executive assistant Jobs in Dubai United Arab Emirates

executive assistant

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

admin assistant Jobs in Dubai United Arab Emirates

admin assistant

office assistant Jobs in Dubai United Arab Emirates

office assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

administrative services officer

Al Ghurair Asset Management LLC

<div>
 
 Position: Administrative Officer &ndash; Facilities Management
 
 
 Location: UAE
 
 
 
 
 
 We are looking for a
 
 detail-oriented Administrative Officer
 
 with experience in the
 
 Facilities Management (FM) division
 
 to join our growing team.
 
 
 
 
 
 🔹 Key Responsibilities:
 
 <ul>
 <li>
 Preparation and verification of
 
 timesheets
 
 for site staff
 </li>
 <li>
 Handling
 
 client invoicing
 
 and supporting monthly billing cycles
 </li>
 <li>
 Managing and maintaining
 
 supplier contracts
 
 and documentation
 </li>
 <li>
 Coordinating with operations and finance teams
 </li>
 <li>
 Maintaining accurate records of manpower allocation and site reports
 </li>
 <li>
 Supporting payroll inputs related to attendance and overtime
 </li>
 </ul>
 
 
 
 
 🔹 Requirements:
 
 <ul>
 <li>
 Minimum 3&ndash;5 years of experience in a
 
 Facilities Management company (UAE experience preferred)
 
 </li>
 <li>
 Strong experience in
 
 timesheet management, invoicing, and supplier contract handling
 
 </li>
 <li>
 Good knowledge of FM operations (soft &amp; hard services preferred)
 </li>
 <li>
 Strong MS Office skills (Excel proficiency is a must)
 </li>
 <li>
 Good communication and coordination skills
 </li>
 </ul>
 
 
</div>

Administrative Officer

Mandi Man L.L.C.

Job Description:The Administrative Officer will be responsible for overseeing the day-to-day administrative operations of the restaurant, ensuring smooth business processes, and supporting management and staff in achieving restaurant goals. This position demands excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.KEY RESPONISIBILITIES:&middot; Maintain an organized and efficient office environment.&middot; Manage restaurant documents, including contracts, licenses, visa and permits.&middot; Create and manage staff schedules to ensure adequate staffing during operational hours.&middot; Organize meetings, events, and training sessions for employees.&middot; Assist in recruitment, onboarding, and maintaining employee records.&middot; Manage payroll processing, timesheets, and staff attendance.&middot; Address employee inquiries related to HR policies, benefits, and compensation.&middot; Ensure compliance with health, safety, and food safety regulations.&middot; Prepare reports on restaurant performance, including sales, staff productivity, and customer feedback.&middot; Update management on administrative matters and provide recommendations for improvement.Qualification &amp; Skills&middot; Bachelor&rsquo;s degree with at least 1-2years of UAE experience in an administrative or office management role, ideally within the restaurant field&middot; Excellent verbal and written communication skills.&middot; Ability to work under a fast-paced environment.Job Type: Full-timePay: AED3,000.00 per month

Ocley Group

<div>
 
 
 Job Overview
 
 
 
 We are seeking a highly organized and reliable Administrative Officer to support daily operations in a fully remote setting. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple tasks while working independently in a virtual environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide administrative support to management and team members
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments
 </li>
 <li>
 Handle email correspondence and respond to inquiries professionally
 </li>
 <li>
 Prepare, organize, and maintain digital documents and records
 </li>
 <li>
 Assist with data entry, reports, and basic documentation
 </li>
 <li>
 Coordinate with internal teams and external partners as needed
 </li>
 <li>
 Track tasks, deadlines, and follow-ups to ensure timely completion
 </li>
 <li>
 Support basic finance or HR-related admin tasks (e.g., invoices, timesheets, onboarding support), if required
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Proven experience as an Administrative Assistant or in a similar role
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficient in Google Workspace and/or Microsoft Office
 </li>
 <li>
 Comfortable using project management and communication tools (e.g., Slack, Zoom, Trello, Asana)
 </li>
 <li>
 Ability to work independently and meet deadlines in a remote setup
 </li>
 <li>
 High attention to detail and problem-solving skills
 </li>
 </ul>
 
 
 
 
 
