executive assistant Jobs in Dubai United Arab Emirates

executive assistant

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

admin assistant Jobs in Dubai United Arab Emirates

admin assistant

office assistant Jobs in Dubai United Arab Emirates

office assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

administrative personal assistant

Oceano Apex LLC

Job Title: Administrative cum Personal AssistantLocation: 202, Ontario Tower, Business Bay , Dubai Reports To: Director Job Type: Full-TimeAbout the Company:Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Administrative cum Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative Support<ul><li>Manage daily office activities to ensure operational efficiency.</li><li>Oversee office supplies, vendor coordination, and facility upkeep.</li><li>Maintain structured filing systems &ndash; both physical and digital.</li><li>Monitor and track deadlines, office tasks, projects, and follow-ups.</li></ul>2. Director Support<ul><li>Manage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.</li><li>Prepare meeting agendas, take minutes, and track action items.</li><li>Arrange professional travel, including flights, hotels, and itineraries.</li><li>Draft, edit, and manage internal documents, memos, presentations, and reports.</li><li>Filter and prioritize emails, calls, and messages for the Director.</li><li>Ensure timely completion of tasks, projects, and reminders.</li></ul>3. Communication &amp; Liaison<ul><li>Serve as a key point of contact between the Director and internal/external stakeholders.</li><li>Manage confidential communication with utmost discretion.</li><li>Represent the Director professionally in communications and interactions.</li><li>Assist with occasional personal errands and confidential non-work requests.</li></ul>Qualifications:<ul><li>Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Strong command of English (written and verbal); Arabic is an advantage.</li><li>Proficient in Microsoft Office Suite and digital office tools.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle sensitive and confidential information professionally.</li><li>Experience in a startup environment or financial services industry preferred.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Administrative cum Personal Assistant

Major Best Real Estate

Role Overview:We are looking for a highly organized and reliable Executive Personal Assistant to support senior leadership with day-to-day administrative, personal, and communication tasks. This role requires a proactive professional who is fluent in Russian and English, discreet, and adaptable to a fast-paced, dynamic environment.Key Responsibilities:<ul><li>Manage calendars, appointments, meetings, and travel arrangements</li><li>Organize and coordinate internal and external meetings</li><li>Handle correspondence, emails, and document preparation in both Russian and English</li><li>Provide administrative support including filing, expense tracking, and reporting</li><li>Coordinate complex travel plans including visa processing and logistics</li><li>Act as a liaison between internal departments and external stakeholders</li><li>Assist with personal errands and confidential matters when required</li><li>Maintain a high level of confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>3&ndash;5 years of experience in a similar executive support or PA role</li><li>Strong time management, multitasking, and organizational skills</li><li>High attention to detail and ability to manage sensitive information</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional presentation and strong interpersonal skills</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian AND English (Required)</li></ul>Work Location: In person

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

ZetaSoft

We are seeking a highly organized and proactive Personal Assistant to the Director to provide comprehensive personal and administrative support. The ideal candidate will be responsible, detail-oriented, and capable of managing both personal and company-related tasks efficiently and confidentially.Key Responsibilities <ul><li>Manage and oversee the CEO'S schedule</li><li>Prepare, organize, and maintain company-related documentations</li><li>Source, coordinate, and follow up with the clients and team</li><li>Provide general administrative and personal assistance as required</li></ul>Requirements<ul><li>Strong organizational and multitasking skills</li><li>Excellent communication and coordination abilities</li><li>High level of discretion and professionalism</li><li>Ability to handle both personal and corporate responsibilities effectively</li></ul>Job Type: Full-timeExperience:<ul><li>Personal Assistant: 1 year (Preferred)</li></ul>

Female Personal Assistant

Auto Ak7

We are currently seeking a highly professional and experienced Personal Assistant to support Mr. Amir. Salary: Negotiable (based on experience and skills).Requirements:1. The candidate must be an Iranian female with complete fluency in English, both reading and interpreting2. Minimum 5 years of residence and professional experience in the UAE3. Full fluency in English (reading, writing, and interpretation)4. Strong knowledge of UAE regulations and administrative procedures5. Proven ability to arrange meetings, manage phone communications, handle correspondence, and coordinate with legal representatives6. Experience handling confidential matters and personnel-related tasks7. Highly organized, responsible, trustworthy, and capable of working under pressure8. The ideal candidate must demonstrate strong administrative control, discretion, and the ability to manage sensitive matters professionally.Job Types: Full-time, PermanentPay: From AED8,000.00 per month

