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Oia Properties

About Oia PropertiesOia Properties is a leading real estate agency operating in Abu Dhabi and Dubai, specializing in the sale and re-sale in Secondary market of residential properties.We are recognized for our customer-centric approach, aiming to connect clients not only to their homes but also to their communities. We provide expertise in marketing and sales of luxury real estate, ensuring attention to detail and high-quality customer service.Primary PurposeWe are seeking a detail-oriented and proactive Admin Sales Support professional to provide comprehensive administrative and operational assistance to our Sales team. The role involves managing leads, coordinating documentation, supporting client registrations, and ensuring smooth communication between clients, developers, and internal departments.Key Responsibilities: &middot; Manage incoming and outgoing calls, ensuring timely responses.&middot; Respond promptly to emails and client inquiries.&middot; Receive and handle customer inquiries professionally.&middot; Update the sales team on upcoming events and provide necessary support.&middot; Attend client events such as roadshows and open houses for registration and agent support.&middot; Operate and update the CRM system with Fresh leads, Lead shuffling, Follow-ups on existing leads, uploading leads from portals (Bayut, Property Finder, Dubizzle).&middot; Prepare and submit daily and monthly lead reports.&middot; Prepare client documents for project launches.&middot; Manage client and developer contracts efficiently.&middot; Organize, file, and maintain client and company records.&middot; Draft and revise legal and sales-related documents including Agent-to-Agent Agreements, Agent-to-Agent Agreements, Referral Agreements, MOU Addendums, Tenancy Contracts, Offer Letters/Leasing Offers, Deal Information Forms, Expressions of Interest (EOIs), KYC forms.&middot; Communicate and register with developers and agencies.&middot; Register clients on developer portals (e.g., Modon, Eagle Hills, and others during launches).&middot; Prepare and submit sales offers and payment plans.&middot; Coordinate driver schedules and track driver overtime&middot; Order and manage office supplies.&middot; Maintain office cleanliness and ensure smooth day-to-day operations.&middot; Follow up on brokerage courses and licensing requirements.&middot; Ensure employee adherence to company policies.&middot; Provide general administrative support to Sales, Marketing, HR, Accounts, Listings, and assist with directives from the CEO.Qualifications and Experience: <ul><li>Proven experience in administration or sales support (real estate background preferred).</li><li>Bachelor&rsquo;s Degree in any administration-related field.</li><li>Knowledge of real estate portals (Bayut, Property Finder, Dubizzle) is an advantage.</li></ul>Key Skills &amp; Competencies<ul><li>Strong organizational and multitasking abilities.</li><li>Proficiency in CRM systems and MS Office Suite.</li><li>Excellent communication and interpersonal skills.</li><li>Attention to detail with strong documentation and filing practices.</li><li>Ability to work in a fast-paced, dynamic environment.</li></ul>Job Type: Full-time

Administrative Support - Real Estate

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Key Responsibilities<ul><li>Welcome and greet all visitors, clients, and employees with a friendly demeanor.</li><li>Answer phone calls, redirecting them to the appropriate personnel and taking messages when needed.</li><li>Manage appointment scheduling and calendar coordination for office staff.</li><li>Maintain the reception area, ensuring it is tidy and presentable.</li><li>Handle incoming and outgoing mail and packages efficiently.</li><li>Assist with basic clerical tasks such as data entry, filing, and organizing documents.</li><li>Support office management by maintaining supplies and inventory levels.</li><li>Coordinate and assist with company events and meetings as required.</li></ul>Requirements<ul><li>High school diploma or equivalent; additional certifications in administrative support are an advantage.</li><li>Prior experience in a receptionist or administrative support role is preferred.</li><li>Excellent verbal and written communication skills.</li><li>Proficient in MS Office applications, especially Word, Excel, and Outlook.</li><li>Strong multitasking abilities with great attention to detail.</li><li>Ability to handle confidential information with discretion.</li><li>Friendly and professional demeanor, with a customer-oriented attitude.</li><li>Fluency in English; knowledge of additional languages is a plus.</li></ul>Job Type: Full-timePay: From AED2,500.00 per month

