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executive assistant (abu dhabi) Jobs in Abu Dhabi

executive assistant (abu dhabi)

administrative support

Fisher HR

We are currently seeking a proactive and detail-oriented Administrative Coordinator to support our events and operations team. The ideal candidate will have prior experience in administrative roles, with a strong understanding of event coordination and logistics.Key Responsibilities:<ul><li>Provide administrative support to the events and operations team</li><li>Assist in planning, organizing, and executing internal and external events</li><li>Coordinate with vendors, venues, and internal departments</li><li>Maintain documentation, reports, and event-related records</li><li>Handle scheduling, correspondence, and follow-ups</li><li>Ensure smooth day-to-day office coordination and support</li></ul>Requirements:<ul><li>Previous experience in administration and event coordination</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Proficient in Microsoft Office and general office tools</li><li>UAE-based candidates with family book preferred</li><li>Valid UAE driving license is a plus</li></ul>Note: This position is open to female candidates who are UAE nationals, in line with our client&rsquo;s workforce diversity and localization goals.Job Type: Full-timePay: AED10,000.00 - AED12,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>admin &amp; events: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>UAE Family Book (Khulasat Al Qaid) (Required)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>

Administrative Coordinator – Events Support

Wood PLC

<div>Wood is seeking a motivated and detail-oriented Administrative Assistant (UAE National) to join our team on the ADNOC project. This role is a great opportunity for individuals who are organized, proactive, and eager to support project operations in a dynamic site environment.
As an Admin Assistant, you will play a key role in ensuring smooth day-to-day administrative support for the project team, handling documentation, coordinating communications, and assisting with office activities to help the project run efficiently.</div>
 <div><div><div><div><ul><li>Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
</li><li>Requires an understanding of the content of the manager&rsquo;s job and method of operation as well as knowledge of departmental operations and procedures.
</li><li>Organizes and maintains files of manager&rsquo;s correspondence, records etc. and follows up pending matters
</li><li>Acts as receptionist for the manager, screening correspondence and telephone calls
</li><li>Schedules appointments and coordinates arrangements for meetings
</li><li>Prints, organises and prepares information for meetings
</li><li>Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager&rsquo;s review
</li><li>Organizes and expedites flow of work through office and initiates follow up action
</li><li>Support in collecting information and data for reporting
</li><li>Populates templates and creates documents
</li><li>General office housekeeping activities as required</li></ul></div></div></div></div>
 <div><ul><li>Competent in Microsoft Office
</li><li>Excellent English verbal and written communications skills
</li><li>Attention to detail
</li><li>Ability to manage a high volume of work and priorities
</li><li>Minimum 1 year experience as admin assistant.</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Administration Assistant (UAE National)

Interview will be held at Al Bustan Advance Medical Center on 31 March 2023

We are currently hiring a professional and motivated Administrative Assistant . The ideal candidate should have experience in a healthcare setting, with additional experience or knowledge in healthcare quality standards being a strong advantage.Key Responsibilities:Administrative Support:<ul><li>Answer phone calls, emails, and patient inquiries in a courteous and professional manner.</li><li>Schedule and confirm patient appointments using medical center software.</li><li>Maintain accurate and confidential patient records.</li><li>Prepare and manage documents, reports, and correspondence.</li><li>Order and manage office and medical supplies.</li></ul>Front Desk &amp; Reception Duties:<ul><li>Greet and register patients upon arrival.</li><li>Collect and verify patient information; assist with completing forms.</li><li>Confirm insurance details and process payments, if required.</li><li>Coordinate with healthcare departments to ensure smooth patient flow.</li></ul>Support to Medical Staff:<ul><li>Provide administrative support to doctors, nurses, and technicians.</li><li>Prepare patient files ahead of appointments.</li><li>Follow up on referrals, lab results, and documentation as needed.</li></ul>Qualifications:<ul><li>High school diploma or equivalent (required)</li><li>Experience in a healthcare or clinic setting (preferred)</li><li>Experience or familiarity with healthcare quality standards or quality management (required)</li><li>Proficient in Microsoft Office Suite</li><li>Strong communication and organizational skills</li><li>Fluent in Arabic and English (written and spoken)</li><li>Available to join immediately</li></ul>Job Type: Full-timeLanguage:<ul><li>Arabic (Preferred)</li></ul>