 Preferred
 
 
 <ul>
 <li>
 Experience working in a remote or virtual team
 </li>
 <li>
 Basic bookkeeping, HR, or CRM experience
 </li>
 <li>
 Familiarity with cloud-based tools and digital filing systems
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Fully remote work setup
 </li>
 <li>
 Flexible working hours (if applicable)
 </li>
 <li>
 Supportive and collaborative team environment
 </li>
 <li>
 Opportunity for long-term growth and skill development
 </li>
 </ul>
 
 
 
</div>

Administrative Officer (Remote - Urgent)

Hei UAE

<div>Company Description 
HEI UAE is an exclusive partnership with HEI Schools (Helsinki International Schools) which brings Finland&rsquo;s globally acclaimed, award-winning Early Childhood Education model to the UAE market. Research-based methodology provides a high-quality child-centred approach which focuses on the holistic development and well-being of children (social, emotional, physical, cognitive growth, and character). HEI curriculum encourages children to exercise the type of curiosity and creativity which keeps adults thriving and is brought to life through comprehensive teacher training by HEI mentors from Finland. 
Job Description 
The administrative officer is responsible for customer relationships in the nursery. She ensures that all administration-related documentation and files are updated and stored safely. She is responsible for invoicing and collecting fees in a timely manner as well as maintaining accurate financial records for audits. She oversees service requests and resource ordering and ensures that the invoices are processed on time. She supports the principal in her duties and in the absence of the principal will oversee the operations of the centre.
Centre Operations:<ul><li>
Develop and maintain positive working relationships with parents, staff, and service providers.</li><li>
Meet and greet parents and handle their queries, concerns, and complaints.</li><li>
Carry out tours of the Centre when needed.</li><li>
Ensure all operation and compliance related documents are updated and recorded accurately.</li><li>
Update Classroom Allocations regularly.</li><li>
Maintain and update child records.</li><li>
Create schedules where needed.</li><li>
Oversee that all required maintenance/repair work is done in a timely manner.</li><li>
Oversee centre operations in the absence of the principal.</li></ul>
Staff Management:<ul><li>
Manage daily related staff issues, requests and concerns and take appropriate actions.</li><li>
Support the principal in the monthly payroll process.</li><li>
Support staff onboarding and offboarding.</li><li>
Ensure all staff-related documents are updated and stored safely and shared with relevant departments.</li><li>
Maintain records on the expiry date on staff related documents and inform the relevant department one month prior to the expiry.</li><li>
Communicate the attendance to finance and HR for the payroll.</li><li>
Maintain confidentiality.</li></ul>
Financial Management:
<ul><li>Monitor Centre's expenses and implement cost-effective measures.</li><li>
Collaborate with the finance team to ensure accurate and timely financial reporting when applicable.</li><li>
Sign off deliveries &ndash; groceries, art/craft deliveries etc.</li><li>
Prepare the invoices and send them to parents in a timely manner.</li><li>
Monitor the fee payments and remind the parents of the payment.</li><li>
Flag any discrepancies or delays in the payments to the principal and the finance team</li><li>
Ensure all payments for the services and resources are made in a timely manner.</li></ul>
Regulatory Compliance:<ul><li>
Ensure compliance with licensing requirements, health and safety regulations, and educational standards.</li><li>
Coordinate inspections, maintaining accurate records, and addressing compliance issues promptly.</li><li>
Maintain records of the expiry date on licenses, contracts and approvals, and inform the relevant department one month prior to the expiry.</li></ul>
Parent and Community Engagement:<ul><li>
Foster strong relationships with parents, addressing their concerns, and maintaining regular communication.</li><li>
Act as an advocate for the centre and demonstrate open and polite customer service.</li><li>
Be friendly and welcoming to all external or internal visitors.</li><li>
Maintain confidentiality.</li></ul> 

Qualifications 
<ul><li>
Bachelor's in BA or Accounting</li></ul> 

Additional Information 
Experience Requirements:<ul><li>
Minimum: 3 years in an accountancy or administration position</li><li>
Desired: 5+ years in accountancy or administration in a school or nursery setting</li></ul>
Skills and Abilities:<ul><li>
Knowledge of best practices in early childhood education, curriculum development, and pedagogy.</li><li>
Strong leadership and organizational skills, with the ability to inspire and motivate teams.</li><li>
Excellent communication and interpersonal skills to build relationships with stakeholders, parents, and community partners.</li><li>
Understanding financial management principles and experience in budgeting and resource allocation.</li><li>
Familiarity with licensing requirements, regulations, and compliance standards in early childhood education.</li></ul></div>

