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administrative services coordinator

The Energy Training Centre

<div>
 <strong>
  PLEASE READ THE JOB DETAILS CAREFULLY
 </strong>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Company:
  </strong>
  The Energy Training Centre &ndash; Leading Provider of Professional Development Training
 </p>
 <p>
  <strong>
   Location:
  </strong>
  On-Site in Dubai, UAE
 </p>
 <p>
  <strong>
   Job Type:
  </strong>
  Full-Time
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled
  <strong>
   Administrative Training Coordinator
  </strong>
  to join our team and help manage and coordinate training programs remotely across the globe.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an organized and proactive
  <strong>
   Administrative Training Coordinator
  </strong>
  who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
  </li>
  <li>
   Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
  </li>
  <li>
   Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
  </li>
  <li>
   Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
  </li>
  <li>
   Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
  </li>
  <li>
   Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
  </li>
  <li>
   Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
  </li>
  <li>
   Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
  </li>
  <li>
   Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
  </li>
  <li>
   Ability to work independently and manage tasks with minimal supervision.
  </li>
 </ul>
</div>


Administrative Coordinator - Urgent Hiring (Immediate Joiner)

Hire Rightt - Executive Search & HR Advisory

<div>
 <p>
  <strong>
   Offshore Admin Coordinator
  </strong>
 </p>
 <p>
  <strong>
   28/28 Rotation
  </strong>
 </p>
 <p>
  <strong>
   Excellent Salary Offered
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Role:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  1. Work closely with Roster Controller to help obtain a quick head count during fire/evacuation alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Livelink. Act as a backup to the Logistics Coordinator in the event of absence due to the Administrative Supervisor not being available in the ECC.
 </p>
 <p>
  <br/>
 </p>
 <p>
  2. Participate in the department and area safety programmes to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence by participating in Company safety programme and report all unsafe acts, behaviours and conditions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  3. Responsible for administrative functions such as: updating organisation chart, entering timesheets data in Oracle system, compiling daily, monthly and quarterly operating reports, handling mail, rotation schedules, controlling stationery stocks, scheduling and setting up equipment required for meetings, receiving and distributing airline tickets, liaising with Human Resources (HR).
 </p>
 <p>
  <br/>
 </p>
 <p>
  4. Responsible for Administrative Office filing system, Health Safety and Environment (HSE) training records and other records and reports. During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational
 </p>
 <p>
  reports.
 </p>
 <p>
  <br/>
 </p>
 <p>
  5. Responsible for managing the use of the Personal Computers (PC) in the Internet Caf&eacute; and reporting any hardware/software problems to the IT Department.
 </p>
 <p>
  <br/>
 </p>
 <p>
  6. Attend to all telephone calls and direct calls to respective persons.
 </p>
 <p>
  <br/>
 </p>
 <p>
  7. Act as a scribe for Major equipment downtime meetings and update worksheets accordingly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  8. Responsible for training, guiding and motivating new employees hired due to vacancy created in the Administrative office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  9.Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Minimum of 5 Years experience in administration in a remote or offshore environment
  </li>
  <li>
   School Leaving/diploma or Degree preferred.
  </li>
 </ul>
 <p>
 </p>
</div>


Offshore Admin Coordinator

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

The Pharmaceutical Research and Manufacturers Association in the Gulf (PHRMAG)

<div>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative &amp; Operational Support
  </strong>
 </p>
 <ul>
  <li>
   Manage daily administrative tasks, including scheduling, preparing agendas, maintaining documentation, and tracking action items.
  </li>
  <li>
   Coordinate internal communications and support alignment across leadership, working groups, and member companies.
  </li>
  <li>
   Maintain organized filing systems, contact lists, and operational records to ensure easy access and continuity.
  </li>
  <li>
   Prepare reports, summaries, and internal updates to support smooth decision-making.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Events &amp; Meetings Management
  </strong>
 </p>
 <ul>
  <li>
   Support the planning, logistics, and execution of events, workshops, and member engagements.
  </li>
  <li>
   Coordinate venue bookings, vendor management, invitations, registration, and onsite setup.
  </li>
  <li>
   Ensure events run according to protocol, with attention to detail, accuracy, and professionalism.
  </li>
  <li>
   Assist in preparing briefing packs, agendas, and follow-up materials for all meetings.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Communications Support
  </strong>
 </p>
 <ul>
  <li>
   Draft and edit official correspondence, meeting minutes, and administrative communications.
  </li>
  <li>
   Support the development of basic content for member updates, presentations, and event-related materials.
  </li>
  <li>
   Ensure clarity, consistency, and accuracy across all outgoing documents.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Communications, or Event Management (or related field).
  </li>
  <li>
   Minimum 2 years of experience in communications, event management, and operational coordination.
  </li>
  <li>
   Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
  </li>
  <li>
   Excellent organizational and multitasking skills with strong attention to detail.
  </li>
  <li>
   Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
  </li>
  <li>
   Strong project management experience with a proactive, solution-oriented mindset.
  </li>
  <li>
   Ability to travel within the GCC region and internationally as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Operations & Administrative Coordinator

