administrative assistant

admin assistant

office administrator

office assistant

administration assistant

administrative services specialist

Gulf Career Hunt

Position Admin Specialist Date Posted October 20, 2025 Industry Administration / Office Management Employment Type Full Time Experience <ul> <li>UAE experience required in fixed asset management</li> </ul> Qualification <ul> <li>Estimated qualification: Diploma / Degree / Certificate in Administration, Business, or related field</li> </ul> Salary AED 4000 to 7000 Location United Arab Emirates Company Confidential Description We are looking for a skilled and detail-oriented Admin Specialist to manage administrative tasks and support office operations. The role requires strong organizational skills, proficiency in office software, and experience with fixed asset management. Responsibilities include maintaining office supplies, coordinating meetings, handling administrative documentation, and assisting with financial record keeping. Posting Source The post Hiring Admin Specialist UAE appeared first on Gulf Career Hunt.<img src="https://www.jobg8.com/Tracking.aspx?xFcAYD4BOV%2bM9Az2Y3dIUukCB3SvIR%2b%2fw" width="0" height="0" />

Hiring Admin Specialist UAE

Confidential Careers

<div>
 
 We are looking for a highly organized and proactive
 
 Admin Specialist
 
 to support our daily business operations and ensure smooth office functioning. The ideal candidate will handle administrative tasks, coordinate with various departments, manage documentation, and provide essential support to the management team.
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in an administrative or office support role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 </ul>
 
 
 Why Join Us:
 
 
 <ul>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Supportive and collaborative work environment.
 </li>
 <li>
 Career growth and development opportunities.
 </li>
 </ul>
 
 
</div>

Administrative Specialist

HYPERPC

Hello! We are HYPERPC &ndash; a premium brand that has been creating not just computers, but high-performance, high-end machines since 2010, helping gamers conquer and professionals create.We are official partners with tech giants like NVIDIA, Intel, and Microsoft, and we have successfully collaborated on projects with gaming companies including Wargaming, Ubisoft, Electronic Arts, and Bethesda. Our products are a fusion of stunning design, flawless quality, and unparalleled power.We are currently looking for more than just an employee; we seek a reliable &quot;Architect&quot; of processes for our branch. This Administrative and Procurement Specialist will ensure the smooth and flawless operation of our entire mechanism.Your Mission: Ensuring Flawless System OperationYou will be the crucial link guaranteeing the availability of the best components and the accuracy of our financial records. Your tasks form the foundation upon which our winning computers are built:<ul><li>Strategic Procurement: Prompt acquisition of necessary components from our partners, and control over delivery timelines and quality.</li><li>Financial Accuracy: Assisting the branch manager in collecting, approving, and preparing all financial and reporting documentation.</li><li>Transaction Control: Full lifecycle support for orders, from placement to the delivery of the finished product or service provision to the client.</li><li>Operational Order: Managing the warehouse program and documentation flow, and providing general administrative support for the office.</li></ul>Your Key Characteristics (Requirements):We need someone who thinks in premium-segment terms and thrives on multitasking:<ul><li>High-End Experience: You have experience working with computers or other high-value products and are proud of your achievements.</li><li>Procurement Specialization: Mandatory experience in the procurement of electronics and computer components for corporate entities.</li><li>Free Communication: Confident proficiency in English (B2/Upper-Intermediate and above) for communication with international suppliers and partners, as well as handling documentation.</li><li>Stress Management and Communication: You quickly establish rapport, can professionally handle objections, and confidently finalize deals.</li><li>Focused Multitasking: You can productively manage multiple tasks simultaneously while maintaining the ability to focus.</li></ul>Our Offer: Join the HYPERPC FamilyHYPERPC is more than just a job&mdash;it&rsquo;s your second family. By joining us, you will receive:<ul><li>Competitive Compensation: A salary package between 6,000 &ndash; 10,000 AED.</li><li>Comfort and Style: A cozy and modern HYPERPC showroom and a comfortable workspace.</li><li>Young and Dynamic Team: You will work alongside young professionals (average age 25) united by a shared passion for technology.</li></ul>Crucial Requirement: If you have carefully read the entire job description, please begin your cover letter with the following phrase: &quot;I truly know what high-performance gaming computers and workstations are, and I am also well-versed in components.&quot;Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthExperience:<ul><li>procurement: 2 years (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>Expected Start Date: 15/10/2025