Secretary

New York University

<div>Position Summary:
<div>
UAE Nationals are encouraged to apply</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Coordinator reporting to the Operations Manager, Science Division.</div><div></div><div> 
The Administrative Coordinator for the MSc in Interdisciplinary Data Science and Artificial Intelligence (IDSAI) is responsible for supporting the efficient and effective administration of this newly launched graduate program. The IDSAI program brings together faculty and students across disciplines&mdash;from computer science, mathematics, and engineering to the humanities and social sciences to tackle real-world problems using advanced data and AI methods. The Program Coordinator plays a pivotal role in supporting faculty, guiding students, and ensuring operational excellence in line with NYUAD&rsquo;s academic standards</div><div></div><div> 
Key Responsibilities:</div><div></div><div> 
Program and Administrative Operations / Management:</div><ul><li>
The Program Administrative Coordinator manages the daily operations of the MSc program, including course scheduling, curriculum tracking, and thesis coordination.</li><li>
Oversee timelines, milestones, and deliverables to ensure smooth delivery, while liaising with internal units such as the Registrar, Admissions, IT, Finance, and Immigration. Responsibilities include managing the program budget with the Provost&rsquo;s Finance Office, leading program launch activities&mdash;branding, space planning, and logistics&mdash;and handling procurement, travel, event planning, guest visits, and vendor coordination</li><li>
The Coordinator also ensures accurate documentation and record-keeping in line with university policies</li></ul><div>
Admissions and Recruitment:</div><ul><li>
The Coordinator supports the annual admissions cycle by coordinating with Graduate Admissions, monitoring applications, and managing applicant communications and logistics via SLATE</li><li>
Help organize recruitment events and promotional activities in collaboration with faculty and Science Communications</li></ul><div>
Faculty Coordination:</div><ul><li>
Working closely with the Program Director and faculty, the Coordinator supports teaching assignments, course planning, and events</li><li>
Liaise with the Registrar to ensure accurate course scheduling and serve as the primary contact for faculty-related administrative matters, including meetings and guest lectures</li></ul><div>
Student Support:</div><ul><li>
The Coordinator serves as the main administrative contact for MSc students, providing support on course selection, registration, policies, and completion requirements.
</li><li>Coordinate onboarding and orientation and offer system training (e.g., Concur, EMS) as needed</li></ul><div>
Program Assessment and Continuous Improvement:</div><ul><li>
This role collects data for assessments, accreditation, and reporting. The Coordinator administers feedback tools and tracks alumni outcomes to support program improvement and strategic planning</li></ul><div>
Partnerships and External Engagement:</div><ul><li>
The Coordinator supports collaborations with external partners to enhance internships, research, and professional development opportunities. They help facilitate placements, career talks, and joint initiatives</li></ul>
Qualifications:
<div>
Required Education:</div><ul><li>
Bachelor&rsquo;s Degree</li></ul><div>
Preferred Education:</div><ul><li>
Master&rsquo;s Degree</li></ul><div>
Required Experience:
</div><ul><li>More than one-year experience in a comparable position in an academic organization</li><li>
Organization and Time Management: The ability to effectively organize and manage multiple tasks, prioritize responsibilities, and meet deadlines is essential. Strong time management skills are required to handle various clerical duties, coordinate events, track purchases, and ensure smooth operations</li><li>
Communication and Interpersonal Skills: Excellent communication skills, both verbal and written, are vital for interacting with faculty, students, staff, and external stakeholders. Administrators must be able to convey information clearly, listen attentively, and build positive relationships to effectively support the program and coordinate events</li><li>
Attention to Detail: Having a keen eye for detail is critical to performing clerical duties accurately and maintaining accurate records. Administrators need to ensure adherence to university policies, track budgets, process reimbursements, and handle procurement processes meticulously</li><li>
Problem-Solving and Adaptability: Administrators should possess strong problem-solving skills to address challenges that may arise during event planning, procurement, or other administrative tasks. Additionally, being adaptable and flexible helps accommodate changing priorities and multiple stakeholders needs</li><li>
Technology Proficiency: Proficiency in using relevant software and systems such as e-Pro, Concur, Google Suite, and other administrative tools is essential. Administrators need to effectively utilize these platforms to manage purchases, track orders, process reimbursements, and maintain records accurately</li></ul><div>
Preferred Experience:</div><ul><li>
More than three-years&rsquo; experience in an administrative position</li><li>
Technology Proficiency: Proficiency in using relevant software and systems such as e-Pro, Pcard, Concur, and other administrative tools is essential. Administrators need to effectively utilize these platforms to manage purchases, track orders, process reimbursements, and maintain records accurately. Previous experience with these, or similar, is desirable. Any experience setting up shared drives, filing systems, or using project management tools can enhance ability to streamline administrative processes for increased efficiency</li><li>
Strategic Financial Planning: Demonstrating the ability to not only manage budgets but also develop comprehensive financial strategies that align with the programs&rsquo; long-term goals and contribute to its growth and sustainability. This could involve identifying potential cost-saving measures, or exploring new funding opportunities etc.
</li><li>Any experience working with graduate and or academic programs, roll-out of new academic programs, curriculum oversight, marketing and engagement</li><li>
Fully proficient in spoken and written English language</li><li>
Stakeholder engagement skills; including the ability to build strong rapport with faculty, students, alumni, and external partners</li><li>
Strong collaboration skills; any experience facilitating interdisciplinary projects or multi-unit offerings, particularly being the point of contact and coordination, can set you apart as an ideal candidate</li></ul>
Additional Information:
<div>
The University is an equal opportunity employer committed to equity, diversity and social inclusion.</div></div>

