administrative support

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><div></div><div><div><div><div><div><div><div><div><div><p><b>
Administrative Assistant (UAE National)</b></p><p><b>
Abu Dhabi, UAE - Site
</b></p><p></p><p>Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Fresh graduates are welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p>
Only UAE nationals will be considered for this role.</p></li></ul></div></div></div></div></div></div></div></div></div><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Administrative Assistant ( UAE National )

Hasty Admin Services

<p>We are seeking a highly organized and detail-oriented <b>Typist cum PRO</b> to manage government-related documentation, visa processing, and administrative support activities. The ideal candidate must have excellent English speaking and writing skills, strong knowledge of UAE government procedures, and the ability to handle multiple tasks efficiently while ensuring compliance with all regulations.</p><p>Key Responsibilities</p><ul><li>Prepare, type, and submit applications through UAE government portals.</li><li>Process employment visas, residence visas, Emirates ID applications, renewals, cancellations, and amendments.</li><li>Handle labor and immigration documentation through MOHRE, ICP, and other relevant government systems.</li><li>Coordinate company licensing, renewals, amendments, and related regulatory requirements.</li><li>Liaise with government authorities and departments to ensure timely approvals and compliance.</li><li>Maintain accurate records of all applications, transactions, and official documents.</li><li>Draft professional correspondence, letters, and reports in English.</li><li>Monitor document expiry dates and ensure timely renewals.</li><li>Provide administrative support and assist with company documentation requirements.</li><li>Ensure confidentiality and accuracy in all documentation and processes.</li></ul><p>Requirements</p><ul><li>Minimum 2&ndash;3 years of UAE experience as a Typist, PRO, or similar role.</li><li>Strong knowledge of UAE government portals and procedures.</li><li>Experience handling visa processing, labor documentation, and company-related government transactions.</li><li>Excellent English communication skills (spoken and written) are mandatory.</li><li>Strong typing speed and computer proficiency.</li><li>Good organizational, time-management, and multitasking abilities.</li><li>Ability to work independently and meet deadlines.</li><li>Arabic language skills will be an advantage.</li><li>UAE driving license is preferred but not mandatory.</li></ul><p>Skills</p><ul><li>Professional communication and client handling.</li><li>Attention to detail and accuracy.</li><li>Strong problem-solving abilities.</li><li>Microsoft Office proficiency (Word, Excel, Outlook).</li><li>Ability to maintain confidentiality and professionalism.</li></ul><p>Benefits</p><ul><li>Competitive salary based on experience.</li><li>UAE employment visa and medical insurance.</li><li>Annual leave and other benefits as per UAE Labour Law.</li><li>Career growth opportunities within the organization.</li></ul><p><b>To Apply:</b> Please submit your updated CV along with your expected salary and notice period.</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>License/Certification:</p><ul><li>UAE driver license (Required)</li></ul><p>Work Location: In person</p>

Typist cum PRO

Princesscars Showroom New and Used Cars LLC

<p>Provides both clerical and administrative support involved with the coordination and implementation of office procedures and have responsibility for specific projects and tasks. Most work involved both written and oral communication, word processing and typing, organizational and presentation skills, as well as ability to multi-task and work well under pressure.</p><p><b>JOB SUMMARY:</b></p><p>&middot; Word processing, letter writing, dealing with telephone and email inquiries.</p><p>&middot; Creating and maintaining filings system.</p><p>&middot; Keeping diaries and arranging appointments.</p><p>&middot; Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint and Excel etc. to produce correspondence and documents to maintain presentations, records, spread sheets and database.</p><p>&middot; Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.</p><p>&middot; Organizes work by reading and routing correspondence; collecting information; and initiating telecommunications.</p><p>&middot; Manages department schedule by maintaining calendars for department personnel and arranging meetings, conferences, teleconferences, and travel.</p><p>&middot; Completes requests by greeting customers, in person or on the telephone, and answering or referring inquiries.</p><p>&middot; Maintains customer confidence and protects operations by keeping information confidential.</p><p>&middot; Prepares reports by collecting information.</p><p>&middot; Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.</p><p>. Can communicate and do documentation (Arabic/English).</p><p>&middot; Other duties may be assigned.</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Secretary cum Real State Coordinator (Can communicate Arabic and English)