Administrative and Procurement Specialist (Dubai, UAE)

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>Join our Airport Services team, where you will play a vital role in ensuring seamless airport operations and delivering world-class service to our customers. The team is responsible for a wide range of critical functions, both &ldquo;above and below the wing,&rdquo; to keep our busy airport running efficiently, safely, and on schedule.
If you are passionate about customer service, operational excellence, and working in a fast-paced environment, we invite you to apply and contribute to the success of Emirates Group. As the world&rsquo;s largest international airline, our airport operations are among the most dynamic and rewarding, offering exciting opportunities to be part of a team that keeps the world moving.
In this role as a Standards &amp; Procedures Specialist (EKAS) &ndash; Emiratisation, you will be responsible for providing support for reviewing and updating all Manuals (Passenger Services, Ground Operations, Aircraft Cleaning &amp; Cabin Dressing and Freighter Weight &amp; Balance Manuals) in accordance with the Industry and Emirates Standards so that all EK flights and passengers are handled in a safe, efficient and consistent manner. As a Standards &amp; Procedures Specialist, you will also be accountable for authoring of standard operating procedures and work instructions at Passenger Services at the Hub.
In this role you will:
In accordance with industry/regulatory changes and in response to operational concerns/feedback, maintain the Ground Operations Manual (GOM), Aircraft Cleaning and Cabin Dressing Guide (AC&amp;CDG), Passenger Service Manual (PSM), Freighter Weight &amp; Balance Manual (FW&amp;BM) and all other networkwide operational manuals covering safety, security and regulatory aspects, ensuring timely distribution and ascertaining that instructions are effectively followed by Ground Service Providers network-wide. Also, ensure preparation and timely communication of network bulletins, updates and circulars which affect the safety and security of Emirates operations throughout all airports network wide. 
<ul><li>
 
 
</li>Support Mercator Airline Check-in System (MACS) stations, including non Centralised Load Control (non-CLC) locations within Emirates network to produce Aircraft Communication Addressing &amp; Reporting System (ACARS) load sheet as necessary and to ensure that the correct weight report is used to prepare the load sheet by dnata Load Control Officers (LCO) by frequent checks. Undertake User Acceptance Testing (UAT) for all MACS enhancements to be promoted by Emirates Airport Systems and test the feasibility of such entries and their overall benefit to the user community MACS network wide. 
<li>
 
 
</li>Review the Emirates Performance Reports (EPR), investigate discrepancies including those pertaining to Weight &amp; Balance and Ramp handling, in liaison with all relevant Airport Services &amp; SkyCargo Managers, initiate &amp; obtain corrective actions with the station concerned &amp; relevant stakeholders to prevent a recurrence. Establish trends in operational non-conformities and service failures, with evaluation of root causes and recommend preventive measures and make required adjustments to manuals and processes as a result. Respond with guidance to requests from outstations on matters involving local issues or problems which require clarity and/or direction from Head Office, so that stations are given the information they need, in a timely fashion. 
<li>
 
 
</li>Design, revise, develop and arrange for the printing of passenger service operational forms and stationary items, especially when new aircraft and/or new stations are introduced. This stationery conforms to International Air Transport Association (IATA) International Civil Aviation Organisation (ICAO) standards, so that the highest level of safety and security within ground operations/passenger service is maintained. 
<li>
 
