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administrative personal assistant

Gulf Overseas HR Consultancy

We are seeking a highly organized and detail-oriented Administrative Assistant with a background in Chemistry to support our scientific and operational teams. The successful candidate will provide comprehensive administrative support in a laboratory or technical setting, ensuring smooth daily operations and effective coordination between departments.Key Responsibilities:<ul><li>Provide day-to-day administrative support to lab and office staff</li><li>Organize and maintain records of laboratory data, chemical inventories, MSDS, and safety documentation</li><li>Prepare and format technical documents, lab reports, and correspondence</li><li>Manage procurement and inventory of laboratory supplies, chemicals, and equipment</li><li>Coordinate meetings, manage calendars, and arrange travel logistics as needed</li><li>Assist in maintaining compliance with safety and regulatory standards (e.g., GHS, OSHA, local regulations)</li><li>Maintain digital and physical filing systems for laboratory and administrative documents</li><li>Support communication between scientific and administrative teams</li><li>Perform general clerical duties such as answering phone calls, responding to emails, and managing documentation</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or diploma in Chemistry or a related scientific discipline</li><li>Minimum 1 year of experience in an administrative or clerical role (preferably in a scientific or technical environment)</li><li>Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)</li><li>Strong understanding of laboratory terminology and chemical safety procedures</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and multitasking abilities</li><li>High level of professionalism and confidentiality</li></ul>Preferred Skills:<ul><li>Experience working in a lab or research environment</li><li>Familiarity with chemical inventory systems or LIMS (Laboratory Information Management Systems)</li><li>Knowledge of local and international laboratory safety standards</li></ul>Job Type: Full-timePay: QAR2,500.00 - QAR2,800.00 per month

Administrative Assistant(Female)

V2X Inc

<div>
 
 Overview
 
 
 
 The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site. Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem-solving skills.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Exhibit behavior consistent with company code of conduct.
 </li>
 <li>
 Proactively manage appointment scheduling and coordination using Microsoft Outlook.
 </li>
 <li>
 Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management.
 </li>
 <li>
 Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment.
 </li>
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 Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail.
 </li>
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 Assemble and analyze information, prepare reports, and agendas.
 </li>
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 Maintain files, keep records, compile reports and process documents in a timely manner.
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 Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda&rsquo;s and etc.
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 Develop and edit PowerPoint slides, and similar presentation materials.
 </li>
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 Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files.
 </li>
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 Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities.
 </li>
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 Proactively offer suggestions for process improvements.
 </li>
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 Shall work special projects as assigned
 </li>
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 Performs other duties as assigned
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum Qualifications
 </li>
 <li>
 Education/Certifications: One year related experience may be substituted for one year of education, if degree is required.
 </li>
 <ul>
 <li>
 Associate Degree or Business School Certification desired; high school diploma required.
 </li>
 <li>
 Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)
 </li>
 </ul>
 <li>
 Experience:
 </li>
 <ul>
 <li>
 Four to five years' of related experience.
 </li>
 </ul>
 <li>
 Skills:
 </li>
 <ul>
 <li>
 Must possess good organizational skills
 </li>
 <li>
 Computer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and Word
 </li>
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 Ability to work with very diverse workforce
 </li>
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 Experience in data collection and analysis.
 </li>
 </ul>
 <li>
 Working Environment:
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 <ul>
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 Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures - up to 130 degrees in the summer months. Potential exposure to chemical or biological agents could exist. Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Normal work week is 48 hours but may be required to work overtime.
 
 </li>
 </ul>
 </ul>
 At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
</div>

Administrative Assistant

QatarEnergy

<div>
 
 Primary Purpose Of The Job
 
 
 
 Provide secretarial and variety of administrative and clerical support to the Department
 
 
 Manager and other staff including meetind and schedule coordintion, preparing, typing, and dispatching outgoing correspondences via memos, letters, faxes, and emails, sorting, and distributing incoming documents and maintaining filing system up-todate.
 
