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admin & hr assistant

administrative support

PULSE MEDIA

<div>
 We are seeking an Entry-Level Administrative Professional (Remote) Operations &amp; Office Support to help power the day-to-day execution of internal operations. This role goes beyond traditional administrative support. It plays a foundational part in keeping teams aligned, processes efficient, and business operations running smoothly.
 
 
 This is an excellent opportunity for early-career professionals who want hands-on exposure to modern operations, digital systems, remote collaboration, and process improvement.
 
 
 
 Why This Role Matters
 
 
 
 In today&rsquo;s fast-paced, remote-first organizations, operational excellence drives performance. This position ensures that:
 
 
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 Teams remain organized and focused on high-impact priorities
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 Internal processes are structured, consistent, and scalable
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 Communication flows effectively across departments
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 Systems and documentation remain accurate and compliant
 
 
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 </ul>
 You will contribute behind the scenes in meaningful ways that directly support productivity, alignment, and long-term growth.
 
 
 
 What You&rsquo;ll Do
 
 
 
 Operations and Team Support
 
 
 You will provide daily administrative and operational support to internal teams, including:
 
 
 <ul>
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 Coordinating calendars, scheduling meetings, and preparing materials
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 Supporting task tracking, follow-ups, and internal handoffs
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 Maintaining organized workflows and standardized processes
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 Ensuring deliverables are completed accurately and on time
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 Facilitating cross-functional collaboration across departments
 
 
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 </ul>
 You will become a trusted partner who helps teams operate with clarity and efficiency.
 
 
 
 Office and Process Coordination
 
 
 
 In a remote environment, structure and documentation are critical. You will:
 
 
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 Manage and update shared documents, trackers, and internal knowledge resources
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 Support onboarding coordination for new team members
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 Assist with reporting, data entry, and records management
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 Strengthen administrative workflows and documentation systems
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 Identify opportunities for process improvement and operational efficiency
 
 
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 </ul>
 Your work will directly contribute to business continuity and scalability.
 
 
 
 Communication and Collaboration
 
 
 
 
 As a Central Operational Support Professional, You Will
 
 
 
 <ul>
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 Serve as a reliable point of contact for internal operational requests
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 Communicate clearly and professionally across remote teams
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 Coordinate with multiple departments to maintain alignment
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 Support accountability through proactive follow-up and clear documentation
 
 
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 Strong communication skills and reliability are essential in a distributed workplace.
 
 
 
 Systems and Data Management
 
 
 
 Modern organizations rely on structured systems and accurate data. You will:
 
 
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 Maintain accurate information within internal systems and productivity tools
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 Support digital file organization and process tracking
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 Assist with reporting and documentation consistency
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 Follow established procedures to ensure compliance and reliability
 
 
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 </ul>
 This exposure builds valuable experience in operations management, business systems, and digital workflow coordination.
 
 
 
 About The Ideal Candidate
 
 
 
 We are looking for an early-career professional who is:
 
 
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 0&ndash;2 years into their career in administrative, operations, or support roles (internships welcome)
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 Highly organized and detail-oriented
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 Clear and confident in written and verbal communication
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 Comfortable working remotely and managing multiple priorities
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 Proactive, adaptable, and eager to learn
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 Familiar with productivity tools such as Google Workspace or Microsoft Office
 
 
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 </ul>
 Experience with CRM systems or internal platforms is a plus but not required. We value initiative, curiosity, and a strong work ethic.
 
 
 
 What You&rsquo;ll Gain
 
 
 
 This role can serve as a strong foundation for career paths in:
 
 
 <ul>
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 Operations Management
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 Business Administration
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 Project Coordination
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 Office Management
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 Remote Operations
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 Process Improvement
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 Business Systems
 
 
 </li>
 </ul>
 You will gain hands-on experience with cross-functional collaboration, operational workflows, remote team communication, and business process optimization.
 
 
 
 What We Offer
 
 
 
 <ul>
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 Meaningful contribution to daily operations
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 Remote-first flexibility supporting work-life balance
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 Learning and professional growth opportunities
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 Exposure to cross-functional teams and business systems
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 A supportive culture focused on communication and development
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 Competitive compensation aligned with experience
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 Stability within a team committed to long-term success
 
 
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 </ul>
 
 Diversity and Inclusion
 
 
 
 We are committed to fostering a diverse, equitable, and inclusive workplace where every team member feels valued, respected, and empowered to contribute. All qualified applicants are encouraged to apply.
 