 
</li>Responsible for maintaining the Airport Information Repository (AIR) for Airport Services for operating various aircraft types to each airport throughout the network by considering the facilities including engineering equipment at stations. Coordinate with Emirates Engineering to prepare Seat Selection Charts (SSCs) for all new aircraft types entering the fleet and update the existing SSCs for any reconfigured aircrafts. 
<li>
 
 
</li>Ensure that semi-permanent Electronic Data Processing (EDP) data for each aircraft in the fleet is updated and advised to the network, so that accurate data is used for the preparation of Weight &amp; Balance documents and check in systems. Ensure by random checks that stations are following the directives given by Airport Services Head Office pertaining to Aircraft Communication Addressing &amp; Reporting System (ACARS) load sheet, automated Estimate Zero Fuel Weight) (EZFW) to Lufthansa Integrated Dispatch Operations (LIDO) and SkyChain interface to MACS/Altea FM (Flight Management). 
<li>
 
 
</li>Prepare instructions for the handling of HAJ/UMRAH passengers, based on the rules and regulations issued as a circular by the Saudi Arabia authorities and disseminate to the network and other relevant departments. Liaise with procurement and stores to ensure sufficient stationery is in stock. Liaise with Airport Services Manager JED for the procurement of landing cards and issue instructions for loading. 
<li>
 
 
</li>Provide support to identify changes within Emirates and the industry in general which require the development and implementation of new passenger handling methods and recommend appropriate action to be taken, so that Emirates retains its competitive edge and minimize risk. Ensure all new and revised governmental policies i.e. Passport, Visa, Customs and Health requirements received from network stations, including Dubai Government, are forwarded to the Editing team to update relevant information on electronic Travel Information Manual (TIMATIC) and hard copies (TIM) pages and verify changes to local customs and regulations from Immigration, Emirates Security and Embassies/Consulates. Coordinating with TIMATIC Editing team on matters relating to improving/simplifying the content of TIMATIC/TIM pages to benefit those accessing it. 
<li>
 
 
</li>As delegated, responsible for ensuring all ad hoc projects are well handled in collaboration with other stakeholders involved. Ensure current procedures and processes are evaluated and stakeholders are notified of change in business rules of all ad hoc projects. 
<li>
 
 
</li><li>Support Learning &amp; Development (Training department) in formulation of e-learning courses and other relevant training material related to customer acceptance and handling. Evaluate final e-learning modules and ensure the content is in accordance with the Emirates policies and procedures, regulatory requirements and country rules and regulations.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for the role, you must meet the below requirements:
<ul><li>Hold a Bachelor&rsquo;s Degree or Honours (12+3 or equivalent).
</li><li>Have at least 5 years of experience working in Airport Operations. This should include Passenger &amp; Ramp Handling, Aircraft Loading, Load Control activities or Documentation.
</li><li>Possess knowledge of all aircraft handling procedures &amp; processes.
</li><li>Have knowledge of aircraft Safety &amp; Security procedures.
</li><li>Completed Airport Services Passenger Handling or Operations related courses to an advanced level, as well as Advance level courses in Load Control, Ramp Handling, Passenger Services and Cargo.
</li><li>Be well conversant with computerized Departure Control Systems and be able to complete Load Sheets manually.
</li><li>Demonstrate superior command in English language with excellent writing skills and able to communicate effectively through all levels of the organization, including up to Executive levels of management when necessary.
</li><li>Possess excellent PC skills and be able to work on MS Word, PowerPoint, Excel and Visio.
</li></ul>At Emirates, we&rsquo;re committed to helping our people grow and thrive. If you're ready for a rewarding and challenging career, apply today and become part of our world-class team.
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.</div>

