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Gensler

<div>
 
 Your Role
 
 
 
 Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
 
 
 As a
 
 Studio Coordinator
 
 , you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio&rsquo;s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
 </li>
 <li>
 Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
 </li>
 <li>
 Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
 </li>
 <li>
 Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
 </li>
 <li>
 Work with the studio to maintain an organized studio space.
 </li>
 <li>
 Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
 </li>
 <li>
 Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
 </li>
 <li>
 Serve as back-up for reception and other Studio Coordinators as needed.
 
 
 </li>
 </ul>
 
 Your Qualifications
 
 
 
 <ul>
 <li>
 Must have at least 3-5 years of experience in an administrative support position
 </li>
 <li>
 Bachelor&rsquo;s degree is required
 </li>
 <li>
 Experience in a professional service firm preferred
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, etc), Microsoft Teams &ndash; Tableau is a plus
 </li>
 <li>
 Strong knowledge of PowerPoint required &ndash; Adobe InDesign and Miro is a plus
 </li>
 <li>
 Strong attention to detail and the ability to multi-task and prioritize required
 </li>
 <li>
 Excellent verbal and written communication a must
 </li>
 <li>
 Ability to communicate and interact effectively with all levels of management
 </li>
 <li>
 Exceptional customer service orientation
 </li>
 <li>
 Must be self-motivated, resourceful and entrepreneurial
 </li>
 <li>
 Please submit your resume as a PDF, Word documents will not be accepted
 </li>
 <li>
 The base salary range will be estimated between $67,500 -77,500 plus bonuses and benefits and contingent on relevant experience.
 
 
 </li>
 </ul>
 
 Life at Gensler
 
 
 
 At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to &ldquo;Well-being Week,&rdquo; our offices reflect our people&rsquo;s diverse interests.
 
 
 We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
 
 
 As part of the firm&rsquo;s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
</div>

Studio Coordinator / Administrative Assistant

Touro University New York

<div>Overview:
<div>
The Project Coordinator &amp; Grants Assistant provides executive level administrative support to the Senior Vice President of Operations. In addition, the incumbent will support various architecture and construction projects as a member of the Operations team, focusing on project management, and will provide support for the administration of grants at Touro University New York.</div>
Responsibilities:
<div>
Responsibilities include but are not limited to:</div><ul><li>
Executive level support to the Senior Vice President of Operations.</li><li>
General administrative support for the department of Operations and assignment to special projects as determined by SVP.</li><li>
Provide project support and assistance to the Operations team for architectural and construction projects.</li><li>
Requires communication and coordination with external firms and partners.</li><li>
Participates and attends meetings as needed.</li><li>
Creates files and follows-up with any missing documentation.</li><li>
Review documents maintain files as necessary.</li><li>
Meets and greets all visitors to the SVP Operations.</li><li>
Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.</li><li>
Interacts with different departments and employees of all levels including upper level personnel.</li><li>
Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department.</li><li>
Manages calendar and sets up appointments for the Senior Vice President.</li><li>
Ordering supplies typing memos, letters, and general correspondence.</li><li>
Entering and updating information into the system and creates reports.</li><li>
Screen grant applications and reporting materials for completeness and follow up with applicants as needed.</li><li>
Compile, maintain, and file all Grants reports, records, and other documents as required.</li></ul>
Qualifications:
<h4 class="jobSectionHeader">Education/Experience</h4><ul><li>
Bachelor's degree preferred.</li><li>
Project management or project support courses/certification</li><li>
Previous experience with general office administrative responsibilities and procedures</li><li>
Project management or project support experience in a team based setting</li></ul><h4 class="jobSectionHeader">
Knowledge/Skills/Abilities</h4><ul><li>
Familiarity with architectural design and construction projects</li><li>
Strong communication skills both oral and written</li><li>
Superior organization skills including ability to prioritize tasks and work with minimal direction</li><li>
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.</li></ul><h4 class="jobSectionHeader">
Travel</h4><ul><li>
Minimal travel primarily to NY campus locations as needed</li></ul><h4 class="jobSectionHeader">
Working Conditions</h4><ul><li>
Able to lift up to 5 lbs.</li></ul>
Maximum Salary: USD $65,656.00/Yr. Minimum Salary: USD $52,525.00/Yr.</div>

Project Coordinator & Grants Assistant

Supergoop!

