administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

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business development officer

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office manager

administrative services officer

Gerab Group

We are seeking a native Arabic-speaking Administration Officer with an excellent English accent and strong organizational, administrative, and communication skills. This role supports the Vice President and involves managing departmental coordination, government airspace permissions, and professional client interactions.The ideal candidate is a female professional, fluent in Arabic and English (spoken and written) proactive mindset, and the ability to learn quickly about sales, operations, and aviation-related processes.Key Responsibilities:<ul><li>Serve as the primary communication bridge between the Vice President and internal/external stakeholders.</li><li>Coordinate calendars, meetings, and departmental priorities efficiently.</li><li>Prepare and manage official communications, reports, and presentations.</li><li>Liaise with UAE authorities and relevant entities for obtaining government permissions and operational approvals.</li><li>Maintain up-to-date documentation, regulatory compliance, and approval records.</li><li>Learn and apply basic workflows, terminologies, and procedures related to aviation operations.</li><li>Professionally represent the department during client or government meetings when required.</li><li>Handle sensitive and confidential information with discretion.</li><li>Provide administrative assistance for travel, procurement, and project coordination.</li></ul>Requirements:<ul><li>Female candidate, native Arabic speaker with excellent English pronunciation and communication skills.</li><li>Bachelor&rsquo;s degree in Business Administration, Aviation Management, or a related field.</li><li>Minimum 3 years of professional experience in administration, coordination, or executive support roles.</li><li>Strong interpersonal, organizational, and time-management skills.</li><li>Proven experience in document control, reporting, and formal business correspondence.</li><li>Ability and eagerness to learn technical and operational topics.</li><li>Prior experience with UAE government permissions and approval processes is highly desirable.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to multitask, meet deadlines, and work under pressure.</li><li>Professional demeanor, attention to detail, and commitment to excellence.</li><li>Familiarity with UAE business culture, etiquette, and government communication protocols.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,500.00 per month

Administrative Officer

Aura Academy of Arts

Location : Silicon Oasis, DubaiTimings<ul><li>Monday to Friday - evening 4:00 pm to 9:00 pm</li><li>Saturday and Sunday - morning 10:00 am to 13:00 pm &amp; evening 4:00 pm to 9:00 pm.</li><li>Weekly one day off</li></ul>About the companyAura is not just a dance school; it's a dynamic consortium of enterprises that has carved its niche in various entertainment domains. Our diverse offerings include: Aura Academy of Arts, Aura Production, Aura Event Management, Aura Kids School, and an array of other ventures that collectively redefine excellence in the entertainment industry. Established in July 2017 with a team of dedicated professionals, we have consistently set the bar high, delivering exceptional services that resonate with our clients' needs and aspirations.About the jobAre you ready to join an exciting journey as an integral part of our vibrant team? At Aura Academy of Arts, we are on the lookout for an enthusiastic and organized individual to take on the role of Admin.Key Responsabilities<ul><li>Assisting the managers and teachers with administrative tasks: coordination with parents and students, class management, and accountancy.</li><li>Managing incoming calls, emails, and other communications</li><li>Ordering supplies and maintaining the office in good operations</li></ul>Skills and qualifications<ul><li>High school diploma or relevant work experience</li><li>Proven relevant experience offering administrative support</li><li>Expertise with the Microsoft Office Suite and Google Suite.</li><li>Excellent interpersonal, time management, adaptability, and multitasking abilities</li><li>Detail-oriented and capable of working independently</li><li>Excellent organizer and collaborative spirit</li></ul>Note<ul><li>Candidate should be under family sponsorship / husband visa or have own visa and living in Silicon or surroundings</li><li>Available to join immediately</li></ul>Salary<ul><li>2,000.00 AED per month</li></ul>Contactauraartsacademy@gmail.com or 0588090044Job Type: PermanentPay: From AED2,000.00 per month