Administrative Coordinator, Science Division (Fixed Term 2 Years)

PrintBy Advertising

Note: Read JD &amp; applySales Executive (with Basic Admin Support) Commission-Based Role with Basic Salary Open to Female &amp; Male CandidatesWe are currently looking for a proactive and results-driven Sales Executive to join our team. This role offers a basic salary plus commission, where your earnings will directly reflect your sales performance. The candidate will also support basic administrative tasks as needed.Key Responsibilities:Sales:<ul><li>Identify and approach potential customers through field visits, phone calls, emails, and referrals</li><li>Build and maintain strong relationships with new and existing clients</li><li>Understand customer needs and provide appropriate product solutions</li><li>Meet or exceed monthly and quarterly sales targets</li><li>Coordinate with internal teams for order processing and delivery</li><li>May involve local travel for client visits</li><li>Earn commissions based on the sales you generate &mdash; the more you sell, the more you earn</li></ul>Administrative Support:<ul><li>Assist with preparing sales documents, quotations, and invoices</li><li>Organize and maintain digital and physical filing systems</li><li>Perform data entry and support document handling and printing</li><li>Answer phone calls and handle general office inquiries</li><li>Liaise with other departments for processing and logistics</li><li>Support general clerical work as assigned</li></ul>Requirements:<ul><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and contribute to a team</li><li>Prior experience in sales or admin support is preferred</li><li>Willingness to travel locally for sales meetings, if required</li></ul>Job Types: Full-time, Permanent, FresherPay: AED2,500.00 - AED3,000.00 per month

Sales & Marketing Executive ( Read JD & apply)