 
 If you are detail-oriented, eager to grow, and excited to build a career in modern remote operations, we encourage you to apply.
</div>

Entry-Level Administrative Professional (Remote) Operations & Office Support

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

Dr Firas Dental & Orthodontic Center

Job Description:Working with a number of Departments and Seniors, the role will provide clerical and administrative support to Departmental Managers and assists in coordinating all aspects of daily operations for both Medical and Support Departments. As an operations coordinator, the job holder should be able to resolve problematic situations efficiently and have excellent communication and organizational skills. The role will play a part of the Business Development of the Dental Center till its full growth. Ultimately, an outstanding operations coordinator should be able to ensure the smooth daily operations of the Dental Center.A. General Services<ul><li>Oversee the day-to-day operations of the facility with the goal of providing high-quality and efficient dental service to patients. This involves assisting with the daily operations for both Medical and Support.</li><li>Be the designated person to act as the bridge between departments and branches of the center.</li><li>Communicate effectively, professionally, and in a timely manner with both internal and external departments, including both main and branch staff members</li><li>Develop and maintain strong professional relationship with team members and Department Heads, including but not limited to HR Director, Finance Director, IT Director, Licensing Officer, Marketing Director, BD Director, Engineering Manager, OT Manager etc.</li><li>Assume responsibility for coordinating with the GA and OT Manager for any necessary dental surgery preparation.</li><li>Take lead with project management by creating assignments, tracking progress, and resolving issues.</li><li>Observing, reviewing and analyzing processes to identify inefficiencies and areas where improvements could be made</li><li>Performing administrative tasks such as emailing designated personnel from different departments to efficiently solve concerns in daily operations.</li><li>Assist the human resources department with employee complaints and work with other relevant departments to address them.</li><li>Preparing and maintaining operations documents and reports.</li><li>Provide administrative support during audits as required and/or assigned.</li></ul>B. Business Development<ul><li>Arrange business meetings with prospective clients (ex: Universities, Schools, Organizations)</li><li>Attend Marketing Events and Campaigns conducted by FDOC or Reem Hospital to represent the Dental Department</li><li>Coordinate with Procurement and Suppliers for Marketing items to be used</li><li>Propose business ideas to improve Brand Reputation and Financial Growth</li></ul>C. Compliance<ul><li>Create process controls to ensure all daily operations are aligned and following the processes, policies and regulations of FDOC and Reem Hospital</li><li>Ensure proper documentation and record management of all Administrative and Medical Department</li><li>Adhere to all applicable rules and regulations of DOH and the center</li><li>Ensure confidentiality of employee and patient&rsquo;s information</li><li>Knowledgeable in DOH Rankin Audits and JCIA Accreditation.</li></ul>Job Type: Full-time

Operations Coordinator

OH Advisors Properties L.L.C - TWO

We are looking for a highly organized and detail-oriented Sales Administrator to support our real estate sales operations in Abu Dhabi. The role involves handling sales documentation, coordinating listings, updating unit availability, maintaining CRM records, and ensuring smooth administrative support for the sales team. The ideal candidate must be fluent in Arabic and English and have experience in administrative support within the UAE real estate sector.Key Responsibilities<ul><li>Provide administrative support to the sales team in daily operations.</li><li>Prepare and organize sales documentation including MOUs, Form A, Title Deeds, and transaction files.</li><li>Maintain and update property listings across CRM systems and property portals such as Property Finder, Bayut, and Dubizzle.</li><li>Update and maintain units and property availability status across CRM systems, company databases, and listing portals to ensure accurate and real-time inventory records.</li><li>Track leads, listings, and transaction progress to ensure timely follow-ups.</li><li>Coordinate with agents, developers, clients, and internal departments for required documentation and approvals.</li><li>Maintain accurate filing systems (digital and physical) for all sales records.</li><li>Prepare reports related to listings, sales activities, and team performance when required.</li><li>Ensure confidentiality of company and client information.</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.</li><li>Minimum 1&ndash;2 years of experience in sales administration or real estate administrative support in the UAE.</li><li>Strong proficiency in MS Office (Excel, Word, Outlook).</li><li>Experience using CRM systems and property listing portals.</li><li>Fluent in Arabic and English (mandatory).</li></ul>Required Skills<ul><li>Strong organizational and multitasking skills.</li><li>Excellent attention to detail and document accuracy.</li><li>Strong coordination and communication abilities.</li><li>Ability to work under pressure and meet deadlines.</li><li>Professional, reliable, and proactive work attitude.</li></ul>We provide<ul><li>Competitive salary based on experience and qualifications</li><li>Employment visa provided</li><li>Medical insurance as per UAE labor law.</li><li>Paid annual leave and UAE public holidays.</li><li>Professional and supportive work environment.</li><li>Stable, long-term employment with a growing real estate company</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Sales Admin - Arabic & English Speaker

Talent Buds Training & skill development centre

Job Description:As an Admin Officer, you will be responsible for ensuring the smooth operation of our administrative processes. You will provide support to various departments and help maintain an efficient office environment. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills.Key Responsibilities:.<ul><li>Handle incoming and outgoing correspondence, including emails and phone calls</li><li>Prepare and maintain accurate records, reports, and documentation</li><li>Assest the Finance &amp; Accounting Departments with invoices.</li><li>Monitor Work Orders &amp; coordinate with the site team</li><li>Perform other administrative tasks as require</li></ul>Requirements:<ul><li>Teaching Background experience preferred.</li><li>Proven experience as an Admin Officer, Office Administrator, or in a similar role</li><li>Proficiency in MS Office (MS Excel and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Strong organizational skills with the ability to multi-task</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>A high school diploma; additional qualifications as an Administrative Assistant</li><li>Location - Muroor, Abudhabi</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Admin for Preschool (female only)

