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ad sales marketing coordinator

administrative assistant / coordinator Jobs in New York

administrative assistant / coordinator

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administrative office manager

legal administrative assistant Jobs in New York

legal administrative assistant

merchandise administrative assistant Jobs in New York

merchandise administrative assistant

administrative sales support

Porcelanosa

<div>About Porcelanosa
Porcelanosa is firmly positioned at the forefront of the Spanish and international markets thanks not only to our solid values of innovation and quality, but also the trust placed in our large team, made up of almost 5000 skilled professionals, and our commitment to the environment and stakeholders. Porcelanosa products are designed with people in mind, intended to make their lives better and featuring the finest state-of-the-art innovations. Boasting over 45 years of experience, Porcelanosa is present in more than 150 countries around the world. Our success is based on a unique business model, built on a solid corporate strategy.
Why Work for Porcelanosa?
At Porcelanosa, you&rsquo;ll join a global leader in luxury tile, kitchen, and bath products, known for our commitment to innovation, design excellence, and customer satisfaction. We provide a collaborative environment where your contributions directly support the success of our sales team and enhance the customer experience. You&rsquo;ll enjoy opportunities for professional growth, a supportive team culture, and the satisfaction of working with high-end, design-forward products that inspire spaces worldwide.
What We Offer<ul><li>
Competitive Compensation &ndash; Base salary plus commission opportunities</li><li>
100% 401K match up to 4%</li><li>
3-tier medical insurance</li><li>
2-tier dental insurance</li><li>
Vision insurance</li><li>
Health Savings Account</li><li>
Flexible Spending Accounts</li><li>
Short Term and Long Term Disability</li><li>
Employer-paid life insurance</li><li>
Voluntary Employee, Spouse and Child Life Insurance</li><li>
Critical Illness, Hospital Indemnity and Accident Insurance</li><li>
$3,000 Tuition Reimbursement</li><li>
Paid Time Off (PTO)</li></ul>
Key Responsibilities<ul><li>
Follow up and respond promptly to customer inquiries, providing accurate information and minor product details.</li><li>
Schedule orders for delivery, confirm shipments, and provide tracking details to the appropriate party.</li><li>
File and manage sample orders; ensure all outgoing samples are properly processed.</li><li>
Assist in scheduling and coordinating sales meetings, customer appointments, and showroom events.</li><li>
Provide full administrative support to sales representatives, including freight quotes, stock checks, sample coordination, and resolving discrepancies.</li><li>
Maintain and update the automated phone system to ensure accurate routing and current data.</li><li>
Keep the showroom organized by putting away loose samples daily, maintaining sample inventory, and reordering as needed.</li><li>
Organize and maintain tile product libraries, replacing damaged items and removing discontinued products.</li><li>
Research and resolve billing, payment, shipment, product, and inventory issues as directed.</li><li>
Process price adjustments, returns, refunds, and credit transfers; coordinate with the customer service team to resolve damage claims.</li></ul>
#IDN123
What You Bring to the Team<ul><li>An associate or bachelor&rsquo;s degree in business administration, business management, or a related field preferred.</li><li>Demonstrable experience in sales support administration, or similar.</li><li>Experience with sales industry software like Salesforce and client relationship management (CRM) systems, or similar.</li><li>Familiarity with sales contracts and agreements.</li><li>Proficiency in Microsoft Word and Excel.</li><li>Excellent written and verbal communication skills, as well as customer service skills.</li><li>Exceptional interpersonal skills and a proactive approach toward problem-solving.</li><li>Must be available to work Saturdays as needed.</li><li>Experience in tile, kitchen and bath not required but highly encouraged</li></ul>
Commitment to Inclusion
Porcelanosa provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
At Porcelanosa, we believe in a skills-first approach to recruitment and employment. This means focusing on what you can do and how you can grow, rather than traditional metrics alone. We are committed to adhering to anti-exclusion practices, removing barriers to access, and enhancing opportunities for all individuals based on merit and potential. Your skills, experiences, and perspective are valuable&mdash;and we want to empower you to make your mark here with us.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>
Prolonged periods sitting at a desk and working on a computer.</li><li>
Frequent walking through showroom and sample storage areas.</li><li>
Ability to bend, reach, and lift up to 20 lbs. to retrieve and move product samples.</li><li>
Manual dexterity to handle samples, file documents, and operate office equipment.</li><li>
Visual acuity to read product details, review inventory records, and prepare accurate documentation.</li></ul>
Schedule:
8-hour shift
Weekends required
Porcelanosa offer is contingent upon
Proof of legal authorization to work in the United States for Porcelanosa, which will be confirmed by E-Verify within three business days of your hire date.
Work Remotely
No.</div>

