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administrative assistant Jobs in Abu Dhabi

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administrative support

Steak Chef Group

About the RoleWe are looking for a proactive and detail-oriented Administrative Assistant Intern to join our team. This internship offers a valuable opportunity to gain real-world office experience, build administrative skills, and work closely with a professional team in a fast-paced environment.Key Responsibilities<ul><li>Provide day-to-day administrative and clerical support.</li><li>Manage scheduling, meeting coordination, and calendar updates.</li><li>Draft, review, and organize documents, reports, and presentations.</li><li>Assist with filing systems, data entry, and record maintenance.</li><li>Handle internal and external correspondence professionally.</li><li>Support the team in daily office operations and ad-hoc tasks.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree (or currently pursuing) in Business Administration, Management, or a related field.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>High attention to detail and problem-solving mindset.</li><li>Professional attitude with eagerness to learn.</li><li>Preferrable Female Candidates and immediate joiners</li></ul>What We Offer<ul><li>Paid internship First month 1000 AED second month 1500 AED third month 2000 AED.</li><li>Internship certificate upon completion.</li><li>Exposure to professional office operations and business processes.</li><li>Mentorship and guidance from experienced professionals.</li><li>Potential career opportunities upon successful completion.</li></ul>Working Hours: Full-time, Monday to Saturday Duration: 3&ndash;4 monthsJob Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your Visa Status?</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Admin Assistant Internship

Penta Global Engineering

Job Summary:We are seeking a motivated and detail-oriented UAE National Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative and clerical support to ensure the smooth operation of daily office activities. This role requires a proactive individual with excellent communication, organizational, and multitasking skills.Key Responsibilities:<ul><li>Provide general administrative and office support, including managing correspondence, filing, and documentation.</li><li>Assist in preparing reports, letters, presentations, and other business documents.</li><li>Maintain and update company records and databases as required</li><li>Support HR departments in basic administrative tasks</li><li>Liaise with internal departments as needed.</li><li>Ensure compliance with company policies and confidentiality of sensitive information.</li><li>Contribute to a positive, professional, and organized office environment.</li></ul>Qualifications &amp; Requirements:<ul><li>UAE National with a valid Emirates ID.</li><li>Bachelor&rsquo;s degree or Diploma in Business Administration, Office Management, or related field.</li><li>Understanding of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication skills in English and Arabic (both written and spoken).</li><li>Professional, reliable, and able to maintain confidentiality</li></ul>Job Type: Full-time

Admin Assistant - UAE Nationals

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Administrative Assistant (UAE National)
Abu Dhabi, UAE 
Parsons is looking for an amazingly talented Administrative Assistant to join our team!
What You'll Be Doing:
<ul><li>Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.
</li><li>May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
</li><li>Originates correspondence and reports not requiring the personal attention of immediate supervisor.
</li><li>Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
</li><li>May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
</li><li>May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
</li><li>May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
</li><li>May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
</li><li>Performs other responsibilities associated with this position as may be appropriate. 
</li></ul>What Required Skills You'll Bring:
<ul><li>High school diploma (or equivalent).
</li><li>Experience with office software programs such as email, word processing, spreadsheets, graphics, and databases (i.e. MS Office suite of software)
</li><li>Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills
</li><li>Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines
</li><li>Must be a UAE National
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Administrative Assistant (UAE National)

Abu Dhabi University

<div>
 
 
 Position Title
 
 
 
 
 Administrative Assistant
 
 of the Office of Academic Integrity, Al Ain Campus Department/Unit
 
 
 
 
 
 
 
 
 
 JOB PURPOSE:
 
 
 
 To provide comprehensive administrative support to the Head of Office of Academic Integrity (OAI) and assist with the day-to-day running of the office.
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 
 
 <ul>
 <li>
 Provide full secretarial and administrative support to the Head of OAI.
 </li>
 <li>
 Receive all completed academic integrity reports submitted by instructors or proctors along with the supportive evidence.
 </li>
 <li>
 Check if all received reports are filled out appropriately and if all documentation pertinent to the report is complete.
 </li>
 <li>
 Forward all alleged academic integrity violation reports to the Head of OAI.
 </li>
 <li>
 Schedule meetings with students, Academic Integrity Committees, etc. (arrangement of the above includes, preparing agendas and taking minutes).
 </li>
 <li>
 Follow up on the implementation of the decisions made by the Academic Integrity Committees and Academic Integrity Appeal Committee.
 </li>
 <li>
 Receive written statements from students who filed appeals.
 </li>
 <li>
 Maintain up-to-date filing system for both hard copies and electronic files of Academic Integrity violation cases.
 </li>
 <li>
 Carry out other administrative OAI-related tasks, such as assisting in exam proctoring schedule, preparing BRFs, calling students to attend AI workshops, etc.
 </li>
 <li>
 Address students&rsquo; concern regarding an academic integrity issue at Al Ain Campus.
 </li>
 <li>
 Assist in proctoring arrangements, examination-related processes, and all other matters pertaining to academic integrity at Al Ain Campus.
 </li>
 <li>
 Assist with any administrative issues as directed by the Head of OAI and the Dean of COE.
 </li>
 <li>
 Supporting selected COE operations at AA Campus.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any discipline
 </li>
 </ul>
 
