administrative assistant Jobs in Dubai United Arab Emirates

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executive assistant

admin assistant Jobs in Dubai United Arab Emirates

admin assistant

office assistant Jobs in Dubai United Arab Emirates

office assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

administrative services coordinator

talabat

<div>
 As the region&rsquo;s leading local tech organization, we&rsquo;re proud to say that we have been delivering for millions of people right across MENA for the past 18 years.
 
 
 We were founded in Kuwait in 2004, and acquired by Delivery Hero (DHER) in 2015. This gives us a unique outlook - local knowledge with global expertise. It also allows us to innovate, create, and bring new technologies for the betterment of the MENA region, such as q-commerce, sustainable packaging, cloud kitchens, autonomous delivery vehicles, robots, and drones.
 
 
 Today, we deliver hundreds of millions of food orders, grocery items, and other products per year, to our customers in nine countries throughout the region with more than 4,500+ employees! Our food delivery business works with over 27,000 brands and almost 50,000 branches.
 
 
 Our q-commerce concept, talabat mart (121 Stores), now delivers groceries to customers in Bahrain, Egypt, Jordan Kuwait, Oman, Qatar, and the UAE in 30 minutes or less! Our philosophy is to ensure we do what is suitable for our ecosystem- our customers, partners, people, riders, and the communities in which we operate.
 
 
 
 Job Description
 
 
 
 
 Role Summary:
 
 
 
 
 A Brief Role Summary Including
 
 
 
 <ul>
 <li>
 Role Purpose This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.
 </li>
 <li>
 Impact &amp; Scope The successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity.
 
 
 </li>
 </ul>
 
 Duties &amp; Responsibilities
 
 
 
 This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include:
 
 
 <ul>
 <li>
 Assisting with day-to-day operations within the department.
 </li>
 <li>
 Providing administrative support to team members.
 </li>
 <li>
 Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.
 </li>
 <li>
 Participating in team meetings and contributing ideas and feedback.
 </li>
 <li>
 Handling inquiries and requests from internal and external stakeholders.
 </li>
 <li>
 Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.
 </li>
 <li>
 Preparing meeting agendas, taking minutes, and distributing them as needed.
 </li>
 <li>
 Supporting the team with research and data collection for various projects.
 </li>
 <li>
 Providing support in the preparation and review of presentations and other documents.
 </li>
 <li>
 Contributing to process improvement initiatives within the department
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications &amp; experience:
 
 
 
 <ul>
 <li>
 High school diploma or above education.
 </li>
 <li>
 Prior experience in an administrative support role is an advantage, but not essential
 
 
 </li>
 </ul>
 
 Skills And Attributes
 
 
 
 <ul>
 <li>
 Familiarity with basic computer applications such as Microsoft Office.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Good verbal and written communication skills.
 </li>
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 Ability to work independently and as part of a team.
 </li>
 <li>
 Attention to detail and accuracy in completing tasks.
 </li>
 <li>
 Professional demeanor and positive attitude.
 </li>
 <li>
 Willingness to learn and take on new responsibilities as needed.
 </li>
 <li>
 Ability to maintain confidentiality of sensitive information.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 What you&rsquo;ll receive in return:
 
 
 
 Join Our Vibrant Team at City Walk - Where Work Meets Innovation and Fun!
 
 
 <ul>
 <li>
 Cool Workspace: Our City Walk space is more than an office; it&rsquo;s a creative hub with an atrium, development areas, and lots of greenery. It&rsquo;s designed to inspire.
 </li>
 <li>
 Grow With Us: We're all about growth and recognition, both professionally and personally. Your journey of development starts here.
 </li>
 <li>
 Diverse &amp; Inclusive: With colleagues from across the globe, our diversity is our strength. Everyone&rsquo;s welcome in our inclusive environment.
 </li>
 <li>
 Make a Difference: Join the team behind the fastest-growing online food ordering network. Your work here really counts.
 </li>
 <li>
 Fun &amp; Community: Our company events, cultural outings, and sports activities aren&rsquo;t just fun; they&rsquo;re a way to bond with our amazing team.
 </li>
 <li>
 Daily Perks: From fresh fruits and coffee in our lounges to wellness rooms and a rooftop with a view, we&rsquo;ve got perks that make every day better.
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 Health &amp; Wellness: With sponsored healthcare and gym memberships, we care about your wellbeing.
 </li>
 </ul>
</div>

