executive secretary

hr officer

admin assistant

administration executive Jobs in Doha Qatar

administration executive

administrative assistant Jobs in Doha Qatar

administrative assistant

administrative officer

Al Sharq Technology

We are looking for a highly organized and detail-oriented Administrative &amp; Operations Officer to support daily administrative tasks, manage data on internal systems, and provide customer support when needed. The ideal candidate should be capable of handling operational workflows, working with digital platforms, and communicating effectively with users in both Arabic and English.Key Responsibilities1. Administrative Support<ul><li>Manage email correspondence and follow up on requests.</li><li>Prepare and maintain simple reports as required.</li></ul>2. Web Application / System Operations<ul><li>Manage and update data through an internal system and dashboard.</li><li>Review, verify, and approve submitted information based on internal guidelines.</li><li>Report any system issues and coordinate with the technical team to resolve them.</li><li>Ensure the accuracy and smooth flow of operational processes.</li></ul>3. Customer &amp; User Support<ul><li>Respond to customer inquiries through email, phone, or internal channels.</li><li>Provide guidance to users on how to navigate the internal system.</li><li>Follow up on cases, ensure issues are resolved, and maintain positive communication.</li></ul>4. Quality Control<ul><li>Review submitted content or data before approval.</li><li>Ensure all information meets internal quality standards.</li><li>Monitor activity within the system and report irregularities.</li></ul>5. Reporting &amp; Coordination<ul><li>Prepare weekly and monthly operational reports.</li><li>Identify recurring issues and suggest improvements.</li><li>Coordinate with different departments to ensure smooth workflow.</li></ul>RequirementsExperience &amp; Skills<ul><li>1&ndash;3 years of experience in administrative or operational roles.</li><li>Strong experience working with CMS, digital systems, dashboards, or any data-entry platforms.</li><li>Excellent communication skills in Arabic (mandatory) and English.</li><li>Strong organizational and multitasking abilities.</li><li>High attention to detail and accuracy in handling data.</li><li>Ability to work independently and manage time efficiently.</li></ul>Preferred (Not Required)<ul><li>Experience in customer support or handling user inquiries.</li><li>Familiarity with CRM or any administrative management tools.</li><li>Ability to prepare clear and structured reports.</li></ul>Job Type: Full-time

Administrative & Operations Officer

Inspire Management Training Center

The Administrator will manage daily administrative operations for a Veterinary Support Center in Qatar. The role includes coordinating with internal departments, maintaining documentation, supporting operational tasks, and ensuring effective communication between management, veterinary staff, trainers, and other support teams. Experience in equestrian, veterinary, or stable environments is preferred.Key Responsibilities:<ul><li>Coordinate daily administrative activities between management, veterinarian, trainers, accountant, storekeeper, and PRO.</li><li>Manage documentation, attendance tracking, filing systems, and administrative records.</li><li>Handle purchasing follow-ups, supplier coordination, and delivery monitoring.</li><li>Support budgeting, expense tracking, and preparation of periodic reports.</li><li>Facilitate communication between departments to ensure smooth operations.</li><li>Provide logistical and general administrative support as required.</li><li>Apply knowledge of horse operations or veterinary/stable workflows when relevant.</li><li>Ensure proper adherence to organizational procedures and accurate record-keeping.</li></ul>Qualifications, Experience and Skills:<ul><li>Minimum 5 years of experience in administration or coordination roles.</li><li>Experience in stud farms, equestrian centers, or veterinary clinics is strongly preferred.</li><li>Strong organizational, communication, and coordination skills.</li><li>Proficiency in documentation, reporting, and basic administrative systems.</li><li>Fluency in Arabic and English.</li><li>Locally available candidates with a valid visa and QID are preferred</li><li>Overseas candidates are also welcome to apply.</li></ul>Benefits:<ul><li>Competitive Salary and other Benefits</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Administrator (Horse Breeding / Veterinary Support Center: 5 years (Required)</li></ul>Language:<ul><li>Arabic and English (Required)</li></ul>Location:<ul><li>Doha (Preferred)</li></ul>

Administrative Officer (Stud Farms / Veterinary Support Center)