talabat

Overview <p>Role Summary :</p><p>A brief role summary including :</p><p><b>Role Purpose</b></p><p>This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.</p><p><b>Impact & Scope</b></p><p>The successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity.</p> Responsibilities <p><b>Duties & Responsibilities :</b></p><p>This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include :</p><ul><li>Assisting with day-to-day operations within the department.</li><li>Providing administrative support to team members.</li><li>Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.</li><li>Participating in team meetings and contributing ideas and feedback.</li><li>Handling inquiries and requests from internal and external stakeholders.</li><li>Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.</li><li>Preparing meeting agendas, taking minutes, and distributing them as needed.</li><li>Supporting the team with research and data collection for various projects.</li><li>Providing support in the preparation and review of presentations and other documents.</li><li>Contributing to process improvement initiatives within the department</li></ul> Qualifications <ul><li>High school diploma or above education.</li><li>Prior experience in an administrative support role is an advantage, but not essential</li></ul> Skills and attributes <ul><li>Familiarity with basic computer applications such as Microsoft Office.</li><li>Strong organizational and time management skills.</li><li>Good verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and accuracy in completing tasks.</li><li>Professional demeanor and positive attitude.</li><li>Willingness to learn and take on new responsibilities as needed.</li><li>Ability to maintain confidentiality of sensitive information.</li></ul>

Admin / Coordinator (UAE National)

Parfums de Marly

<div>
 <p>
  Job Title: Office Coordinator
 </p>
 <p>
  Location: Dubai
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  The Office Coordinator plays a key role in ensuring the smooth and efficient daily functioning of the office. As a central point of contact for employees, visitors, and external partners, the Office Coordinator supports office operations, oversees administrative tasks, and contributes to maintaining a positive and well-organized work environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   1/ Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Reception &amp; Front Desk Management
  </strong>
 </p>
 <p>
  &bull; Greet and assist visitors and employees in a professional and welcoming manner
 </p>
 <p>
  &bull; Answer, screen, and direct incoming phone calls to the appropriate team members
 </p>
 <p>
  &bull; Maintain an organized, clean, and professional reception area
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office Operations &amp; Administration
  </strong>
 </p>
 <p>
  &bull; Manage all incoming and outgoing mail, packages, and courier services
 </p>
 <p>
  &bull; Monitor and manage office supplies, including stock levels and purchase requests
 </p>
 <p>
  &bull; Oversee office maintenance services and coordinate with external vendors
 </p>
 <p>
  &bull; Ensure common areas (meeting rooms, pantry, etc.) remain tidy and fully functional
 </p>
 <p>
  &bull; Support office management and other departments with administrative needs
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Meeting &amp; Travel Coordination
  </strong>
 </p>
 <p>
  &bull; Schedule and coordinate appointments, meetings, and conference room bookings
 </p>
 <p>
  &bull; Handle business travel bookings for the team: flights, hotels, transportation, visas
 </p>
 <p>
  &bull; Assist with logistics for internal events, workshops, and team meetings
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   HR Support
  </strong>
 </p>
 <p>
  &bull; Assist with onboarding logistics for new joiners
 </p>
 <p>
  &bull; Support HR in maintaining employee records and documentation
 </p>
 <p>
  &bull; Help coordinate staff activities, celebrations, and engagement initiatives
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   2/ Role-Specific Skills
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  &bull; Strong verbal and written communication skills
 </p>
 <p>
  &bull; Fluency in English mandatory
 </p>
 <p>
  &bull; Highly organized and able to manage multiple tasks simultaneously
 </p>
 <p>
  &bull; Proactive and solution oriented
 </p>
 <p>
  &bull; Attention to detail and problem-solving mindset
 </p>
 <p>
  &bull; Proficiency in Microsoft Office Suite
 </p>
 <p>
  &bull; Data entry and record-keeping abilities
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   3/ Desired Background and Experience
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  &bull; High school diploma or equivalent; additional administrative or office management training is a plus
 </p>
 <p>
  &bull; Experience in office coordination, front desk, receptionist, or administrative support role
 </p>
 <p>
 </p>
</div>


Office Coordinator

Dubai Packing company

<p><b>Job Description: Coordinator &ndash; Fit-Out Company</b></p><p><b>Position Overview:</b><br/>We are seeking a highly organized and proactive Coordinator to join our fit-out company. The Coordinator will play a key role in supporting the project management team, ensuring the smooth execution of fit-out projects, and maintaining effective communication between clients, vendors, and internal teams. This role is ideal for someone with excellent multitasking abilities, a keen eye for detail, and a passion for delivering high-quality results in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Project Coordination:</b></li><li>Assist project managers in planning and coordinating fit-out projects from inception to completion.</li><li>Maintain project schedules, track milestones, and monitor deadlines to ensure timely delivery.</li><li>Coordinate with design, procurement, and construction teams to align project deliverables.</li><li><b>Client Interaction:</b></li><li>Act as a point of contact for clients, addressing inquiries, and providing regular project updates.</li><li>Schedule and coordinate meetings, site visits, and client approvals.</li><li><b>Vendor and Supplier Management:</b></li><li>Liaise with suppliers and subcontractors to ensure timely delivery of materials and services.</li><li>Obtain quotes, manage purchase orders, and track delivery schedules.</li><li><b>Documentation and Reporting:</b></li><li>Prepare and maintain project documentation, including contracts, budgets, progress reports, and meeting minutes.</li><li>Ensure all project files are up to date and organized for easy access.</li><li><b>Logistics and Administration:</b></li><li>Coordinate logistics for project materials, equipment, and personnel.</li><li>Manage administrative tasks such as invoicing, expense tracking, and compliance documentation.</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED4,500.00 per month</p>

Fit Out Coordinator

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