executive assistant Jobs in Dubai United Arab Emirates

executive assistant

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

admin assistant Jobs in Dubai United Arab Emirates

admin assistant

office assistant Jobs in Dubai United Arab Emirates

office assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

administrative support

Shou'alah

<div>
 1.1 Role Overview
 <br/>
 <br/>
 We are looking for a detail-oriented Junior Accounting Administrative Assistant to join our finance team. In this entry-level role, you will support the accounting department in various administrative tasks, ensuring accurate financial records and facilitating smooth operations. This is a fantastic opportunity for someone eager to grow their career in accounting and finance.
 <br/>
 <br/>
 1.2 Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Assist in the preparation and maintenance of financial documents, including invoices, receipts, and statements
  </li>
  <li>
   Support the accounts payable and receivable processes by entering transactions and tracking payments
  </li>
  <li>
   Maintain organized financial records and assist with audits as needed
  </li>
  <li>
   Respond to inquiries from internal and external stakeholders regarding financial transactions
  </li>
  <li>
   Collaborate with team members to streamline accounting processes and improve efficiency
  </li>
  <li>
   Perform general administrative tasks, including data entry, filing, and managing correspondence
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  1.3 Educational/Professional Qualifications/Training Certifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   B.S. degree in Accounting, Business Administration, or has equivalent experience
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  1.4 Job Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 1-3 years applicable experience
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  1.5 Core Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Safety Focus: Complies with all the health and safety regulations, and performs work in a safe manner and organizes its own personal workspace to minimize the likelihood of an accident or other unsafe situation.
  </li>
  <li>
   Fiscal Accountability: Ability to prepare financial statements, business activity reports, financial forecasts, find ways and suggest solutions to control and maximize profits.
  </li>
  <li>
   Technical Expertise: Practical knowledge of processes and practices in own functional area
  </li>
  <li>
   Organization &amp; Administrative Skills: Ability to manage multiple tasks, planning, resourcing, organizing, negotiating, and prioritizing accordingly.
  </li>
  <li>
   Strategic &amp; Analytical Thinking: Ability to summarize data logically, rationally, and accurately. And understanding ideas, distinguishing main issue from side issues, seeking connections between facts. Understand long-term business strategies and suporting in aligning department goals with business goals.
  </li>
  <li>
   Accountability: Demonstrates sense of responsibility and ownership of own actions, own assigned objectives, activities and processes.
  </li>
  <li>
   Adaptability: Demonstrate reliability, high ability to work under pressure, social competency, ability to manage conflict, assertiveness and service oriented. Familiarise self with new knowledge, duties and working method arising from change.
  </li>
  <li>
   Team Work: Shows the ability and desire to work co-operatively with colleagues from different cultures and background.
  </li>
  <li>
   Communication: Lead and communicate clearly to the team in any financial changes, and encourage discussions of views, ideas and thoughts of others and the ability to write clear reports, and business correspondence.
   <br/>
  </li>
 </ul>
</div>


Accountant & Administrative Support (UAE National)

Intero Services

<p>We are looking for a <b>Lady Administrative Professional</b> to provide <b>administrative, sales support, and HR support</b> functions.</p><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s Degree in Engineering <b>or</b> Master&rsquo;s Degree in any discipline</li><li>Good knowledge of office administration, sales coordination, and HR support</li><li>Proficiency in MS Office and basic reporting</li><li>Strong communication, coordination, and organizational skills</li></ul><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative and secretarial support to management</li><li>Assist the sales team with quotations, documentation, follow-ups, and client coordination</li><li>Support HR functions including employee records, attendance, onboarding, and coordination</li><li>Maintain proper filing, reports, and office documentation</li></ul><p><b>Preferred Skills:</b></p><ul><li>Ability to multitask and work independently</li><li>Professional attitude with attention to detail</li><li>Previous experience in administrative, sales support, or HR support roles is an advantage</li></ul><p><b>Interested candidates</b> are invited to share their CV for review.</p><p>Job Types: Full-time, Permanent</p><p>Work Location: On the road</p>

Lady Administrative Professional (Sales & HR Support)

Egis Group

<div><b>Company Description</b><p><br>
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.</p><p>
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.</p><p>
<b>Learn more:</b> www.waagnerbiro-bridgesystems.com</p><b><br>
Job Description</b><p><br>
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.</p><ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues</li><li>
Support the team in achieving departmental goals through proactive problem-solving and collaborative teamwork</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li></ul></div>

Administration Assistant ( UAE National )

International Language School

<p>The <b>International Language School (ILS)</b> has been supporting learners in achieving their language goals for almost 10 years in Switzerland. Founded in the heart of Bern, we have expanded to Basel, Zurich, Aarau, St. Gallen, and now to Dubai.</p><p>We are specialised in language education for adults and offer a wide range of courses in German, French, English, Italian, Spanish, Arabic, Turkish, Russian, Chinese, Japanese, and many other languages.</p><p>To strengthen our branch in Middle East, we are looking for a <b>Administrative Assistant</b> (70% - 100%) based in <b>Dubai</b>.</p><p><b>Your Responsibilities</b></p><ul><li>Providing customer support via WhatsApp, email, and phone</li><li>Managing course schedules and coordinating with teachers</li><li>Handling course administration, exam registrations, and general customer care</li><li>Preparing invoices and support organisational workflows</li><li>Update our website and perform online research tasks</li><li>Maintain our database and prepare employment documents</li><li>Support daily administrative operations in the online environment</li></ul><p><b>Your Profile</b></p><ul><li>Strong interest in languages, cultures, and working with people</li><li>Friendly, service-oriented and professional communication style</li><li>Excellent organisational skills and the ability to work efficiently</li><li>Confident user of MS Office and digital tools</li><li><b>Excellent English skills (C1)</b></li><li><b>German skills is an advantage</b> &mdash; training provided</li><li>Additional languages are a plus</li><li>Reliable, independent and comfortable working from office (stable internet required)</li><li>Experience in education, customer service or administration is an advantage</li></ul><p><b>What We Offer</b></p><ul><li>A diverse and meaningful role with responsibility and independence</li><li>Competitive, market-appropriate compensation for Dubai</li><li>A structured onboarding programme and ongoing development opportunities</li><li>Possibility to increase the workload in the future</li><li>International team and long-term growth prospects within ILS</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: AED5,000.00 - AED10,000.00 per month</p><p>Expected hours: 42 per week</p>