HEI UAE

<div>
 HEI UAE is an exclusive partnership with HEI Schools (Helsinki International Schools) which brings Finland&rsquo;s globally acclaimed, award-winning Early Childhood Education model to the UAE market. Research-based methodology provides a high-quality child-centred approach which focuses on the holistic development and well-being of children (social, emotional, physical, cognitive growth, and character). HEI curriculum encourages children to exercise the type of curiosity and creativity which keeps adults thriving and is brought to life through comprehensive teacher training by HEI mentors from Finland.
 
 
 
 Job Description
 
 
 
 The administrative officer is responsible for customer relationships in the nursery. She ensures that all administration-related documentation and files are updated and stored safely. She is responsible for invoicing and collecting fees in a timely manner as well as maintaining accurate financial records for audits. She oversees service requests and resource ordering and ensures that the invoices are processed on time. She supports the principal in her duties and in the absence of the principal will oversee the operations of the centre.
 
 
 
 Centre Operations
 
 
 
 <ul>
 <li>
 Develop and maintain positive working relationships with parents, staff, and service providers.
 </li>
 <li>
 Meet and greet parents and handle their queries, concerns, and complaints.
 </li>
 <li>
 Carry out tours of the Centre when needed.
 </li>
 <li>
 Ensure all operation and compliance related documents are updated and recorded accurately.
 </li>
 <li>
 Update Classroom Allocations regularly.
 </li>
 <li>
 Maintain and update child records.
 </li>
 <li>
 Create schedules where needed.
 </li>
 <li>
 Oversee that all required maintenance/repair work is done in a timely manner.
 </li>
 <li>
 Oversee centre operations in the absence of the principal.
 
 
 </li>
 </ul>
 
 Staff Management
 
 
 
 <ul>
 <li>
 Manage daily related staff issues, requests and concerns and take appropriate actions.
 </li>
 <li>
 Support the principal in the monthly payroll process.
 </li>
 <li>
 Support staff onboarding and offboarding.
 </li>
 <li>
 Ensure all staff-related documents are updated and stored safely and shared with relevant departments.
 </li>
 <li>
 Maintain records on the expiry date on staff related documents and inform the relevant department one month prior to the expiry.
 </li>
 <li>
 Communicate the attendance to finance and HR for the payroll.
 </li>
 <li>
 Maintain confidentiality.
 
 
 </li>
 </ul>
 
 Financial Management
 
 
 
 <ul>
 <li>
 Monitor Centre's expenses and implement cost-effective measures.
 </li>
 <li>
 Collaborate with the finance team to ensure accurate and timely financial reporting when applicable.
 </li>
 <li>
 Sign off deliveries &ndash; groceries, art/craft deliveries etc.
 </li>
 <li>
 Prepare the invoices and send them to parents in a timely manner.
 </li>
 <li>
 Monitor the fee payments and remind the parents of the payment.
 </li>
 <li>
 Flag any discrepancies or delays in the payments to the principal and the finance team
 </li>
 <li>
 Ensure all payments for the services and resources are made in a timely manner.
 
 
 </li>
 </ul>
 
 Regulatory Compliance
 
 
 
 <ul>
 <li>
 Ensure compliance with licensing requirements, health and safety regulations, and educational standards.
 </li>
 <li>
 Coordinate inspections, maintaining accurate records, and addressing compliance issues promptly.
 </li>
 <li>
 Maintain records of the expiry date on licenses, contracts and approvals, and inform the relevant department one month prior to the expiry.
 
