administrative assistant

coordinator-admin

human resources coordinator Jobs in Riyadh

human resources coordinator

office & administration manager Jobs in Riyadh

office & administration manager

office administrator

administrative services coordinator

Huda Vision

JOB DESCRIPTION: OFFICE ADMIN COORDINATORLocation: Riyadh, Saudi ArabiaJob Type: Full-Time, PermanentNationality Requirement: Saudi National OnlySalary: SAR 6,000 (Total Package)Job Summary: We are currently seeking an experienced, organized, and proactive Saudi male Office Coordinator to manage the day-to-day administrative operations of our Riyadh office. The ideal candidate will be the central point of contact for internal logistics, possessing strong experience in staff mobilization, managing office finances, coordinating complex travel itineraries, and handling procurement. You must be fluent in English and capable of working independently in a fast-paced environment.Key Responsibilities:1. Mobilization &amp; Staff Logistics:<ul><li>Coordinate the end-to-end mobilization process for new hires and existing staff deploying to project sites or moving to Riyadh.</li><li>Assist with the logistics of visa processing, medicals, and onboarding documentation in coordination with HR/PRO.</li><li>Arrange temporary and permanent accommodation for staff as required.</li><li>Ensure arriving staff are met and transported to their accommodation/office.</li></ul>2. Travel Coordination:<ul><li>Manage all corporate travel requests for management and employees.</li><li>Book domestic and international flights, hotels, and ground transportation, ensuring adherence to company travel policies and budgets.</li><li>Handle last-minute changes and travel emergencies efficiently.</li></ul>3. Financial &amp; Petty Cash Management:<ul><li>Maintain and manage the office petty cash float responsibly.</li><li>Accurately record all cash transactions, collect receipts, and ensure proper coding of expenses.</li><li>Prepare weekly/monthly petty cash reconciliation reports for the Finance Department.</li></ul>4. Procurement &amp; Office Administration:<ul><li>Monitor office supplies inventory and place orders when necessary.</li><li>Sourcing vendors, obtaining quotations, and issuing Purchase Orders (POs) for office equipment, stationery, and services.</li><li>Maintain relationships with suppliers and service providers (e.g., maintenance, cleaning) to ensure office standards are met.</li><li>Ensure office equipment is maintained and in good working order.</li><li>Handle general administrative tasks, including drafting correspondence, managing incoming calls, and greeting visitors in a professional manner.</li></ul>Requirements &amp; Qualifications:<ul><li>Nationality: Must be a Male Saudi National.</li><li>Experience: A minimum of 4 to 5 years of proven experience in an Office Coordinator, Admin Officer, or similar role.</li><li>Language Skills: Fluency in both spoken and written English is mandatory. Native Arabic is required.</li><li>Education: Bachelor&rsquo;s degree in business administration or a relevant diploma is preferred.</li><li>Technical Skills: Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word).</li><li>Key Competencies:</li><li>Excellent organizational and time-management skills with the ability to prioritize tasks.</li><li>Strong numerical aptitude for handling cash and budgets.</li><li>Strong negotiation skills with vendors and suppliers.</li><li>Proactive problem solver with attention to detail.</li><li>Trustworthy and able to handle confidential information.</li></ul>Job Type: Full-timePay: &#65020;5,500.00 - &#65020;6,000.00 per month

OFFICE ADMIN COORDINATOR - SAUDI NATIONAL

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25159690
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 W Riyadh - KAFD, Area 1 Al Aqeeq Street Financial District, Riyadh, Saudi Arabia, Saudi Arabia, 13519VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
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</div>

Coordinator-Admin

Quality Equipment Rental LLC - Saudi Arabia

<div>
 
 Job Summary
 
 
 