Administrative Assistant (ILS-Swiss, Language School) – 80 - 100%

The Emirates Group

<div><h5 class="jobSectionHeader"><b>Job Purpose
</b></h5><p>dnata is one of the world&rsquo;s largest air and travel services providers; offering ground handling, cargo, travel and catering &amp; retail services at over 130 airports in more than 34 countries across six continents. At dnata, we are by your side for the entire travel experience.
</p><p>As an <b>Administration Assistant </b>you will, provide general administrative services and/or secretarial support. This role is typically focussed on the completion of tasks and work routines which are semi-related. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer is at a basic level and somewhat frequent.
</p><p><b>In this role, you will:
</b></p><ul><li>Organise appointments as required and prepare necessary documents, keeping designated employees advised of their daily schedule and ensure availability of facilities, meeting rooms etc. Where required, handle all aspects of internal customer service to ensure a professional, accurate and informative service.
</li><li>Receive cash, prepare daily reports on the same and highlight discrepancies where the case. Support supervisory staff in billing and account reconciliation where required. Prepare and submit applications, government forms, permit requests etc. for employees.
</li><li>Prepare documents, passes, licenses and forms for submission to HR, Staff Travel, and other internal departments for staff as required.
</li><li>Complete timekeeping activities such as input of sick, absence, leave, overtime to ensure accurate records are maintained. Assist in compiling routine management reports. Recommend improvements to process/procedure to seniors.
</li><li>Maintain department records for timekeeping and highlight attendance trends or issues to management.
</li><li>Compose and dispatch routine letters, memos and other correspondence for the department. Sort, consolidate and distribute incoming mail items and other documents in an organised and timely manner.
</li><li>Prepare documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc. Wherever required by role, update information systems and prepare routine reports.
</li><li>Maintain an efficient filing system for the department and ensure logs or standard reports are as per requirements. Ensure information is accurate and up to date.
</li><li>Ensure hardware assets are in working order (photocopier, telephones, fax).
</li><li>Order and maintain office stationery supplies, with logs of daily activity.
</li></ul><h5 class="jobSectionHeader"><b>Qualification
</b></h5><p><b>To be considered for the role, you must meet the below requirements:
</b></p><ul><li>10 years of schooling or equivalent and 1+ year of experience in Administration.
</li><li>Experience in an administrative or office environment.
</li><li>Computer literate with working knowledge of Word, Excel etc.
</li></ul><p>P&amp;L Requirement
</p><div><ul><li>Recommended International Qualifications: MCIPS, CIPS, CPP, CSMP, CPSM, IPSCMI qualifications (CIPP, CPPP, CISCP, CICCM, CIPN, CITLP, CISM, CMPO)
</li><li>Master Degree or bachelor&rsquo;s degree in Procurement, Finance, Engineering, MBA equivalent to CIPS or MCIPS.
</li></ul></div><p>Our services on the ground keep the world in the air. We&rsquo;re one of the largest air services providers in the world, and you&rsquo;ll find us in over 80 countries offering expertise in ground handling, cargo, travel and flight catering. We&rsquo;re growing fast, and we&rsquo;re looking for people with imagination and creativity to join our team of more than 40,000 people. We want potential stars to help us deliver on the promises our customers to make.
</p><h5 class="jobSectionHeader"><b>Salary &amp; benefits
</b></h5><p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers</p></div>

Administration Assistant

Novanos

<p><b>Job Summary:</b></p><p>The Administrative Assistant provides day-to-day administrative and clerical support to ensure smooth office operations. This role involves managing correspondence, maintaining records, coordinating schedules, and assisting management and staff with administrative tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle phone calls, emails, and general correspondence.</li><li>Maintain and organize files, documents, and records.</li><li>Schedule meetings, appointments, and calendars.</li><li>Prepare reports, letters, and office documents.</li><li>Monitor office supplies and coordinate purchases.</li><li>Support office coordination and internal communication.</li><li>Assist with data entry and basic administrative reporting.</li><li>Provide administrative support to management and departments.</li><li>Assist with scheduling interviews and shortlisting candidates.</li><li>Coordinate with vendors and suppliers for orders.</li><li>Schedule deliveries across UAE based on urgency and requirement.</li></ul><p><b>Requirements:</b></p><ul><li>Holds Bachelors degree and proven experience in an administrative or office support role</li><li>UAE D/L is an advantage but not mandatory</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Good communication and organizational skills</li><li>Ability to handle confidential information professionally</li><li>Strong attention to detail and time management skills</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>visa process, driver schedule, supplier coordination etc,.: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Admin Assistant Cum PRO

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Administrative Assistant/Coordinator (UAE National)</b></p><p><b>
Dubai, UAE</b></p><p></p><p>
Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Scans documents for electronic storage.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Prior experience in administration/coordination</p></li><li><p>
Fresh graduates are also welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p><b>
Only UAE nationals will be considered for this role</b></p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Administrative Assistant/Coordinator (UAE National)

Explore 2324+ Administrative support in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.