Salayel Hospitality

<div>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams at
 <strong>
  Salayel
 </strong>
 , ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies. The role requires
 <strong>
  fluency in Arabic and English
 </strong>
 to effectively coordinate service requests, communicate with tenants, vendors, and internal stakeholders, and support operational activities.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 Help Desk &amp; Operations Support
 <br/>
 <br/>
 <ul>
  <li>
   Manage and respond to all incoming helpdesk calls, emails, and service requests in a timely and professional manner.
  </li>
  <li>
   Log, track, and monitor service requests through the helpdesk system to ensure timely resolution.
  </li>
  <li>
   Coordinate with internal teams and service providers to ensure completion of maintenance and operational requests.
  </li>
  <li>
   Escalate unresolved issues, complaints, and operational concerns to management when required.
  </li>
  <li>
   Provide prompt administrative support and respond to tenant and employee queries in Arabic and English.
  </li>
  <li>
   Maintain clear communication with stakeholders regarding request status and service updates.
   <br/>
   <br/>
  </li>
 </ul>
 Administration &amp; Office Management
 <br/>
 <br/>
 <ul>
  <li>
   Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
  </li>
  <li>
   Maintain accurate records, databases, and filing systems (electronic and physical).
  </li>
  <li>
   Manage schedules and diaries to ensure efficient coordination of operational activities.
  </li>
  <li>
   Monitor office supplies, manage inventory, and coordinate replenishment when required.
  </li>
  <li>
   Support day-to-day office coordination and assist in resolving operational issues.
   <br/>
   <br/>
  </li>
 </ul>
 Documentation &amp; Reporting
 <br/>
 <br/>
 <ul>
  <li>
   Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
  </li>
  <li>
   Ensure operational and property documentation at Salayel is accurate, updated, and properly stored.
  </li>
  <li>
   Prepare daily, weekly, monthly, and ad hoc operational reports as required.
  </li>
  <li>
   Maintain transmittal logs, attendance records, leave records, and operational documentation.
  </li>
  <li>
   Support document control and record management processes.
   <br/>
   <br/>
  </li>
 </ul>
 Coordination
 <br/>
 <br/>
 <ul>
  <li>
   Liaise with internal departments including HR, Finance, Procurement, IT, and external service providers.
  </li>
  <li>
   Coordinate and support administrative staff such as drivers, cleaners, and office assistants when required.
  </li>
  <li>
   Facilitate communication between tenants, service providers, and management, particularly where Arabic language support is required.
  </li>
  <li>
   Perform additional duties as assigned by management.
   <br/>
   <br/>
  </li>
 </ul>
 Key Performance Indicators (KPIs)
 <br/>
 <br/>
 <ul>
  <li>
   Timely logging and closure of helpdesk requests.
  </li>
  <li>
   Accurate tracking and reporting of service requests.
  </li>
  <li>
   Timely submission of monthly inventory and operational reports.
  </li>
  <li>
   Up-to-date SOPs and operational documentation.
  </li>
  <li>
   Effective coordination and resolution of operational issues.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Experience
  <br/>
  <br/>
 </strong>
 Education
 <br/>
 <br/>
 Diploma in any discipline (Administration or Business Administration preferred).
 <br/>
 <br/>
 Office Management certification is an advantage.
 <br/>
 <br/>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 Minimum
 <strong>
  3 years of experience
 </strong>
 in helpdesk coordination, administration, or operations support.
 <br/>
 <br/>
 Experience in
 <strong>
  property management, facilities management, or service coordination
 </strong>
 is preferred.
 <br/>
 <br/>
 Skills &amp; Knowledge
 <br/>
 <br/>
 <ul>
  <li>
   Fluency in Arabic and English (spoken and written) &ndash; mandatory.
  </li>
  <li>
   Strong knowledge of helpdesk coordination and administrative processes.
  </li>
  <li>
   Familiarity with ERP systems, CAFM systems, or helpdesk platforms.
  </li>
  <li>
   Advanced MS Office skills.
  </li>
  <li>
   Excellent communication, organization, and multitasking abilities.
  </li>
  <li>
   High attention to detail and strong customer service orientation.
   <br/>
   <br/>
  </li>
 </ul>
 Job Challenges
 <br/>
 <br/>
 <ul>
  <li>
   Managing high volumes of service requests and urgent operational issues.
  </li>
  <li>
   Coordinating between multiple departments and service providers.
  </li>
  <li>
   Maintaining service quality and response times in a fast-paced operational environment.
  </li>
 </ul>
</div>