 The Service and Operations Coordinator at QER in Riyadh, KSA, reports to the Operations Manager and coordinates service activities and day-to-day rental operations for a fleet of equipment. This role ensures equipment is maintained, available, and delivered on time to customers while upholding safety, quality, and customer service standards, with a key KPI to uphold equipment uptime without non-operational and breakdown losses.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate preventive maintenance, inspections, and repair activities for rental equipment in line with OEM and company standards.
 </li>
 <li>
 Plan and monitor daily equipment dispatch, delivery, and collection to meet rental commitments and optimise fleet utilisation.
 </li>
 <li>
 Maintain up-to-date records of work orders, service history, machine hours, and downtime in the rental/ERP system.
 </li>
 <li>
 Act as a central point of contact between customers, workshop/service technicians, drivers, and the sales/rental desk.
 </li>
 <li>
 Respond to customer service requests, breakdowns, and complaints, ensuring timely follow-up and resolution.
 </li>
 <li>
 Review equipment condition on off-hire/return, coordinate damage assessment, and initiate required repairs or internal charges.
 </li>
 <li>
 Support inventory control of spare parts, filters, lubricants, attachments, and consumables required for service operations.
 </li>
 <li>
 Monitor adherence to safety procedures and environmental requirements within the yard and workshop.
 </li>
 <li>
 Prepare daily, weekly, and monthly service and operations reports, including fleet availability, utilization, and key KPIs such as equipment uptime.
 </li>
 <li>
 Assist management with scheduling of technicians and drivers, route planning, and optimisation of transport resources.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 Diploma or bachelor&rsquo;s degree in Mechanical / Electrical engineering, industrial/operations management, logistics, or a related field.
 </li>
 <li>
 Professional experience (typically 3+ years) in equipment rental, construction machinery, or industrial service/operations.
 </li>
 <li>
 Working knowledge of equipment (AWP, Compressors, generators, etc.) and standard maintenance practices.
 </li>
 <li>
 Proficiency in MS Office and experience using rental, fleet, or maintenance management systems.
 </li>
 <li>
 Strong organisational and coordination skills, with the ability to manage multiple priorities and deadlines.
 </li>
 <li>
 Effective written and verbal communication skills, with a professional, customer-focused approach.
 </li>
 <li>
 Demonstrated problem-solving ability and attention to detail in a fast-paced operational environment.
 </li>
 <li>
 Understanding of applicable health, safety, and environmental regulations in the equipment rental industry.
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 <ul>
 <li>
 Customer service orientation and ability to build effective working relationships.
 </li>
 <li>
 High level of ownership and accountability for service quality and operational results.
 </li>
 <li>
 Ability to work collaboratively with cross-functional teams (service, logistics, sales, finance).
 </li>
 <li>
 Resilience and composure when dealing with urgent breakdowns, schedule changes, and operational constraints.
 </li>
 </ul>
</div>

Service and Operations Coordinator

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25191911
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 JW Marriott Hotel Riyadh, King Fahad Road, Riyadh, Saudi Arabia, Saudi Arabia, 13315VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Marriott International bietet als Arbeitgeber Chancengleichheit, eine Willkommenskultur und vielf&auml;ltige M&ouml;glichkeiten zur beruflichen Weiterentwicklung. Wir f&ouml;rdern aktiv ein Umfeld, in dem die einzigartigen Hintergr&uuml;nde unserer Mitarbeitenden wertgesch&auml;tzt werden. Unsere gr&ouml;&szlig;te St&auml;rke liegt in der Vielfalt der Kulturen, Talente und Erfahrungen unserer Mitarbeitenden. Wir verpflichten uns zur Nichtdiskriminierung in Bezug auf gesch&uuml;tzte Merkmale, einschlie&szlig;lich Behinderung, Veteranenstatus oder andere durch geltendes Recht gesch&uuml;tzte Merkmale.
 
