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administrative services coordinator

Global Mission Support Services LLC

<p><b>Administrative Coordinator &ndash; Nauru Medical Centre</b></p><p><b>Country Location: Nauru (Relocation required)</b><br/><b>Employer: Nauru Medical Centre</b><br/><b>Contract Type: Full-time</b></p><p><b>About the Role:</b><br/>We are seeking a detail-oriented and proactive <b>Administrative Coordinator</b> to support the day-to-day operations of the <b>Nauru Medical Centre</b>. The ideal candidate will assist with administrative functions, coordination between departments, and ensure efficient workflow within the hospital environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative and clerical support to management and medical teams.</li><li>Coordinate meetings, schedules, and communication between departments.</li><li>Maintain accurate records, reports, and documentation.</li><li>Assist with procurement requests, HR coordination, and logistics support.</li><li>Support the onboarding process for staff and consultants.</li><li>Ensure compliance with internal policies and procedures.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3 years of experience in administrative or coordination roles (preferably in healthcare or hospital settings).</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficient in MS Office and document management systems.</li><li>Flexible and adaptable in a multicultural environment.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary package</li><li>Accommodation and travel arrangements provided</li><li>Opportunity to work in an international healthcare environment</li></ul><p><b>To Apply:</b><br/>Please send your updated CV with the subject line <b>&ldquo;Admin Coordinator &ndash; Nauru Medical Centre&rdquo;</b> to <b>talent@gmss.ltd</b></p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you willing to be relocated to the country Nauru once we hire you for this position?</li></ul>

Administrative Coordinator- Nauru Deployment

Kafu Facility Management

<p><b>Job Summary:</b></p><p>The Admin Coordinator will be responsible for providing administrative and clerical support to ensure efficient operation of the office. She will coordinate office activities, manage communication, assist in vendor management, handle documentation and support management in daily administrative functions.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee day-to-day office administration and ensure smooth operations.</li><li>Manage incoming and outgoing correspondence (emails, letters, couriers, etc.).</li><li>Maintain and organize office files, records and documents.</li><li>Handle procurement of office supplies, stationery and other materials.</li><li>Coordinate with vendors and service providers for maintenance, utilities and other services.</li><li>Support HR and management in scheduling meetings, interviews and travel arrangements.</li><li>Prepare reports, meeting minutes and presentations as required.</li><li>Maintain attendance records and assist with leave management.</li><li>Ensure a clean, professional and welcoming office environment.</li><li>Provide support in organizing office events, conferences and training sessions.</li><li>Liaise with internal departments to ensure administrative efficiency.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>2&ndash;5 years of experience in office administration or coordination roles.</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Attention to detail and a high level of professionalism.</li><li>Ability to handle confidential information with integrity.</li></ul><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>Are you ready to join immediately ?</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

ADMIN COORDINATOR (FEMALE)

RNA Resources Group Limited

<p><strong>Job Summary:</strong><br/>We are looking for a competent and organized <strong>Administration Coordinator</strong> to manage daily administrative operations and ensure seamless office functioning. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate meetings and travel arrangements.</li><li>Prepare, edit, and proofread official documents, reports, and presentations.</li><li>Develop and maintain filing systems (physical and digital) and manage administrative databases.</li><li>Monitor and order office supplies while maintaining cleanliness and order in common areas.</li><li>Provide administrative assistance to team members and management, including expense tracking and record maintenance.</li><li>Coordinate with the HR department on staff-related issues and assist in organizing internal events.</li><li>Handle purchase order creation, vendor coordination, and negotiation.</li><li>Oversee transportation arrangements for staff and manage maintenance requirements for the warehouse and accommodations.</li></ul><br/>

Administration Coordinator

Antal International L.L.C-FZ

<p>We are looking for a highly organized and proactive <strong>Admin and Exam Coordinator</strong> to support our client who is a market leader renowned for its excellence in wines and spirits  industry. The role involves managing both <strong>administrative tasks</strong> and <strong>exam coordination</strong> related to internal training programs and external certification courses across different categories. The position plays a key role in ensuring smooth operations, accurate record management, and seamless coordination between employees, trainers, and educational partners.</p><br/><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and logistical support for <strong>internal and external training programs</strong>.</li><li>Maintain <strong>training calendars, attendance, and certification records</strong>.</li><li>Coordinate with <strong>HR, trainers, and external partners</strong> to organize learning sessions and exams.</li><li>Manage <strong>communication, documentation, and reporting</strong> for all training and assessment activities.</li><li>Plan and oversee <strong>exam schedules, logistics, and result tracking</strong> in coordination with training bodies.</li><li>Support <strong>training events, workshops, and vendor coordination</strong>, ensuring smooth execution and compliance with company standards.</li></ul>

