administrative assistant

admin assistant

office administrator

office assistant

administrative officer

administrative officer part time office of advancement and alumni affairs

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
 <li>
 Prepare and maintain documents, reports, and correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
 <li>
 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
 </li>
 <li>
 Maintain accurate records of all club activities, including membership lists and meeting notes.
 </li>
 <li>
 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
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 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
 </li>
 <li>
 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
 <li>
 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 maintain confidentiality and handle sensitive information.
 </li>
 <li>
 interpersonal skills and the ability to work collaboratively in a team environment.
 </li>
 <li>
 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

<div>
 The Student Conduct and Conflict Resolution Officer will support SCCR daily operations, student conduct administration, and ensure an effective learning environment through the enforcement of the student code of conduct. This role plays a key part in promoting student ethical development and fostering a transformative learning experience.
 
 
 
 Job Responsibilities
 
 
 
 
 SCCR Operations
 
 
 
 <ul>
 <li>
 Manage day-to-day tasks of the department and execute all functions within it.
 </li>
 <li>
 Complete administrative functions in coordination with SCCR Team.
 </li>
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 Attend individual and weekly SCCR team meetings.
 </li>
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 Contributes to the development and enhancement of conduct processes and strategies to improve SCCR services.
 
 
 </li>
 </ul>
 
 System Management (Student Infraction Management System)
 
 
 
 <ul>
 <li>
 Process Student Conduct Incidents assigned, ensure notes and documentation is uploaded and the case is closed on SIMS after the outcome letters are issued.
 </li>
 <li>
 Update information on Student of Concern cases on Care Reporting (SIMS).
 
 
 </li>
 </ul>
 
 Administrative Follow Ups
 
 
 
 <ul>
 <li>
 Follow up on Student of Concern Committee assigned cases and provide regular updates.
 </li>
 <li>
 Follow-up on implementation of sanctions, including conditions/requirements to be met/fulfilled and holds to be placed.
 </li>
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 Coordinate with the Student Residential Life Department, Campus Security, faculty, staff, and other AUS units in responding to reported conduct incidents.
 
 
 </li>
 </ul>
 
 SCCR Awareness Programs/Workshops
 
 
 
 <ul>
 <li>
 Uphold AUS policies and develop programs/workshops to address concerns and educate students.
 </li>
 <li>
 Assist the team in implementing Awareness Sessions
 </li>
 <li>
 Assist SCCR team in delivering Mediation Training/Workshops
 </li>
 <li>
 Oversee the Student Ambassador Program by engaging with recruited students and organizing awareness and educational activities.
 
 
 </li>
 </ul>
 
 Documentation and Reporting
 
 
 
 <ul>
 <li>
 Review and ensure letters issued by SCCR are in alignment with Departmental Standards.
 </li>
 <li>
 Support the Conduct Specialist in gathering data for reporting.
 
 
 </li>
 </ul>
 
 General Support
 
 
 
 <ul>
 <li>
 Develop and coordinate SCCR assessment initiatives to evaluate program effectiveness.
 </li>
 <li>
 Perform other duties as assigned by the SCCR team for effective operations of Student Conduct and Conflict Resolution.
 
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Higher Education, Psychology, Sociology or related field.
 </li>
 <li>
 Minimum 3 years of experience in higher education and administrative roles.
 </li>
 <li>
 Strong communication and analyzing skills.
 </li>
 <li>
 Problem solving ability Technical Skills
 </li>
 <li>
 Strong proficiency in digital systems (MS Office, SIMS, etc.)
 </li>
 <li>
 Data management and record keeping
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Student Conduct and Conflict Resolution Officer | Office of Student Experience

<div>
 The Accountant-AR will support the Assistant Manager of Finance while Performing day-to-day activities in the Accounts Receivable (AR) function of the Finance Department.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Attended and clarified all queries from students and/or their representatives in a timely and sufficient manner.
 </li>
 <li>
 Ensure that all day-to-day data entries are accurately allocated and booked in the students&rsquo; accounts including payments, deferments, financial holds, doc release holds, etc.
 </li>
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 Ensure that all charges are booked properly to the students&rsquo; accounts and perform periodic reconciliations to ensure healthy records.
 </li>
 <li>
 Promptly issue invoices and follow up on their payments.
 </li>
 <li>
 Coordinate with internal business partners to issue invoices and follow up on their payments.
 </li>
 <li>
 Follow up on the invoice payments issued to the customers, sponsors, and business partners and generate the related reports as required.
 </li>
 <li>
 Coordinate all matters with the scholarship office and the sponsor representatives to ensure that all issues are promptly addressed.
 </li>
 <li>
 Maintain the registration period through coordination and cooperation with other sections at Finance as well as other departments at AUS.
 </li>
 <li>
 Assist the AR Assistant Manager on accounts receivable aging analysis and other reports/analysis.
 </li>
 <li>
 Update the Office of Alumni Affairs, Office of Research and Grants invoice payment status report monthly and communicate this with them.
 