Administrative Sales Support

EDITE

EDITE Showroom is seeking a highly organized Offices Coordinator to manage the operational heartbeat of our New York showroom. This role focuses on administrative excellence, order management, and sales support.&rdquo;Key ResponsibilitiesAdministrative &amp; Office Operations<ul><li>Serve as the central point of coordination for the showroom team, managing schedules, meetings, and travel arrangements.</li><li>Prepare, organize, and maintain all internal and external documentation, including reports, sales tools, invoices, and line sheets.</li><li>Manage office and showroom supply inventory, ensuring timely restocking of packing materials, samples, and cleaning supplies.</li><li>Coordinate logistics and operational support for market weeks, trade shows, and client events.</li><li>Maintain a clean, organized, and professional showroom environment, aligned with brand standards.</li></ul>Order &amp; Sales Administration<ul><li>Manage wholesale orders on JOOR and Showroom Exchange platforms, ensuring accuracy and timely processing.</li><li>Track invoices, payments, and follow-ups with stores to ensure timely completion.</li><li>Prepare commission reports for internal tracking and reporting purposes.</li><li>Maintain and update product data, line sheets, and client records in sales platforms and internal systems.</li><li>Support the sales team with order entry, reporting, and administrative tasks to enhance operational efficiency.</li></ul>Client &amp; Showroom Coordination<ul><li>Assist with client and buyer appointments, providing a professional and welcoming experience.</li><li>Organize and manage incoming and outgoing product samples, including tagging, inventory tracking, and logistics coordination.</li><li>Support sales and operations teams during appointments, trade shows, and events to ensure smooth execution.</li></ul>Skills &amp; Qualifications<ul><li>1&ndash;3 years of administrative, operational, or sales support experience, preferably in a fashion showroom or similar environment.</li><li>Exceptional organizational, multitasking, and time management skills with a strong attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency with JOOR, Showroom Exchange, Microsoft Office (Excel preferred), and Google Workspace.</li><li>Experience with payment follow-ups and basic commission tracking/reporting is a plus.</li><li>Dependable, self-motivated, proactive, and able to work independently.</li><li>Ability to work efficiently under pressure and meet deadlines.</li><li>High school diploma required; bachelor&rsquo;s degree preferred.EDITE Showroom is seeking a highly organized Offices Coordinator to manage the operational heartbeat of our New York showroom. This role focuses on administrative excellence, order management, and sales support.&rdquo;</li></ul>Key ResponsibilitiesAdministrative &amp; Office Operations<ul><li>Serve as the central point of coordination for the showroom team, managing schedules, meetings, and travel arrangements.</li><li>Prepare, organize, and maintain all internal and external documentation, including reports, sales tools, invoices, and line sheets.</li><li>Manage office and showroom supply inventory, ensuring timely restocking of packing materials, samples, and cleaning supplies.</li><li>Coordinate logistics and operational support for market weeks, trade shows, and client events.</li><li>Maintain a clean, organized, and professional showroom environment, aligned with brand standards.</li></ul>Order &amp; Sales Administration<ul><li>Manage wholesale orders on JOOR and Showroom Exchange platforms, ensuring accuracy and timely processing.</li><li>Track invoices, payments, and follow-ups with stores to ensure timely completion.</li><li>Prepare commission reports for internal tracking and reporting purposes.</li><li>Maintain and update product data, line sheets, and client records in sales platforms and internal systems.</li><li>Support the sales team with order entry, reporting, and administrative tasks to enhance operational efficiency.</li></ul>Client &amp; Showroom Coordination<ul><li>Assist with client and buyer appointments, providing a professional and welcoming experience.</li><li>Organize and manage incoming and outgoing product samples, including tagging, inventory tracking, and logistics coordination.</li><li>Support sales and operations teams during appointments, trade shows, and events to ensure smooth execution.</li></ul>Skills &amp; Qualifications<ul><li>1&ndash;3 years of administrative, operational, or sales support experience, preferably in a fashion showroom or similar environment.</li><li>Exceptional organizational, multitasking, and time management skills with a strong attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency with JOOR, Showroom Exchange, Microsoft Office (Excel preferred), and Google Workspace.</li><li>Experience with payment follow-ups and basic commission tracking/reporting is a plus.</li><li>Dependable, self-motivated, proactive, and able to work independently.</li><li>Ability to work efficiently under pressure and meet deadlines.</li><li>High school diploma required; bachelor&rsquo;s degree preferred.</li></ul>Job Type: Full-timeBase Pay: $50,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant / Coordinator