Help Desk Coordinator (Arabic Speaker)

MASCORP HOLDING

<p><b>About ITW Properties</b></p><p>ITW Properties is a growing real estate company in Abu Dhabi dedicated to delivering exceptional property services through professionalism, efficiency, and client-focused solutions. We are seeking a highly organized Real Estate Administrator to support daily operations and ensure smooth coordination across departments.</p><p><b>Position Overview</b></p><p>The Real Estate Administrator will play a key role in managing administrative tasks, maintaining records, coordinating documentation, and supporting the sales and leasing teams. The ideal candidate will possess excellent organizational skills, attention to detail, and experience in a real estate environment.</p><p><b>Key Responsibilities</b></p><ul><li>Provide administrative support to the sales, leasing, and management teams</li><li>Prepare, organize, and maintain property-related documentation and records</li><li>Manage CRM data and ensure information is accurate and up to date</li><li>Coordinate property listings, advertisements, and document submissions</li><li>Handle incoming calls, emails, and client inquiries professionally</li><li>Schedule meetings, property viewings, and appointments for agents</li><li>Assist with tenancy contracts, sales agreements, and other real estate documentation</li><li>Coordinate with developers, property owners, and government authorities when required</li><li>Maintain office filing systems and administrative reports</li><li>Support daily office operations and ensure smooth workflow across departments</li></ul><p><b>Requirements</b></p><ul><li>Minimum 2 years of administrative experience, preferably in the Abu Dhabi real estate sector</li><li>Strong knowledge of Microsoft Office applications, particularly Excel and Word</li><li>Experience working with CRM systems and real estate documentation</li><li>Excellent organizational and multitasking abilities</li><li>Strong written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to work efficiently in a fast-paced environment</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience with Abu Dhabi real estate procedures and documentation</li><li>Familiarity with property portals and listing management</li><li>Immediate availability preferred</li></ul><p><b>Benefits</b></p><ul><li>Competitive salary package</li><li>Employment visa provided</li><li>Career development opportunities</li><li>Professional and supportive work environment</li></ul><p><b>Application</b></p><p>Interested candidates may apply through Indeed or send their CV to <b>hr@itwprop.com</b>.</p><p>Only shortlisted candidates will be contacted.</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Real Estate Administrator

NMDC Infra

<div>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  To support the Survey Department through administrative, coordination, and documentation activities, ensuring smooth workflow between field survey teams, engineering teams, and project management, while maintaining accurate survey records and reports.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Assist in the preparation, organization, and maintenance of all survey-related documentation and records
  </li>
  <li>
   Manage and control survey data, reports, drawings, and deliverables received from field survey teams
  </li>
  <li>
   Coordinate with field surveyors to ensure timely submission of survey results and updates
  </li>
  <li>
   Support in reviewing and compiling survey reports, as-built drawings, and data submissions
  </li>
  <li>
   Maintain tracking logs for survey activities, equipment status, and calibration records
  </li>
  <li>
   Assist in preparing daily/weekly/monthly survey progress reports for management review
  </li>
  <li>
   Coordinate with engineering, construction, and QA/QC teams for data verification and alignment
  </li>
  <li>
   Ensure proper filing (digital and hard copy) of all survey documentation in line with company standards
  </li>
  <li>
   Assist in data entry and basic processing of survey information using Excel and related software
  </li>
  <li>
   Follow up on approvals, submissions, and inter-departmental communications related to survey works
  </li>
  <li>
   Support administrative tasks within the Survey Department as required
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   .
  </strong>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Civil Engineering, Surveying, or related field
  </li>
  <li>
   4&ndash;6 years of experience in a survey, engineering, or technical administrative role
  </li>
  <li>
   Experience in construction or infrastructure projects
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  .
 </p>
</div>


