executive assistant Jobs in Dubai United Arab Emirates

executive assistant

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

office assistant Jobs in Dubai United Arab Emirates

office assistant

admin assistant Jobs in Dubai United Arab Emirates

admin assistant

administrative support specialist

American Bureau of Shipping (ABS)

<div>Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.
What You Will Do:
<ul><li>Utilizes various systems for tasks such as accounts receivable tracking, billing, and record keeping.
</li><li>Ensures proper billing processes are followed, and accurate records are kept of department activities.
</li><li>Performs clerical duties such as word processing, mail distribution, filing, record keeping, and faxing.
</li><li>May assist in the planning of events and seminars.
</li></ul>What You Will Need:
Education and Experience
<ul><li>High School diploma or equivalent
</li><li>0&#8210;2 years of previous related experience
</li></ul>Knowledge, Skills, and Abilities
<ul><li>Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
</li><li>Strong MS Office experience, such as word processing and spreadsheet creation
</li><li>Proficient clerical skills such as file maintenance, record keeping, and office equipment use.
</li><li>Excellent arithmetic abilities.
</li><li>Good interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations.
</li><li>Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System.
</li></ul>Reporting Relationships:
Reports directly to a department Manager, Supervisor or above.</div>

Administrative Assistant

Confidential Company

Job Purpose: The Executive Assistance need to provide comprehensive executive support and manage office operations efficiently, ensuring smooth organizational functioning, effective stakeholder engagement, and timely delivery of administrative tasks aligned with organizational KPIs. Key Responsibilities:Office Operations:<ul><li>Manage day-to-day office operations, including scheduling, correspondence, and ensuring the office is clean, organized, and well-stocked.</li><li>Oversee and maintain office supplies, equipment, and IT systems.</li><li>Organize and coordinate internal office events, and meetings ensuring satisfaction ratings.</li><li>Maintain office cleanliness and organization with 100% compliance during inspection.</li></ul>Administrative Support:<ul><li>Assist in managing appointments and client meetings, by ensuring 100% are scheduled on time.</li><li>Handle phone calls, emails, and other communications in a timely and professional manner.</li><li>Draft, proofread, and edit correspondence and other documents on behalf of the C-level executives.</li><li>Conduct research and compile data for executive decision-making.</li><li>Assist in the preparation of board meetings, including gathering materials and taking minutes.</li><li>Prepare and submit professional and accurate documents. Manage and maintain executive-level documents and systems for easy access and retrieval.</li><li>Perform ad hoc administrative tasks, as required by the executives.</li></ul>Client & Stakeholder Relations<ul><li>Assist with client inquiries, ensuring they receive timely and accurate information regarding properties, services, and processes. Manage to reply to all inquiries with a response time within one business day.</li><li>Maintain an updated database of clients, vendors, and guests with a maximum of 2 missing active contacts.</li></ul>Financial & Document Management:<ul><li>Oversee the management of financial records, including invoicing, payments, and budgeting for office expenses.</li><li>Prepare & submit complete expense and payment records on a monthly basis, achieving 100% submission rate.</li><li>Maintain confidentiality and compliance with industry standards regarding client and transaction documentation.</li><li>Maintain proper filing systems and documentation related to property transactions, leases, and contracts.</li><li>Ensure to submit all the internal documents on time.</li></ul>Executive Support & Compliance<ul><li>Track and close executive tasks with a target of 95% completion on time.</li><li>Monitor KPI through Clear point and provide regular report to CEO .</li><li>Prepare weekly and monthly follow-up reports with 100% timeliness via ClearPoint.</li><li>Follow up with Heads of Departments (HODs) using the Planner, with at least communication per task per week.</li><li>Prepare accurate post-meeting Minutes of Meeting (MoMs) including tasks, recaps, actions, and deadlines, achieving 100% compliance.</li><li>Coordinate travel and accommodation arrangements with 100% accuracy.</li></ul>Qualifications and Certifications: Bachelor’s degree in business administration, Accounting, Economics, or any related field preferred.Work ExperienceMinimum 5+years of experience in office management, administrative support, or a related field (preferably in real estate).<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and real estate management software.</li><li>Knowledge of CRM systems, document management, and scheduling tools.</li><li>Detail-oriented with a strong sense of responsibility.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>Problem-solving skills and the ability to think critically and independently.</li></ul>Language SkillsFluency in English and Arabic An Arabic speaker candidates will be more preferable.