SPARK MAINTENANCE & OIL-FIELD SERVICES

<div>
 
 
 Main Responsibilities
 
 
 <ul>
 <li>
 Provide business and administrative support to the Management Team, assisting the Operations Manager in supervising the Customer Service Team.
 </li>
 <li>
 Collaborate and support the Marketing Team to help promote the venue through newsletters, emails, promotional campaigns, and travel updates. Help manage social media channels and website content.
 </li>
 <li>
 Oversee and ensure the venue advertised programme is accurate at all times.
 </li>
 <li>
 Monitor and update the venue&rsquo;s Quality Management System (QMS), ensuring all policies, procedures, NOPs, and Risk Assessments are current, reviewed at least annually and correctly filed.
 </li>
 <li>
 Generate reports and presentations in Modon&rsquo;s format, as directed - including event updates, sustainability updates, weekly and monthly financial summaries, and performance metrics.
 </li>
 <li>
 Support and ensure the implementation of actions from internal and external audits.
 </li>
 <li>
 Manage and ensure all administrative tasks linked to recruitment including onboarding, induction records, training, attendance, sickness are closely monitored and taken up to date and accurate
 </li>
 <li>
 Ensure all venue check sheets, paperwork and record-keeping within the relevant QMS sharepoint folder for all staff and venue operations are maintained, accurate and up to date
 </li>
 </ul>
 
 
 
 
 
 Finance
 
 
 <ul>
 <li>
 Handle purchase orders and invoice processing, ensuring timely follow-up and payments.
 </li>
 <li>
 Ensure payments are received for bookings before events
 </li>
 <li>
 Manage Annual and Direct Debit memberships.
 </li>
 <li>
 Support Managers, check, administer and fill all site hire agreements, contracts, invoicing.
 </li>
 <li>
 Follow proper financial and banking procedures; investigate and report discrepancies.
 </li>
 <li>
 Assist with financial reporting, produce monthly performance reports and end-of-year financial processes.
 </li>
 </ul>
 
 
 
 
 
 Operational Systems &amp; Technical Support
 
 
 <ul>
 <li>
 Manage customer bike storage operations, including customer communications and payments.
 </li>
 <li>
 Monitor sales performance of all sessions, flag underperforming ones, and coordinate with the Head Coach to adjust programming proactively.
 </li>
 <li>
 Act as liaison with the venue&rsquo;s photographer, managing sales reports, scheduling, and invoicing.
 </li>
 <li>
 Serve as a supervisor expert of the venue&rsquo;s IT software and systems.
 </li>
 <li>
 Collate data to assess performance, monitoring KPIs, membership trends, session utilization, and direct debit activity.
 </li>
 <li>
 Create custom analytical reports using authorized software to support on-site services and internal teams.
 </li>
 <li>
 Update and maintain booking data, add sessions in coordination with Sport Manager, and monitor block and holding page booking
 </li>
 </ul>
 
 
 
 
 
 Marketing and Communication
 
 
 <ul>
 <li>
 Contribute to the venue&rsquo;s social media presence by creating posts, engaging with followers, responding to feedback.
 </li>
 <li>
 Ensure customer marketing emails, newsletters, and travel updates are timely and accurate.
 </li>
 <li>
 Support to maintain the venue&rsquo;s website, updating session schedules, events calendar regularly.
 </li>
 <li>
 Update riders&rsquo; completed track accreditations in the system for league tracking.
 </li>
 <li>
 Assist with content updates on digital signage throughout the venue.
 </li>
 </ul>
 
 
 
 
 
 Customer Service Excellence
 
 
 <ul>
 <li>
 Support setup and execution during major events, including Event Safety Protocols and ECR setup.
 </li>
 <li>
 Lead by example to ensure top-quality customer service and safe, cost-effective operations.
 </li>
 <li>
 Provide accurate, timely information to visitors, handle complaints, and ensure professional communication through phone, email, and in person.
 </li>
 <li>
 Track and respond to customer feedback, manage CRM data, and ensure effective phone and survey responses.
 </li>
 <li>
 Supervise front-line interactions by the Customer Services team with customers, visitors, and contractors.
 </li>
 <li>
 Monitor call volumes, ensure timely responses, and support reception as needed (e.g. breaks, training).
 </li>
 </ul>
 
 
 
 
 
 Compliance &amp; Governance
 
 
 <ul>
 <li>
 Ensure all duties are performed in alignment with Modon&rsquo;s and Venue&rsquo;s policies and procedures, including Health &amp; Safety, Equal Opportunities, Financial Regulations, and Environmental Policies.
 </li>
 </ul>
 
 
</div>

Senior Associate

Emirates Global Aluminium (EGA)

<div>
 
 
 Job Purpose:
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 
 
 Correspondence and Documentation
 
 
 
 &squf; Composes and types of routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.
 