Oryxi Maintenance Services

Job Opening: Admin &ndash; Oryxi Maintenance ServicesOryxi Maintenance Services, a leading company in fire fighting &amp; fire alarm maintenance, civil maintenance, interior fit-out works, and passive life safety system upgrades, is looking for a skilled and proactive Administrative Officer to join our team in Qatar.Key Responsibilities:Handle daily administrative tasks, correspondence, and office coordination.Manage documentation, filing systems, and ensure timely record-keeping for ongoing projects.Prepare quotations, invoices, purchase orders, and letters as required.Coordinate with suppliers, clients, and internal teams to ensure smooth workflow.Track staff attendance, leaves, and support HR functions.Assist with scheduling meetings, site visits, and project-related communications.Follow up on project documentation related to MOI/Civil Defense/QCDD requirements.Maintain office supplies, monitor inventory, and manage procurement requests.Prepare reports and updates for management as needed.Support the operations team with administrative needs for fire fighting, fire alarm, and maintenance activities.Requirements:Bachelor&rsquo;s degree in Administration, Business, or a related field.Minimum 2&ndash;3 years of experience in an administrative role (experience in maintenance/fire safety industry is an advantage).Strong communication skills in English (Arabic is an added advantage).Proficiency in Microsoft Office (Word, Excel, PowerPoint).Strong organizational and multitasking abilities.Attention to detail and ability to work under pressure.Knowledge of Qatari documentation procedures, invoicing, tenders, and QCDD/MOI requirements is a plus.Ability to handle confidential information professionally.Valid Qatar Residency Permit (NOC preferred).Job Type: Full-time

Admin

Excellence Training Center

We&rsquo;re Hiring: Administrative OfficerLocation: Excellence Training Centre, Doha, QatarExcellence Training Centre is on the lookout for a young, energetic, and experienced administrative professional to join our dynamic team!Key Responsibilities:<ul><li>Manage daily operational errands efficiently</li><li>Coordinate with departments and maintain schedules</li><li>Be active, hardworking, and able to multitask under pressure</li><li>Demonstrate excellent communication skills and coordinate effectively with staff and clients</li><li>Bank-related experience is a plus</li></ul>Compensation &amp; Benefits:<ul><li>Basic Salary &amp; Allowances: QAR 2,000</li><li>Accommodation Allowance: QAR 750</li><li>Health Insurance: Hammad Hospital Health Card</li><li>Annual Leave: 21 paid days per year</li><li>Airfare: One-way ticket every year or round-trip every two years</li><li>Gratuity: Eligible upon completion of contract, as per Qatar Labour Law (based on final salary and duration of service)</li></ul>Commission Structure:<ul><li>Refund Avoidance: 5% commission on avoided refunds</li><li>Sales: 10% commission on successful sales</li><li>Recruitment: QAR 100&ndash;300 per successful hire</li><li>Staff Training: QAR 100&ndash;300 per staff member trained</li></ul>This role is ideal for someone who&rsquo;s dedicated, enthusiastic, and looking to grow&mdash;with great potential to earn through attractive commissions.Kindly apply by filling out this form: https://forms.gle/1QcpPnVWKWeBFKNG6Thank youJob Type: Full-time

Admin Officer for Qatar

Gulf Overseas HR Consultancy

We are seeking a proactive and organized Administrative Assistant to support our office operations in Qatar. The ideal candidate will provide day-to-day administrative and clerical assistance to ensure the smooth functioning of our office and departments. This role requires excellent communication skills, attention to detail, and the ability to handle multiple priorities efficiently in a fast-paced environment.Key ResponsibilitiesAdministrative Support:<ul><li>Manage and coordinate daily administrative activities for the office or department.</li><li>Prepare and manage correspondence, reports, and documents.</li><li>Handle incoming and outgoing emails, calls, and official communication.</li><li>Maintain proper filing systems &mdash; both digital and hard copy &mdash; ensuring confidentiality of company records.</li></ul>Office Coordination:<ul><li>Support HR and operations with staff attendance, leave records, and documentation.</li><li>Arrange meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Maintain office supplies inventory and coordinate with procurement for replenishment.</li><li>Assist in organizing company events, travel arrangements, and logistics.</li></ul>Documentation &amp; Reporting:<ul><li>Prepare purchase requests, quotations, and other administrative forms as required.</li><li>Maintain updated databases for vendors, clients, and internal contacts.</li><li>Support the finance department with invoice tracking, petty cash management, and expense reports.</li><li>Compile daily, weekly, and monthly reports as requested by management.</li></ul>Communication &amp; Coordination:<ul><li>Liaise with internal teams and external stakeholders to ensure smooth workflow.</li><li>Handle inquiries professionally and ensure timely responses.</li><li>Provide support in preparing presentations and internal memos.</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>2&ndash;4 years of experience in administrative or office assistant roles (experience in Qatar or GCC preferred).</li><li>Excellent verbal and written communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Positive attitude and professional appearance.</li></ul>Preferred Skills<ul><li>Knowledge of ERP systems or office management software.</li><li>Basic accounting or HR documentation experience.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: From QAR2,500.00 per month