IRANIAN Personal Assistant, Female, for UHNWI - SALARY NEGOTIABLE

SAVORA FOOD INDUSTRY LLC

Savora Food Industry LLC is seeking a highly organized and proactive Administrative Assistant to support daily office operations. The ideal candidate must be a native Arabic speaker with strong communication and administrative skills.Key Responsibilities:<ul><li>Manage day-to-day office operations including filing, documentation, correspondence, and scheduling</li><li>Handle administrative tasks and maintain proper company records</li><li>Organize meetings, prepare agendas, and record meeting minutes</li><li>Track renewals (licenses, approvals, employee visas, labor cards, and other compliance documents) and ensure timely action</li><li>Follow up with the PRO regarding employee visa renewals, labor contracts, Emirates ID processing, and other government-related matters</li><li>Prepare reports and updates for management</li><li>Maintain office supplies and ensure smooth administrative workflow</li><li>Assist with communication in Arabic and English</li><li>Design and edit basic marketing or document materials using Canva and Photoshop</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li><li>Minimum 2 years of administrative experience (food industry experience preferred)</li><li>Native Arabic speaker (mandatory)</li><li>Good command of English (written and spoken)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Intermediate Canva and Photoshop editing skills</li><li>Strong organizational and multitasking abilities</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>Administrative Assistant: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Administrative Assistant

UNIFORM EXPREES FOR FASHIONS

We are looking for a reliable and well-organized Administrative Assistant to support our maintenance operations. The ideal candidate will be proficient in Microsoft Office applications and have excellent communication skills. This role involves preparing quotations, coordinating with clients and technicians, and handling general office administration to ensure smooth day-to-day operations.Key Responsibilities:<ul><li>Prepare and send quotations to clients based on service requests and project requirements.</li><li>Follow up with clients regarding quotations, approvals, payments, and service feedback.</li><li>Coordinate schedules between maintenance teams and clients to ensure timely service delivery.</li><li>Maintain accurate records of work orders, quotations, invoices, and client communications.</li><li>Handle phone calls, emails, and inquiries in a professional manner.</li><li>Prepare reports and track ongoing maintenance jobs.</li><li>Update and maintain client and supplier databases.</li><li>Monitor office supplies and assist with procurement when needed.</li><li>Support management and the operations team in day-to-day administrative tasks.</li><li>Ensure proper documentation and filing of all office and project records.</li></ul>Qualifications and Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or a related field (preferred).</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Previous experience in an administrative or coordination role, preferably in a maintenance, construction, or facilities management company.</li><li>Excellent communication and customer service skills.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and work under minimal supervision.</li><li>Team player with a proactive and positive attitude.</li></ul>Job Type: Full-timePay: From AED2,000.00 per month

ARENGY

<div>
 
 ARENGY is a leading IT-Digital and Engineering consultancy based in Dubai. We pride ourselves on delivering innovative solutions and exceptional service to our clients. Our team is dynamic, driven, and dedicated to excellence.
 
 
 
 
 
 We are seeking a detail-oriented and proactive Administrative Assistant with hands-on experience in UAE visa processing and HR administration. The ideal candidate will have working knowledge of UAE employment procedures, including drafting employment contracts and offer letters, coordinating medical fitness and biometrics appointments, and supporting compliance with UAE Labour Law.
 
 
 
 
 
 This role requires strong organizational skills, accuracy in documentation, and the ability to manage multiple administrative tasks in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Manage end-to-end employment visa processing, including new visas, renewals, cancellations, and status changes.
 </li>
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 Liaise with PROs, government portals (MOHRE, GDRFA, ICP), and typing centers to ensure timely submission and approval of applications.
 </li>
 <li>
 Draft and issue offer letters, employment contracts, amendments, and related HR documentation in compliance with UAE regulations.
 </li>
 <li>
 Coordinate medical fitness tests, Emirates ID biometrics appointments, and visa stamping for employees.
 </li>
 <li>
 Maintain accurate employee records, both physical and digital, ensuring proper documentation and confidentiality.
 </li>
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 Monitor visa expiry dates and ensure proactive renewal tracking.
 </li>
 <li>
 Support onboarding and offboarding processes, including document collection and clearance procedures.
 </li>
 <li>
 Assist in ensuring company compliance with UAE Labour Law and internal HR policies.
 </li>
 <li>
 Handle correspondence with government authorities and respond to employee queries regarding visa and employment matters.
 </li>
 <li>
 Provide general administrative support, including scheduling, documentation filing, data entry, and preparation of reports.
 </li>
 <li>
 Perform additional ad hoc administrative and HR-related duties as required.
 </li>
 </ul>
 
 
 
 
 
 Required Criteria
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field preferred.
 </li>
 <li>
 1&ndash;2 years of UAE experience in administrative or HR support roles.
 </li>
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 Practical experience in UAE visa processing and government portal usage.
 </li>
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 Familiarity with UAE Labour Law and employment regulations.
 </li>
 <li>
 Strong drafting skills for contracts and official correspondence.
 </li>
 <li>
 High attention to detail and strong organizational skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Strong communication skills in English (Arabic is an advantage).
 </li>
 <li>
 Ability to handle confidential information with professionalism and discretion.
 </li>
 </ul>
</div>

Explore 1086+ Administrative personal assistant in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

1086 administrative personal assistant jobs In Dubai United Arab Emirates

Administrative cum Personal Assistant

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

Female Personal Assistant

IRANIAN Personal Assistant, Female, for UHNWI - SALARY NEGOTIABLE

Administrative Assistant

Administrative Assistant

Administrative Assistant