Citi Trends

<div>
 
 The Merchandise Administrative Assistant is responsible for providing essential support to the merchandising team by handling administrative tasks, coordinating product information, and ensuring smooth operations within the department. Your role will be key in managing the office operations (i.e. printer, manage samples organization and documentation, facilitating communication between teams, and assisting with various merchandising functions to ensure that the department operates efficiently and effectively. The Merchandise Administrative Assistant will play a critical role in building a positive work culture, driving employee involvement, and supporting change management efforts within the retail organization.
 
 
 
 
 
 DUTIES/RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the merchandising team, including scheduling meetings, preparing reports, and managing correspondence.
 </li>
 <li>
 Assist in the preparation and maintenance of merchandise documentation, including product specifications, purchase orders, and vendor agreements.
 </li>
 <li>
 Coordinate and track the flow of merchandise between suppliers, warehouses, and retail locations to ensure timely delivery and accurate inventory levels.
 </li>
 <li>
 Manage and update merchandising databases and systems, ensuring all product information is accurate and current.
 </li>
 <li>
 Prepare and distribute merchandise reports, including sales performance, inventory levels, and product availability.
 </li>
 <li>
 Handle inquiries from vendors, stores, and other departments, providing timely and accurate information as needed.
 </li>
 <li>
 Support the merchandising team in organizing and executing product presentations, seasonal buying meetings, and promotional events.
 </li>
 <li>
 Monitor and maintain office supplies and equipment, ensuring the department is well-equipped to perform its functions.
 </li>
 <li>
 Oversee breakroom and office cleanliness coordination, including ordering and stocking cleaning products, snacks, beverages, and other shared resources.
 </li>
 <li>
 Coordinate with internal teams and external vendors for the replenishment of breakroom and office supplies.
 </li>
 <li>
 Serve as the point of contact for logistics related to departmental meetings, celebrations, and special events, including room setup, catering orders, and materials preparation.
 </li>
 <li>
 Maintain organized sample storage areas and lead any restructuring or cleanout initiatives as needed.
 </li>
 <li>
 Build and maintain strong vendor relationships to ensure timely and cost-effective supply ordering.
 </li>
 <li>
 Provide light support for internal engagement efforts and assist with communications related to department morale and culture initiatives.
 </li>
 <li>
 Performs other duties as may be assigned.
 </li>
 </ul>
 
 
 
 
 
 REQUIRED SKILLS/ABILITIES:
 