The Emirates Group

Senior Airport Services Agent

Platinumlist

<div>About Us: Platinumlist.net, a pioneering leader in the online event guide and ticketing solution industry, has been revolutionizing the event landscape in the Gulf region since 2009. As the largest ticketing provider in the GCC, we proudly serve an extensive array of events across the United Arab Emirates, Saudi Arabia, Oman, Bahrain, Qatar, and Kuwait from our Dubai-based headquarters.
Our Expertise: We specialize in a diverse range of ticketing solutions, catering to various sectors including<ul>
<li>
Large and Small Entertainment Events</li>
<li>Comprehensive Business Events, including Visitor Registration Services and Badging</li>
<li>Diverse Sports Event Ticketing</li>
<li>Tourism Attraction Ticketing</li>
<li>Advanced Box Office Solutions for Venues including Stadiums, Theatres, and Cinemas</li>
<li>Innovative Marketing Solutions for Event Promotion</li>
</ul>
Key Responsibilities:<ul>
<li><ul>
<li>Coordinate with vendors and suppliers for office maintenance and services.</li>
<li>Manage office logistics, including courier services and mail distribution.</li>
</ul></li><li><ul><li>Prepare and edit correspondence, communications, presentations, and other documents in both English and Arabic.</li>
<li>Help with organizing internal and external events, including booking venues, coordinating catering, and managing invitations.</li>
</ul></li><li><ul><li>Maintain an efficient filing and record-keeping system.</li>
<li>Be the central point of contact between HR, Admin and Finance Department</li>
</ul></li>
</ul>Requirements<ul><li>
Must be a UAE National.</li></ul><ul>
<li>High School Diploma required. A diploma or degree in Business Administration, Office Management, or a related field is highly preferred.</li>
<li>Fluency in Arabic and professional proficiency in English (both written and spoken) is essential.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Excellent time management and the ability to prioritize multiple tasks seamlessly.</li>
<li>A keen eye for detail and a commitment to accuracy.</li>
<li>A self-starter who can work independently and maintain strict confidentiality.</li>
<li>A professional and friendly demeanor with strong communication skills.</li>
</ul>
Benefits<ul>
<li>
A competitive salary and benefits package.</li>
<li>Comprehensive health insurance.</li>
<li>Opportunities for professional development and career growth.</li>
<li>A supportive and inclusive work environment.</li></ul></div>

Administrative officer (UAE Nationals Only)

Maison De Vacances Dubai

Job Responsibilities<ul><li>Expert in Excel spreadsheets, advanced Excel systems, and systematic data management; an Excel-focused professional who uses Excel as an operational system, not basic tables</li></ul><ul><li>Design, build, and maintain complex Excel trackers that function as internal systems for real estate operations</li></ul><ul><li>Create, manage, and control Excel sheets for properties, units, tenants, contracts, payments, cheques, vacancies, Ejari, invoices, and task workflows</li></ul><ul><li>Maintain extreme accuracy, consistency, and structure across all Excel files at all times</li></ul><ul><li>Update data daily and ensure zero missing or incorrect entries</li></ul><ul><li>Prepare summaries, dashboards, and reports directly from Excel for management review</li></ul><ul><li>Handle all daily real estate administrative and office operations</li></ul><ul><li>Manage and coordinate leasing, property management, and building-related tasks</li></ul><ul><li>Maintain complete records of properties, units, tenants, and contracts</li></ul><ul><li>Handle documentation for new leases, renewals, terminations, and notices</li></ul><ul><li>Track tenant move-ins and move-outs</li></ul><ul><li>Track monthly tenant payment status and outstanding balances</li></ul><ul><li>Maintain cheque schedules and payment tracking</li></ul><ul><li>Manage Ejari applications, renewals, cancellations, and expiry tracking</li></ul><ul><li>Track vacant and occupied units across all buildings</li></ul><ul><li>Maintain building-wise operational and activity logs</li></ul><ul><li>Coordinate documentation related to property and building management</li></ul><ul><li>Track maintenance requests, approvals, and closures</li></ul><ul><li>Handle operational correspondence with tenants, brokers, building management, and service providers</li></ul><ul><li>Ensure all emails and communications are followed up and properly documented</li></ul><ul><li>Organize, file, and maintain all real estate documents digitally with correct naming and structure</li></ul><ul><li>Track contract expiries, renewals, and compliance deadlines</li></ul><ul><li>Monitor daily workloads and ensure tasks are completed on time</li></ul><ul><li>Identify delays, risks, and operational issues and report them immediately</li></ul><ul><li>Support management with clear, accurate, real-time operational information</li></ul><ul><li>Maintain high standards of discipline, focus, accountability, and reliability</li></ul><ul><li>Manage multiple priorities under pressure without missing details</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Senior Administration Officer / Real Estate Office