Admin Assistant

Little Academy Nursery

Mind Institute is a leading multidisciplinary therapy clinic in Qatar, dedicated to providing high-quality, evidence-based therapeutic services for individuals and families. Our licensed clinicians deliver psychology, speech and language therapy, occupational therapy, physiotherapy, and ABA therapy within a supportive and professional environment.We are seeking a skilled Administrator to support our therapy services. This role is essential to the smooth daily operation of the clinic and to ensuring a positive, organized experience for our clients and clinical team.Key Responsibilities<ul><li>Oversee daily administrative operations to support effective delivery of therapy services</li><li>Manage appointment scheduling, rescheduling, confirmations, and therapist diaries</li><li>Maintain accurate and confidential client records in alignment with clinical documentation standards</li><li>Coordinate client communications, inquiries, and follow-ups professionally and efficiently</li><li>Provide administrative support to therapists, clinical managers, and front-of-house operations</li><li>Serve as the primary point of contact between clients, staff, and management</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Administration, Business, or a related field</li><li>Proven administrative experience, preferably in a clinical, medical, or healthcare setting</li><li>Strong organizational, time-management, and communication skills</li><li>Proficiency in MS Office and experience with scheduling and client management systems</li><li>Bilingual proficiency in English and Arabic</li><li>Professional, proactive, detail-oriented approach with a strong sense of responsibility</li></ul>Job Type: Full-time

Administrator

ABU ISSA HOLDING

Job Purpose:The Administration Executive will provide comprehensive administrative and organizational support to the leadership team. The role requires excellent Excel skills, attention to detail, and strong coordination abilities. The ideal candidate will act as the central point of contact for administrative matters, ensuring smooth operations and efficient communication within the chapter.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the Chairperson, Board, and management team.</li><li>Prepare and maintain reports, databases, and spreadsheets using Microsoft Excel (formulas, pivot tables, charts).</li><li>Manage calendars, coordinate meetings, and organize chapter events and logistics.</li><li>Draft, proofread, and handle correspondence and communications professionally.</li><li>Maintain member records, contact lists, and documentation with accuracy and confidentiality.</li><li>Support budgeting and expense tracking using Excel or other tools.</li><li>Prepare meeting agendas, take minutes, and distribute follow-ups.</li><li>Assist with presentation materials, reports, and event summaries.</li><li>Liaise with members, vendors, and service providers as needed.</li><li>Ensure smooth day-to-day office operations and handle general administrative tasks.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in business administration, Office Management, or related field.</li><li>Minimum 2 years of experience in administration, executive assistance, or coordination.</li><li>Strong proficiency in Microsoft Excel and the full Microsoft Office Suite.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Attention to detail, discretion, and ability to handle confidential information.</li><li>Strong multitasking and time management skills.</li><li>Fluent in English &amp; Arabic</li></ul>Job Type: Full-timePay: QAR5,500.00 - QAR6,000.00 per monthApplication Question(s):<ul><li>Are you proficient in Microsoft Word and Excel?</li><li>What's your current salary/previous salary?</li><li>What's your salary expectation?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>fluently in both Arabic and English (spoken and written)? (Required)</li></ul>

Administration Executive

Explore 382+ Administrative officer in Doha Qatar this December. Find roles across top companies and apply now to boost your career.