 
 
 
 
 Minimum Years of Experience Required:
 
 
 <ul>
 <li>
 2-3 years of experience in a similar role or a related field
 </li>
 </ul>
 
 
 
 
 
 Nature of Relevant Experience Required:
 
 
 <ul>
 <li>
 Minimum 2-3 years of experience in the administrative role.
 </li>
 </ul>
 
 
 
 
 
 Language - Skills:
 
 
 <ul>
 <li>
 English is required.
 </li>
 <li>
 Arabic is preferred.
 </li>
 </ul>
 
 
 
 
 
 Special Skills and Abilities:
 
 
 <ul>
 <li>
 Organizational skills, time management, flexibility, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Job Indicators (of successful achievement of each objective):
 
 
 
 
 
 <ul>
 <li>
 80% satisfaction by the Head of OAI.
 </li>
 <li>
 80% satisfaction by the Provost, AA Campus Director, Registrar, Deans, instructors.
 </li>
 <li>
 80% satisfaction by the AI and AI Appeal Committees.
 </li>
 <li>
 80% satisfaction by students .
 </li>
 </ul>
 
 
 
 
 
 Stakeholders:
 
 
 
 
 
 <ul>
 <li>
 Head of OAI.
 </li>
 <li>
 Members of OAI Team.
 </li>
 <li>
 AA Campus Director.
 </li>
 <li>
 Office of the Registrar.
 </li>
 <li>
 Academic Integrity Committee (AIC) and Academic Integrity Appeal Committees (AIAC).
 </li>
 <li>
 University faculty and staff members.
 </li>
 <li>
 Students .
 </li>
 </ul>
 
 
 
 
 
 Clients (recipients of services):
 
 
 
 
 
 <ul>
 <li>
 Head of OAI.
 </li>
 <li>
 Members of OAI Team.
 </li>
 <li>
 Academic Integrity Committee (AIC) and Academic Integrity Appeal Committees (AIAC).
 </li>
 <li>
 Office of the Registrar.
 </li>
 <li>
 University faculty and staff members.
 </li>
 <li>
 University students and parents.
 </li>
 </ul>
 
 
 
 
 
 
 