Admin / Coordinator (UAE National)

Heal Hub

Job Title: Office Coordinator (Local Talent)Department: AdministrationReporting to: Clinic ManagerLocation: Dubai, UAEEmployment Type: Full-time (5 days/week, Saturday &amp; Sunday off)About Heal Hub Rehabilitation Center:Heal Hub is a leading rehabilitation center in Dubai offering holistic care for physical, mental, and emotional well-being. Our multidisciplinary team provides physiotherapy, chiropractic, osteopathy, yoga, energy healing, and recovery services. We are committed to excellence, innovation, and a patient-centric approach.Role Overview: We are looking for a proactive and organized Office Coordinatorto manage daily office operations, administration, and IT-related tasks. The ideal candidate will be a UAE national, reliable, tech-savvy, and capable of ensuring smooth operations while supporting management and staff.Key Responsibilities:<ul><li>Oversee day-to-day office operations, including scheduling, correspondence, and office supplies.</li><li>Manage inventory of office supplies.</li><li>Coordinate appointments, workshops, and events across departments.</li><li>Maintain accurate databases, filing systems, and digital records.</li><li>Assist with IT administration: manage user accounts, software updates, troubleshoot minor IT issues, and liaise with external IT support.</li><li>Prepare reports, presentations, and internal communications.</li><li>Assist management with ad hoc administrative tasks and projects.</li><li>Ensure smooth workflow and support staff across departments.</li></ul>Qualifications &amp; Skills:<ul><li>UAE National (local talent) with a valid Family Book.</li><li>Minimum 1 year of experience in administrative or office coordination roles.</li><li>Basic IT knowledge: MS Office, cloud-based tools, digital filing systems; familiarity with IT troubleshooting is a plus.</li><li>Strong organizational, multitasking, and problem-solving skills.</li><li>Excellent communication skills in English; Arabic proficiency is a plus.</li><li>Professional, proactive, and detail-oriented with a strong sense of confidentiality.</li></ul>Why Join Us:<ul><li>Work in a dynamic, tech-enabled healthcare environment.</li><li>Opportunity to contribute to a growing holistic wellness center.</li><li>Exposure to multidisciplinary healthcare operations and professional development opportunities.</li></ul>Benefits:<ul><li>Competitive salary, up to AED 6000/ Month.</li><li>Professional development opportunities</li><li>Dynamic and inclusive work environment</li></ul>Job Types: Full-time, Permanent, Fresher

Office Coordinator- UAE Nationals Only

Hilton

<div>Housekeeping Coordinator for Conrad Dubai
A Housekeeping Coordinator for Conrad Dubai is responsible for managing the housekeeping office to deliver an excellent Guest and Member experience while receiving all incoming calls and managing guest requests. 
 
What will I be doing?
As a Housekeeping Coordinator, you are responsible for managing the housekeeping office to deliver an excellent Guest and Member experience. A Housekeeping Coordinator will also be required to receive all incoming calls and manage guest requests. Specifically, you will be responsible for performing the following tasks to the highest standards:
<ul><li>Manage the Housekeeping office</li>
<li>Receive all incoming calls and respond accordingly</li>
<li>Allocate room and task lists to team members</li>
<li>Ensure keys are issued in line with security procedures</li>
<li>Log and store all lost property after each shift; send lost property to guests in line with procedures</li>
<li>Manage guest requests and enquiries immediately</li>
<li>Ensure all relevant guest information is communicated to Housekeepers</li>
<li>Carry out administrative and IT duties</li>
<li>Organise and control extra duties and special tasks</li>
<li>Report all necessary maintenance daily and log all jobs</li>
<li>Liaise with Reception and Guest Relations to ensure all information is communicated efficiently and promptly</li>
<li>Ensure that communication has been clear and consistent to all shifts</li>
<li>Control staff dry cleaning and guest laundry in and out of the department</li>
<li>Update system regularly to give maximum room return to the hotel/s active inventory</li>
<li>Handle emergencies if and when they occur in the department</li>
<li>Ensure all team members adhere to Health and Safety Regulations</li>
<li>Carry out any other reasonable task set by the Hotel's Management</li>
</ul>What are we looking for?
A Housekeeping Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>IT proficient</li>
<li>Excellent organisational and planning skills</li>
<li>Accountable and resilient</li>
<li>Good communication and telephone skills</li>
<li>Ability to work under pressure</li>
<li>Ability to work alone and in teams</li>
</ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
<ul><li>Previous hotel housekeeping experience</li> 
</ul> 
What will it be like to work for Conrad Hotels &amp; Resorts?
Conrad Hotels &amp; Resorts combines contemporary design, sophisticated amenities and personalized service. Conrad&rsquo;s guest service is instinctive, discreet and enhanced by innovation to provide exceptional travel experiences all over the world. And, our amazing Team Members are at the heart of it all!</div>