<div>
 
 Who we are:
 
 
 
 Hi, we&rsquo;re Supergoop! Since 2005, we&rsquo;ve been changing the way the world thinks about sunscreen. Today, we&rsquo;re as committed as ever to creating feel-good sunscreen that you&rsquo;ll really want to wear. Because protecting your skin&rsquo;s health is what we&rsquo;re all about. Every. Single. Day.&trade;
 
 
 
 Who you are:
 
 
 
 You are a highly organized and resourceful professional who thrives in a dynamic, people-first environment. You bring a strong sense of ownership to your work &mdash; anticipating needs, solving problems proactively, and ensuring that both the office and the people within it operate at their best.
 
 
 You are an effective communicator who can engage confidently across all levels of an organization, from first-time visitors to senior executives. You understand the importance of discretion, professionalism, and attention to detail &mdash; especially when supporting leadership. Above all, you are someone who takes pride in creating an environment where others can do their best work.
 
 
 
 Role &amp; Responsibilities
 
 
 
 This role sits at the intersection of office operations and executive support. Reporting to the CEO&rsquo;s Executive Assistant, this role serves as a key resource for both the day-to-day function of our office and the administrative needs of our leadership team.
 
 
 
 Office Management &amp; Operations
 
 
 
 <ul>
 <li>
 Maintain a clean, organized, and well-stocked office environment that reflects Supergoop!'s vibrant brand
 </li>
 <li>
 Manage office inventory, including supplies, snacks, and equipment; anticipate needs before they become problems
 </li>
 <li>
 Place and track orders; restock and organize supplies as needed
 </li>
 <li>
 Coordinate with vendors for office services, maintenance, and deliveries
 </li>
 <li>
 Ensure common areas, kitchens, and conference rooms are tidy, functional, and guest-ready at all times
 </li>
 <li>
 Identify opportunities to improve office systems and processes
 
 
 
 </li>
 </ul>
 
 Reception &amp; Guest Experience
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for all visitors, couriers, and guests &mdash; setting a warm, professional tone from the moment they walk in
 </li>
 <li>
 Greet and assist guests, ensuring a seamless and welcoming experience that reflects our company culture
 </li>
 <li>
 Manage incoming and outgoing mail and packages, including logging and routing as needed
 </li>
 <li>
 Oversee conference room scheduling and setup, ensuring spaces are properly arranged and equipped
 </li>
 <li>
 Support internal meetings with logistics coordination (room prep, AV setup, refreshments, etc.)
 
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide calendar support for several executives, including scheduling meetings, managing conflicts, and coordinating across time zones
 </li>
 <li>
 Liaise closely with the CEO's Executive Assistant to align calendars and scheduling across the Executive Leadership Team (ELT)
 </li>
 <li>
 Assist with meeting coordination and logistics, including preparing materials, taking notes, or arranging travel when needed
 </li>
 <li>
 Support ad hoc administrative tasks and special projects as assigned
 </li>
 <li>
 Handle sensitive information with a high degree of professionalism and discretion
 
 
 
 </li>
 </ul>
 
 Qualifications/Experience
 
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in an office coordinator, administrative assistant, or receptionist role
 </li>
 <li>
 Exceptional organizational skills with strong attention to detail
 </li>
 <li>
 Strong written and verbal communication skills; professional and personable in all interactions
 </li>
 <li>
 Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and/or Microsoft Office
 </li>
 <li>
 Ability to multitask, prioritize, and stay calm under pressure in a fast-paced environment
 </li>
 <li>
 Proactive mindset &mdash; you anticipate needs and act without always being asked
 </li>
 <li>
 Discretion and good judgment when handling confidential information
 </li>
 <li>
 Experience supporting C-suite or senior executives
 
 
 
 </li>
 </ul>
 
 Nice-to-Haves:
 
 
 
 <ul>
 <li>
 Familiarity with tools like Slack, Zoom, Notion, or similar workplace platforms
 </li>
 <li>
 Background in consumer goods, beauty, retail, or a similarly dynamic industry
 </li>
 <li>
 A genuine passion for wellness, beauty, or the Supergoop! brand
 
 
 
 </li>
 </ul>
 
 Supergoop! shines bright for you and offers employees:
 
 
 