 
 <ul>
 <li>
 Strong organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively.
 </li>
 <li>
 Excellent communication skills, both written and verbal, with the ability to interact professionally with team members, vendors, and other stakeholders.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with merchandising and inventory management software.
 </li>
 <li>
 Attention to detail and accuracy in managing and recording information.
 </li>
 <li>
 Ability to work independently and collaboratively within a team environment.
 </li>
 <li>
 Problem-solving skills with a proactive approach to addressing administrative and operational challenges.
 </li>
 <li>
 Comfortable coordinating logistics and maintaining vendor relationships.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION/EXPERIENCE:
 
 
 <ul>
 <li>
 Associate&rsquo;s or bachelor&rsquo;s degree in business administration, Merchandising, or a related field preferred.
 </li>
 <li>
 1-2 years of experience in an administrative support role, preferably in a retail or merchandising environment.
 </li>
 <li>
 Familiarity with merchandising processes and inventory management is a plus.
 </li>
 <li>
 Previous experience with office management software and tools is advantageous.
 </li>
 </ul>
 
 
 
 
 PHYSICAL REQUIREMENTS:
 
 
 <ul>
 <li>
 While performing the duties of this job, the employee is regularly required to sit. The employee must frequently use their hands to handle or feel objects and must be able to speak and hear clearly.
 </li>
 <li>
 The employee may occasionally need to lift and/or move up to 25 pounds. Specific vision abilities required for this job include close vision, distance vision, and depth perception.
 </li>
 <li>
 The employee must be able to work effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 GENERAL INFORMATION:
 
 
 
 The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Equal employment opportunities are provided to all employees and applicants for employment. Discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. is prohibited.
 
</div>

Merchandise Administrative Assistant

Gucci

<div>
 
 
 
 Summary
 
 
 
 If you are a Dream-maker, this is the place for you. Together, we&rsquo;ll create the real fabric of Gucci. A community of people united by the same passion: breaking new ground in the fashion world and beyond.
 
 
 
 Job Description
 
 
 
 
 Role Mission
 
 
 
 The Gucci Flagship Administrator plays a vital role in supporting the Store Director by managing operational and administrative tasks at the New York Fifth Avenue flagship store. This position embodies the brand's values and serves as a key ambassador, ensuring a seamless experience for both employees and clients. The Flagship Administrator is responsible for various administrative functions, including onboarding, expense processing, and event management, while fostering a positive and collaborative work environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate the completion of all in-store new hire onboarding tasks, including ordering employee uniforms and IT equipment.
 </li>
 <li>
 Process Concur expenses for management in line with Gucci policies.
 </li>
 <li>
 Monitor and replenish office supplies, and coordinate maintenance and service of office equipment.
 </li>
 <li>
 Support daily cash handling processes, including auditing, reporting, and register opening/closing.
 </li>
 <li>
 Assist management with after sales and operational procedures, including client inquiries, repairs, returns, exchanges, consignments, special orders, and eCommerce sales processing.
 </li>
 <li>
 Administer all events, appointments, and in-store Client Engagement initiatives requiring third-party involvement.
 </li>
 <li>
 Work closely with managers to audit, update, and maintain store schedules according to company guidelines.
 
 
 </li>
 </ul>
 
 Key Requirements
 
 
 
 <ul>
 <li>
 3-5 years of administrative experience.
 </li>
 <li>
 Resourceful and creative problem solver.
 </li>
 <li>
 Excellent mastery of administrative tools and essential software (Word, Excel, PowerPoint, browsers, etc.).
 </li>
 <li>
 Strong written and verbal communication and interpersonal skills.
 </li>
 <li>
 Ability to perform highly accountable work with a strong sense of confidentiality.
 </li>
 <li>
 Attention to detail and compliance.
 </li>
 <li>
 Proactive and positive approach.
 </li>
 <li>
 Ability to prioritize and multi-task in a dynamic environment.
 </li>
 <li>
 Flexibility to work a retail schedule, including evenings, weekends, and holidays.
 </li>
 <li>
 Extremely well organized with acute attention to detail.
 