 
 
 Bei Marriott Hotels streben wir danach, die Kunst der Gastfreundschaft zu perfektionieren und jede Gelegenheit f&uuml;r Innovation zu nutzen. Dabei bewahren wir das komfortable Gef&uuml;hl des Vertrauten rund um den Globus. Als Gastgeberin oder Gastgeber bei Marriott Hotels leisten Sie einen Beitrag, das Versprechen "Wunderbare Gastfreundschaft, ohne Kompromisse" zu erf&uuml;llen. Dies gelingt durch die Bereitstellung von durchdachtem, innovativem Service, der von Herzen kommt und der dieses Lebensgef&uuml;hl erm&ouml;glicht und weiter st&auml;rkt. Unser Name gilt international als Synonym f&uuml;r Gastfreundschaft, und wir laden Sie herzlich ein, die Stellenangebote bei Marriott Hotels kennenzulernen. Bei Marriott Hotels werden Sie Teil des
 
 Markenportfolios von Marriott International
 
 . Hier k&ouml;nnen Sie
 
 Ihr Bestes geben, Ihre Bestimmung finden
 
 , einem fantastischen globalen
 
 Team angeh&ouml;ren
 
 und
 
 das Beste aus sich herausholen
 
 .
 
 
 JW Marriott geh&ouml;rt zum Luxus-Portfolio von Marriott International und besteht aus &uuml;ber 100 wundersch&ouml;nen Hotels in gr&ouml;&szlig;eren St&auml;dten sowie an exklusiven Resort-Standorten rund um den Globus. JW kennzeichnet die Haltung, das unsere Mitarbeiterinnen und Mitarbeiter an erster Stelle stehen. Denn wenn diese gl&uuml;cklich sind, werden auch unsere G&auml;ste gl&uuml;cklich sein. Bei JW Marriott sind selbstbewusste, innovative und authentische Menschen t&auml;tig, die das Erbe des Namensgebers und Unternehmensgr&uuml;nders der Marke fortf&uuml;hren: J. Willard Marriott. Unsere Hotels bieten einzigartige Arbeitserlebnisse, denn Sie geh&ouml;ren einer Gemeinschaft an und genie&szlig;en echten Teamgeist in der Zusammenarbeit mit vielseitigen Kolleginnen und Kollegen. JW schafft M&ouml;glichkeiten f&uuml;r Weiterbildung, Entwicklung und Anerkennung. Und bietet in erster Linie einen Ort, an dem Sie Ihre Leidenschaften in einem luxuri&ouml;sen Umfeld mit dem Schwerpunkt auf ganzheitlichem Wohlbefinden ausleben k&ouml;nnen. Unsere herausragende Behandlung von G&auml;sten beginnt damit, wie wir uns um unser Team k&uuml;mmern. Daf&uuml;r gibt es bei uns einen Namen: das JW Marriott Treatment&trade;. Bei JW Marriott werden Sie Teil des
 
 Markenportfolios von Marriott International
 
 . Hier k&ouml;nnen Sie
 
 Ihr Bestes geben, Ihre Bestimmung finden
 
 , einem fantastischen globalen
 
 Team angeh&ouml;ren
 
 und
 
 das Beste aus sich herausholen
 
 .
</div>

Red Sea Global

<div>
 
 
 Redefining Land, Air, and Sea Travel&hellip; Elevating Destinations.
 
 
 
 
 
 
 Coastal Transportation Services Co., a Red Sea Global Subsidiary
 
 
 
 
 
 
 Coastal Transportation Services Company,
 
 a subsidiary of Red Sea Global, provides Transportation services at our Red Sea destination and is part of the Red Sea Global Group of companies. We specialize in providing transportation services to our Red Sea destination. As a subsidiary, Coastal Transportation Services Co. benefits from shared strategic goals and collaborative initiatives within the Red Sea Global group of companies, enhancing our ability to serve our clients effectively.
 
 
 
 
 
 Are you ready to transform the future of transportation? At Coastal Transportation Services Co., we are driven by innovation, creativity, and a passion for redefining transportation. Our team is shaping the future with cutting-edge projects, from autonomous vehicles to sustainable transportation solutions.
 
 
 
 
 
 We are seeking forward-thinking individuals eager to collaborate in a dynamic, fast-paced environment where ideas become reality. Join us in revolutionizing transportation and creating a smarter, more sustainable world&mdash;one innovation at a time.
 
 
 
 
 
 
 Join our visionary team and help shape the future of transportation!
 
