administrative assistant Jobs in Abu Dhabi

administrative assistant

office administrator

executive assistant

accounts & admin

admin & secretary

administrative support

Recruit-Lytix

<div>
 
 Our company is actively seeking Remote Assistant Administrators with robust organizational and time management skills. This entirely remote role involves providing administrative support to our team of executives and managers.
 
 
 You&rsquo;ll play a key role behind the scenes&mdash;keeping systems structured, communication flowing, and priorities on track. This position suits someone who is proactive, reliable, and comfortable juggling multiple responsibilities without losing attention to detail.
 
 
 &nbsp;
 
 
 
 What You&rsquo;ll Be Working On:
 
 
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 Keeping administrative records, trackers, and internal documents accurate and up to date
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 Scheduling meetings, coordinating calendars, and organizing task assignments
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 Maintaining well-structured digital filing systems
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 Managing incoming emails, requests, and internal communications
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 Monitoring task progress and following up to keep things moving
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 Supporting data entry with a strong focus on accuracy
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 Preparing simple reports, summaries, and documentation as needed
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 Assisting with general operational and administrative support tasks
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 </ul>
 
 &nbsp;
 
 
 
 What Makes You a Great Fit:
 
 
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 Highly organized with strong time management skills
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 Clear and professional written communication
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 Able to handle multiple priorities without feeling overwhelmed
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 Comfortable working with digital tools and online systems
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 Strong attention to detail and accuracy
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 Self-driven and capable of working independently
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 Proactive problem-solver who takes initiative
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 Previous experience in admin or virtual assistant roles is helpful, but not required
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 Tools You&rsquo;ll Use:
 
 
 <ul>
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 Google Workspace or Microsoft Office (Docs, Sheets, Excel)
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 Email and communication platforms
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 Task and project management tools
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 Remote collaboration tools (chat, video calls)
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 </ul>
 
 &nbsp;
 
 
 
 What You&rsquo;ll Get
 
 
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 Competitive pay
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 Flexible, fully remote work setup
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 Structured onboarding and ongoing support
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 Clear pathways for growth within admin and operations
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 Performance-based incentives
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 A collaborative and supportive remote team
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 Access to learning and development resources
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 </ul>
 
 &nbsp;
 
 
 
 Why This Role Stands Out
 
 
 
 This isn&rsquo;t just an admin role&mdash;it&rsquo;s a chance to build real operational experience in a remote-first environment. You&rsquo;ll develop skills in coordination, communication, and workflow management while opening doors to more advanced roles in operations and administration.
 
 
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Assistant Administrator | Remote

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Parsons is looking for an amazingly talented Administrative Assistant to join our team!
What You'll Be Doing:<ul><li>
Assists with developing or updating reports based on team needs and supervisor direction</li><li>
Verifies data accuracy, such as checking supplier invoices against internal records</li><li>
Distributes reports, updates, and documentation as assigned by the supervisor</li><li>
Prepares basic correspondence and internal documents that do not require supervisor review</li><li>
Answers phone calls, takes messages, and directs inquiries to the appropriate team member</li><li>
Sorts and distributes incoming mail and helps maintain organized filing systems</li><li>
Tracks office equipment usage and service history; submits service requests as needed</li><li>
Gathers and inputs data to support the team&rsquo;s overhead budget; assists with regular budget reports and basic reconciliation</li><li>
Coordinates workspace and equipment needs (e.g., requests for PCs, phones); updates internal contact directories when needed</li><li>
Supports preparation of staffing and occupancy reports by gathering required information</li><li>
Provides general administrative support to the team, contributing to smooth daily operations</li></ul>
What Required Skills You'll Bring:<ul><li>
Bachelors degree or High school diploma</li><li>
Ideally 1 year experience in Administrative roles, fresh graduates ae encouraged to apply</li><li>
Experience with office software programs such as email, word processing, spreadsheets, graphics, and databases (i.e. MS Office suite of software)</li><li>
Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills</li><li>
Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Administrative Assistant (UAE National)

Aldar Education

<div>
 
 Job Description
 
 
 
 Aldar Education is currently seeking an outstanding
 
 Administrative Assistant (UAE National)
 
 for
 
 Al Ghad Charter School
 
 in Abu Dhabi for Immediate Start.
 