Housekeeping Coordinator for Conrad Dubai

Al Tannan

<div></div><div><div>Dubai
</div><div>Job Description:

Job Summary

Arshia is looking for a detail-oriented and proactive Administrative Assistant / Purchasing Assistant to support procurement and administrative operations. This role will work closely with the Procurement &amp; Administrative Coordinator to ensure accurate purchasing, proper documentation, and smooth day-to-day coordination. The ideal candidate has strong Excel skills and experience handling both electronic and non-electronic appliances.

Key Responsibilities
<ul>
<li>Prepare and maintain purchase order (PO) lists and track order status</li>
<li>Coordinate daily procurement and operational follow-ups with vendors and internal teams</li>
<li>Document all communications, updates, and changes related to SKUs and orders</li>
<li>Maintain and update vendor records, product categories, and specifications</li>
<li>Ensure procurement files (POs, quotations, contracts, delivery notes) are accurate, organized, and audit-ready</li>
<li>Support internal audits by ensuring complete and accessible documentation</li>
<li>Provide general administrative support to ensure efficient workflow and compliance</li>
</ul>
Technical Skills Required
<ul>
<li>Strong Microsoft Excel skills (data tracking, reports, accuracy checks)</li>
<li>Knowledge of procurement and purchasing processes</li>
<li>Familiarity with electronic and non-electronic appliances</li>
<li>Experience handling procurement documentation and order tracking</li>
</ul>
Soft Skills Required
<ul>
<li>Strong communication and coordination skills</li>
<li>High attention to detail and accuracy</li>
<li>Ability to manage multiple tasks and meet deadlines</li>
<li>Problem-solving and decision-making skills</li>
<li>Ability to work independently and collaboratively within a team</li>
<li>Good organizational and time-management skills</li></ul></div></div>

Administrative / Purchasing Assistant

Al Qithara Foodstuff Trading LLC

We are seeking a highly organized and bilingual (Arabic-English) Public Relations Officer (PRO) and Project Coordinator with strong project coordination capabilities for our growing food trade company. The ideal candidate will serve as a key liaison with UAE government entities, manage company licenses and permits, and coordinate commercial projects such as shop leasing, renovations, and vendor contracting.Key Responsibilities: PRO Duties&middot; Handle all documentation and procedures with Civil Defence, Dubai Municipality, DED, and relevant Freezone authorities.&middot; Process and renew trade licenses, permits, tenancy contracts, health and safety approvals, and other official submissions.&middot; Maintain strong working relationships with local government departments.&middot; Ensure legal compliance across all company activities and documentation.- Project Coordination&middot; Oversee shop leasing, fit-outs, and contractor management.&middot; Coordinate timelines, budgets, and resources for commercial developments or refurbishments.&middot; Support procurement of goods and services for operations.&middot; Track progress and ensure deadlines are met.- Operational Support&middot; Travel between offices and government departments for submissions and inspections.&middot; Maintain logs and updates of regulatory and commercial progress.Qualifications:&middot; Fluent in Arabic and English (spoken and written).&middot; Minimum 2 years of experience in PRO or administrative roles in the UAE.&middot; Thorough knowledge of UAE government systems (Civil Defence, Dubai Municipality, DED, Freezones).&middot; Familiarity with food trade regulatory requirements is preferred.&middot; Strong project coordination and multitasking skills.&middot; Valid UAE driving license and own vehicle.Job Type: Full-timePay: From AED8,000.00 per month

PRO and Coordinator

TALENTMATE

<div>
 
 Job Description
 
 
 