 <ul>
 <li>
 Health &amp; Wellness: Comprehensive medical, dental, and vision insurance, prescription coverage, and free preventive care.
 </li>
 <li>
 Savings &amp; Spending Accounts: Health Savings Account (HSA) with employer contributions, Flexible Spending Accounts (FSA) for healthcare, dependent care, and commuting.
 </li>
 <li>
 Family Support: Fertility and family-building benefits through Kindbody (IVF, IUI, egg/sperm freezing, and more), plus caregiving support resources.
 </li>
 <li>
 Mental Health &amp; Wellbeing: Access to mental health programs, financial counseling, and wellness perks through the Bennie Marketplace.
 </li>
 <li>
 Income Protection: Company-paid life insurance, accidental death &amp; dismemberment (AD&amp;D), and short- and long-term disability coverage.
 </li>
 <li>
 Lifestyle Perks: Commuter benefits, exclusive employee discounts through PerkSpot, and optional benefits such as pet insurance.
 </li>
 <li>
 Time Off: Four weeks of accrued Paid Time Off, generous Company Holiday Schedule, Unlimited sick time, Birth(day) off, Flexible Summer Friday&rsquo;s, 2-Week Work From Anywhere @ the end of August (conclusion to Summer), Soft Office Close from Christmas - New Years
 </li>
 <li>
 Future Planning: 401(k) retirement savings plan with company match.
 </li>
 <li>
 Employee Perks: Portfolio Rewards and Discounts, Product Discount, Troop Supergoop! Referral Program
 </li>
 <li>
 Environment: Hybrid work environment in bright and sunny offices in New York City
 
 
 
 </li>
 </ul>
 
 Starting Salary Range Based on Qualifications &amp; Experience:
 
 $70k - $80k/year + 8% bonus potential
 
 
 
 Supergoop! shines bright for you and offers US based full-time employees:
 
 
 
 <ul>
 <li>
 Comprehensive Health Benefits
 </li>
 <li>
 Generous Paid Time Off Policy
 </li>
 <li>
 401k with Company Match
 </li>
 <li>
 Product Discounts
 </li>
 <li>
 Employee Referral Program
 </li>
 <li>
 Company and Team Off-Sites
 
 
 
 </li>
 </ul>
 
 EEO Statement:
 
 
 
 Supergoop! is dedicated to hiring a diverse workplace that celebrates an inclusive culture and a sense of belonging. As an equal opportunity employer, we do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, veteran status, genetic information or disability.
 
 
 
 Health and Safety Statement:
 
 
 
 The health and safety of you and the Supergoop! Team is important to us. Covid-19 vaccination will be required to work in our office.
</div>

Office and Administrative Assistant

Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a respected wealth management firm known for delivering high-quality representation with a client-focused approach. With a diverse team of experienced professionals, the firm provides comprehensive services across multiple corporate areas while maintaining personalized attention. Currently, they are looking to add an
 
 Administrative Assistant
 
 to their team. Collaborative in culture and dedicated to excellence, the firm emphasizes strong mentorship, continuous professional growth, and exceptional client service.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $40/hr DOE
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant provides essential support to teams by managing daily administrative and clerical tasks. This role includes preparing documents, maintaining case files, scheduling meetings, and coordinating court filings and deadlines. This Administrative Assistant serves as a point of contact for clients, ensuring communication is handled professionally and confidentially. Strong organizational skills and attention to detail are critical for doing well in this role.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for internal and external communications.
 </li>
 <li>
 Coordinate and schedule meetings, appointments, and events.
 </li>
 <li>
 Draft, edit, and proofread documents, reports, and correspondence.
 </li>
 <li>
 Process invoices, track expenses, and assist with budget tracking.
 
 
 </li>
 </ul>
 
 Required Experiences/Skills For The Administrative Assistant
 
 
 
 <ul>
 <li>
 Strong proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
 </li>
 <li>
 Flexible, detail-oriented, and dependable with a proactive approach.
 </li>
 <li>
 Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
 </li>
 <li>
 Comfortable learning and using office or project management tools ( Slack, Salesforce, QuickBooks, etc.).
 
 
 </li>
 </ul>
 
 Preferred Experiences/Skills For The Administrative Assistant
 
 
 
 <ul>
 <li>
 3+ years of experience in an administrative clerical support role.
 </li>
 <li>
 Experience supporting multiple team members or departments in a fast-paced environment.
 </li>
 <li>
 Prior work in a financial setting is a plus.
 </li>
 <li>
 Familiarity with basic financial processes such as invoice tracking, expense reporting, or budgeting is desirable.
 
 
 </li>
 </ul>
 
 Education Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree is required.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
</div>

Administrative Assistant

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
 <li>
 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Convent of the Sacred Heart

Convent of the Sacred Heart is New York City's oldest independent school for girls. As an independent, Catholic school, educating students in Pre-K through 12, we are part of an international network of 160 schools. We are committed to a set of principles shared by all Sacred Heart Schools. Known as the "Goals and Criteria," these principles articulate the core components of a Sacred Heart education and charge our community with a unified educational mission.
 