 
 Al Ghad Charter School is an American Curriculum school in the beautiful city of Abu Dhabi. With our globally recognised and admired curriculum, dedicated and passionate practitioners and outstanding teaching and learning, Al Ghad Charter School is a great place to work. It has an exciting, diverse, and progressive learning community that is committed to fulfilling the National Agenda for our Emirati students. Our learning culture is under pinned by our mission statement, Excite, Challenge, empower allowing all students to thrive.
 
 
 This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.
 
 
 The main purpose of the role is to support with administrative assistance and organization of the department. The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
 
 
 
 Responsibilities
 
 
 
 
 Main Duties and Responsibilities:
 
 
 
 <ul>
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 Attend all administration team meetings
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 Typing and branding of official documents and letters to Secondary parents
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 Receiving, directing and responding to emails of behalf of the Secondary Leadership Team as appropriate
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 Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder&rsquo;s responsibility
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 Link to Aldar HQ for all Secondary related issues/tasks
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 Design new documents, where necessary, to improve Secondary Academy&rsquo;s effectiveness
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 Attend any training deemed necessary in relation to the role of Admin Support &ndash; Secondary
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 Support new staff &ndash; arrival, induction, accommodation and any other requirements
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 Maintaining up to date records for all Secondary pupils on engage
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 Assist with the preparation of Secondary PTCs
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 Mail merge letters to provide a more personalized service for parents and attached to DMS system
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 Responsible for all communications to Secondary parents including Homework, Educational visits and invitations to events
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 Ensure all fire registers are up to date and accurate for the Secondary School
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 Process any student leavers forms for whole school, update Engage and forward to Admissions
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 Responsible for arranging the cover of secondary teachers in times of absence
 
 
 
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 </ul>
 
 Specific Duties
 
 
 
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 Manage diaries of team members, schedule internal and external meetings
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 Assist in planning itineraries, including booking travel and accommodation
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 File correspondence and other records related to the activities of the Division.
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 Maintain and update files. Establish and improve own filing system.
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 Raise and requisitions, maintain and distribute office stationery and supplies.
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 Receive, sort and distribute all incoming mail. Prepare outgoing mail for dispatch.
 </li>
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 Maintain a proper register for incoming/outgoing mail. Ensure direct delivery of confidential material/mail.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Minimum Qualifications
 
 
 
 <ul>
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 High School Certificate or bachelor&rsquo;s degree
 
 
 
 </li>
 </ul>
 
 Minimum Experience
 
 
 
 <ul>
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 Minimum of 3 to 5 years of experience in a similar industry
 
 
 
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 </ul>
 
 Job Specific Knowledge &amp; Skills
 
 
 
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 Proficient in operating PC, Photocopier, and various office machines
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 Proficient in Microsoft Office programs, and Outlook 365
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 Strong English communication skills (verbal and written)
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 Arabic speaking skills of advantage
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 Strong interpersonal skills to aid in daily contact with parents in a diverse multi-cultural environment
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 Excellent office management skills
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 Strong ability to prioritize and multi task
 
 
 
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 </ul>
 This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunities employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.
 
 
 
 Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.
 
</div>

Administrative Assistant - UAE National - Al Ghad Charter School - Immediate Start

<div>
 
 About GHD
 
 
 
 
 JOB DESCRIPTION
 
 
 
 Let&rsquo;s start with our vision: water, energy and urbanisation made sustainable for generations to come.
 
 
 With more than 14,000 people around the globe GHD is a leading engineering, architecture and environmental consulting firm. With our vision to make water, energy and urbanisation sustainable for generations to come, GHD delivers iconic projects that shape our landscapes, support our communities and set the path of our collective future.
 
 
 Our people are invested in the future and share a passion for outstanding results. As our group continues to grow, we are looking for talented graduates to join our UAE teams to deliver engineering, design, and consultancy solutions to our clients across all sectors.
 
 
 
 Role
 
 
 
 We are looking for an Emirati Administrative Support resource to support the Commercial Team. The intent is to strengthen day‑to‑day commercial administration, coordination, and document control, allowing the team to focus on higher‑value commercial activities.
 
