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admin manager & executive assistant Jobs in Abu Dhabi

admin manager & executive assistant

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administrative support

Mazrui International

<div>
 <p>
  <strong>
   Please note that this job is ONLY for Emiratis
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location :-
  </strong>
  Abu Dhabi, Musaffah Industrial Area
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location :-
  </strong>
  Abu Dhabi, UAE
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Brief about the company :- Sichem
  </strong>
  specializes in
  <strong>
   manufacturing and toll blending specialty oilfield chemicals for drilling, production and other oilfield applications.
  </strong>
  Sichem provides complete and extensive support to meet all of our customers&prime; needs. Our sales assistance, technical support and network services are made to meet all kinds of requirements. Our skilled professionals, supported by their extensive experience in the
  <strong>
   chemical manufacturing industry
  </strong>
  deliver technical excellence, in-market-value and efficiency through locally manufactured and blended tailor-made solutions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Sichem i
  </strong>
  s part of
  <strong>
   Mazrui International,
  </strong>
  diversified holding group with businesses across different industries such as Oil &amp; Gas, Chemicals, Manufacturing, Engineering Services, Real Estate, Construction, Retail, Trading, Distribution, Logistics, Transportation, Hospitality, Education etc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Websites :-
  </strong>
 </p>
 <p>
  https://sichem.ae/
 </p>
 <p>
  https://www.mazruiinternational.ae/ (Main Holding Group)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Objective :-
  </strong>
  This position is responsible for a variety of administrative and clerical tasks. Duties include providing support to HR Team, assisting in daily office needs and managing our company&rsquo;s general administrative activities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities/Duties
  </strong>
 </p>
 <ul>
  <li>
   Handle Office Maintenance
  </li>
  <li>
   Data entry on the software/system
  </li>
  <li>
   Communicating through emails and calls for various tasks
  </li>
  <li>
   Coordinating with different departments such as operations, production, laboratory, finance, supply chain etc. for different administration tasks.
  </li>
  <li>
   Preparing reports
  </li>
  <li>
   Supporting the administrative part of the new hire process
  </li>
  <li>
   Coordinate for onboarding new employees
  </li>
  <li>
   Assist in new visa and cancellation process
  </li>
  <li>
   End of Service Administration
  </li>
  <li>
   Assist in Health insurance process
  </li>
  <li>
   Maintaining files and records with effective filing systems
  </li>
  <li>
   Handle sensitive information in a confidential manner
  </li>
  <li>
   Maintain a clean and organized office environment
  </li>
  <li>
   Monitor office supplies inventory and place orders
  </li>
  <li>
   Assist in vendor relationship management
  </li>
  <li>
   Raising of Purchase Order
  </li>
  <li>
   Coordinate with finance for payment
  </li>
  <li>
   Demonstrate a continuous improvement mindset and support optimization and updates to HR processes and procedures including hiring, onboarding, offboarding and on daily transactions
  </li>
  <li>
   Organizing/Assisting in event / activities for celebrations and staff welfare
  </li>
  <li>
   Following office workflow procedures to ensure maximum efficiency
  </li>
  <li>
   Perform any ADHOC task/ assignments requested
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ability &amp; Skills
  </strong>
  :-
 </p>
 <ul>
  <li>
   Excellent communication and interpersonal skills
  </li>
  <li>
   Proficiency in Computer, Microsoft Office, particularly MS Excel and PowerPoint
  </li>
  <li>
   Good time management and organizational skills
  </li>
  <li>
   Strong analytical and problem-solving skills
  </li>
  <li>
   Detail oriented and able to work with large amounts of data
  </li>
  <li>
   Self-starter with the ability to multi-task and manage simultaneous projects
  </li>
  <li>
   High ethical standards and confidentiality required
  </li>
  <li>
   Strong oral and written communication skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Academic Qualifications
  </strong>
 </p>
 <ul>
  <li>
   High school or Diploma or Bachelors equivalent combination of education.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Please note that this job is ONLY for Emiratis
  </strong>
 </p>
</div>


Admin Support Officer - UAE National (Emiratisation)

Real Estate

<p><b>Responsibilities:</b></p><ul><li>Maintain records and documentation.</li><li>Handle data entry and report preparation.</li><li>Manage emails, calls, and correspondence.</li><li>Coordinate with internal departments.</li><li>Support HR and Operations with administrative tasks.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 1 year of administrative experience</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Good communication and organizational skills.</li><li>Ability to multitask and work independently.</li><li>UAE experience is an advantage.</li></ul><p>Pay: AED4,000.00 - AED5,000.00 per hour</p><p>Work Location: Remote</p>

Admin Assistant (Male)