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Finance, Accounting, or a related field
 </li>
 <li>
 Minimum of two (2) years of relevant accounting experience
 </li>
 <li>
 Solid understanding and practical experience with IFRS
 </li>
 <li>
 Knowledge of and experience with UAE VAT regulations and compliance
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 <li>
 Familiarity with ERP systems
 </li>
 <li>
 Strong analytical and financial reporting skills
 </li>
 <li>
 Experience in credit management and receivables is an advantage
 </li>
 <li>
 Proficiency in Microsoft Office applications, particularly Excel
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Strong time management and organizational abilities
 </li>
 <li>
 Effective problem-solving skills with attention to detail
 </li>
 <li>
 Demonstrated punctuality and reliability
 </li>
 <li>
 Ability to work collaboratively in a team-oriented environment
 
 
 </li>
 </ul>
 
 Preferred Qualifications And Skills
 
 
 
 <ul>
 <li>
 Qualified Accountant (ACCA / CIMA / CPA / ACA / CMA)
 </li>
 <li>
 Three years of relevant experience
 </li>
 <li>
 Arabic is an advantage
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Accountant, Account Receivables (AR) | Finance Department

BITS Pilani, Dubai Campus

How to Apply: Interested candidates can learn more about the positions and submit their applications through the following link:https://www.bits-pilani.ac.in/careers/non-academic?campus=dubaiNote: Applications must be submitted only through the above link. Please do not email CVs to any address.LAST DATE TO APPLY: 23rd March 2026About BITS-Pilani Dubai CampusBITS Pilani, Dubai Campus (BPDC) is the international campus of Birla Institute of Technology and Science, Pilani, India and is located at the Dubai International Academic City. Set up in the year 2000, it is among the pioneer institutions in Dubai, offering high-quality engineering, technology and management education.Job PurposeTo plan, coordinate, and implement initiatives that strengthen the university&rsquo;s connection with its alumni.To also support the daily operations of the Innovation &amp; Entrepreneurship Cell, incubation programs, start-up support initiatives, and university-led Institutional innovation Council (IIC) activities.Key Responsibility Areas A. Alumni Relations1. Alumni Engagement<ul><li>Plan and execute alumni engagement activities such as reunions, networking events, webinars, and regional chapter initiatives.</li><li>Collaborate with internal departments, alumni chapters, and student bodies to ensure successful execution of programs.</li><li>Facilitate alumni-student engagement programs, including mentoring sessions and guest talks.</li></ul>2. Communication and Outreach<ul><li>Develop and distribute newsletters, alumni updates, event invitations, and success stories across various platforms (email, social media, website).</li><li>Manage alumni-related content on the university website and official social media accounts.</li><li>Work closely with the communications team to highlight alumni achievements and initiatives.</li></ul>3. Alumni Data Management and Reporting<ul><li>Maintain and enhance the alumni database (CRM/ERP) to ensure data integrity and segmentation.</li><li>Generate alumni analytics reports and dashboards for strategic planning and campaign performance tracking.</li><li>Coordinate data collection efforts through online forms, surveys, and outreach campaigns.</li></ul>4. Event Management<ul><li>Lead logistics and coordination for alumni-centric events such as homecomings, donor recognitions, and institutional milestone celebrations.</li><li>Prepare event plans, manage vendor coordination, track RSVPs, and supervise event execution on the ground or virtually.</li><li>Gather and analyze event feedback for continuous improvement.</li></ul>5. Career and Mentorship Support<ul><li>Liaise with Career Services and student bodies to implement alumni-led career support programs, including mentoring, internships, and job referral platforms.</li><li>Coordinate communication and tracking of mentor-mentee relationships.</li></ul>6. Support Fundraising Initiatives<ul><li>Coordinate with the Development/Advancement office for alumni fundraising campaigns, donor outreach, and stewardship activities.</li><li>Assist in drafting campaign content, segmenting audiences, and managing donor acknowledgements.</li></ul>7. Recognition and Awards<ul><li>Coordinate nomination and selection processes for alumni awards and honours.</li><li>Manage awardee communication, documentation, and event inclusion.</li></ul>B. Centre for Innovation, Incubation &amp; Entrepreneurship1.Operational Support:<ul><li>Coordinate day-to-day activities of the Incubation Centre, including scheduling meetings, maintaining records, and handling communications.</li><li>Assist in organizing events such as hackathons, workshops, demo days, pitch competitions, Institutional Innovation Council (IIC) events and entrepreneurship awareness programs.</li></ul>2. Start-up &amp; Innovator Support:<ul><li>Serve as the point of contact for incubated start-ups, student innovators, and faculty entrepreneurs.</li><li>Help start-ups access facilities, mentorship, funding opportunities, and university resources.</li></ul>3. Communication &amp; Outreach:<ul><li>Maintain online presence (social media, website, newsletters) of the Incubation Centre and regularly update success stories and event highlights.</li><li>Liaise with internal departments, external mentors, government agencies, and industry partners for program-related coordination.</li><li>Prepare and maintain documentation related to incubator programs, MoUs, funding proposals, and government scheme applications (e.g., NIDHI, MSME, DST).</li><li>Track program data, prepare reports and presentations for internal reviews and external stakeholders.</li></ul>4. Event &amp; Program Management:<ul><li>Support the execution of entrepreneurship development programs (EDPs), innovation challenges, and faculty/student innovation projects.</li></ul>Assist with logistics, participant engagement, feedback collection, and post-event reporting.Competencies Required &middot; Program Management: Ability to plan and execute multiple alumni and CIIE initiatives independently&middot; Communication Excellence: Skilled in creating engaging, professional communication across channels&middot; Relationship Management: Strong interpersonal skills to engage with diverse alumni segments, start-up mentors, investors, and venture capitalists.&middot; Technical Proficiency in MS Office, CRM tools (e.g., Salesforce), email marketing platforms&middot; Event Coordination: End-to-end event planning and execution capabilities&middot; Analytical Thinking: Use of data to track engagement, inform strategies, and present reportsInitiative &amp; Leadership: Takes ownership of projects with minimal supervisionEducational qualification: Master&rsquo;s in Business Administration, Communications, Public Relations or related fieldsExperience 5 -7 years of experience in fundraising, organizing events with knowledge in the start-up ecosystem. Must have excellent verbal and written English communication skills and hold a valid UAE Driving License.Experience in stakeholder engagement, CRM management, and cross-functional coordination is highly desirable.Remuneration and benefits Commensurate with qualifications and experience.Interested candidates meeting the above qualifications and experience must apply online at https://www.bits-pilani.ac.in/careers/non-academic?campus=dubai by 23.03.2026. Shortlisted candidates will be required to submit relevant documents. No enquiries will be entertained. Multiple applications will be summarily rejected.Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Deadline: 23/03/2026