 
 Handle highly confidential QatarEnergy contracts, agreements, business plans, staff
 
 
 reports and other documents.
 
 
 
 Required Experience And Skills
 
 
 
 <ul>
 <li>
 Six years experience in clerical, administrative and secretarial functions.
 
 
 </li>
 </ul>
 
 Educational Qualifications
 
 
 
 <ul>
 <li>
 Completion of Secondary school (12 Years) plus 2 years secretarial/commercial
 
 
 </li>
 </ul>
 training.
 
 
 <ul>
 <li>
 Computer literate and well versed in MS Office, Word, Excel, PowerPoint etc.
 </li>
 <li>
 Proficiency in English. Bilingual (Arabic / English) is preferred.
 </li>
 </ul>
</div>

SR. PERSONAL ASSISTANT

<div>Primary Purpose of the Job:

Provide secretarial and administrative support services to the manager and coordinate all general administrative functions, department budget requirements and utilization maintaining office confidentiality, and also involve in document control activities with latest technology and QatarEnergy standards.
Required Experience and Skills:
<div>5 years&rsquo; experience in senior secretarial / administrative position.</div><ul><li>Computer literate in English with MS office applications, Lotus Notes, SAP Material Management module and External Services Module and e-applications.</li><li>Excellent oral/written English communication skills along with good interpersonal skills, good editing capabilities. Written / spoken Arabic is an advantage.</li><li>Good organizational skills.</li></ul>
Educational Qualifications:
<ul><li>Diploma or equivalent.</li></ul></div>

Latin Textiles & Trade DMCC

PLEASE APPLY IF YOU HAVE AN EXPERIENCE ON THE BELOW KR:Key ResponsibilitiesExecutive &amp; Business Support<ul><li>Manage an intricate calendar across multiple businesses, meetings, personal appointments, and global time zones</li><li>Prepare reports, presentations, agendas, and correspondence on behalf of the CEO</li><li>Track and follow up on all business action items, ensuring accountability and execution across teams</li><li>Serve as liaison to investors, board members, legal, financial, and operations teams</li><li>Attend key meetings (virtually or in person), take minutes, and oversee follow-through</li><li>Maintain confidential documents, contracts, filings, and critical information with discretion</li></ul>Household &amp; Personal Life Management<ul><li>Coordinate and oversee personal schedules, medical appointments, school communications, and family travel</li><li>Supervise household staff and vendors (cleaners, chefs, drivers, tutors, etc.)</li><li>Handle all travel planning, including luxury and international itineraries, visas, and accommodations</li><li>Manage family events, social gatherings, holidays, and birthdays with care and detail</li></ul>Lifestyle &amp; Daily Logistics<ul><li>Anticipate daily and weekly priorities and organize pre-briefs for the CEO</li><li>Personal errands, shopping, wardrobe coordination, gift sourcing, and returns</li><li>Manage recurring tasks (e.g., bill payments, renewals, memberships, subscriptions)</li><li>Maintain digital tools (task managers, communication platforms) to keep everything centralized and accessible</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR6,000.00 per monthApplication Question(s):<ul><li>Years of experience as PA?</li><li>Do you have a valid Qatar Driving License?</li></ul>

Experienced Personal Assistant (Male)

