administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

office assistant Jobs in Dubai United Arab Emirates

office assistant

office manager Jobs in Dubai United Arab Emirates

office manager

admin assistant Jobs in Dubai United Arab Emirates

admin assistant

administrative services officer

Mystic Advertising

Position: Administrative Officer Industry: Real Estate Location: Al BarshaWe are seeking a highly organized, proactive, and detail-oriented Administrative Officer to support our client&rsquo;s real estate development administrative operations. The ideal candidate will be responsible for managing documentation, ensuring smooth communication, handling registrations and renewals, and assisting with day-to-day administrative tasks efficiently.Key Responsibilities:&middot; Maintain and manage physical and digital documentation, including licenses, registrations, renewals, agreements, and other official records.&middot; Organize scanning, filing, and secure storage of important documents to ensure quick retrieval when needed.&middot; Handle administrative coordination for registrations, license renewals, and other government or regulatory requirements.&middot; Manage front desk operations, including receiving visitors and maintaining a professional reception environment.&middot; Respond appropriately to client calls on behalf of the organization, and escalate urgent matters to the CEO in a timely manner.&middot; Maintain and manage the CEO&rsquo;s calendar, schedule appointments, and arrange meetings.&middot; Assist the accounts team with payment follow-up calls and basic invoicing tasks.&middot; Coordinate with internal teams, clients, and vendors for administrative and operational matters.&middot; Provide day-to-day administrative support, ensuring smooth office operations.Required Skills &amp; Qualifications:&middot; Minimum 2 years of experience in an administrative role, preferably in real estate, real estate development.&middot; Exceptional organizational skills with a strong ability to manage documentation.&middot; Excellent written and verbal communication (English).&middot; Tech-savvy proficient in MS Office, Google Workspace, and digital filing systems.&middot; Professional appearance and ability to interact confidently with clients and stakeholders.&middot; Prior experience in handling real estate licenses, registrations, or compliance documents.Job Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>How soon you can join us?</li><li>Please state your current monthly gross salary.</li><li>Please state your expected monthly gross salary.</li><li>Are you able to commute to AL Barsha?</li><li>What is your visa status? (Employment, Sponsored, Freelancer)</li><li>Have you worked in Real Estate or Real Estate Development industry ?</li></ul>

Administrative Officer

Mailbox Smart Services

Job Location
 
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 Dubai, United Arab Emirates 
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 Experience
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 1 to 5 years 
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 Graduate 
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 Job Function
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 Administration / Commercial Operations 
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 Skillset
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 MS Office and documentation handling 
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 Preferred Jobseekers
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 Jobseekers from any country 
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Administrative Officer Job Location : Dubai, United Arab Emirates Key Responsibilities: Assist in preparing and submitting drawings, NOCs, and related documents for authority approvals. Coordinate with authorities such as Dubai Municipality, Civil Defense, DEWA, DDA, Trakhees, TECOM, and EHS for project-related permits. Maintain organized records of submissions, approvals, and renewals. Support the project and design teams in ensuring compliance with authority requirements. Track the status of applications and follow up with authorities to avoid project delays. Handle basic administrative tasks such as document control, filing, and correspondence. Assist the PRO or Government Relations Officer in routine approvals and renewals. Update management on any changes in procedures or documentation requirements. Requirements: Minimum 1 year of UAE experience, preferably in an interior design or fit-out company. Strong understanding of UAE authority procedures for design and fit-out approvals. Good communication skills in English Proficient in MS Office and documentation handling. Organized, detail-oriented, and able to work under tight deadlines. UAE driving license is an advantage. </div>
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Alpha Miles Delivery Services