 
 &squf; Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
 
 
 &squf; Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports
 
 
 &squf; Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.
 
 
 
 
 
 
 Visitors and Incoming Calls
 
 
 
 &squf; Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.
 
 
 
 
 
 
 Meetings
 
 
 
 &squf; Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.
 
 
 &squf; Takes minutes or recordings of meetings for distribution to participants.
 
 
 
 
 
 
 Information Recording and Archiving
 
 
 
 &squf; Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
 
 
 &squf; Enters, retrieves, updates, verifies, and deletes information from electronic files.
 
 
 
 
 
 
 Office Supplies
 
 
 
 &squf; Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that inventory stocks meet demand
 
 
 
 
 
 
 Safety, Quality &amp; Environment
 
 
 
 &squf; Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
 
 
 
 
 
 
 Related Assignments
 
 
 
 &squf; Performs other related duties or assignments as directed.
 
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 High School or Bachelor's Degree
 </li>
 <li>
 Minimum of two years of administrative support experience.
 </li>
 <li>
 Strong interpersonal, customer service and communication skills.
 </li>
 <li>
 Ability to multitask.
 </li>
 <li>
 Proficient in Microsoft Office suite and basic computer software programs.
 </li>
 <li>
 Knowledge of the organization and composition of letters, minutes, reports, charts, and spreadsheets.
 </li>
 </ul>
 
 
</div>

Administrator (UAEN Talent)

Aldar Academies

<div>Aldar Education are currently seeking an outstanding Admin Assistant for Al Rayana Charter School in Abu Dhabi for immediate start.
Al Rayana Charter School is an American curriculum, mixed gender primary school located in a state of the art building in the heart of Abu Dhabi. We strive for excellence in all that we do through our high expectations and commitment to ensuring that we provide high quality learning opportunities for our students. Our vision is to create &ldquo;A sustainable and innovative learning community, where we nurture our learners through Collaboration, Leadership and Creativity&rdquo;. This vision is supported by the Al Rayana Learner and Teacher DNA which is at the heart of the school community.
This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.
The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.</div>
 <div>Minimum Qualifications
<ul><li>&ldquo;O&rdquo; Levels/NVQ/High School Diploma or equivalent (certificate will need to be attested)
</li></ul>Job Specific Knowledge &amp; Skills
<ul><li>The successful candidate will require use of Microsoft Office, enthusiasm, initiative, flexibility, good interpersonal skills, motivation, resilience, patience, ability to work flexibly as a member of a team and ability to hit the ground running!
</li><li>Applicants must be confident Good literacy skills and an excellent command of English (An ability to speak Arabic would be an advantage).</li></ul></div>
 <div>Main Duties
<ul><li>Attend all administration team meetings
</li><li>Typing and branding of official documents and letters to Secondary parents
</li><li>Receiving, directing and responding to emails of behalf of the Secondary Leadership Team as appropriate
</li><li>Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder&rsquo;s responsibility
</li><li>Link to Aldar HQ for all Secondary related issues/tasks
</li><li>Design new documents, where necessary, to improve Secondary Academy&rsquo;s effectiveness
</li><li>Attend any training deemed necessary in relation to the role of Admin Support &ndash; Secondary
</li><li>Support new staff &ndash; arrival, induction, accommodation and any other requirements
</li><li>Maintaining up to date records for all Secondary pupils on engage
</li><li>Assist with the preparation of Secondary PTCs
</li><li>Mail merge letters to provide a more personalised service for parents and attached to DMS system
</li><li>Responsible for all communications to Secondary parents including Homework, Educational visits and invitations to events
</li><li>Ensure all fire registers are up to date and accurate for the Secondary School
</li><li>Process any student leavers forms for whole school, update Engage and forward to Admissions
</li><li>Responsible for arranging the cover of secondary teachers in times of absence</li></ul></div>

Admin Assistant (UAE National) - Al Rayana Charter School

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