 
 
 Key Responsibilities:
 
 
 
 we would like to onboard an Emirati Administrative Support resource to support the Commercial Team. The intent is to strengthen day‑to‑day commercial administration, coordination, and document control, allowing the team to focus on higher‑value commercial activities.
 
 
 <ul>
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 Conduct initial contract review based on provided training and GHD Guidelines (checklists, missing documents, template alignment).
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 Organize and maintain commercial and contract documents including insurances.
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 Update the cost‑to‑date, billing, and collections amounts in the commercial worksheet.
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 Update trackers for contract status, approvals, and deadlines.
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 Support teams in the preparation of subcontracts (compiling documents, formatting, checking completeness).
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 Coordinate with internal teams and external stakeholders for follow‑ups and information gathering.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 We offer a professional, friendly and inclusive culture based on our core values of Safety, Teamwork, Respect and Integrity.
 
 
 We are committed to the success of our people which is why we want to create the best employee experience that supports each member through all the stages of their career.
 
 
 <ul>
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 A competitive salary
 </li>
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 A comprehensive benefits package; pension, medical insurance, income protection, 22 days holiday with the option to buy an additional 4 weeks
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 Enhanced parental leave
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 Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform
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 Wellbeing resources and tools, and demonstration of our commitment to wellbeing by signing up to the Mental Health at Work Commitment
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 Team led flexible working
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 Opportunities to grow your skills and shape your career towards technical expertise, developing the market or leading a business or team
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 International, multi-cultural team of highly motivated individuals
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 An exciting referral program; bring people with you!
 
 
 </li>
 </ul>
 
 Graduate Development at GHD
 
 
 
 GHD&rsquo;s Graduate Program is aimed at developing our future leaders and technical specialists.
 
 
 During the course of our two-year global graduate development programme our Graduates will work with our teams&rsquo; developing skills across a wide variety of projects in the Water, Energy, Industrial, Property and Buildings sectors both in the UAE and overseas. Your contribution will make a positive lasting benefit to the environment and our communities.
 
 
 Whilst learning about our business, our values, your team, and most importantly, yourself you will develop your decision-making, communication, technical and leadership skills.
 
 
 We offer mentoring and a variety of development activities, providing on the job experience and exposure to a diverse range of projects, as well as support towards gaining chartered status within your field.
 
 
 
 Our commitment to you
 
 
 
 Commitment is a powerful word that defines how we do business, how we serve our clients and how we care for one another. We will support your needs by giving you the tools to do your best work and then recognize achievements. We will set your curiosity free to allow brilliant minds to do their best work. We will invest in new ideas, removing barriers where we can. Finally, we will encourage you to collaborate with thousands of diverse people across our global business.
 
 
 Equality, diversity, and inclusion lies at the heart of our team culture. We operate a flat intellectual hierarchy meaning every voice is heard and has genuine influence. We believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin, and experience, and we recognize the value this brings our collective team approach to solving challenging client problems.
 
 
 Inclusion is hugely important to us, and we want to ensure every team member can balance work around their unique personal circumstances. We will advocate for your professional development and provide access to formal education through the GHD Business School and practical application through technical delivery.
</div>

Administrator- UAE National

Brilliant Investment

Job Description:We are looking for a Secretary to provide general administrative support to our team. Experience in construction or a related field is required. The role includes handling correspondence, organizing schedules, assisting with meetings, and performing administrative tasks to ensure the smooth operation of the office.Key Responsibilities:Administrative Support:<ul><li>Handle daily office tasks such as correspondence, filing, and document preparation.</li><li>Assist staff with scheduling, appointments, and travel arrangements.</li></ul>Communication:<ul><li>Manage incoming and outgoing emails, phone calls, and other communications.</li><li>Serve as a point of contact for internal and external stakeholders.</li></ul>Meeting &amp; Event Support:<ul><li>Arrange and coordinate meetings or events as needed.</li><li>Prepare meeting agendas, take notes, and follow up on action items.</li></ul>Documentation &amp; Records:<ul><li>Maintain and update confidential files, databases, and records.</li><li>Assist with preparing reports, presentations, and other office documents.</li></ul>Office Management Support:<ul><li>Order office supplies and coordinate maintenance as needed.</li><li>Assist with tracking expenses and processing basic invoices.</li></ul>Qualifications:<ul><li>Previous experience as a secretary or in an administrative role.</li><li>Strong written and verbal communication skills.</li><li>Professional appearance and approachable demeanor suitable for interacting with colleagues and clients.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office Suite and other standard office tools.</li><li>Organized, reliable, and able to work effectively as part of a team.</li></ul>Education:A bachelor's degree of any related field, but relevant work experience may be considered in lieu of formal education.Job Type: Full-timePay: AED3,000.00 per monthWork Location: In person