Job Summary:The Administrative Officer is responsible for providing efficient administrative and clerical support to ensure smooth day-to-day operations of the company. The role involves coordinating between departments, managing documentation, supporting HR and finance functions, and maintaining compliance with company policies and UAE labor regulations.Key Responsibilities:<ul><li>Oversee and coordinate office administrative procedures to ensure efficiency and compliance.</li><li>Prepare, manage, and organize official documents, reports, and correspondence.</li><li>Maintain and update employee records, visa and license documents, and company files.</li><li>Support HR functions such as onboarding, leave tracking, and staff communication.</li><li>Handle procurement of office supplies and coordinate maintenance or logistics needs.</li><li>Assist in payroll preparation by providing necessary data such as attendance and deductions.</li><li>Manage communication with suppliers, government authorities, and other external stakeholders.</li><li>Organize internal meetings, prepare meeting minutes, and follow up on action points.</li><li>Ensure timely renewal of trade licenses, vehicle registrations, and insurance policies.</li><li>Maintain confidentiality of company and employee information.</li><li>Support management in preparing periodic reports and ensuring company policies are implemented properly.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or office management role (UAE experience preferred).</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, Outlook) and Google Workspace tools.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Knowledge of UAE labor law and PRO/documentation processes is a plus.</li><li>Ability to work independently and handle confidential information with professionalism.</li></ul>Skills:<ul><li>Time management and attention to detail.</li><li>Problem-solving and decision-making.</li><li>Strong interpersonal and coordination skills.</li><li>Ability to prioritize and meet deadlines.</li></ul>Job Type: Full-time

XFLAME TECH DESIGN LLC

Job Summary:We are seeking a highly organized, experienced, and people-oriented Senior Administration Officer cum HR to oversee all aspects of human resources and office administration. The ideal candidate will play a key role in developing HR strategies, implementing company policies, managing employee relations, and ensuring smooth administrative operations.Key Duties and Responsibilities: Human Resources Responsibilities:<ul><li>Develop, implement, and monitor HR strategies, policies, and procedures aligned with company goals.</li><li>Manage end-to-end recruitment and selection processes, including job posting, shortlisting, interviewing, and onboarding.</li><li>Oversee performance management systems, appraisals, and employee development programs.</li><li>Maintain and update employee records and HR databases.</li><li>Handle employee relations, conflict resolution, and disciplinary actions in compliance with labor laws.</li><li>Design and manage compensation, benefits, and payroll coordination with the Finance department.</li><li>Ensure compliance with labor laws, company regulations, and occupational health and safety standards.</li><li>Support and advise management on HR planning, workforce development, and succession planning.</li><li>Lead employee engagement, team-building activities, and training initiatives.</li></ul>Administrative Responsibilities:<ul><li>Oversee day-to-day office administration and facility management.</li><li>Manage procurement of office supplies, equipment, and services.</li><li>Coordinate logistics for company meetings, events, and travel arrangements.</li><li>Supervise administrative staff and ensure efficient office operations.</li><li>Maintain proper documentation, filing systems, and confidential records.</li><li>Liaise with external partners, vendors, and government agencies when needed.</li></ul>Qualifications and Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resource Management, Business Administration, or a related field</li><li>Minimum of 5&ndash;8 years of progressive HR and administrative experience, with at least 2 years in a senior or supervisory capacity.</li><li>Strong knowledge of labor laws, HR best practices, and compliance requirements.</li><li>Experience with HRIS systems and MS Office</li><li>Excellent communication, leadership, and interpersonal skills.</li><li>Proven ability to handle sensitive information with confidentiality and integrity</li><li>Highly organized, detail-oriented, and proactive problem solver</li><li>Professional HR certification is an advantage.</li></ul>Key Characteristics / Competencies:<ul><li>Leadership: Capable of managing teams and influencing organizational culture.</li><li>Integrity &amp; Ethics: Maintains confidentiality and professionalism in all interactions.</li><li>Decision-Making: Uses sound judgment in employee relations and administrative matters.</li><li>Communication: Clear and empathetic communicator across all levels</li><li>Adaptability: Flexible and able to work in a dynamic, fast-paced environment.</li><li>Strategic Thinking: Aligns HR initiatives with business goals.</li><li>Attention to Detail: Ensures accuracy and compliance in HR documentation and processes.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per month

