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office assistant / office boy Jobs in Dubai

office assistant / office boy

administrative services assistant

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Executive
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.
 Learn more: www.waagnerbiro-bridgesystems.com 
About the Role 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues</li><li>
Support the team in achieving departmental goals through proactive problem-solving and collaborative teamwork</li></ul> 
What do we need from you 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li></ul></div>

Administration Assistant ( UAE National )

Egis Group

<div>Company Description 
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.
Learn more: www.waagnerbiro-bridgesystems.com 
Job Description 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues</li><li>
Support the team in achieving departmental goals through proactive problem-solving and collaborative teamwork</li></ul> 

Qualifications 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li></ul></div>

The American University in the Emirates (AUE)

<div>
 The American University in the Emirates is searching for an efficient Graduate Studies Administrative Assistant to provide crucial administrative support to the Graduate Studies Unit and its initiatives within the university. The role involves facilitating communication and collaboration between academic and administrative divisions. Reporting to the Vice President for Research, the Graduate Studies Administrative Assistant will assist in managing administrative tasks, maintaining project documentation, and supporting the implementation of strategic initiatives. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a dynamic academic environment.
 
 
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Master's Degree or a bachelor&rsquo;s degree in a relevant field (e.g., business administration, public administration, communications) from an accredited university
 </li>
 <li>
 Previous experience in administrative support roles, preferably in a higher education or academic setting.
 </li>
 <li>
 Preferably bilingual (speaks English and Arabic fluently)
 
 
 
 </li>
 </ul>
 
 Skills / Training / Knowledge
 
 
 
 <ul>
 <li>
 Strong organizational skills with the ability to prioritize tasks, manage deadlines, and multitask effectively.
 </li>
 <li>
 Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
 </li>
 <li>
 Attention to detail and accuracy in performing administrative tasks, maintaining documentation, and managing data.
 </li>
 <li>
 Ability to work independently with minimal supervision and collaboratively within a team environment.
 </li>
 <li>
 Knowledge of academic / administrative programs, students&rsquo; policies and procedures.
 </li>
 <li>
 Effectively resolves daily matters independently.
 
 
 
 </li>
 </ul>
 
 Job Description
 
 
 
 <ul>
 <li>
 Administrative Support
 </li>
 <li>
 Provide administrative support to the Graduate Studies Unit, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.
 </li>
 <li>
 Coordinate logistical arrangements for events, workshops, and meetings, ensuring smooth execution.
 </li>
 <li>
 Organize and maintain documentation, including program guidelines, student records, and compliance files.
 </li>
 <li>
 Data Management and Reporting
 </li>
 <li>
 Perform data entry tasks, maintaining databases and spreadsheets to ensure data accuracy and completeness.
 </li>
 <li>
 Prepare reports and summaries related to program statistics, student progress, and other key metrics.
 </li>
 <li>
 Compliance and Policies
 </li>
 <li>
 Support project compliance with academic policies, regulatory requirements, and graduate program standards.
 </li>
 <li>
 Maintain confidentiality and integrity in handling sensitive information related to students and research.
 </li>
 <li>
 Communication and Liaison
 </li>
 <li>
 Facilitate communication and collaboration between the Graduate Studies Unit, other university departments, and external stakeholders.
 </li>
 <li>
 Provide bilingual support (English and Arabic) in communication and documentation where required.
 </li>
 <li>
 Professional Development and Other Duties
 </li>
 <li>
 Participate in training sessions and professional development opportunities to enhance knowledge and skills.
 </li>
 <li>
 Perform any other tasks as assigned by the Vice President for Research in alignment with the strategic goals of the Graduate Studies Unit.
 
 
 
 </li>
 </ul>
 
 About American University in the Emirates (AUE):
 
 
 
 The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.
 
 
 AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
 
 
 
 At AUE, we believe Nothing is Impossible is the Pathway to Success
 
 
 
 AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
 
 
 The American University in the Emirates is accredited by
 
 SACSCOC
 
 (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels
 
 
 The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.
 
 
 The
 
 College of Business Administration
 
 is a proud member of
 
 AACSB
 
 (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by
 
 AACSB
 
 ) as of 2022.
 