Survey Officer

DeFi Technologies LLC

<p><b>About the Role</b></p><p>We are seeking an exceptional Receptionist &amp; Showroom Executive to become the face and operational backbone of our Abu Dhabi facility.</p><p>This position is ideal only for a well organized, well groomed, and proactive professional who enjoys creating structure, maintaining high standards, and ensuring that daily office operations run seamlessly without supervision.</p><p>We are looking for someone who takes ownership of their responsibilities, anticipates needs before they arise, and approaches every task with professionalism, attention to detail, and a service-oriented mindset.</p><p>This is not a passive reception role. The successful candidate will be trusted to manage office operations independently, coordinate with multiple stakeholders, and contribute to maintaining a professional and efficient workplace environment.</p><p><b>Key Responsibilities</b></p><p>Front Office &amp; Visitor Experience</p><ul><li>Welcome visitors, VIP customers, and business partners professionally</li><li>Manage incoming calls, emails, and correspondence</li><li>Represent the company with confidence, professionalism, and excellent communication skills</li><li>Ensure reception and common areas consistently reflect the company's standards</li></ul><p>Office Administration</p><ul><li>Coordinate day-to-day office operations with minimal supervision</li><li>Maintain physical and digital filing systems and company records</li><li>Prepare business correspondence, reports, presentations, and internal documentation</li><li>Manage office supplies, inventory, and vendor relationships</li><li>Track renewals, licenses, contracts, insurance policies, and other administrative requirements</li><li>Maintain calendars and support meeting coordination</li></ul><p>Operational Support</p><ul><li>Coordinate meetings, company visits, and internal events</li><li>Follow up on action items and administrative deadlines</li><li>Liaise effectively with employees, suppliers, clients, and external stakeholders</li></ul><p>Financial Administration</p><ul><li>Manage petty cash and expense records</li><li>Support invoice tracking and administrative accounting processes</li><li>Maintain accurate administrative records and supporting documentation</li></ul><p>Ownership &amp; Continuous Improvement</p><ul><li>Identify operational gaps and resolve issues proactively</li><li>Recommend improvements to administrative processes and office procedures</li><li>Take responsibility for ensuring the office remains organized, efficient, and well-managed at all times</li></ul><p><b>Candidate Profile</b></p><p>We are interested in professionals who demonstrate maturity, initiative, and strong business etiquette.</p><p><b>Required Qualifications</b></p><ul><li>2&ndash;5 years of experience in office administration, executive support, front office, or receptionist roles</li><li>Fluent Arabic and English (spoken and written)</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Excellent organizational and multitasking abilities</li><li>Strong written and verbal communication skills</li><li>Ability to work independently and manage competing priorities</li><li>High level of professionalism, discretion, and reliability</li><li>Strong attention to detail and follow-through</li></ul><p><b>Preferred Attributes</b></p><ul><li>Experience supporting senior management or executives</li><li>Experience working in professional services, technology, engineering, finance, or corporate environments</li><li>Ability to remain composed and professional in a fast-paced environment</li><li>Strong problem-solving mindset</li><li>Natural ability to build positive relationships with colleagues, clients, and visitors</li></ul><p><b>What Success Looks Like</b></p><p>The successful candidate will be someone who:</p><ul><li>Notices issues before they become problems</li><li>Maintains exceptional organization without being reminded</li><li>Communicates professionally with clients, suppliers, and colleagues</li><li>Takes ownership of tasks from start to completion</li><li>Creates a positive and professional experience for everyone who interacts with the company</li></ul><p><b>Benefits</b></p><ul><li>As per UAE laws</li><li>Salary + Sales Commission</li><li>Annual Performance Bonus</li><li>Health Insurance</li></ul><p><b>About 8Berry.com - Showroom</b></p><p>8Berry.com is a new ecommerce company based in Abu Dhabi. We opened a showroom to play the role as customer experience center and to do offline sales. We have curated helpful products across various categories that can make an impact in customers daily life.</p><p><b>About RunTech - Office</b></p><p>Run is a technology company focused on AI and Blockchain data center solutions. It aims to work with Government and Top 50 companies in the UAE and GCC countries. We expect VIP guests and key customers to visit the office for meetings and to experience the products and services installed in the facility. We would like the candidate to host the guests in a professional manner to give the best impression on the company and the brand.</p><p>Pay: AED5,000.00 - AED8,000.00 per month</p><p>Application Question(s):</p><ul><li>What is your UAE Work Visa status (Own visa / Sponsored visa / visa required)?</li></ul><ul><li>What is your UAE Driver&rsquo;s License status (Have / Pursuing / Planning / No Plans)?</li><li>Accommodation (Has Accommodation / Require Accommodation)?</li><li>Will you be able to sign a 2 years contract (Yes / No)?</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Work Location: In person</p>

Showroom Executive (Female) - (Showroom & Office)

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