Administrative and Exam Coordinator

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

NAFFCO FZCO

<ul><li>Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.</li><li>Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.</li><li>Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.</li><li>Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.</li><li>Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.</li><li>Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.</li><li>Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.</li><li>Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.</li><li>Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.</li><li>Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.</li></ul><br/>

Administrative Officer / Coordinator

The Emirates Group

<div><h5 class="jobSectionHeader"><b>Job Purpose
</b></h5><p>Join our Group Security team, where you will contribute to maintaining the highest standards of security across the Emirates Group. Our diverse security units include Security Training, Group Security Command Center, Airport Security Unit, Crime Prevention &amp; Investigation Unit, Threat &amp; Risk Assessment Unit, Aviation Security Compliance, Assurance &amp; Regulation, and Business Support Unit&mdash;all working together to develop and implement comprehensive security strategies.
 <br>
<br>
If you are passionate about security, risk management, and operational excellence, we invite you to apply and be a part of the Emirates Group Security team. With opportunities across various specialized units, you will gain exposure and contribute to cutting-edge security practices.
</p><p>As an Administration Coordinator, your role is to plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.
</p><p><b>In this role, you will:
</b></p><ul><li>Generate/verify Exception reports every week to ensure data capture on attendance overtime taxi claims and other incidentals are accurately fed into the ETHOS system for payroll cutover.
</li><li>Take prompt remedial action on inaccuracies in consultation with Admin Officer to ensure that Company staff interest is assured with no undue loss of revenue.
</li><li>Monitor and Initiate follow-up action from the TERDER on absence of 2 days ascertaining reasons for nonattendance brief staff on regulations and provide feedback to respective unit heads AO on cases of concern at regular intervals.
</li><li>Ensure that Admin Assistant receives the necessary documentation Emergency leave applications medical certificates etc to accurately reflect the attendance in the system.
</li><li>Consult with staff on medical conditions and prepare medical reports for Company Doctor approval in liaison with HR to enable staffs attendance be certified as sick leave.
</li><li>Coordinate with Internal rostering team with respect to specific provision of rosters for medical cases based on OCCMED referrals.
</li><li>Administer the probationary annual performance process within the department in order to ensure that the assessments are in keeping with department Company guidelines Filter through records of poor performers and draw to the attention of Admin Officer on a monthly basis for counselling of new hires in this respect.
</li><li>Share responsibility with Admin Officer on the induction process of new hires into the department by conducting briefing sessions on administrative matters each month.
</li><li>Maintain the database on the departments assets inventory ensuring that the same is kept current with additions write-offs transfer of equipment between cost centres location promptly fed in.
</li><li>Conduct an asset verification exercise biannually and draw attention to Admin Officer on any areas of concerns to ensure our asset inventory is accurate.
</li></ul><h5 class="jobSectionHeader"><b>Qualification
</b></h5><p><b>To be considered for the role you must meet the below requirements:
</b></p><ul><li>3 years of Administration experience
</li>12 years of schooling or equivalent<br>
<li>
</li></ul><p></p><br>
<p><b>You'll have an edge if you have
</b></p><ul><li>Experience in an administration environment preferably in a similar capacity
</li>Should be proficient on MS packages Company systems TERROS Resource Management Systems<br>
<li>
</li></ul><p></p><br>
<br>
<p>At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
</p><h5 class="jobSectionHeader"><b>Salary &amp; benefits
</b></h5><p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
</p><p>Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</p></div><p></p>

Explore 5352+ Administrative services coordinator in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

5352 administrative services coordinator jobs IN Dubai United Arab Emirates

Administrative Coordinator- Nauru Deployment

ADMIN COORDINATOR (FEMALE)

Administration Coordinator

Administrative and Exam Coordinator

Leasing Administration Coordinator

Administrative Officer / Coordinator

Administration Coordinator