 
 The Bachelor of Computer Science in the College of
 
 Computer Information Technology
 
 is accredited by the Computing Accreditation Commission of
 
 ABET
 
 .
 
 
 
 NASAD
 
 (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the
 
 College of Design
 
 , the designation of Substantial Equivalency with accredited programs in the United States.
</div>

Graduate Studies Administrative Assistant

American University in the Emirates

<div>The American University in the Emirates is searching for an efficient Graduate Studies Administrative Assistant to provide crucial administrative support to the Graduate Studies Unit and its initiatives within the university. The role involves facilitating communication and collaboration between academic and administrative divisions. Reporting to the Vice President for Research, the Graduate Studies Administrative Assistant will assist in managing administrative tasks, maintaining project documentation, and supporting the implementation of strategic initiatives. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a dynamic academic environment.

Qualifications &amp; Experience
<ul>
<li>Master's Degree or a bachelor&rsquo;s degree in a relevant field (e.g., business administration, public administration, communications) from an accredited university</li>
<li>Previous experience in administrative support roles, preferably in a higher education or academic setting.</li>
<li>Preferably bilingual (speaks English and Arabic fluently)</li>
</ul>
Skills / Training / Knowledge
<ul>
<li>Strong organizational skills with the ability to prioritize tasks, manage deadlines, and multitask effectively.</li>
<li>Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.</li>
<li>Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other relevant software tools.</li>
<li>Attention to detail and accuracy in performing administrative tasks, maintaining documentation, and managing data.</li>
<li>Ability to work independently with minimal supervision and collaboratively within a team environment.</li>
<li>Knowledge of academic / administrative programs, students&rsquo; policies and procedures.</li>
<li>Effectively resolves daily matters independently.</li>
</ul>
Job Description
<div>
<ul><li>Administrative Support 
a. Provide administrative support to the Graduate Studies Unit, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes. 
b. Coordinate logistical arrangements for events, workshops, and meetings, ensuring smooth execution. 
c. Organize and maintain documentation, including program guidelines, student records, and compliance files.</li></ul>
<ul><li>Data Management and Reporting 
a. Perform data entry tasks, maintaining databases and spreadsheets to ensure data accuracy and completeness. 
b. Prepare reports and summaries related to program statistics, student progress, and other key metrics.</li></ul>
<ul><li>Compliance and Policies 
a. Support project compliance with academic policies, regulatory requirements, and graduate program standards. 
b. Maintain confidentiality and integrity in handling sensitive information related to students and research.</li></ul>
<ul><li>Communication and Liaison 
a. Facilitate communication and collaboration between the Graduate Studies Unit, other university departments, and external stakeholders. 
b. Provide bilingual support (English and Arabic) in communication and documentation where required.</li></ul>
<ul><li>Professional Development and Other Duties 
a. Participate in training sessions and professional development opportunities to enhance knowledge and skills. 
b. Perform any other tasks as assigned by the Vice President for Research in alignment with the strategic goals of the Graduate Studies Unit.</li></ul></div> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

International Language School

The International Language School (ILS) has been supporting learners in achieving their language goals for almost 10 years in Switzerland. Founded in the heart of Bern, we have expanded to Basel, Zurich, Aarau, St. Gallen, and now to Dubai.We are specialised in language education for adults and offer a wide range of courses in German, French, English, Italian, Spanish, Arabic, Turkish, Russian, Chinese, Japanese, and many other languages.To strengthen our branch in Middle East, we are looking for a Administrative Assistant (70% - 100%) based in Dubai.Your Responsibilities<ul><li>Providing customer support via WhatsApp, email, and phone</li><li>Managing course schedules and coordinating with teachers</li><li>Handling course administration, exam registrations, and general customer care</li><li>Preparing invoices and support organisational workflows</li><li>Update our website and perform online research tasks</li><li>Maintain our database and prepare employment documents</li><li>Support daily administrative operations in the online environment</li></ul>Your Profile<ul><li>Strong interest in languages, cultures, and working with people</li><li>Friendly, service-oriented and professional communication style</li><li>Excellent organisational skills and the ability to work efficiently</li><li>Confident user of MS Office and digital tools</li><li>Excellent English skills (C1)</li><li>German skills is an advantage &mdash; training provided</li><li>Additional languages are a plus</li><li>Reliable, independent and comfortable working from office (stable internet required)</li><li>Experience in education, customer service or administration is an advantage</li></ul>What We Offer<ul><li>A diverse and meaningful role with responsibility and independence</li><li>Competitive, market-appropriate compensation for Dubai</li><li>A structured onboarding programme and ongoing development opportunities</li><li>Possibility to increase the workload in the future</li><li>International team and long-term growth prospects within ILS</li></ul>Job Types: Full-time, Part-timePay: AED5,000.00 - AED10,000.00 per monthExpected hours: 42 per week