DEC Dynamic Design Studio

Job Title: HR OfficerLocation: Dubai, United Arab EmiratesDepartment: Human ResourcesReports To: Administrative DirectorJob SummaryThe HR Officer will be responsible for handling visa processing, payroll assistance, and providing administrative support to ensure smooth and efficient HR operations. The role requires strong organizational skills, attention to detail, strict adherence to confidentiality, and a solid understanding of UAE labour laws and government procedures.Key Responsibilities1. Visa Processing &amp; Government Liaison<ul><li>Handle the complete visa cycle (new visa, renewal, cancellation) for employees in coordination with PRO and relevant authorities.</li><li>Maintain accurate and up-to-date employee visa and labour card records.</li><li>Ensure compliance with UAE Labour Law, MOHRE, and immigration regulations.</li><li>Prepare and submit necessary documentation for government-related transactions.</li></ul>2. Payroll Assistance<ul><li>Support the preparation and verification of monthly payroll.</li><li>Collect and validate attendance, leave, and overtime records.</li><li>Coordinate with Finance to ensure timely salary disbursement.</li><li>Maintain confidentiality of payroll data at all times.</li></ul>3. Administrative &amp; HR Support<ul><li>Assist in onboarding and offboarding processes.</li><li>Maintain and update employee files and HR databases.</li><li>Prepare HR-related letters, memos, and reports.</li><li>Provide general administrative support to the HR department and management.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Minimum of 3&ndash;4 years of HR experience in the UAE.</li><li>Strong knowledge of UAE Labour Law and government portals (MOHRE, Tasheel, GDRFA, MOFA, ILOE).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and organizational skills.</li><li>Ability to handle sensitive and confidential information professionally.</li></ul>Job Type: Full-time

HR Officer

MILELE

<div><div>Position Overview:</div><div>
We are seeking a dedicated and detail-oriented Sales Assistant to support our sales department and its operations in the automotive export industry. The ideal candidate will be responsible for managing back-office tasks, front-in clients, handling documentation, coordinating with clients and internal departments, and ensuring seamless communication to facilitate the sales process.</div><div>
Key Responsibilities:</div><ul><li>Administrative Support: Provide comprehensive administrative assistance to the Sales Manager and Chief Sales Officer, including scheduling meetings, managing calendars, and preparing reports and creating sales and work orders and insuring their timely closure.</li><li>Documentation Management: Handle all sales-related documentation, ensuring accuracy and compliance with company policies and export regulations.</li><li>Client Coordination: Serve as a liaison between clients and reporting managers, addressing inquiries, providing timely updates, and ensuring a high level of customer satisfaction around the clock.</li><li>Interdepartmental Communication: Coordinate with various departments such as logistics, finance, and marketing to streamline processes and resolve any issues related to sales department and its operations.</li><li>Data Management: Maintain and update client databases, sales records, and inventory lists using ERP systems and Microsoft Office applications.</li><li>Reporting: Prepare and present regular reports on sales activities, client feedback, and other relevant metrics to the Sales Manager and Chief Sales Officer.</li></ul><div>
Qualifications:</div><ul><li>Education: Bachelor's degree or diploma in Administration, Management, or a related field.</li><li>Experience: Minimum of 2 years in an administrative or assistant role within the automotive, logistics, or consultancy sectors. Experience in the automobile industry is preferred.</li><li>Technical Skills: Mandatory proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with ERP systems. Ability to manage complex Standard Operating Procedures (SOPs).</li><li>Language Skills: Fluent in English; proficiency in Arabic or French is advantageous. Knowledge of Hindi or Urdu is a plus.</li><li>Soft Skills: Strong organizational skills, attention to detail, Handling clients confidently, excellent communication abilities, and the capacity to handle multiple tasks efficiently</li></ul><div>
Additional Information:</div><ul><li>Driving License: Required.</li><li>Travel Requirements: Not at the moment.</li><li>Interview Process: Two rounds one with the Sales Manager and another with the Chief Sales Officer.</li></ul></div><div></div>

Sales Assistant

Explore 2744+ Administrative services officer in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

2744 administrative services officer jobs IN Dubai United Arab Emirates

Administrative Officer

Administrative Officer

Senior Airport Services Agent

Administrative officer (UAE Nationals Only)

Senior Administration Officer / Real Estate Office

HR Officer

Sales Assistant