><ul><li>Implement and enforce HSE policies, procedures, and regulations.</li><li>Conduct risk assessments, hazard identification, and safety inspections.</li><li>Ensure compliance with NEBOSH, IOSH, ISO 14001 2018 standards and local safety regulations (ADOSH).</li><li>Develop and deliver safety training and awareness programs for employees.</li><li>Investigate workplace incidents, near-misses, and accidents, and prepare reports with corrective actions.</li><li>Maintain HSE records, including incident logs, audits, safety documentation and requesting PPEs and necessary third party trainings and inspections required for the project.</li><li>Ensure the use of PPE (Personal Protective Equipment) and adherence to safety guidelines.</li><li>Conduct emergency response drills and first-aid training sessions.</li><li>Coordinate with regulatory bodies for site inspections and audits.</li><li>Coordinate with suppliers for procurement of safety gear, tools, and other materials.</li><li>Ensure timely delivery and quality checks of ordered supplies.</li><li>Liaise with manpower suppliers to ensure an adequate workforce on-site.</li><li>Verify and maintain records of supplier agreements, invoices, and compliance documents.</li><li>Ensure subcontractors and labor suppliers comply with HSE policies.</li></ul><p>Administrative Responsibilities:</p><ul><li>Support HR and Admin functions(timesheet, VISA processes), including employee safety induction.</li><li>Maintain records related to permits, licenses, audits, and safety reports.</li><li>Assist in procurement of safety equipment and administrative supplies.</li><li>Coordinate office logistics, meetings, and document control.</li><li>Ensure compliance with company policies and procedures.</li><li>Handle administrative support tasks, including filing, scheduling, and correspondence.</li></ul><p>Qualifications &amp; Requirements:</p><ul><li>Education: Bachelor's Degree in a relevant field.</li><li>Certifications: NEBOSH (Mandatory)</li><li>Experience: Experience as HSE inspector, officer or engineer, preferably in the construction industry.</li><li>Strong knowledge of safety regulations, risk management, and compliance.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint). Proficiency in Outlook mail.</li><li>Excellent communication, organizational, and leadership skills.</li><li>Ability to handle multiple tasks and work under pressure.</li><li>Knowledge of permit-to-work systems, emergency response procedures, and first aid is an advantage.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,500.00 per month</p>

Junior (Health, Safety & Environment Officer cum Document Controller) with 1+ years UAE experience

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