Administrative Assistant (ILS-Swiss, Language School) – 80 - 100%

Living Concept Engineering Consultant LLC

Job SummaryLiving Engineering Consultant LLC is looking for a professional and organized Receptionist cum Admin Assistant with a minimum of 2 years&rsquo; experience to manage front desk operations and provide administrative support to our engineering team. The ideal candidate must be well-presented, detail-oriented, and capable of handling multiple responsibilities efficiently.Key ResponsibilitiesFront Desk Duties:<ul><li>Greet and assist visitors, clients, and suppliers professionally</li><li>Answer, screen, and direct phone calls</li><li>Manage meeting room bookings and appointments</li><li>Handle incoming/outgoing mail and courier services</li></ul>Administrative Responsibilities:<ul><li>Prepare, format, and file reports, documents, and correspondence</li><li>Maintain organized filing systems (physical &amp; digital)</li><li>Data entry and record keeping</li><li>Assist HR and accounts department with administrative tasks</li><li>Monitor and order office supplies</li></ul>Requirements<ul><li>Minimum 2 years of experience as a Receptionist or Administrative Assistant</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong communication and interpersonal skills</li><li>Excellent organizational and multitasking abilities</li><li>Professional appearance and positive attitude</li><li>Diploma or Bachelor&rsquo;s degree preferred</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Receptionist cum Admin Assistant

Oceano Apex LLC

Job Title: Administrative cum Personal AssistantLocation: 202, Ontario Tower, Business Bay , Dubai Reports To: Director Job Type: Full-TimeAbout the Company:Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Administrative cum Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative Support<ul><li>Manage daily office activities to ensure operational efficiency.</li><li>Oversee office supplies, vendor coordination, and facility upkeep.</li><li>Maintain structured filing systems &ndash; both physical and digital.</li><li>Monitor and track deadlines, office tasks, projects, and follow-ups.</li></ul>2. Director Support<ul><li>Manage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.</li><li>Prepare meeting agendas, take minutes, and track action items.</li><li>Arrange professional travel, including flights, hotels, and itineraries.</li><li>Draft, edit, and manage internal documents, memos, presentations, and reports.</li><li>Filter and prioritize emails, calls, and messages for the Director.</li><li>Ensure timely completion of tasks, projects, and reminders.</li></ul>3. Communication &amp; Liaison<ul><li>Serve as a key point of contact between the Director and internal/external stakeholders.</li><li>Manage confidential communication with utmost discretion.</li><li>Represent the Director professionally in communications and interactions.</li><li>Assist with occasional personal errands and confidential non-work requests.</li></ul>Qualifications:<ul><li>Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Strong command of English (written and verbal); Arabic is an advantage.</li><li>Proficient in Microsoft Office Suite and digital office tools.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle sensitive and confidential information professionally.</li><li>Experience in a startup environment or financial services industry preferred.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Administrative cum Personal Assistant

Explore 1895+ Administrative services assistant in Dubai this March. Find roles across top companies and apply now to boost your career.

1895 administrative services assistant jobs In Dubai

Administration Assistant ( UAE National )

Administration Assistant ( UAE National )

Graduate Studies Administrative Assistant

Graduate Studies Administrative Assistant

Administrative Assistant (ILS-Swiss, Language School) – 80 - 100%

Receptionist cum Admin Assistant

Administrative cum Personal Assistant