Arabic Administrative Assistant (Healthcare Quality Experience)

Institute of Applied Technology

<div>
 <ul>
 <li>
 Provide comprehensive administrative support to management, including scheduling, correspondence, and meeting preparation.
 </li>
 <li>
 Organize and maintain files, records, and documents for easy retrieval and reference.
 </li>
 <li>
 Coordinate internal and external meetings, events, and travel arrangements.
 </li>
 <li>
 Prepare reports, presentations, and other business documents as needed.
 </li>
 <li>
 Assist in project coordination, tracking progress, and ensuring deadlines are met.
 </li>
 <li>
 Handle phone calls, emails, and inquiries on behalf of management.
 </li>
 <li>
 Maintain confidentiality of sensitive information at all times.
 </li>
 <li>
 Liaise with different departments to ensure smooth communication and workflow.
 </li>
 </ul>
</div>

Management Assistant - Al Dhafra

Talent Blueprint FZ LLC

<div>
 
 We are looking for a highly organized and detail-oriented
 
 Admin / Document Controller (Freelance)
 
 to support one of our client's projects (Construction) in Abu Dhabi.
 
 
 
 
 
 
 📌 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Authority Submissions &amp; Coordination:
 
 Manage all project-related submissions, approvals, and compliance processes with relevant local authorities, ensuring smooth and timely approvals.
 </li>
 <li>
 
 Documentation &amp; Control:
 
 Prepare, maintain, and update project submittals, logs, correspondence, and other records accurately and on time.
 </li>
 <li>
 
 Administrative Support:
 
 Provide day-to-day admin support to the project team, including scheduling, tracking documentation, and assisting with reports.
 </li>
 <li>
 
 Compliance &amp; Quality:
 
 Ensure all documentation meets internal standards and client requirements for accuracy and completeness.
 </li>
 <li>
 
 Liaison:
 
 Act as a key point of contact between project stakeholders, consultants, and authorities for document-related matters.
 </li>
 </ul>
 
 
 
 
 
 📅 Contract Details:
 
 
 <ul>
 <li>
 
 Duration:
 
 10 September &ndash; 10 December 2025 (subject to extension or early completion based on project requirements)
 </li>
 <li>
 
 Location:
 
 Flexible &ndash; can be based in Dubai or Abu Dhabi
 </li>
 </ul>
 
 
 
 
 
 🎯 Candidate Profile:
 
 
 <ul>
 <li>
 Proven experience in
 
 document control and admin support
 
 within the construction or engineering industry.
 </li>
 <li>
 Strong knowledge of
 
 local authority submission procedures and coordination processes
 
 .
 </li>
 <li>
 Excellent organizational skills with attention to detail and the ability to manage multiple tasks efficiently.
 </li>
 <li>
 
 Candidate must have their own visa (family sponsorship or freelance visa)
 
 </li>
 <li>
 Proficiency in MS Office and document control systems.
 </li>
 <li>
 Ability to work independently and meet tight deadlines.
 </li>
 </ul>
 