Standards & Procedures Specialist

Foodics

What Will You Do<ul> <ul> <li>Oversee the onboarding and offboarding process, including IT setup, documentation, and employee support for both UAE &amp; Remote employees</li> <li>Manage end-to-end visa processing for employees in Dubai and ensure compliance with work permit and residency laws.</li> <li>Serve as the primary point of contact between the company and our EOR vendors (Horizons).</li> <li>Coordinate the onboarding, payroll setup, benefits enrollment, and offboarding of employees through EORs across multiple countries.</li> <li>Ensure accurate employment agreements and adherence to local labor regulations via EOR providers.</li> <li>Update and maintain accurate employee records in the HRIS system, ensuring confidentiality and compliance and manage compliance audits and regularly review employment documentation.</li> <li>Coordinate employee benefits, performance reviews, and employee engagement initiatives.</li> <li>Serve as the point of contact for employees with inquiries related to visas, travel, and office-related matters in the Dubai office</li> <li>Assist employees for business travels in coordination with the KSA Admin. team, ensuring efficient and cost-effective arrangements with Travelperk / partner travel agencies and visa arrangements if necessary</li> <li>Organize logistics for company events, conferences, and team-building activities, including venue booking, hotel arrangements, and catering coordination.</li> <li>Provide on-the-ground event support to ensure smooth execution of all logistics.</li> <li>Maintain inventory of office supplies, ensuring that employees have what they need for day-to-day operations.</li> <li>Manage relationships with suppliers for office supplies, ensuring quality products and timely deliveries.</li> <li>Coordinate with vendors for regular office maintenance, including cleaning, repairs, and IT equipment servicing.</li> <li>Oversee the renewal and negotiation of office tenancy contracts and manage related documents and deadlines.</li> <li>Monitor and maintain office space logistics, ensuring the office is organized and conducive to a productive work environment.</li> <li>Develop and maintain relationships with key suppliers and service providers to ensure competitive pricing and high-quality service delivery.</li> <li>Handle the procurement and delivery of office equipment, furniture, and supplies.</li> <li>Negotiate and manage contracts with vendors and service providers (e.g., cleaning services, maintenance companies, utilities).</li> <li>Track expenses and maintain records for office-related purchases and contracts to ensure compliance with the budget.</li> </ul> </ul> What Are We Looking For <ul> <ul> <li>Have 2 4 years of experience in administrative support, people operations, or office management, ideally in a fast-paced tech or IT environment.</li> <li>Are familiar with the visa processing requirements in Dubai and the UAE for work permits and residence visas.</li> <li>Have experience managing office vendors, suppliers, and coordinating maintenance services.</li> <li>Are skilled in travel coordination, booking flights, accommodations, and handling logistical details.</li> <li>Self-starter with ability to work independently across functional groups and on multiple initiatives simultaneously</li> <li>Are highly organized, proactive, and able to manage multiple tasks and deadlines effectively.</li> <li>Have a strong attention to detail and are able to handle confidential information with discretion.</li> </ul> </ul> Preferred Qualifications: <ul> <li>Knowledge of UAE labor laws and visa regulations.</li> <li>Hands-on experience working with EOR platforms is an advantage</li> <li>Experience in managing office tenancy agreements and negotiating contracts.</li> <li>Familiarity with HRIS platforms (KayanHR) and travel booking systems (Travelperk).</li> <li>Strong communication skills and the ability to work across different teams and departments.</li></ul><ul> </ul>

People Operations & Admin Specialist

VHR Global Technical Recruitment

<div>
 
 
 Job Title: HR Administrative Specialist
 
 
 
 
 Location:
 
 Jebel Ali Free Zone (JAFZA), UAE
 
 
 
 
 
 
 Job Description:
 
 
 