Move One

Job Description
 
Role Overview
 The UAE & GCC Operations Strategist will support the Company with navigating UAE operational requirements and administrative processes, including hiring-related compliance alignment, entity-related needs, and supporting Arabic-language coordination across the GCC region. The role will assist internal stakeholders by providing practical guidance, coordination support, and documentation follow-up to ensure the smooth execution of UAE and regional operational tasks.
 
Key Responsibilities
 <ul>
<li>Support the Company in navigating UAE operational and administrative processes, including hiring-related documentation requirements and government system coordination.</li>
<li>Provide ongoing support related to local compliance alignment, including general Emiratization-related administrative requirements.</li>
<li>Assist with entity-related operational set-up needs, including documentation coordination tied to registrations, renewals, and classification requirements (as needed).</li>
<li>Support internal coordination related to leasing office space, including gathering required documents and supporting the process per relevant entity requirements.</li>
<li>Provide Arabic-language support across UAE and GCC interactions, including translation support, drafting basic correspondence, and helping interpret official or vendor communications.</li>
<li>Assist in identifying practical solutions for common UAE/GCC operational challenges, ensuring smooth progress and timely completion of actions.</li>
<li>Maintain clear trackers, status updates, and documentation logs to support internal follow-up and compliance recordkeeping.</li>
</ul>
Relocation & Mobility Support (As Needed)
 <ul>
<li>Assist with reviewing and providing practical feedback on lease agreements for assignees supported by the Relocation division (non-legal guidance).</li>
<li>Support immigration coordination activities (non-advisory), including document checklists, process tracking, and basic guidance on typical requirements and timelines.</li>
<li>Coordinate with internal teams or external parties on relocation-related administrative follow-ups when Arabic language support is beneficial.</li>
</ul>
Skills
 
UAE National (Emirati) with valid documentation
 Currently pursuing or recently completed studies in Human Resources,
 Business Administration, or a related field
 Strong Arabic and English communication skills (spoken and written)
 Strong attention to detail and ability to handle confidential documentation responsibly
 Organized, dependable, and comfortable in a support-focused role across multiple teams

UAE & GCC Operations Strategist

SYSTRA

<div>:
<div>
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.</div><div>
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.</div>
Context:<div></div><div> 
The Administrative Manager will lead and optimize all project administration functions of the Project. This role oversees document control, office operations, HR and onboarding coordination, vendor and logistics management, and cross-functional workflows to ensure the project meets schedule, budget, and compliance objectives.</div>
Missions/Main Duties:
<div>
MISSION</div> 
<div></div><ul><li>
The Administrative Manager will implement, and maintain administrative systems aligned with the project execution plan and PMO standards.</li><li>
He/She will support the document control function and enterprise CDE/EDMS (e.g., Aconex, ProjectWise, SharePoint), ensuring version control, metadata accuracy, and traceability for technical submittals, approvals, RFIs, NCRs, method statements, drawings, and correspondence. They will enforce naming conventions, retention schedules, and access permissions, and collaborate with BIM/Design and Quality to maintain as-built, O&amp;M, and handover documentation.</li><li>
He/She will oversee site and head-office administrative operations, including space planning, facilities coordination, IT/asset support liaison, supplies, travel and accommodation for project staff, visitor management, meeting/events logistics, and vehicle/permit coordination (including local authorities and rail corridor access protocols).</li><li>
In collaboration with HR, the role will coordinate onboarding/offboarding, visa and security pass processes, timesheets, training and competency matrices, and attendance. They will maintain organization charts, distribution lists, and contact directories and support performance cycles for the project admin team.</li><li>
He/She will champion compliance with UAE labor laws, company policies, client standards, data privacy, and information security. They will support HSE and quality programs through documentation, inductions support, training records, incident reporting workflows, corrective actions tracking, and readiness for internal and external audits.</li></ul>
Profile/Skills:
<div>
PROFILE</div><ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>
8&ndash;12 years of administrative leadership on large infrastructure, rail projects, preferably in the GCC.</li><li>
Proven experience managing document control and CDE/EDMS platforms (e.g., Aconex, ProjectWise, SharePoint).</li><li>
Strong understanding of project governance, project administration support, and PMO practices.</li><li>
Excellent written and verbal communication skills in English; advanced proficiency in PowerPoint, Excel, and data visualization/reporting tools.</li><li>
Demonstrated ability to lead and develop admin teams in fast-paced, multicultural environments.</li></ul> 
<div></div>
:
<div>
Systra is an equal opportunities company; this position is open to all applicants.</div></div>

Administrative Manager

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