 
</div>

Document Controller

SPARK MAINTENANCE & OIL-FIELD SERVICES

<div>
 
 
 Main Responsibilities
 
 
 <ul>
 <li>
 Provide business and administrative support to the Management Team, assisting the Operations Manager in supervising the Customer Service Team.
 </li>
 <li>
 Collaborate and support the Marketing Team to help promote the venue through newsletters, emails, promotional campaigns, and travel updates. Help manage social media channels and website content.
 </li>
 <li>
 Oversee and ensure the venue advertised programme is accurate at all times.
 </li>
 <li>
 Monitor and update the venue&rsquo;s Quality Management System (QMS), ensuring all policies, procedures, NOPs, and Risk Assessments are current, reviewed at least annually and correctly filed.
 </li>
 <li>
 Generate reports and presentations in Modon&rsquo;s format, as directed - including event updates, sustainability updates, weekly and monthly financial summaries, and performance metrics.
 </li>
 <li>
 Support and ensure the implementation of actions from internal and external audits.
 </li>
 <li>
 Manage and ensure all administrative tasks linked to recruitment including onboarding, induction records, training, attendance, sickness are closely monitored and taken up to date and accurate
 </li>
 <li>
 Ensure all venue check sheets, paperwork and record-keeping within the relevant QMS sharepoint folder for all staff and venue operations are maintained, accurate and up to date
 </li>
 </ul>
 
 
 
 
 
 Finance
 
 
 <ul>
 <li>
 Handle purchase orders and invoice processing, ensuring timely follow-up and payments.
 </li>
 <li>
 Ensure payments are received for bookings before events
 </li>
 <li>
 Manage Annual and Direct Debit memberships.
 </li>
 <li>
 Support Managers, check, administer and fill all site hire agreements, contracts, invoicing.
 </li>
 <li>
 Follow proper financial and banking procedures; investigate and report discrepancies.
 </li>
 <li>
 Assist with financial reporting, produce monthly performance reports and end-of-year financial processes.
 </li>
 </ul>
 
 
 
 
 
 Operational Systems &amp; Technical Support
 
 
 <ul>
 <li>
 Manage customer bike storage operations, including customer communications and payments.
 </li>
 <li>
 Monitor sales performance of all sessions, flag underperforming ones, and coordinate with the Head Coach to adjust programming proactively.
 </li>
 <li>
 Act as liaison with the venue&rsquo;s photographer, managing sales reports, scheduling, and invoicing.
 </li>
 <li>
 Serve as a supervisor expert of the venue&rsquo;s IT software and systems.
 </li>
 <li>
 Collate data to assess performance, monitoring KPIs, membership trends, session utilization, and direct debit activity.
 </li>
 <li>
 Create custom analytical reports using authorized software to support on-site services and internal teams.
 </li>
 <li>
 Update and maintain booking data, add sessions in coordination with Sport Manager, and monitor block and holding page booking
 </li>
 </ul>
 
 
 
 
 
 Marketing and Communication
 
 
 <ul>
 <li>
 Contribute to the venue&rsquo;s social media presence by creating posts, engaging with followers, responding to feedback.
 </li>
 <li>
 Ensure customer marketing emails, newsletters, and travel updates are timely and accurate.
 </li>
 <li>
 Support to maintain the venue&rsquo;s website, updating session schedules, events calendar regularly.
 </li>
 <li>
 Update riders&rsquo; completed track accreditations in the system for league tracking.
 </li>
 <li>
 Assist with content updates on digital signage throughout the venue.
 </li>
 </ul>
 
 
 
 
 
 Customer Service Excellence
 
 
 <ul>
 <li>
 Support setup and execution during major events, including Event Safety Protocols and ECR setup.
 </li>
 <li>
 Lead by example to ensure top-quality customer service and safe, cost-effective operations.
 </li>
 <li>
 Provide accurate, timely information to visitors, handle complaints, and ensure professional communication through phone, email, and in person.
 </li>
 <li>
 Track and respond to customer feedback, manage CRM data, and ensure effective phone and survey responses.
 </li>
 <li>
 Supervise front-line interactions by the Customer Services team with customers, visitors, and contractors.
 </li>
 <li>
 Monitor call volumes, ensure timely responses, and support reception as needed (e.g. breaks, training).
 </li>
 </ul>
 
 
 
 
 
 Compliance &amp; Governance
 
 
 <ul>
 <li>
 Ensure all duties are performed in alignment with Modon&rsquo;s and Venue&rsquo;s policies and procedures, including Health &amp; Safety, Equal Opportunities, Financial Regulations, and Environmental Policies.
 </li>
 </ul>
 
 
</div>

Senior Associate

Emirates Global Aluminium (EGA)

<div>
 
 JOB PURPOSE:
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.
 