 
 
 
 
 
 
 Job Purpose:
 
 
 <ul>
 <li>
 The Corporate Fleet Administrator is responsible for managing all administrative aspects of vehicle allocation, including TAMM and Absher transactions, supporting traffic fine processing and data accuracy across all platforms.
 </li>
 <li>
 The role ensures the smooth running of fleet documentation, supports operational taskings, and plays a key part in maintaining regulatory and internal system compliance for RSG's corporate fleet.
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Administrative Oversight
 
 
 <ul>
 <li>
 Manage all TAMM and Absher driver-to-vehicle assignments, removals and updates.
 </li>
 <li>
 Maintain up-to-date records of vehicle ownership, allocation, insurance and driver licensing across all systems.
 </li>
 <li>
 Process documentation for new vehicle registrations, de-registrations and ownership transitions.
 </li>
 </ul>
 
 
 
 
 
 Traffic Fines and Violations
 
 
 <ul>
 <li>
 Monitor traffic violation notifications and support the resolution of fines across all departments.
 </li>
 <li>
 Liaise with management and allocated parties to confirm payment, appeal status and vehicle lock removals.
 </li>
 <li>
 Track fine trends and provide summaries to senior leadership to inform future mitigation plans.
 </li>
 </ul>
 
 
 
 
 
 Data Entry and Reporting
 
 
 <ul>
 <li>
 Maintain fleet master data, allocation logs and vehicle lifecycle documents in shared repositories.
 </li>
 <li>
 Update system trackers (Excel, SharePoint, TAMM) following each transaction or allocation.
 </li>
 <li>
 Contribute to weekly, monthly, and ad-hoc reports on fleet activity, usage and compliance.
 </li>
 </ul>
 
 
 
 
 
 Fleet Support Taskings
 
 
 <ul>
 <li>
 Assist with booking vehicle authorizations, maintenance scheduling and issuing fuel chips when required.
 </li>
 <li>
 Coordinate handover documentation and verify the completeness of files for both pool and permanent vehicles.
 </li>
 <li>
 Support the administrative side of the telematics process as needed.
 </li>
 </ul>
 
 
 
 
 
 Interdepartmental and Vendor Liaison
 
 
 <ul>
 <li>
 Act as the central administrative support for fleet-related requests from departments.
 </li>
 <li>
 Coordinate with external vendors and internal stakeholders on documentation, updates and requests.
 </li>
 <li>
 Escalate issues and delays in a timely manner to the Senior Coordinator or Assistant Manager.
 </li>
 </ul>
 
 
 
 
 
 Profile Requirements:
 
 
 <ul>
 <li>
 Experience in transport or fleet administration roles, ideally within a multi-vendor environment.
 </li>
 <li>
 Proficient in using TAMM, Absher, MS Excel, SharePoint and related systems.
 </li>
 <li>
 Highly organized, detail-oriented, and able to manage multiple ongoing tasks.
 </li>
 <li>
 Strong communication and stakeholder engagement skills with a customer-service mindset.
 </li>
 <li>
 Fluent in written and verbal English; Arabic proficiency is advantageous.
 </li>
 </ul>
 
 
</div>

Corporate Fleet Administrator

Idom

<div><div><div><div><div><div><div>City: Riyadh
</div></div></div></div><div><div><div><div>Req ID: 11548
</div></div></div></div><div><div><div><div>Description:
<h4 class="jobSectionHeader">About the Job</h4>

We are seeking a motivated and detail-oriented Logistics Coordinator to join our team in Riyadh. This role is essential in supporting new employees during their onboarding process and ensuring smooth logistical operations across the company.<h4 class="jobSectionHeader"> 
</h4>
<h4 class="jobSectionHeader">Key Responsibilities</h4>
<ul>
<li>Coordinate with HR on new hires and flight arrangements.
</li>
<li>Support onboarding by arranging hotel stays, assisting with accommodation, and providing essential tools (cell phone, computer).
</li>
<li>Create and manage purchase orders in SAP for invoices.
</li>
<li>Manage the company&rsquo;s vehicle fleet to ensure availability and maintenance.
</li>
<li>Oversee office setup, including furniture, cleaning, and security services.
</li>
<li>Coordinate PPE delivery in collaboration with the HSE Manager.</li> 
</ul>
<h4 class="jobSectionHeader">About You</h4>

We are looking for a proactive professional with strong organizational skills and the ability to manage multiple priorities.