Job Description:We are seeking an experienced and highly professional Female Butler to join a distinguished household. As a Butler, you will be responsible for maintaining the smooth operation of the residence, ensuring exceptional service and hospitality at all times. Your experience in managing daily household activities, overseeing staff, and providing impeccable service will be key to your success in this role.Key Responsibilities:<ul><li>Provide high-end service and hospitality to all residents and guests, maintaining discretion, elegance, and a proactive approach.</li><li>Oversee the daily running of the household, ensuring all operations are smooth and efficient.</li><li>Assist with event planning and coordination, including formal dinners, parties, and other special occasions.</li><li>Manage household staff, including cleaning, maintenance, and cooking teams, ensuring they follow schedules and standards.</li><li>Handle laundry, wardrobe management, and personal care tasks for the household.</li><li>Maintain and care for fine art, antiques, and personal belongings.</li><li>Run errands, handle correspondence, and manage household supplies and inventory.</li><li>Be on-call to assist with ad-hoc requests and any last-minute changes.</li><li>Ensure the household is always impeccably presented, from rooms to guest accommodations.</li></ul>Qualifications:<ul><li>Proven experience as a Butler, House Manager, or similar high-end hospitality role.</li><li>Exceptional interpersonal and communication skills.</li><li>Strong organizational skills with an ability to multitask effectively.</li><li>Knowledge of high-end etiquette, service protocols, and formal dining.</li><li>Experience managing a team and providing leadership in a household setting.</li><li>Ability to work discreetly, with a high level of confidentiality.</li><li>Excellent problem-solving skills and the ability to handle stressful situations with grace.</li><li>A polished, well-groomed, and professional appearance.</li><li>Fluent in English</li></ul>Preferred Experience:<ul><li>Experience working in high-net-worth households or luxury estates.</li><li>Knowledge of culinary arts, fine wine, or event planning.</li><li>First Aid or other relevant certifications.</li></ul>Job Type: Full-timePay: QAR4,500.00 - QAR6,000.00 per month

Experienced Personal Female Butler

primecast technical solutions

Location: [Doha, Qatar] Employment Type: Full-TimeAbout the RoleWe are seeking a highly organized and detail-oriented Sales Department Admin Assistant to support the Sales Manager in day-to-day operations and ensure smooth execution of all sales administrative tasks. This role combines personal assistant duties with responsibility for managing tender submissions, preparing reports, maintaining department documentation, and ensuring data accuracy in our CRM system.The ideal candidate must have a valid Qatar driving license, access to a personal vehicle, and be fluent in both Arabic and English to effectively handle internal and external communications.Key Responsibilities<ul><li>Act as a personal assistant to the Sales Manager, managing schedules, communications, and administrative needs.</li><li>Manage tender and bidding processes, including:</li><li>Following up on all tender submissions until closure.</li><li>Preparing and compiling required documents for tender submission.</li><li>Conducting quality checks on all tenders according to the procedure set by the Sales Manager.</li><li>Prepare and maintain department reports, statistics, and performance tracking.</li><li>Review and update CRM data regularly to ensure accuracy and completeness.</li><li>Organize and maintain department files and documentation for easy access and reference.</li><li>Prepare presentations, proposals, and other documents as required using Microsoft Office tools.</li><li>Assist with other sales administrative duties as assigned.</li></ul>Requirements<ul><li>Proven experience in an administrative or sales support role (experience in bidding/tenders is a plus).</li><li>Advanced skills in Microsoft Office, especially Excel and Word (knowledge in PowerPoint is an advantage).</li><li>Strong organizational skills with the ability to manage multiple tasks and meet deadlines.</li><li>High attention to detail and accuracy.</li><li>Excellent communication skills (verbal and written).</li><li>Fluency in both Arabic and English (spoken and written) is mandatory.</li><li>Familiarity with CRM systems is preferred.</li><li>Valid Qatar Driving License (profession on Qatar ID must allow license eligibility).</li><li>Access to a personal vehicle for work-related travel.</li></ul>What We Offer<ul><li>Competitive salary and benefits package.</li><li>Professional growth opportunities within a dynamic sales environment.</li><li>Collaborative and supportive team culture.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Do you speak Arabic</li><li>Do you have a driver's license and a Car in Qatar?</li><li>Are you proficient in using Microsoft Office products?</li></ul>Language:<ul><li>English (Required)</li></ul>

Sales Department Admin Assistant

Explore 631+ Administrative personal assistant in Doha this September. Find roles across top companies and apply now to boost your career.

631 administrative personal assistant jobs IN Doha

Administrative Assistant(Female)

Administrative Assistant

SR. PERSONAL ASSISTANT

SR. PERSONAL ASSISTANT

Experienced Personal Assistant (Male)

Experienced Personal Female Butler

Sales Department Admin Assistant