 We are seeking a dynamic and highly organized individual to join our team as an Admin Cum Customer Coordinator. This essential role balances administrative duties with direct interaction with our valued customers, ensuring efficient operations and outstanding customer service. As the first point of contact for inquiries and support needs, you will be responsible for managing both the smooth day-to-day operations of the office and maintaining positive relationships with our clients. Your ability to multitask, communicate effectively, and exhibit strong problem-solving skills will be crucial to your success in this position. Join our team and contribute to a vibrant work environment where no two days are the same, and where your expertise will make a significant impact on both our operational success and customer satisfaction.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support to ensure efficient operation of the office.
 </li>
 <li>
 Act as the primary contact point for all customer-related inquiries and questions.
 </li>
 <li>
 Manage and organize files, documents, and databases efficiently and securely.
 </li>
 <li>
 Coordinate and manage communication between clients and internal teams clearly.
 </li>
 <li>
 Schedule meetings, appointments, and manage travel itineraries for management.
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports and presentations.
 </li>
 <li>
 Facilitate communication and collaboration between sales, customer service, and operations.
 </li>
 <li>
 Identify and resolve customer issues promptly to ensure satisfaction and retention.
 </li>
 <li>
 Maintain a comprehensive understanding of the company&rsquo;s services and product offerings.
 </li>
 <li>
 Track inventory and order office supplies to ensure smooth operations.
 </li>
 <li>
 Support operations team in project planning and execution of customer orders.
 </li>
 <li>
 Develop strategies to improve customer experience and administrative processes.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative or customer service role for two or more years.
 </li>
 <li>
 Excellent verbal and written communication skills are essential for this position.
 </li>
 <li>
 Strong organizational skills with the ability to multitask effectively and efficiently.
 </li>
 <li>
 Familiarity with office management procedures and basic accounting principles.
 </li>
 <li>
 Proficiency with Microsoft Office Suite and other relevant software applications.
 </li>
 <li>
 Ability to work independently and as part of a team to achieve goals.
 </li>
 <li>
 Strong problem-solving skills and attention to detail are crucial for success.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Admin Cum Customer Coordinator 28F26

Invisalign Center

Clinic OverviewJoin our dynamic and innovative team at the Invisalign Center on Jumeirah Beach Road. We are a state-of-the-art dental and aesthetic clinic committed to delivering exceptional patient experiences and clinical outcomes. As we continue to grow, we are seeking a professional, passionate Patient Care Coordinator to join our team.Position: Patient Care CoordinatorAbout the RoleThe Invisalign Center is looking for a highly professional and presentable Patient Care Coordinator who is passionate about patient experience and operational excellence. This role plays a key part in guiding patients through their journey, ensuring seamless communication, efficient coordination, and a consistently high standard of service across the clinic.Key Responsibilities<ul><li>Deliver a welcoming and professional experience for patients at every touchpoint.</li><li>Manage patient communications across phone, email, and digital channels with clarity and empathy.</li><li>Coordinate appointments, patient flow, and internal communications to support smooth daily operations.</li><li>Handle patient inquiries, concerns, and follow-ups with professionalism and discretion.</li><li>Support administrative processes, documentation, and payment coordination with accuracy.</li><li>Collaborate closely with departments to maintain service quality and efficiency.</li></ul>Requirements<ul><li>Experience in a patient-facing or customer service role, preferably within healthcare or dental settings.</li><li>Strong communication and interpersonal skills with a polished and professional presence.</li><li>Excellent English proficiency; additional languages such as French and Arabic are highly desirable.</li><li>Highly organized, detail-oriented, and able to multitask in a fast-paced environment.</li><li>A proactive, &ldquo;can-do&rdquo; attitude with the confidence to take initiative and ownership of tasks.</li></ul>Why Join Us<ul><li>Be part of a leading and innovative clinic in Dubai.</li><li>Work alongside a diverse, professional, and supportive team.</li><li>Competitive salary and opportunities for growth.</li><li>Modern clinic environment in a prime location.</li></ul>How to ApplyInterested candidates can apply via LinkedInJoin us in delivering outstanding patient care and redefining the dental experience.Job Type: Full-time

Patient Coordinator/Receptionist

Explore 1548+ Administrative services coordinator in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.