executive assistant

administrative assistant

admin assistant

assistant sales manager

office assistant

administrative services assistant

The Emirates Group

<div><h5 class="jobSectionHeader"><b>Job Purpose
</b></h5><p>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always 'Fly Better.' As one of the most recognised and admired brands globally, we're driven by innovation and excellence. Join us as a <b>Senior Administration Assistant (Receptionist) </b>and make a difference by delivering top-tier medical services that support our employees health and well-being. Experience a fast paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
</p><p>As a <b>Senior Administration Assistant (Receptionist) </b>you will be responsible for providing second tier front end administration and clerical support to the Clinic Administration Officer in the following designated areas: Aviation Medicine, Reception, and Telephone Room (Medical and Dental). You will need to function as a responsible individual in these areas, continuously monitoring and reviewing all the existing process and makings suggestion for improvement and assisting in implementation of new processes.
</p><p><b>In this role, you will:
</b></p><ul><li>Maintaining, updating, filing and processing all documentation related to Aviation Medical Licensing in coordination with the doctors to consolidate and establish proper recall and filing systems.
 </li><li>Oversee assigned area, report all quantifiable workload drivers, escalate any relevant problems, recommend enhancements / modifications relating to existing processes and practices followed within the section to team leaders.
</li><li>Initiate and monitor progress of specialised (MEDIFS) e-work flow systems with proper communication and coordination with relevant personnel until resolution.
</li><li>Ensure the smooth operation of the telephone room by monitoring (call waiting, lost calls, timed out) calls, executing action plans for immediate resolution of ongoing problems and escalating complex cases to appropriate personnel using the computerised telephone statistics system.
</li><li>Assist and collect information for senior team members to use as training initiatives.
</li><li>Reallocate resources to assist in other routing clerical administrative functions.
</li><li>Ensure the smooth operation of reception in order to provide high quality service. This will include correct processing of documents and files for current and future appointments in sequence and the front line problems are resolved as quickly and effectively as possible and escalated if required.
</li><li>Ensure all public area in Medical Services is clean and tidy and contact the maintenance people if any problem needs to be actioned.
</li><li>Maintain records of bookings of the conference room, library, and electronic equipment by various sections at the Clinic to ensure proper allocation of resources.
</li><li>Generate the roster for team members and ensure appropriate coverage for clinic hours.
</li></ul><h5 class="jobSectionHeader"><b>Qualification
</b></h5><p><b>To be considered for this role, you must meet the below requirements:
</b></p><ul><li>10 Years schooling or equivalent with 3 years of Administration experience
</li><li>Proficiency in spoken and written English
</li><li>Computer literacy (Word Excel Power Point)
</li><li>Proficient in operating a business telephone system
</li><li>Experience in working in a Medical or Dental environment would be an advantage
</li><li>Experience in customer interaction would be an advantage
</li></ul><p>At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
</p><h5 class="jobSectionHeader"><b>Salary &amp; benefits
</b></h5><p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
<br>
<br>
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</p></div>

Senior Administration Assistant

Emirates

<div>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always 'Fly Better.' As one of the most recognised and admired brands globally, we're driven by innovation and excellence. Join us as a
 <strong>
  Senior Administration Assistant (Receptionist)
 </strong>
 and make a difference by delivering top-tier medical services that support our employees health and well-being. Experience a fast paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
 <br/>
 <br/>
 As a
 <strong>
  Senior Administration Assistant (Receptionist)
 </strong>
 you will be responsible for providing second tier front end administration and clerical support to the Clinic Administration Officer in the following designated areas: Aviation Medicine, Reception, and Telephone Room (Medical and Dental). You will need to function as a responsible individual in these areas, continuously monitoring and reviewing all the existing process and makings suggestion for improvement and assisting in implementation of new processes.
 <br/>
 <br/>
 <strong>
  In This Role, You Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintaining, updating, filing and processing all documentation related to Aviation Medical Licensing in coordination with the doctors to consolidate and establish proper recall and filing systems.
  </li>
  <li>
   Oversee assigned area, report all quantifiable workload drivers, escalate any relevant problems, recommend enhancements / modifications relating to existing processes and practices followed within the section to team leaders.
  </li>
  <li>
   Initiate and monitor progress of specialised (MEDIFS) e-work flow systems with proper communication and coordination with relevant personnel until resolution.
  </li>
  <li>
   Ensure the smooth operation of the telephone room by monitoring (call waiting, lost calls, timed out) calls, executing action plans for immediate resolution of ongoing problems and escalating complex cases to appropriate personnel using the computerised telephone statistics system.
  </li>
  <li>
   Assist and collect information for senior team members to use as training initiatives.
  </li>
  <li>
   Reallocate resources to assist in other routing clerical administrative functions.
  </li>
  <li>
   Ensure the smooth operation of reception in order to provide high quality service. This will include correct processing of documents and files for current and future appointments in sequence and the front line problems are resolved as quickly and effectively as possible and escalated if required.
  </li>
  <li>
   Ensure all public area in Medical Services is clean and tidy and contact the maintenance people if any problem needs to be actioned.
  </li>
  <li>
   Maintain records of bookings of the conference room, library, and electronic equipment by various sections at the Clinic to ensure proper allocation of resources.
  </li>
  <li>
   Generate the roster for team members and ensure appropriate coverage for clinic hours.
   <br/>
   <br/>
  </li>
 </ul>
 Qualification
 <br/>
 <br/>
 <strong>
  To be considered for this role, you must meet the below requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   10 Years schooling or equivalent with 3 years of Administration experience
  </li>
  <li>
   Proficiency in spoken and written English
  </li>
  <li>
   Computer literacy (Word Excel Power Point)
  </li>
  <li>
   Proficient in operating a business telephone system
  </li>
  <li>
   Experience in working in a Medical or Dental environment would be an advantage
  </li>
  <li>
   Experience in customer interaction would be an advantage
   <br/>
   <br/>
  </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 <br/>
 <br/>
 Salary &amp; benefits
 <br/>
 <br/>
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 <br/>
 <br/>
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>