Archirodon Group N.V

<div><b>Company Description</b><p><br>
Archirodon, having earned its reputation as a reliable and respected international contractor for more than a half century in the Engineering, Procurement and Construction (EPC) market, continues to create value to its stakeholders by executing complex EPC projects worldwide, in recognition of its superior standards of performance.</p><p><i>
We have an outstanding record in completing major Energy (Oil &amp; Gas &ndash; Power and Water), Marine, Infrastructure and Defense &amp; Security projects around the globe and we pride ourselves on delivering over the years the kind of reliability and trust that the client has the right to expect from a major EPC contractor.</i></p><p><b>
Archirodon has been awarded a major Oil &amp; Gas EPC project in UAE, and is currently building a team of experienced Lead Engineers, who will be based in our UAE office and lead the multidiscipline Engineering of the project.
</b></p><p>Project includes the detailed engineering and design, quality assurance and control, procurement/supply, interface management, construction/installation, pre-commissioning, commissioning/start-up of Hydrocarbon &amp; non-Hydrocarbon systems and management including all works required for the job completion. The main objective of this brownfield project is to increase the production handling capacity by adding a new Production Train and associated facilities at an existing Central Degassing Station and a new gas lift compressor train at another existing Central Degassing Station.</p><p><b>
Role Summary:</b></p><ul><li>
Provide general administrative and clerical support to the site/project team in daily operations.</li><li>
Handle letters, and maintain proper filing and records.</li><li>
Assist in preparing daily, weekly, and monthly administrative reports for project management.</li><li>
Coordinate site office requirements including stationery, office supplies, and basic facilities.</li><li>
Support in arranging meetings, preparing agendas, and recording minutes of meetings.</li><li>
Coordinate with head office, clients, and subcontractors for administrative follow-ups.</li><li>
Ensure proper filing, indexing, and archiving of project documents as per company procedures.</li><li>
Assist QA/QC, HSE, and Engineering teams with administrative documentation support.</li><li>
Perform data entry, update spreadsheets, and maintain project databases accurately.</li><li>
Ensure confidentiality and proper handling of company and project information.</li><li>
Support site team in day-to-day administrative tasks to ensure smooth project execution.</li></ul><p><b>
What you will need to have:</b></p><ul><li>
Diploma or Bachelor&rsquo;s Degree in any discipline.</li><li>
2&ndash;5 years of experience in administrative or clerical roles</li><li>
Strong knowledge of MS Office (Word, Excel, Outlook).</li><li>
Good communication, organizational, and coordination skills.</li><li>
Ability to work in a fast-paced site environment and handle multiple tasks efficiently.</li></ul><p><b>
You are someone who:</b></p><ul><li>
Displays excellent interpersonal and communication skills</li><li>
Can be counted on to achieve goals within schedule, demonstrating a fighting spirit and perseverance</li><li>
Is keen to learn and professionally grow</li><li>
Is flexible and eager to take initiatives</li><li>
Demonstrates sound Project Management Skills</li><li>
Is effective at solving problems, troubleshooting and making timely decisions</li><li>
Displays a team spirit, particularly in a multicultural environment</li><li>
Is commercially astute</li></ul><p><b>
What&rsquo;s in it for you:</b></p><p><b>
Professional Growth, Challenging Projects, Collaborative Environment, Competitive Compensation</b></p><p>
Competitive salary and benefits are part of the offering, yet the real joy comes from being a member of smart and passionate teams within an international leading EPC group that supports impactful for the local communities&rsquo; mega infrastructure development projects - literally around the globe - and encompasses a productive and human-centric culture caring for its people and their development!</p><p>
Please note that you will be contacted only if you are shortlisted for an interview. In the meantime, do not hesitate to stay in touch and keep monitoring our open vacancies and our LinkedIn page! Rest assured that your application will be treated with strict confidentiality and under all applicable data privacy regulations.</p></div>

