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administrative support specialist

PulseMediaNL (EMEA REGION)

<div>
 Position Summary
 
 
 We are seeking a highly organized and detail-focused Data Entry Operations Specialist to support daily administrative and data management functions. This role is ideal for individuals who excel at maintaining accuracy, handling structured information, and ensuring data integrity across systems.
 
 
 As a Data Entry Operations Specialist, you will be responsible for entering, updating, verifying, and maintaining critical records while adhering to established quality and compliance standards. The ideal candidate is dependable, efficient, and comfortable working independently in a remote environment.
 
 
 Key Responsibilities
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Accurately enter and update data into internal systems and databases
 </li>
 <li>
 Review information for completeness, accuracy, and consistency
 </li>
 <li>
 Perform routine data audits to identify and correct discrepancies
 </li>
 <li>
 Maintain organized digital records and documentation
 </li>
 <li>
 Process forms, applications, or operational records as assigned
 </li>
 <li>
 Follow established data management and confidentiality guidelines
 </li>
 <li>
 Communicate with internal teams to clarify missing or incomplete information
 </li>
 <li>
 Meet productivity benchmarks while maintaining high accuracy standards
 
 
 </li>
 </ul>
 Your work will directly support operational efficiency and data reliability across departments.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in data entry, administrative support, or operations is preferred
 </li>
 <li>
 Strong typing skills with high accuracy
 </li>
 <li>
 Proficiency in Microsoft Excel, Google Sheets, or similar data management tools
 </li>
 <li>
 Excellent attention to detail and organizational abilities
 </li>
 <li>
 Ability to manage repetitive tasks while maintaining focus
 </li>
 <li>
 Strong time management and ability to meet deadlines
 </li>
 <li>
 Comfortable working independently in a remote setting
 </li>
 <li>
 Basic understanding of data privacy and confidentiality standards
 
 
 </li>
 </ul>
 Work Structure
 
 
 <ul>
 <li>
 Fully remote work environment
 </li>
 <li>
 Flexible scheduling based on workload requirements
 </li>
 <li>
 Clearly defined productivity and accuracy expectations
 </li>
 <li>
 Ongoing process documentation and operational support
 
 
 </li>
 </ul>
 Engagement Terms
 
 
 <ul>
 <li>
 Independent contractor or employee classification depending on placement
 </li>
 <li>
 Weekly payments through supported platforms
 </li>
 <li>
 Performance-based incentives may be available
 </li>
 <li>
 Project scope and hours may vary based on operational needs
 
 
 </li>
 </ul>
 Key Skills
 
 
 Data Entry, Data Management, Data Processing, Microsoft Excel, Google Sheets, CRM Systems, Database Management, Typing Accuracy, Administrative Support, Records Management, Document Processing, Data Validation, Quality Control, Attention to Detail, Time Management, Operations Support, Remote Work, Confidentiality Compliance, Process Improvement, Workflow Optimization, Digital Documentation, Information Management, Productivity Tracking
 
 
 Application Process
 
 
 <ul>
 <li>
 Submit your updated resume highlighting relevant administrative or data entry experience
 </li>
 <li>
 Qualified candidates can expect follow-up communication within a few business days
 
 
 </li>
 </ul>
 We are looking for reliable professionals who are committed to maintaining accuracy, efficiency, and operational excellence in a remote work environment.
</div>

Data Entry Operations Specialist (Remote)

CPL Aromas

<div>
 As the largest fragrance only fragrance house in the world, we take pride in proactively shaping the future of the fragrance industry. We focus all our creativity, innovation, and energy into making fragrances and nothing else. CPL Aromas is home to some of the world&rsquo;s leading perfumers, and we&rsquo;re trusted by top brands to translate their creative vision into beautiful scents. We provide career and development opportunities for talented individuals across a range of disciplines &ndash; from all support functions to customer facing roles. A job at CPL Aromas promises a unique career path for anyone with a passion for the world of fragrance. With operations all over the world, we celebrate a diverse range of cultures at CPL Aromas and, we offer equal opportunities and flexibilities.
 
 
 
 Reports To
 
 
 
 CEO (Chief Executive Officer)
 
 
 
 Job Purpose
 
 
 
 Support the CEO in daily administrative tasks and assist in internal/external communications, Customer relations, Project management etc.
 
 
 
 Tasks and Responsibilities
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Assist the CEO with daily administrative tasks, including scheduling meetings, managing calendars, and preparing reports.
 </li>
 <li>
 Organize and maintain files, documents, and records.
 </li>
 <li>
 Handle internal and external communications on behalf of the CEO.
 </li>
 <li>
 Prepare presentations, documents, and other materials as required.
 
 
 </li>
 </ul>
 Customer Communication
 
 
 <ul>
 <li>
 Act as a point of contact for external customers, addressing inquiries and providing information to support sales activities.
 </li>
 <li>
 Collaborate with the sales team to ensure customer needs are met and follow up on sales leads.
 </li>
 <li>
 Assist in the preparation of sales proposals, contracts, and other customer-related documentation.
 </li>
 <li>
 Maintain a database of customer interactions and ensure timely follow-up on all customer communications.
 
 
 </li>
 </ul>
 Project Support
 
 
 <ul>
 <li>
 Assist in special projects as directed by the CEO, including research, data analysis, and project coordination.
 </li>
 <li>
 Support cross-functional teams as needed to ensure the successful completion of projects.
 