Executive Assistance to CEO

Kings' Dubai

Exciting opportunities in administrative roles have arisen due to our expansion and growth. The various positions will support the Academic and Corporate Teams across a range of departments of Kings Education.

Administrative Support

Independent Resourcing Consultancy Ltd

A prestigious wealth management firm in Dubai is looking for a Wealth Management Administrator to provide administrative support for exceptional client service. The role involves managing client onboarding, maintaining records, and ensuring compliance with regulations. Candidates should have a degree in Finance or Business Administration and administrative experience in a financial services environment. This opportunity offers a dynamic work atmosphere and prospects for professional growth.

Wealth Management Administrator Dubai & Client Services

Emirates Flight Catering

The job holder is responsible to provide analytical and administrative support that enables the effective execution of initiatives within the Business Support Division. The role focuses on enhancing operational efficiency, supporting business case development, driving data-informed decision-making, and ensuring compliance with internal processes and external standards in alignment with Linencraft's goals for performance improvement and sustainable growth.

Key Result Areas:

<ol>
 <li>Provide analytical and administrative support in the development and execution of business strategies aimed at revenue growth, cost optimization and operational efficiency.</li>
 <li>Assist in preparation of business cases for new projects, service, or customers by gathering relevant data and conducting analysis, and performing due diligence to support informed decision making.</li>
 <li>Maintain and periodically review business policies and standard operating procedures to ensure relevance, compliance, and opportunities for continuous improvement.</li>
 <li>Develop and maintain analytical reports and dashboards using data from production systems and the Laundry Management System (LMS) to share actionable recommendations based on findings.</li>
 <li>Compile and maintain balanced scorecards and monthly performance dashboards to track key performance indicators (KPIs) for management review and business planning.</li>
 <li>Assist in project management activities by tracking progress, coordinating timelines and deliverables with internal teams, to ensure timely execution of initiatives.</li>
 <li>Participate in evaluating operational workflows and recommend process improvements to enhance service delivery, efficiency, and resource utilization.</li>
 <li>Prepare clear, well-structured business documents, reports, presentations, and technical content to support internal communication and strategic initiatives.</li>
</ol>

Adhere to all relevant quality, health, safety, and environmental policies and procedures to ensure alignment with organizational and regulatory standards.

Business Support Specialist

Dubai Civil Aviation Authority

<div><div>Role Purpose:
Provide a wide range of support services to the Director General&rsquo;s office and undertake administrative functions to ensure the implementation pf processes and procedures in a timely and professional manner.
Key responsibilities / Duties:
1. Enhanced Administrative Support: Provide high-level support to the daily operations of the Director General&rsquo;s Office, including drafting correspondence, minutes of meetings, and reports, while maintaining organized filing systems and contact databases to ensure accuracy and timely accessibility of records.
2. Communication and Circulation: Facilitate the internal circulation of official communications, ensuring proper dissemination to management and staff for awareness and necessary action.
3. Confidentiality Management: Handle sensitive and confidential information with discretion, ensuring compliance with internal guidelines, and provide recommendations on access privileges as required.
4. Deadline Coordination: Draft, Coordinate, monitor, and follow up on deadlines related to DG&rsquo;s Office tasks and actions with internal sectors, government authorities, and external entities.
5. Meeting and Visit Logistics: Coordinate logistics for meetings and official visits, ensuring professional standards and seamless execution.
6. Visitor and Guest Relations: Oversee the reception and guidance of visitors to the Director General&rsquo;s Office, ensuring professional, courteous, and proactive handling of inquiries or issues.
7. Process Support: Support the review and improvement of administrative workflows and document management practices within the Director General&rsquo;s Office, recommending enhancements to increase efficiency.
8. Reporting: Provide regular updates to the Director General&rsquo;s Office Manager on ongoing tasks and activities, escalating issues as required.
9. Operational Support for Plans and KPIs: Assist in implementing and monitoring DG&rsquo;s Office objectives and KPIs, maintaining related documentation and records on DCAA systems.
10. Ensure compliance with non-disclosure and confidentiality agreements, as well as DCAA security policies, to safeguard both government and DCAA confidential information. Address and rectify any ISR audit findings, promptly report security incidents, and engage in ongoing security awareness training to prevent unauthorized access or disclosure.
11. Other Duties: Perform other related duties as assigned.<div> 
</div></div><div>
Qualifications<div></div><ul><li> 
Academic Qualifications:</li></ul>
Bachelor&rsquo;s degree in Business Management or any equivalent degree.<ul><li>Certifications:</li></ul>
Executive Secretarial and Office Administration.
Advanced Business Communication.<ul><li>Professional Experience:</li></ul>
(6 to 8) years of relevant experience in executive support, office administration, or related fields.</div></div><div></div>