 
 </li>
 </ul>
 
 Work Authorization
 
 
 
 <ul>
 <li>
 Qualified candidates must have the proper work authorization to work in the United States
 
 
 </li>
 </ul>
 
 Accessibility
 
 
 
 Our Gucci community is committed to providing a culture of inclusivity and accessibility in all aspects of the employee life cycle &ndash; starting with the candidate experience.&nbsp; If you are interested in becoming a Gucci Dream-maker and applying for employment and require a reasonable accommodation to assist with any part of the application and/or interview process, please contact us by email at accessibility.americas@gucci.com.&nbsp;&nbsp;
 
 
 When contacting us, please provide your contact information, the role you have applied to, and the nature of your accessibility issue. Please only send inquiries concerning requests for reasonable accommodations.
 
 
 
 Salary Range - New York
 
 
 
 For individuals assigned and/or hired to work in New York, GUCCI includes a reasonable estimate of the salary or hourly rate range for this role. This considers the wide range of factors that are considered in making compensation decisions; including but not limited to business or organizational needs, skill sets, experience and training, licensure, and certifications. In addition, where a candidate falls within the disclosed range estimate may be dependent on the applicable geographic differential associated with the location in which the position may be filled. &nbsp;
 
 
 A reasonable estimate of the current base salary range is $25.00/$28.00 hour.
 
 
 EOE M/D/F/V&nbsp;
 
 
 
 Job Type
 
 
 
 Regular
 
 
 
 Job Type
 
 
 
 Regular
 
 
 
 Start Date
 
 
 
 2025-10-12
 
 
 
 Schedule
 
 
 
 Full time
 
 
 
 Organization
 
 
 
 Gucci America Inc.
</div>

GUCCI Flagship Administrator - New York Fifth

The BHR Life Companies

Job Summary We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to our leadership team. This energetic role requires a proactive individual who thrives in a fast-paced environment, excels at managing multiple priorities, and demonstrates exceptional attention to detail. As an integral part of our team, you will facilitate smooth daily operations, coordinate projects, and represent the executive office with professionalism and enthusiasm. Your contributions will help drive efficiency, enhance communication, and ensure the seamless execution of critical tasks.Responsibilities<ul><li>Manage complex calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide high-level administrative support including drafting correspondence, proofreading documents, and transcribing meetings or notes to ensure clarity and accuracy.</li><li>Coordinate a variety of projects by tracking deadlines, preparing reports, and liaising with internal teams to ensure timely completion.</li><li>Organize and maintain filing systems&mdash;both digital and physical&mdash;to ensure easy retrieval of important documents.</li><li>Handle incoming calls with professional phone etiquette directing inquiries efficiently and courteously.</li><li>Assist with event planning for meetings, conferences, or company functions by coordinating logistics such as venue setup, catering, materials preparation, and attendee communication.</li><li>Perform data entry tasks with accuracy to update Sales Force as needed.</li><li>Provide personal assistant support to executives by managing personal appointments or errands when required.</li><li>Utilize Office Suite tools like Microsoft Word, Excel, and PowerPoint to prepare presentations and reports that meet professional standards.</li><li>Ensure confidentiality in handling sensitive information while maintaining a high level of organizational efficiency.</li></ul>Qualifications<ul><li>Proven experience as an executive assistant or in a similar administrative role with demonstrated office management skills (minimum of 2 years)</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.</li><li>Excellent written and verbal communication skills with proficiency in phone etiquette and customer service best practices.</li><li>Advanced computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and familiarity with DocuSign for electronic signatures.</li><li>Experience with project coordination and event planning to manage multiple initiatives simultaneously.</li><li>Exceptional typing speed along with proofreading and transcription abilities for accurate document preparation.</li><li>Familiarity with multi-line phone systems and calendar management tools like Microsoft Outlook Calendar is preferred.</li><li>Ability to handle clerical tasks such as filing, data entry, and front desk operations efficiently.</li><li>Previous experience supporting executives or high-level professionals is highly desirable. Join us to be part of a vibrant team where your organizational talents will make a meaningful impact! We value proactive individuals who are eager to contribute their skills in a collaborative environment that encourages growth and excellence every day.</li></ul>Job Type: Full-timeBenefits:<ul><li>Paid time off</li></ul>Work Location: Hybrid remote in New York, NY 10012Job Type: Full-timePay: $75,000.00 - $150,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: Hybrid remote in New York, NY 10012