 
 
 
 
 Note: Secretary Level 3
 
 
 This is the advanced level. The employee performs advanced secretarial assignments, functioning as a management assistant. At this level, the employee has increased responsibility in such areas as interpreting policies and procedures, serving as liaison to staff and higher level management, researching and preparing materials for managerial decisions, and participating in other management assistant activities as identified in the Additional Job Duties.
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 
 Correspondence and Documentation
 
 <ul>
 <li>
 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms as required by the team
 </li>
 <li>
 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports. Reads incoming correspondence and reports, screening those items that can be handled personally, and forwarding the rest to relevant team member
 </li>
 <li>
 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records
 </li>
 <li>
 Assists in creating and revising forms; proposes procedures, formats, and standards for office correspondence
 </li>
 <li>
 Reviews and evaluates applications, petitions, contracts, or other documents to determine if prescribed requirements are met for acceptance or approval
 </li>
 <li>
 Visitors and Incoming Calls
 </li>
 <li>
 Receives and screens visitors and telephone calls, takes messages, schedules appointments for the team and provides information to callers requiring knowledge of agency's operation, and the interpretation and application of policies and procedures
 </li>
 </ul>
 
 
 
 
 Meetings
 
 <ul>
 <li>
 Makes scheduling commitments for the team for meetings, conferences and speeches and assembles related necessary materials
 </li>
 <li>
 Schedules and arranges meetings and conferences for the team and notifies interested parties; makes travel reservations as needed
 </li>
 <li>
 Takes minutes or recordings of meetings for distribution to meeting participants
 </li>
 </ul>
 
 
 
 
 Proofreading and Editing
 
 <ul>
 <li>
 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content
 </li>
 </ul>
 
 
 
 
 Information Recording and Archiving
 
 <ul>
 <li>
 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control
 </li>
 <li>
 Enters, retrieves, updates, verifies, and deletes information from electronic files
 </li>
 <li>
 Locates and reviews pertinent information from files, documents, newspapers, and other sources; and prepares a summary of content for professional(s) and/or management staff
 </li>
 </ul>
 
 
 
 
 Office Supplies
 
 <ul>
 <li>
 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels in order to ensure that inventory stocks meet demand
 </li>
 </ul>
 
 
 
 
 Allocation of Work
 
 <ul>
 <li>
 Serves as liaison between management and staff by overseeing the work of office support staff in the unit, transmitting information, explaining appropriate work instructions, and following up on assignments
 </li>
 </ul>
 
 
 
 
 Operational Efficiency
 
 <ul>
 <li>
 Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations; makes recommendations regarding the purchase of office equipment
 </li>
 </ul>
 
 
 
 
 Safety, Quality &amp; Environment
 
 <ul>
 <li>
 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
 </li>
 </ul>
 
 
 
 
 Related Assignments
 
 <ul>
 <li>
 Performs other related duties or assignments as directed
 </li>
 </ul>
 
 
 
 
 
 
 
 AUTHORITY/ DECISION MAKING:
 
 
 
 
 <ul>
 <li>
 Works independently within clearly defined policies and objectives
 </li>
 <li>
 Keeps manager updated and recommends improvements as required
 </li>
 <li>
 Establishes the work plan, determines the priorities in consultation with manager and works out the processes needed to achieve objectives
 </li>
 </ul>
 
 
 
 
 QUALIFICATIONS &amp; SKILLS:
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 
 <ul>
 <li>
 High School Completion
 </li>
 </ul>
 
 Minimum Experience:
 
 
 
 
 <ul>
 <li>
 Four years of administrative support experience including two years equivalent to experienced administrative support work or equivalent to a Secretary Level 2
 </li>
 </ul>
 
 Skills:
 
 <ul>
 <li>
 Knowledge of office practices, procedures, and computer software programs
 </li>
 <li>
 Knowledge of correct English usage and grammar
 </li>
 <li>
 Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets
 </li>
 </ul>
 
 
</div>

Executive Assistant (UAEN Talent)

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