DG’s Office Chief Executive

Dubai Holding

<div>
 
 
 About Dubai Holding Real Estate:
 
 
 
 Dubai Holding&rsquo;s real estate business has developed strategic destinations and communities that offer unique and attractive lifestyle opportunities to meet the evolving needs of Dubai&rsquo;s residents and visitors alike. As a master developer, we invest in sustainable infrastructure, accessibility, community amenities and family-focused facilities including community centres, mosques, schools, supermarkets and landscaping.
 
 
 Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.
 
 
 
 
 
 
 About the Job:
 
 
 
 An opportunity has arisen for a
 
 Senior Officer - Administrative
 
 to join Dubai Holding Real Estate. The job holder will be responsible to provide comprehensive administrative support, including efficient record-keeping to facilitate seamless operation of various departmental activities
 
 
 
 
 
 
 The main duties and responsibilities of this role:
 
 
 <ul>
 <li>
 Responsible for the end-to-end lifecycle of Purchase Requisitions (PRs) related to services and transportation &mdash; from creation and processing to approval and Purchase Order (PO) issuance &mdash; while maintaining accurate records and tracking in strict compliance with company procurement policies.
 </li>
 <li>
 Handle all GRNs (Goods Receipt Notes) and invoices related to service and transportation PRs, ensuring timely processing and accuracy.
 </li>
 <li>
 Maintain accurate logs and records of departmental transactions &mdash; including receipts, issues, returns, PRs, and POs &mdash; and provide structured data for analysis to identify trends, discrepancies, and opportunities for process improvement.
 </li>
 <li>
 Track monthly expenses and monitor budget consumption to support financial oversight and control.
 </li>
 <li>
 Coordinate and follow up on Purchase Orders, ensuring that services are delivered as per the agreed specifications and terms.
 </li>
 <li>
 Maintain and track parking data, including allocation, usage, and reporting for administrative planning and review.
 </li>
 <li>
 Receive and verify invoices from fleet and service suppliers, confirm accuracy before processing, issue GRNs for delivered services, maintain a clear record and tracker, resolve any discrepancies, and follow up with Finance for timely payment &mdash; all in accordance with company Finance &amp; Accounting policies.
 </li>
 <li>
 Provide operational and administrative support to the services and fleet teams
 </li>
 <li>
 Draft and issue departmental memos, ensuring accurate documentation, formatting, and distribution of internal communications and records as needed
 </li>
 <li>
 Support the administration team in compiling and finalizing the monthly departmental report, including monthly activity summaries and performance insights, to support data-driven decision-making.
 </li>
 <li>
 Assist the Section Head in developing environmentally sustainable practices by reviewing operational trends, supporting reporting requirements, and contributing to the preparation of sustainability-related reports.
 </li>
 </ul>
 
 
 
 
 
 About you:
 
 
 
 The ideal candidate for this position will have the following experience and qualifications:
 
 <ul>
 <li>
 &lsquo;A&rsquo; Level or equivalent. Bachelor&rsquo;s degree in Administration or related - preferred.
 </li>
 <li>
 Knowledge of data collection; Inventory management and reporting
 </li>
 <li>
 Minimum of 1-3 years&rsquo; UAE experience in experience in administration, procurement support, or financial tracking.
 </li>
 <li>
 Proficiency in Ms. Office suite
 </li>
 <li>
 Excellent communication skills in English.
 </li>
 <li>
 Meticulous, well organized.
 </li>
 <li>
 Attention to detail and quality.
 </li>
 <li>
 Cross-functional Collaboration and effective relationship management.
 </li>
 <li>
 Negotiation skills
 </li>
 <li>
 Conflict Resolution
 </li>
 <li>
 Thorough understanding of purchasing cycle (Requisitions, Purchase orders, payments)
 </li>
 <li>
 Efficient Time and Workload Management
 </li>
 <li>
 Inventory Management
 </li>
 <li>
 Ability to work independently and in a team.
 </li>
 <li>
 Strong organizational and problem-solving skills.
 </li>
 <li>
 Accuracy in data entry and record-keeping.
 </li>
 </ul>
 
 
 
 
 
 About the Benefits:
 
 
 
 At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.
 
</div>

Senior Officer - Administration - Dubai Holding Real Estate

Explore 9112+ Administrative support specialist in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.