Executive Assistant

Atash Law P.C.

About the jobAtash Law is a dynamic and growing boutique immigration law firm based in New York City. We represent entrepreneurs, artists, investors, and professionals in complex immigration matters. We are seeking a highly organized, detail-oriented, and proactive Administrative Office Manager to oversee our daily operations and support our legal team in a fast-paced, professional environment.Key Responsibilities<ul><li>Manage day-to-day office operations and administrative workflows.</li><li>Supervise administrative support staff and delegate tasks efficiently.</li><li>Maintain and improve office systems, including client management, billing, and file organization.</li><li>Coordinate schedules, meetings, and communications between attorneys, clients, and vendors.</li><li>Ensure compliance with confidentiality, ethical, and procedural requirements.</li><li>Support marketing, client intake, and document preparation as needed.</li></ul>Qualifications<ul><li>Minimum 3+ years of administrative or office management experience, preferably in a law firm or professional services environment.</li><li>Strong organizational and multitasking skills, with the ability to manage competing priorities.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency with Microsoft Office, Google Workspace, and case management software (e.g., Cerenade, Docketwise, or similar).</li><li>Professional, reliable, and self-motivated with a strong sense of accountability.</li><li>A Bachelor&rsquo;s degree is required.</li></ul>Why Join Us<ul><li>Work closely with a passionate team in a collaborative, boutique setting.</li><li>Opportunity to grow within an expanding immigration practice.</li><li>Competitive compensation based on experience.</li><li>Supportive work environment that values initiative, precision, and teamwork.</li></ul>If you are a motivated professional who thrives in a structured yet fast-paced environment, we&rsquo;d love to hear from you.To Apply: Please send your resume and a brief cover letter outlining your relevant experience to info@atashlaw.com with the subject line: Administrative Office Manager &ndash; NYC.Job Type: Full-timePay: $55,000.00 - $70,000.00 per yearWork Location: In person