At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
 
College Counseling Administrative Assistant
 Full-Time
 Beginning August 19, 2026
 
Position: College Counseling Administrative Assistant
 Reports to: Director of College Counseling
 FLSA: Non-Exempt, full-time
 Salary Range: $67,000-$72,000 annually, commensurate with education and experience
 Work Schedule: Monday - Friday: 7:45 am - 4:00 pm
 Vacation: 8 weeks total vacation - 6 weeks summer; 2 weeks during the academic year
 
The College Counseling Administrative Assistant will join a collaborative office in a fast-paced and supportive environment that consists of a full-time Director, a full-time Associate Director, and a full-time Administrative Assistant. The student population for grades 9-12 is approximately 250 girls, 100% of whom are college-bound. The College Counseling Office liaises with all constituents in the school as well as many professionals outside of the school, and the Administrative Assistant not only supports the office in all aspects of the work but also may be the school’s first point of contact with students, families, and other academic institutions.
 
Responsibilities
 
<ul>
<li>Schedule meetings for students and families with college counselors</li>
<li>Coordinate visits with college representatives coming to Convent of the Sacred Heart and serve as the point of contact</li>
<li>Process and submit all school application materials</li>
<li>Work with students in college counseling classes and give direct instruction about aspects of the college application process</li>
<li>Conduct mock interviews with students</li>
<li>Coordinate PSAT and AP testing administration</li>
<li>Plan College Counseling Office programs, which includes reserving space, preparing materials, and ordering supplies</li>
<li>Maintain office and student records in SCOIR and College Kickstart</li>
<li>Update office materials on an annual basis</li>
<li>Help prepare annual report to the Board of Trustees</li>
<li>Other duties as assigned by the Director of College Counseling and Head of the Upper School</li>
</ul>
Requirements
 
<ul>
<li>Bachelor’s degree</li>
<li>Superb interpersonal, communication, organizational, public speaking, writing, editing, and proofreading skills</li>
<li>Must be highly organized, efficient, and detail-oriented</li>
<li>Proficiency with Microsoft Office and Google Suite required; familiarity with SCOIR and College Kickstart strongly preferred</li>
<li>Technologically savvy and comfortable</li>
<li>Fluency in English</li>
<li>Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education</li>
<li>Willingness to acquire new skills</li>
</ul>
To be considered for the College Counseling Administrative Assistant position, please submit a cover letter, resume, and list of three references (references will not be contacted without the candidate’s permission).
 
It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as “Protected Classifications”).
 
In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law.
 
This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement.

College Counseling Administrative Assistant

NYC Alliance

<div>
 
 We are looking for a detail-oriented and highly organized Administrative Assistant to support our team at NYC Alliance Company LLC. In this role, you will be responsible for providing administrative support to ensure the efficient operation of the office. You will also assist with various tasks and projects as needed. Our ideal candidate will be someone who has prior experience within the fashion industry.
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, schedule appointments, and coordinate meetings.
 </li>
 <li>
 Answer phone calls and respond to emails in a professional manner.
 </li>
 <li>
 Maintain filing systems and organize office documents and records.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Assist with travel arrangements and itinerary planning for executives.
 </li>
 <li>
 Handle office supply inventory and order supplies as needed.
 </li>
 <li>
 Support various special projects as assigned by managers.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred.
 </li>
 <li>
 Proven experience as an administrative assistant or in a similar role.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to prioritize tasks and manage time effectively.
 </li>
 <li>
 Familiarity with office equipment (e.g., printers, copiers, fax machines).
 </li>
 <li>
 Ability to work both independently and collaboratively in a team environment.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive compensation packages
 </li>
 <li>
 Medical, Dental, Vision, FSA
 </li>
 <li>
 Retirement Savings Plan Match
 </li>
 <li>
 Summer Fridays
 </li>
 <li>
 Discounts and More!
 </li>
 <li>
 Compensation: 75,000
 </li>
 <li>
 The offered salary for this position will vary based on role requirements determined by NYC Alliance, skill set and years of experience.
 </li>
 </ul>
</div>

Explore 53+ Administrative assistant coordinator in New York this June. Find roles across top companies and apply now to boost your career.

53 administrative assistant coordinator jobs In New York

Studio Coordinator / Administrative Assistant

Project Coordinator & Grants Assistant

Office and Administrative Assistant

Administrative Assistant

Administrative Assistant

College Counseling Administrative Assistant

Administrative Assistant