Senior Administration Assistant (Receptionist) - Medical Services Temporary 12 Month Contract

Secure Track Information Technology LLC

<p>We are looking for a highly organized and energetic individual with strong communication skills, a positive attitude, and the ability to effectively manage multiple tasks simultaneously.</p><p><b>Responsibilities:</b></p><p>1. SIRA Admin Portal Support</p><p>- Serve as a backup for managing tasks on the SIRA Admin Portal in the absence of the primary administrator.</p><p>- Ensure compliance and timely submissions through the portal as needed.</p><p>2. Communication &amp; Coordination</p><p>- Act as the primary point of contact for all administrative operational support related to the technical team and AMC support inquiries.</p><p>- Coordinate with the operations team to apply for work permits for projects and support services.</p><p>- Facilitate communication among the operations, technical, and support teams.</p><p>- Maintain accurate records of reports, client interactions, and internal communications.</p><p>- Ensure timely updates in the workflow management system (Monday.com).</p><p>3. Logistics &amp; Delivery Tracking</p><p>- Monitor and track devices and equipment scheduled for delivery to project sites.</p><p>- Collaborate with the Procurement and Operations teams to ensure timely dispatch and delivery to sites.</p><p>4. CRM Management</p><p>- Update and maintain Customer Relationship Management (CRM) records on Monday.com.</p><p>- Ensure that customer listings and details are accurate, complete, and regularly updated.</p><p>5. Invoicing Support</p><p>- Assist the accounts team with proper invoicing for support services by keeping track of service reports.</p><p><b>Qualifications:</b></p><p>- Minimum 2&ndash;4 years of experience in administrative roles.</p><p>- Proficiency in using CRM platforms, such as ( Monday.com )or similar tools.</p><p>- Strong command of the Microsoft Office Suite (Word, Excel, Outlook, etc.).</p><p>- Hands-on experience with ERP software.</p><p>- Excellent organizational, communication, and multitasking skills.</p><p>- Ability to work both independently and collaboratively in a team environment.</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p>