Administrative Office Manager

Bertelsmann

<div><div><div><div><div><div>The Penguin Publishing Group is seeking a Publishing &amp; Marketing Assistant to join the central publishing office and marketing strategy team. This position will report to both the Senior Director of Marketing Strategy &amp; Publishing Operations and the Assistant Director of Marketing Strategy, while also providing dedicated administrative support to PPG&rsquo;s President. 
</div><div></div><div>This unique position provides an excellent opportunity to learn about publishing from a big picture standpoint while working creatively and truly collaborating in a close-knit group. 
</div><div></div><div>The central team is small, but acts as a hub for communication, support, and services vital to making our division run. Every member of the team works with a variety of different departments while supporting our titles and imprint colleagues across the company&mdash;from marketers, publicists, and editors, to designers, sales reps and PRH consumer marketing. In a given day, the person in this position could find themselves creating social media content across Penguin channels, collecting materials for sales meetings, refreshing the finished book displays in our NY office, contributing to PRH.com campaigns, assisting with consumer and corporate event planning, and more. 
</div><div></div><div>Because of the cross-departmental and service-oriented nature of the team, the ideal candidate will have excellent communication, organizational, and problem-solving skills, as well as the ability to be nimble and prioritize and manage multiple projects in a fast-paced, dynamic environment. Since this person is also providing support to the President of the division, they will need to be comfortable interfacing with senior leadership and literary agents. 
</div><div></div><div>Specific responsibilities include:
</div><ul><li>Providing administrative support to the divisional president, which includes processing expense reports, setting up meetings and general calendar maintenance, booking corporate travel, assisting with setting up hybrid meetings, and more.
</li><li>Managing and assisting with seasonal sales marketing projects, requiring liaising with sales reps, editors, title marketers, managing editors, and operations.
</li><li>Scheduling, hosting, and preparing agendas/materials for seasonal divisional sales meetings.
</li><li>Assisting with the planning and execution of events and programs organized through the publishing office.
</li><li>Assisting with the planning and execution of PPG&rsquo;s divisional presence at annual consumer conventions, such as Comic Con and BookCon.
</li><li>Acting as a general office manager for the PPG floors: ordering and restocking supplies, refreshing book displays, coordinating with office services as needed, managing assigned desks and floor plans, and responding to employee requests.
</li><li>Contributing to the content curation and account maintenance across PenguinUSA&rsquo;s social media (TikTok, Facebook, Instagram/Threads, X, Substack, and LinkedIn). This includes writing copy, scheduling posts, monitoring accounts, brainstorming and executing new campaigns, staying on top of trends, tracking reporting, managing and responding to direct messages from consumers, and more.
</li><li>Collecting imprint and divisional title priorities for PRH.com and heritage month campaigns.
</li><li>Creating and updating landing pages for weekly campaigns, sweepstakes, events, and more.
</li><li>Assisting with Penguin.com requests, maintenance, and routine updates, while also acting as a resource for internal users who need to troubleshoot.
</li><li>Assisting with planning and execution of the annual Penguin Hotline holiday campaign.
</li>Assisting with planning and execution of divisional heritage month campaigns. 
<li>
</li></ul><div></div><div>Please apply if you meet the following requirements:
</div><ul><li>Ability to work from the NY office 3 days per week
</li><li>Genuine interest in marketing, book publishing, and social media
</li><li>Comfortable interacting with all levels of management including C-suite
</li></ul><ul><li>Excellent written and verbal communication skills
</li></ul><ul><li>Strong organizational skills and excellent attention to detail
</li><li>Ability to prioritize and manage multiple projects in a deadline driven environment
</li><li>Ability to work independently and collaboratively with a team
</li><li>Proficient (or advanced) understanding of social media platforms, particularly TikTok, Instagram, and Threads
</li><li>Proficiency with Microsoft suite of tools: Outlook, Word, Excel, and PowerPoint
</li><li>Basic understanding of additional tools such as Adobe Acrobat, Adobe Photoshop, WordPress, Microsoft Teams, and Canva is a plus!
</li>Some office experience (remote or in person) is a plus 
<li>
</li></ul><div></div><div>The salary for this position is $51,000.00. All positions are currently eligible for an annual profit award or bonus, subject to company results. 
</div><div></div><div>This is a hybrid position with in-office responsibilities. We will consider candidates who can work from a commutable distance to our offices at 1745 Broadway, which includes the tri-state area (NJ, CT, &amp; PA). 
</div><div></div><div>Applications for this role will be accepted through November 5, 2025 or until the role is filled. We encourage you to apply early, as we review applications on a rolling basis. Please include your resume and cover letter for consideration. Before applying for any role at Penguin Random House, we recommend you review our applicant resources page and our FAQs page. 
</div></div></div></div></div><div></div><div><div><div><div>Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications. 
 
Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&amp;D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance &amp; generous paid time off. 
 
Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset &amp; Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.
 
 
Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status. 
Company: Penguin Random House LLC | Job ID: 284048</div></div></div></div></div>

Publishing & Marketing Assistant, PPG (Hybrid)

Explore 801+ Administrative sales support in New York this November. Find roles across top companies and apply now to boost your career.