 
 </li>
 </ul>
 
 Parent And Community Engagement
 
 
 
 <ul>
 <li>
 Foster strong relationships with parents, addressing their concerns, and maintaining regular communication.
 </li>
 <li>
 Act as an advocate for the centre and demonstrate open and polite customer service.
 </li>
 <li>
 Be friendly and welcoming to all external or internal visitors.
 </li>
 <li>
 Maintain confidentiality.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's in BA or Accounting
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 Experience Requirements:
 
 
 
 <ul>
 <li>
 Minimum: 3 years in an accountancy or administration position
 </li>
 <li>
 Desired: 5+ years in accountancy or administration in a school or nursery setting
 
 
 </li>
 </ul>
 
 Skills And Abilities
 
 
 
 <ul>
 <li>
 Knowledge of best practices in early childhood education, curriculum development, and pedagogy.
 </li>
 <li>
 Strong leadership and organizational skills, with the ability to inspire and motivate teams.
 </li>
 <li>
 Excellent communication and interpersonal skills to build relationships with stakeholders, parents, and community partners.
 </li>
 <li>
 Understanding financial management principles and experience in budgeting and resource allocation.
 </li>
 <li>
 Familiarity with licensing requirements, regulations, and compliance standards in early childhood education.
 </li>
 </ul>
</div>

Excellence Domestic Workers Supply

Job SummaryWe are looking for a highly organized and detail-oriented Administrative Officer to interview newly arrived housemaids and accurately update their CVs online. This role is critical, as sales and client decisions depend directly on the quality, speed, and accuracy of maid profiles.The ideal candidate is fast, focused, and extremely detail-oriented, with strong communication skills and the ability to work efficiently under pressure.Key Responsibilities<ul><li>Conduct detailed interviews with newly arrived housemaids</li><li>Collect, verify, and document complete personal, professional, and skill-related information</li><li>Update and maintain maid CVs and online profiles with high accuracy</li><li>Ensure all information is clear, truthful, and professionally written</li><li>Work closely with internal teams to ensure profiles are ready for sales use</li><li>Maintain strict data accuracy, consistency, and confidentiality</li><li>Meet daily profile completion and quality targets</li><li>Identify and correct missing or inconsistent information immediately</li></ul>Required Skills &amp; Qualifications<ul><li>Excellent attention to detail (mandatory)</li><li>Ability to work fast without mistakes</li><li>Good English communication skills (spoken and written)</li><li>Basic computer skills (online systems, forms, CRM/ERP &ndash; training provided)</li><li>Strong interviewing and information-gathering skills</li><li>Organized, disciplined, and reliable</li><li>Experience in administration, data entry, HR, or recruitment is a plus</li></ul>Benefits<ul><li>Accommodation provided</li><li>Transportation provided</li><li>Stable full-time employment</li><li>Supportive and structured work environment</li><li>Growth opportunities within the company</li></ul>What We&rsquo;re Looking For<ul><li>Someone who understands the importance of accurate CVs</li><li>Comfortable with responsibility and attention-sensitive tasks</li><li>Able to work independently and meet deadlines</li><li>Professional and respectful when dealing with housemaids</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Administrative Officer – Maid Interview & CV Management

SEVEN SEAS STEEL INDUSTRIES L.L.C

A Senior Safety Officer develops, implements, and enforces health, safety, and environmental (HSE) policies to ensure regulatory compliance (e.g., OSHA, ISO 45001) and a zero-incident culture. Key duties include leading risk assessments, conducting audits, investigating incidents, mentoring junior staff, and managing emergency preparedness to maintain safe working conditions.<ul><li>Compliance &amp; Strategy: Develop and enforce site-specific safety plans, procedures, and risk control measures while adhering to local regulations and international standards.</li><li>Inspections &amp; Risk Management: Conduct daily site inspections, high-level audits, job safety analyses (JSAs), and hazard identifications to recommend corrective actions.</li><li>Incident Investigation: Lead investigations into accidents, near-misses, and serious incidents, producing detailed reports and preventive measures.</li><li>Training &amp; Culture: Lead safety inductions, toolbox talks, and training programs for staff, subcontractors, and visitors to promote a proactive safety culture.</li><li>Documentation &amp; Reporting: Maintain accurate, updated records of safety statistics, inspections, and training.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED12,000.00 per monthExperience:<ul><li>UAE: 10 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Senior Safety Officer

Explore 1496+ Administrative services officer in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

1496 administrative services officer jobs In Dubai United Arab Emirates

Administrative Officer

Administrative Officer

Administrative Officer (Remote - Urgent)

Administrative Officer

Administrative Officer

Administrative Officer – Maid Interview & CV Management

Senior Safety Officer