Senior Executive – Alumni Relations and Centre for Innovation, Incubation & Entrepreneurship (IIE)

Don Vapes

About Us:Don Vapes is a prominent player in the vaping industry, and we are seeking a reliable and organized Male HR Assistant to support our team.Key Responsibilities:- Assist with daily administrative tasks and office management.- Handle phone calls, emails, and customer inquiries.- Maintain filing systems and organize documents.- Support the team with scheduling appointments and meetings.- Manage inventory and office supplies.Qualifications:- Previous experience as an HR assistant or in a similar role preferred.- Strong organizational and multitasking skills.- Excellent communication and interpersonal skills.- Proficient in Microsoft Office Suite and basic office equipment.Why Join Us?We offer a competitive salary, a friendly work environment, and opportunities for career advancement.How to Apply:Send your resume and a brief cover letter to hr@donvapes.net with the subject &ldquo;HR Officer&rdquo;Job Type: Full-timeWork Location: In person

HR Officer

LAWDXB Lawyers

<div>
 
 
 Job Title:
 
 Administrative Officer
 
 
 
 Location:
 
 Dubai, United Arab Emirates
 
 
 
 Employment Type:
 
 Full-Time (On-Site)
 
 
 
 
 
 We are seeking a highly organized and proactive Administrative Officer to join our team in Dubai. The successful candidate will be responsible for managing day-to-day office operations and ensuring the smooth functioning of administrative processes while providing support to internal teams and client interactions.
 
 
 
 
 
 
 Role Description:
 
 
 <ul>
 <li>
 Oversee daily office operations and maintain an organized and efficient workplace environment.
 </li>
 <li>
 Provide comprehensive administrative support to management and team members.
 </li>
 <li>
 Ensure effective communication and coordination across departments.
 </li>
 <li>
 Manage employee attendance records and payroll coordination.
 </li>
 <li>
 Maintain and monitor petty cash records and office expenses.
 </li>
 <li>
 Prepare reports, maintain proper documentation, and manage office records.
 </li>
 <li>
 Schedule meetings, appointments, and coordinate calendars when required.
 </li>
 <li>
 Handle basic accounting tasks and general accounts management.
 </li>
 <li>
 Assist in improving administrative workflows to ensure operational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Proficient in General Administration and Administrative Assistance.
 </li>
 <li>
 Proficiency in English is required, and knowledge of Arabic will be considered a strong advantage.
 </li>
 <li>
 Strong Organization Skills and ability to manage multiple tasks efficiently.
 </li>
 <li>
 Proficiency in MS Office and office management software is an advantage.
 </li>
 <li>
 Ability to work collaboratively in a professional environment.
 </li>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field is preferred.
 </li>
 <li>
 Prior experience in an administrative or office support role in an Accounting and General Trading Company.
 </li>
 </ul>
</div>

Admin officer

Explore 9400+ Administrative officer part time office of advancement and alumni affairs in Uae this March. Find roles across top companies and apply now to boost your career.

9400 administrative officer part time office of advancement and alumni affairs jobs In Uae

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Student Conduct and Conflict Resolution Officer | Office of Student Experience

Accountant, Account Receivables (AR) | Finance Department

Senior Executive – Alumni Relations and Centre for Innovation, Incubation & Entrepreneurship (IIE)

HR Officer

Admin officer