 We are seeking an experienced
 
 HR Administrative Specialist
 
 to support daily operations within our HR department. You will provide administrative and data support across various HR areas, ensuring compliance, efficiency, and service quality. Reporting to the Site HR Lead, you will handle a broad range of tasks including documentation, communication with employees and managers, third-party coordination, and HR systems maintenance.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Perform administrative tasks across HR functions such as onboarding, offboarding, employee records, benefits, payroll support, and leave management.
 </li>
 <li>
 Respond to HR-related queries from employees and managers in a timely and professional manner.
 </li>
 <li>
 Support the creation and management of HR documents including contracts, organizational charts, and handbooks.
 </li>
 <li>
 Track and report HR data and help prepare reports or presentations when needed.
 </li>
 <li>
 Work with third-party service providers (e.g., insurance and immigration) to ensure timely delivery of HR services.
 </li>
 <li>
 Assist in monthly payroll preparation by gathering and validating data.
 </li>
 <li>
 Contribute to HR projects and continuous improvement initiatives.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree; HR certification preferred.
 </li>
 <li>
 Minimum 6 years of HR administrative experience in a multinational company.
 </li>
 <li>
 Previous experience working in JAFZA is required.
 </li>
 <li>
 Strong skills in Microsoft Office and HR systems (preferably Workday).
 </li>
 <li>
 Excellent English communication skills.
 </li>
 <li>
 High attention to detail and ability to maintain confidentiality.
 </li>
 <li>
 Ability to work independently and manage deadlines.
 </li>
 <li>
 Comfortable in a fast-paced, multicultural environment.
 </li>
 </ul>
 
 
</div>

Human Resources Administrative Specialist

MH Markets

Company OverviewJoin our dynamic team at MH Markets, a leading provider of financial brokerage services committed to delivering unparalleled solutions in the financial markets. Our mission is to empower clients with innovative, transparent, and customer-centric financial services. As we continue to expand, we are seeking a highly skilled Junior Payments Specialist to enhance and optimize our payment operations.Position OverviewThe Junior Payments Specialist will play a key role in supporting daily payment operations. Responsibilities include assisting with lead management, data management, and various administrative tasks to ensure smooth and efficient operations. The role also involves PSP onboarding, resolving payment-related issues, and coordinating with vendors and internal teams. This position is ideal for someone detail-oriented, eager to learn, and motivated to grow within the payments and fintech industry.Key ResponsibilitiesPayment Partner Support&#61623;Support the onboarding process of Payment Service Providers (PSPs), EMIs, and banking partners.&#61623;Coordinate with internal teams (Compliance, Legal, Finance) to gather required documentation.&#61623;Maintain and update records of PSPs, ensuring accurate data management.&#61623;Assist in monitoring vendor performance and preparing payment-related reports for management review.&#61623;Assist in lead management by tracking potential PSP opportunities and updating the database.&#61623;Assist in daily payment operations, ensuring smooth and efficient workflow.&#61623;Support data management initiatives related to payment transactions and vendor details.&#61623;Be the initial contact for payment partners via chats and email, assisting in troubleshooting and resolving operational matters.Compliance &amp; Documentation&#61623;Ensure PSP documentation is up-to-date and aligned with internal compliance requirements.&#61623;Help maintain logs of contracts, agreements, and vendor correspondence.Internal Support &amp; Coordination&#61623;Work with customer support teams to help resolve basic payment-related inquiries.&#61623;Escalate and resolve payment issues within defined turnaround times.&#61623;Provide administrative and operational support to the Payments Manager and senior team members.&#61623;Coordinate across departments to ensure smooth payment operations and timely issue resolution.Qualifications &amp; Experience&#61623;Bachelor&rsquo;s degree in finance, business administration, economics, or related field (fresh graduates welcome).&#61623;2+ years of experience in payments, finance, or fintech&#61623;Basic knowledge of financial services, payment gateways, or PSPs is a plus.&#61623;Strong attention to detail and organizational skills.&#61623;Good communication and interpersonal skills.&#61623;Proficiency in Microsoft Excel and willingness to learn new reporting tools.&#61623;Ability to work in a fast-paced, collaborative environment.Job Types: Full-time, PermanentPay: AED6,000.00 - AED8,000.00 per month

Payment Partner Support Executive

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