Administrative Assistant_SIRA Portal

AYESH ALBARGUTHI AUDITING

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Administrative Assistance

Venture Search - Valdere Group

The Role
<br><b>Team Assistant – Investment Management | Dubai, DIFC Location:</b> Dubai International Financial Centre (DIFC) Industry: Investment Management Employment Type: Full-time, On-site About the Role An investment management firm in the DIFC is seeking an organised, proactive, and highly professional Team Assistant to support its investment and operations teams. This is an excellent opportunity for a dynamic individual with strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced, high-performance environment. You’ll play a key role in ensuring the smooth day-to-day running of the office and supporting senior team members with scheduling, coordination, and administration. Key Responsibilities •Provide full administrative support to investment and operations professionals, including diary management, meeting coordination, and travel arrangements. •Act as a central point of contact for internal and external communications, ensuring timely and professional correspondence. Organise and prepare documentation, reports, and presentations as required. •Assist with expense management, invoice processing, and vendor coordination. •Support event logistics, client meetings, and roadshows, ensuring smooth execution and attention to detail. •Maintain and update internal filing systems, contact databases, and document templates. •Collaborate closely with the Executive Assistant and Office Manager to ensure efficient workflow across the office. •Provide general administrative and project support as needed, demonstrating flexibility and initiative.
<br><br>
Requirements
<br><ul>
<li>2–6 years’ experience in an administrative or team assistant role within financial services, investment management, or professional services. •Excellent verbal and written communication skills in English. •Strong organisational skills with the ability to multitask and prioritise in a fast-paced environment. •Professional, polished, and discreet with a high level of integrity. •Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). •Confident, service-oriented attitude with strong interpersonal skills and a collaborative mindset. Please note that due to the high volume of applications, only shortlisted candidates will be contacted.</li>
</ul>
About the company
<br>Venture Search is an international banking & financial services search firm, combining technology and human skill to enhance all aspects of the hiring process. By combining advanced search technology and a market-leading team, we are able to attract the most talented candidates in the banking and financial services sector. Here at Venture Search, we are passionate about building world-class teams and delivering long-term recruitment solutions. Ventures focus spans multiple facets of the global Financial Services industry, including Banking, Non-Banking Financial Institutions, Buyside, Fintechs, and Advisory firms.

Team Assistant

Casa Royal properties llc

<p><b>Company Description</b></p><p>Casa Royal properties LLC is a leading real estate agency in Dubai, known for providing expert services in buying, selling, and renting properties. With a strong reputation in the market, Casa Royal properties LLC ensures customer satisfaction through its dedicated and professional approach. The company continues to grow and expand its reach within the real estate industry.</p><p><b>Role Description</b></p><p>This is a full-time on-site role located in Dubai for an Executive Assistant &ndash; Admin &amp; Accounts. The Executive Assistant will be responsible for providing high-level administrative support, maintaining and preparing expense reports, and ensuring efficient communication within the executive team. Daily tasks will include managing schedules, organizing meetings, handling correspondence, and supporting executive decision-making processes.</p><p><b>Qualifications</b></p><ul><li>Executive Administrative Assistance, Administrative Assistance</li><li>Expense Reports, Executive Support</li><li>Excellent Communication skills</li><li>Strong organizational skills and attention to detail</li><li>Ability to work independently and manage multiple tasks</li><li>Proficiency in MS Office Suite</li><li>Bachelor's degree in Business Administration or related field is preferred</li><li>Previous experience in a similar role is an advantage</li></ul><p>Job Type: Full-time</p><p>Pay: From AED 2000/- per Month</p><p>Experience:</p><ul><li>Executive Assistant: 1 year (Preferred)</li><li>Should be under husband Visa</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 per month</p>

Administrative Assistant

Lion Mortgage

<p>Ad<b>ministrative Assistant</b></p>
 <div><b> Are you Dedicated, Hardwor</b>king, and Fun? Join with us! </div> <div> </div> <div> <p>We are looking for an Administrative Assistant who are based in the UAE.</p>
</div> <div> <p>In this role, you will be expected to perform the following tasks:</p>
<ul>
<li>Processing loan applications and documentation in accordance with bank policy, including reviewing applications for completeness, contacting applicants to gather missing information, and preparing loan closing documents.</li>
<li>Preparing financial statements and reports such as account reconciliations, cash flow analyses, and income statements.</li>
<li>Answering customer questions about all aspects of banking products, services, and options.</li>
<li>Provide administrative support for managers and directors, including managing calendars, arranging meetings, and arranging travel arrangements.</li>
<li>Register new clients for online banking services, help existing clients manage their accounts online, and troubleshoot problems with electronic banking systems.</li>
<li>Provide basic advice and information on banking products and services, including commercial loans, mortgages, checking accounts, savings accounts, certificates of deposit (CDs), mutual funds, stocks and bonds, money market accounts, and credit cards.</li>
<li>Conduct research on financial markets or specific industries to provide information to company management.</li>
</ul>
<p> <strong>Skills and Qualification</strong> </p>
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<li>Professional and quality focus sales professionals</li>
<li>Self-motivated, proactive salesperson</li>
<li>High sense of integrity</li>
<li>High achievers</li>
<li>Excellent sales and business development skills</li>
<li>Proven sales track record</li>
<li>Prior experience with a Proven sales track record is an advantage, especially in Real Estate Sales / Mortgage Sales</li>
</ul>
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</ul></div>

Explore 5759+ Administrative services assistant in Dubai this November. Find roles across top companies and apply now to boost your career.

5759 administrative services assistant jobs IN Dubai

Senior Administration Assistant

Senior Administration Assistant (Receptionist) - Medical Services Temporary 12 Month Contract

Administrative Assistant_SIRA Portal

Administrative Assistance

Team Assistant

Administrative Assistant

Administrative Assistant