Requirements:
<ul>
<li>Fluency in Arabic and English (spoken and written).
</li>
<li>Minimum of 3 years&rsquo; experience in a similar logistics or administrative role.
</li>
<li>Previous experience working in Saudi Arabia (KSA).
</li>
<li>Strong knowledge of MS Office applications.
</li>
<li>Bachelor&rsquo;s degree in Business Administration, Logistics, or a related field preferred.</li></ul> 

Additional Requirements:
<ul>
<li>Excellent communication and interpersonal skills.
</li>
<li>Strong problem-solving abilities and attention to detail.
</li>
<li>Ability to work independently and as part of a team.</li></ul></div></div></div></div></div></div></div>

Logistics Specialist

Geotech Ltd.

<div>
 
 
 Project / Logistics Coordinator / Administrator / Bookkeeper
 
 
 
 
 Full-Time | In-Office | Riyadh, Saudi Arabia
 
 
 
 
 
 
 (Must be a Saudi Arabian Citizen)
 
 
 
 
 
 
 
 About the Role
 
 
 
 Are you a Saudi Arabian citizen looking to grow your career with a global industry leader?
 
 Geotech Ltd.
 
 &mdash; a world-renowned provider of advanced airborne geophysical survey technologies &mdash; is expanding its operations and seeking a
 
 Project / Logistics Coordinator / Administrator / Bookkeeper
 
 to join our dynamic international team.
 
 
 
 
 
 Based in
 
 Riyadh, Saudi Arabia
 
 , this full-time position offers the opportunity to work closely with our Canadian head office in Aurora, Ontario.
 
 
 Learn more at www.geotech.ca
 
 
 .
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Handle bookkeeping, data entry, and financial reconciliations
 </li>
 <li>
 Provide day-to-day administrative and office support
 </li>
 <li>
 Prepare and maintain financial and operational reports
 </li>
 <li>
 Coordinate communications, scheduling, and documentation
 </li>
 <li>
 Coordinate travel logistics for crews (flights, accommodations, visas, and permits)
 </li>
 <li>
 Assist with shipping and customs documentation for survey equipment
 </li>
 <li>
 Maintain corporate documents and records required by local authorities
 </li>
 <li>
 Support management and field teams as needed
 </li>
 <li>
 Must be willing to travel within country when needed
 </li>
 </ul>
 
 
 
 
 
 What You Bring
 
 
 <ul>
 <li>
 Diploma or degree in
 
 Accounting, Business Administration
 
 , or a related field
 </li>
 <li>
 
 1&ndash;3 years
 
 of bookkeeping and administrative experience
 </li>
 <li>
 Strong computer skills (
 
 Microsoft Excel, Word, and Outlook
 
 )
 </li>
 <li>
 Excellent
 
 English communication skills
 
 (verbal and written); Arabic fluency an asset
 </li>
 <li>
 Strong
 
 attention to detail, organization, and accuracy
 
 </li>
 <li>
 
 Knowledge of Saudi business compliance (ZATCA, VAT, payroll, or customs)
 
 is an asset
 </li>
 <li>
 
 Must be a Saudi Arabian citizen
 
 </li>
 <li>
 
 In-office position
 
 (Riyadh-based)
 </li>
 </ul>
 
 
 
 
 
 Why Join Geotech?
 
 
 
 At
 
 Geotech
 
 , we&rsquo;re recognized worldwide for innovation and leadership in geophysical aerial surveying &mdash; from mineral exploration to environmental mapping. We value collaboration, learning, and growth, and offer a competitive compensation package within a supportive global team environment.
 
 
 As part of our expanding operations, this role provides exposure to international projects and the opportunity to develop within a global organization.
 
 
 
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Reports To:
 
 Head Office (Finance/Operations), Aurora, Ontario
 
 
 
 Company Website:
 
 www.geotech.ca
 
</div>

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