 You can submit your CV through the Link: Administrative Assistant
 
</div>

Administrative Assistant

INFINITY HOMES PROPERTIES

We are currently seeking a highly organized, detail-oriented, and professional female Arabic-speaking Administrative Assistant &amp; Receptionist to join our team. This dual-role position is vital to ensuring the smooth day-to-day operations of the office while creating a positive first impression for clients and visitors.The successful candidate will manage front desk responsibilities and provide comprehensive administrative support to various departments. A background in real estate or familiarity with property management processes will be considered a significant advantage.Key Responsibilities:Reception &amp; Front Desk Duties:<ul><li>Greet and assist clients, guests, and vendors in a professional and courteous manner</li><li>Manage all incoming calls, direct inquiries appropriately, and take accurate messages</li><li>Maintain a clean, organized, and welcoming reception area at all times</li><li>Handle incoming and outgoing mail, courier services, and deliveries</li><li>Coordinate meeting room bookings and prepare spaces for client meetings</li></ul>Administrative Support:<ul><li>Perform general administrative duties including data entry, filing, scanning, and document management</li><li>Draft and format correspondence, reports, presentations, and other documents as required</li><li>Manage calendars, schedule appointments, and coordinate internal and external meetings</li><li>Maintain accurate records and databases (e.g., client lists, supplier contacts, etc.)</li><li>Support preparation and processing of invoices, purchase orders, and basic financial documents</li><li>Assist in coordinating travel arrangements and accommodation bookings for staff when required</li><li>Ensure the office is well-stocked with supplies and liaise with vendors for replenishment</li></ul>Office &amp; Operational Coordination:<ul><li>Support the implementation and maintenance of office procedures and systems</li><li>Act as the point of contact for facility maintenance requests and IT support coordination</li><li>Maintain confidentiality and discretion in handling sensitive company and client information</li><li>Assist HR and management with onboarding new staff, preparing employee files, and maintaining attendance records</li><li>Liaise with internal departments and external stakeholders in a professional manner</li></ul>Real Estate-Related (if applicable):<ul><li>Assist with document preparation related to property listings, leases, and client agreements</li><li>Maintain records of property listings, client inquiries, and appointment schedules</li><li>Coordinate with agents, property managers, and clients for viewings and follow-ups</li><li>Support real estate team with research, reports, and filing regulatory documentation</li></ul>Candidate Requirements:<ul><li>Female candidate (requirement based on client need for team balance)</li><li>Fluent in Arabic and English &ndash; both verbal and written communication skills are essential</li><li>Minimum of 2&ndash;3 years of experience in a similar administrative or front-desk role</li><li>Strong organizational skills and the ability to multitask effectively</li><li>High level of discretion, reliability, and professionalism</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Ability to work independently with minimal supervision and as part of a team</li><li>Excellent interpersonal and customer service skills</li><li>Positive, proactive, and service-oriented attitude</li></ul>Preferred Qualifications:<ul><li>Previous experience in the real estate, property management, or corporate services sectors</li><li>Familiarity with CRM systems, document management software, or property databases</li><li>Basic knowledge of invoicing, procurement, or office budgeting is a plus</li></ul>Job Type: Full-timeLanguage:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant/Receptionist ( Arabic Speaker)

Al-Khashab Building Materials Co. LLC

We are seeking a proactive and organized Admin Officer to handle the day-to-day administrative operations of our office. The ideal candidate will ensure smooth workflow by managing documentation, coordinating with departments, and maintaining a professional office environment.Key Responsibilities:<ul><li>Manage office supplies, maintenance, and equipment.</li><li>Handle correspondence, documentation, and filing systems (digital and manual).</li><li>Support HR and Accounts departments in administrative tasks when required.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Prepare reports, letters, and internal communications.</li><li>Assist in organizing meetings, travel arrangements, and schedules.</li><li>Ensure compliance with company policies and UAE labor laws.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Minimum 2&ndash;4 years of experience in administrative or office management roles.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and work under minimal supervision.</li></ul>Job Type: Full-timePay: AED1,700.00 - AED2,000.00 per month

Exclusive Talent Management

The Role
 Job Summary: We are seeking an own visa detail-oriented and organized Procurement Admin to support our procurement operations on a temporary 6-month contract. The role involves handling purchase order processes, maintaining procurement records, generating reports, and coordinating with internal departments to ensure smooth operations. Key Responsibilities: - Manage the Purchase Order (PO) issuing process efficiently and accurately. - Generate and maintain reports using the PO system/ERP system. - Record and track procurement-related data including PRs, POs, MEMOs, SSM, etc. - Liaise with internal stakeholders and departments to understand requirements, provide clarifications, and respond to requests. - Support procurement team in documentation, filing, and administrative tasks.
 
Requirements
 Qualifications & Skills: - Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). - Strong communication, organizational, and coordination skills - Ability to prioritize tasks, meet deadlines, and work under pressure. - Cooperative, flexible, and capable of working effectively in a team environment. Experience: - Minimum 2 years of experience in administrative or procurement support roles.
 
About the company
 Welcome to Exclusive Talent Human Resource Consultancies Co., a leading Human Resource Agency based in the heart of Dubai. Specializing in staffing solutions across the Middle East, our agency excels in providing flexible temporary to permanent placement options tailored to diverse organizational needs. Covering major markets including Saudi Arabia, Qatar, and the UAE, Exclusive Talent offers a broad network of highly skilled professionals across various industries. Utilizing advanced AI technology, our agency efficiently matches candidates with the precise skills and qualifications required for each role. With expertise in recruiting at all levelsfrom entry-level positions to mid-management and C-suite rolesExclusive Talent delivers comprehensive staffing solutions that support both immediate and long-term business objectives. Whether for temporary, hybrid, or permanent staffing needs, our agency ensures that the right talent is available to meet evolving demands and drive success.

Procurement Admin

Explore 1180+ Administrative support in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.

1180 administrative support jobs IN Abu Dhabi

Admin Assistant Internship

Admin Assistant - UAE Nationals

Administrative Assistant (UAE National)

Administrative Assistant

Administrative Assistant/Receptionist ( Arabic Speaker)

Administrative Assistant

Procurement Admin