Clerk

Salayel Hospitality

<div>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams, ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 Help Desk &amp; Operations Support
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 <br/>
 <ul>
  <li>
   Manage and respond to all incoming helpdesk calls and service requests in a timely manner.
  </li>
  <li>
   Support end users and service providers, coordinating actions and follow-ups.
  </li>
  <li>
   Escalate issues, complaints, and operational concerns to management when required.
  </li>
  <li>
   Provide prompt administrative support and respond to employee queries.
   <br/>
   <br/>
  </li>
 </ul>
 Administration &amp; Office Management
 <br/>
 <br/>
 <ul>
  <li>
   Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
  </li>
  <li>
   Maintain accurate records, databases, and filing systems (electronic and physical).
  </li>
  <li>
   Manage schedules and diaries to ensure efficient coordination of activities.
  </li>
  <li>
   Monitor office supplies, manage inventory, and coordinate replenishment.
  </li>
  <li>
   Coordinate office maintenance and resolve day-to-day office issues.
   <br/>
   <br/>
  </li>
 </ul>
 Documentation &amp; Reporting
 <br/>
 <br/>
 <ul>
  <li>
   Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
  </li>
  <li>
   Ensure property manuals are updated and consistent across all sites.
  </li>
  <li>
   Prepare daily, weekly, monthly, and ad hoc operational reports as required.
  </li>
  <li>
   Maintain transmittal logs, attendance records, leave records, and operational files.
  </li>
  <li>
   Support document control activities as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 Coordination
 <br/>
 <br/>
 <ul>
  <li>
   Liaise with internal departments including HR, Finance, Procurement, IT, and service partners.
  </li>
  <li>
   Coordinate and support administrative staff such as drivers, cleaners, and office assistants.
  </li>
  <li>
   Perform additional duties as assigned by management.
   <br/>
   <br/>
  </li>
 </ul>
 Key Performance Indicators (KPIs)
 <br/>
 <br/>
 <ul>
  <li>
   Timely submission of monthly inventory reports.
  </li>
  <li>
   Regular updates of SOPs and operational manuals.
  </li>
  <li>
   Accurate and timely operational and security reporting.
  </li>
  <li>
   Daily maintenance of incoming and outgoing document logs.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Experience
  <br/>
  <br/>
 </strong>
 Education
 <br/>
 <br/>
 <ul>
  <li>
   Diploma in any discipline (Administration preferred).
  </li>
  <li>
   Office Management certification is an advantage.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 3 years&rsquo; experience in administration or helpdesk/office coordination.
   <br/>
   <br/>
  </li>
 </ul>
 Skills &amp; Knowledge
 <br/>
 <br/>
 <ul>
  <li>
   Strong knowledge of office administration and documentation control.
  </li>
  <li>
   Familiarity with ERP or back-office systems.
  </li>
  <li>
   Advanced MS Office skills.
  </li>
  <li>
   Excellent communication, organization, and attention to detail.
   <br/>
   <br/>
  </li>
 </ul>
 Job Challenges
 <br/>
 <br/>
 <ul>
  <li>
   Managing urgent and short-notice requests.
  </li>
  <li>
   Flexibility in working hours and duties based on operational needs.
  </li>
 </ul>
</div>


Help Desk Coordinator

Tasawer Elegant Closets

<p>Administrative Duties</p><ul><li>Prepare quotations, invoices, purchase orders, and project documentation.</li><li>Maintain accurate project files, contracts, drawings, and client records.</li><li>Manage correspondence, emails, and phone communications with clients and suppliers.</li><li>Update project tracking systems and administrative reports.</li><li>Organize meetings, schedules, and appointments for designers, installers, and management.</li></ul><p>Project Coordination</p><ul><li>Coordinate between sales, design, production, and installation teams.</li><li>Monitor project timelines and ensure deadlines are met.</li><li>Follow up on material orders, deliveries, and installation schedules.</li><li>Assist in resolving project-related issues and customer concerns.</li><li>Track project progress and provide status updates to management and clients.</li></ul><p>Customer Service</p><ul><li>Serve as the main point of contact for customers during project execution.</li><li>Respond to inquiries regarding products, timelines, and installations.</li><li>Ensure customer satisfaction through timely communication and follow-up.</li><li>Handle complaints professionally and escalate issues when necessary.</li></ul><p>Procurement &amp; Inventory Support</p><ul><li>Coordinate with suppliers for materials, accessories, and hardware orders.</li><li>Verify delivery schedules and purchase documentation.</li><li>Monitor stock levels and assist with inventory records when required.</li></ul><p>Pay: AED2,000.00 - AED2,500.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Administrative Assistant (UAE National)</b></p><p><b>
Abu Dhabi, UAE</b></p><p></p><p>
Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Fresh graduates are welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p>
Only UAE nationals will be considered for this role.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Administrative Assistant (UAE National)

Abu Dhabi University

<div>
 Abu Dhabi University is seeking a dedicated and detail-oriented individual to join our Registrar&rsquo;s Office as a Registration Support staff member. This full-time administrative role is pivotal in ensuring seamless registration processes and supporting the daily operations of the Registrar&rsquo;s Office at our Abu Dhabi Campus. Reporting directly to the Associate Director, the successful candidate will be responsible for assisting students, faculty, and staff at the registration counter, ensuring efficient service delivery and maintaining accurate records. The ideal candidate will possess strong technical knowledge and systems use, excellent communication and collaboration skills, and a proactive approach to problem-solving. Proficiency in ERP systems, Microsoft Office, and data analysis tools is essential. A Bachelor&rsquo;s degree and relevant experience in a similar role are preferred. This position offers an opportunity to contribute to the institutional goals by enhancing stakeholder satisfaction and maintaining up-to-date records, thereby improving the overall efficiency and effectiveness of the Registrar&rsquo;s Office. Fluency in English and additional language skills are advantageous. Join us in fostering a supportive and efficient academic environment at Abu Dhabi University.
</div>


Registration Support

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