Secretary

971 Hospitality

Job summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, coordinate communications, and assist management in ensuring smooth and efficient workflow.Key Responsibilities:* Provide general administrative and clerical support* Handle phone calls, emails, and correspondence* Maintain filing systems (physical and digital)* Schedule meetings, appointments, and calendars* Prepare reports, documents, and presentations* Coordinate with internal departments and external partners* Assist in data entry and record management* Support HR and finance tasks when required* Monitor office supplies and place ordersRequirements:* Proven experience as an Administrative Assistant or similar role* Proficient in *Microsoft Office (Word, Excel, Outlook)** Excellent communication and organizational skills* Ability to multitask and prioritize workload* Strong attention to detail* Professional attitude and appearance* Knowledge of Russian/Arabic language is an advantageQualifications:* Experience in hospitality or hotel industry* Knowledge of basic HR or accounting processes* Familiarity with office management systemsHow to apply?Interested candidates may apply via Indeed or send their CV to careers@971hospitality.com and mention the position you are applying for.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthWork Location: Hybrid remote in Abu Dhabi (Abu Dhabi)

Administrative Assistant

AGM foodrestaurant llc

Join a reputable restaurant in the UAE and become a key part of our back-end operations.Position: Female AdminIndustry: Restaurant / Food &amp; BeverageJob Type: Full-timeLocation: Abu Dhabi, UAE.If you have strong administrative skills and the drive to contribute to a growing business, this is the opportunity for you.Join a reputable restaurant in Abu Dhabi and become an essential part of our back-office operations.We are looking for a dedicated and detail-oriented female candidate with experience in administrative support within the F&amp;B industry.Your role will directly support operational efficiency across HR, payroll, purchasing, and general administration.Key Responsibilities:<ul><li>Perform accurate data entry and record-keeping for daily sales, employee attendance, payroll, inventory, purchases and HR files.</li><li>Request, Track and encode purchase orders, supplier invoices, and delivery receipts into the system.</li><li>Monitor and manage employee attendance logs and ensure accurate monthly payroll processing.</li><li>Maintain up-to-date employee records, contracts, and leave balances.</li><li>Coordinate with kitchen and front-of-house teams for smooth documentation of operational tasks.</li><li>Assist in processing and filing HR documents, memos, and correspondence.</li><li>Prepare and update administrative reports, expense sheets, and tracking logs as needed.</li><li>Support day-to-day office management tasks and general admin duties.</li></ul>Requirements:<ul><li>Gender: Female (as per business preference)</li><li>Experience: Minimum 2 years in a administrative role</li><li>Prior experience in a restaurant or F&amp;B business in the UAE preferred</li><li>Basic accountant skills is a plus.</li><li>Familiarity with Omega software or other Restaurant Softwares is a strong advantage</li><li>Strong attention to detail and organisational skills</li><li>Proficient in Microsoft Excel and other office tools</li><li>Good command of English (spoken and written)</li><li>Ability to multitask and work efficiently under pressure</li><li>Reliable, proactive, and good at following structured processes</li></ul>We value individuals who are proactive, reliable, and eager to grow with us.If you're someone who enjoys working in a structured yet dynamic environment and understands the pace of restaurant operations, we want to hear from you.Apply now.Job Type: Full-timeWork Location: In person

Administrator (Female)

Explore 1274+ Administrative support in Abu Dhabi this May. Find roles across top companies and apply now to boost your career.