Senior Administration Officer cum HR

Shivatrade Impex

About the Role: We are looking for a proactive and reliable Admin Officer to support the HR Manager in handling day-to-day administrative tasks. The ideal candidate should be organised, detail-oriented, and capable of multitasking in a dynamic work environment. What you will deliver: 1. Employee Records &amp; Compliance: <ul> <li>Manage local employees' work-related emails and attendance &amp; documentation.</li> <li>Maintain updated records and organise employee files for easy access, especially for labor inspection purposes.</li> </ul> 2. Medical Insurance Claims: <ul> <li>Handle medical claims preparation for Senior Management employees.</li> <li>Follow up with the claims team and maintain records of all claims submitted, settled, and pending.</li> </ul> 3. Attendance &amp; Leave Management: <ul> <li>Monitor attendance, manage leave rotation, and coordinate daily requirements of employees who are working at the Founders residence.</li> </ul> 4. Maintenance &amp; Utility Management: <ul> <li>Monitor and coordinate maintenance works for management properties.</li> <li>Handle utility bill payments and related follow-ups.</li> </ul> 5. Admin &amp; PRO Coordination: <ul> <li>Assist in follow-ups related to PRO activities</li> <li>Support in administrative functions as needed on a daily basis.</li> </ul> 6. Personal Assistance: Handle personal and confidential tasks delegated by the HR Manager related to the Founders. 7. Insurance Support: <ul> <li>Assist in managing insurance-related matters for office and warehouse properties. </li> </ul> Education &amp; Skills Required <ul> <li> Strong organisational and time management skills</li> <li> Good communication and follow-up abilities</li> <li> Ability to maintain confidentiality.</li> </ul> Role: Administration - OtherIndustry Type: Import &amp; ExportDepartment: Administration &amp; FacilitiesEmployment Type: Full Time, PermanentRole Category: AdministrationEducationUG: Any Graduate

Admin Officer

Rentokil Initial

<div><h3 class="jobSectionHeader">About the Role</h3>
We are seeking a proactive and detail-oriented Admin Officer to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.
If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!
Key Responsibilities
Front Desk &amp; Communication<ul>
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Manage incoming calls
</li><li>Assist candidates during recruitment days/interviews
</li><li>Coordinate facility maintenance requests
</li></ul>Administration &amp; Documentation<ul>
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Prepare official company letters
</li><li>Track and renew Trade Licenses, Establishment Cards &amp; Permits
</li></ul>Office Supplies &amp; Coordination<ul>
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Arrange tissue, stationery, and pantry supplies
</li><li>Coordinate marketing materials and printing with suppliers
</li><li>Maintain proper inventory display for marketing shelves
</li></ul>Logistics &amp; Shipping<ul><li>
Manage local &amp; international shipment bookings
</li></ul>Marketing &amp; Review Support<ul>
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Assist in Google reviews listing and response preparation
</li><li>Coordinate printing of brochures, newsletters, and collateral
</li></ul>Vehicle &amp; Driver Coordination<ul>
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Update Trackers</li>
<li>Ensure new drivers sign fleet policy
</li><li>Monitor driver license validity and vehicle registration status
</li></ul>Certificates &amp; Recognition Materials<ul>
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Prepare employee monthly award certificates
</li><li>Process Pest Management, SSC, and QPA certificates
</li></ul>Travel &amp; Accommodation<ul>
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Arrange hotel bookings
</li><li>Coordinate travel tickets
</li></ul>Government Portals &amp; Attestations<ul>
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Process Fujairah Municipality attestations
</li><li>Merge required documents for contract approvals
</li><li>Submit using assigned government portals
</li></ul>Municipality &amp; Doc Handling<ul>
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Maintain Ajman Municipality credentials and secure filing
</li><li>Handle essential document files for PRO and sales support
</li></ul><h3 class="jobSectionHeader">Qualifications &amp; Skills</h3>
Bachelor&rsquo;s degree or relevant administrative experience 
Minimum 2 years in administration/front desk coordination 
Strong communication &amp; customer service skills 
Good command of MS Office and PDF tools 
Experience with UAE documentation &amp; logistics (advantage) 
Highly organized and proactive with a sense of ownership</div>

Administration Officer

Confidential Company

Office general administrative tasks assigned by the company. You Must work well with team members as well as independently.Office support includes emails, basic bookkeeping, all filing, and organizational requirements.Assist on data entry of all admin and account matters in ERP and in XL fileContact vendors & customers and ensure that all administrative tasks are completed accurately and efficiently. Prepare all index files, invoices, purchase orders, etc. for completeness and accuracy; compile data and generate reports.Support with proper reports for a wide variety of ongoing projects including day-to-day site operations, sales, customer service, tech support, and marketing duties.Maintain accurate reports in ERP and EXCEL database of all customer enquiries, quotations, PO&#x27;s, and invoices etc

Explore 5334+ Administrative services officer in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

5334 administrative services officer jobs IN Dubai United Arab Emirates

Administrative Officer

Administrative Officer

Administrative Officer

Senior Administration Officer cum HR

Admin Officer

Administration Officer

Administrative Officer