 
 </li>
 </ul>
 Continuous Improvement
 
 
 <ul>
 <li>
 Identify and suggest process improvements to enhance efficiency within the role and the broader organization.
 </li>
 <li>
 Stay updated with industry trends and best practices relevant to the company&rsquo;s business.
 
 
 </li>
 </ul>
 
 Skills And Attributes Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Communications, or a related field (or currently pursuing).
 </li>
 <li>
 Strong organizational skills with attention to detail.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Strong interpersonal skills and the ability to build relationships with external customers and internal team members.
 </li>
 <li>
 A proactive attitude with a willingness to learn and take on new challenges
 
 
 </li>
 </ul>
 All qualified applicants will be considered for employment irrespective of race, ethnicity, national origin, religion, age, sex, gender identity or disability status. Due to large volume of applications, we are only able to contact applicants who meet the role requirements. The salary package offer will only be discussed with the final candidate, based on the individual&rsquo;s relevant experience and skills. Should your skills and experience fit the above criteria, please click apply link to submit your application.
</div>

Trainee

Khalid Al Sarookh Advocates and Legal Consultants LawFirm

We are seeking a highly organized and efficient Office Administrator to join our team at O.S. Legal. As an integral part of our office, you will be responsible for managing administrative tasks and ensuring the smooth operation of our office.Responsibilities:<ul><li>Managing all office tasks, including answering phones, handling correspondence, and maintaining office supplies.</li><li>Scheduling and coordinating meetings, appointments, and travel arrangements for lawyers and staff.</li><li>Drafting and sending invoices to clients, ensuring accuracy and timely delivery.</li><li>Preparing engagement letters and other legal documents as required.</li><li>Providing administrative support to lawyers and staff as needed.</li><li>Maintaining organized filing systems, both physical and digital.</li><li>Assisting with the organization of events and other office activities.</li></ul>Qualifications:<ul><li>Proven experience as an office administrator, office assistant, or similar role.</li><li>Excellent organizational and time management skills.</li><li>Strong attention to detail and accuracy.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>Knowledge of basic accounting principles is a plus.</li><li>Previous experience in a law firm or legal environment is preferred.</li></ul>Note : English, and Arabic languages are essentialsJob Type: Full-timeJob Type: Full-timePay: From AED5,000.00 per monthLanguage:<ul><li>arabic and english (Required)</li></ul>

Office Admin

DLA Piper

<div><div><div>Providing high value support is an essential part of the services we provide as a Legal Administration function.

Developing strong and lasting relationships with key stakeholders, supporting team members, and developing technical expertise are integral to the success of this role.

In an ever changing fast-paced environment, we take pride in achieving objectives that support DLA Piper in its provision of market leading legal services.

As a Personal Assistant you will work collaboratively with partners, fee earners or senior business services leaders to deliver an exceptional legal administration service.

Main duties and responsibilities

Core responsibilities include:

Stakeholder engagement
<ul><li>Developing strong relationships with stakeholders within your team and across the firm</li>
<li>Proactively promote the benefits of team working with fee earners and senior business service leaders</li>
<li>Sharing any feedback received from stakeholders with Team Leader/Team Coordinator/Assistants Manager in a timely manner to help resolve issues in order to maintain excellent service delivery</li>
<li>Sharing knowledge and best practice with team members to help create consistent levels of support</li>
<li>Acting as a role model and mentor to less experienced members of the team by sharing knowledge and best practice</li>
<li>Actively participating in and contributing to team meetings.</li>
</ul>Compliance support
<ul><li>Providing support directly to partners and fee earners with new client and matter set up and management activity (opening and closing procedures)</li>
<li>Engaging with partners, fee earners and/or clients to capture mandatory information for client onboarding and compliance reviews</li>
<li>Liaising with the billing team to ensure client master data is timely and accurately updated to streamline downstream billing processes.</li>
</ul>Team workflow
<ul><li>Proactively monitoring workflow from the team inbox and completing tasks in priority order</li>
<li>Managing fee earner/senior business services leaders' expectations in terms of deadlines and outcome of tasks assigned</li>
<li>Taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency.</li>
</ul>Providing general legal administrative support by:
<ul><li>Providing support to partners and fee earners taking a proactive approach to tasks and anticipating potential problems</li>
<li>Ensuring accurate and timely use of relevant platforms to facilitate matter opening, matter maintenance, closure and archiving</li>
<li>Managing and/or assisting with accounts payable (invoices), expenses and disbursements</li>
<li>Recording time for partners and fee earners when required (including non-billable productive time) on a daily basis</li>
<li>Demonstrating excellent file management of correspondence, documents, emails and research</li>
<li>Coordinating internal and external client meetings effectively, ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place</li>
<li>Assisting fee earners/senior business services leaders with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner</li>
<li>Drafting, creating and editing documentation, in line with the DLA Piper Style Guide templates and precedents, working appropriately with Document Production teams as and when required</li>
<li>Arranging travel bookings including visas, flights, hotels, taxis, accommodation and rental cars, etc</li>
<li>Working collaboratively with the wider team to support both partners and the Marketing and Business Development team with client-related activities within the practice group, including supporting small-scale events, pitch generation via Qorus, Credentials, CVs, legal directory submissions and InterAction related activity</li>
<li>Understanding client financial reporting processes and providing support when required</li>
<li>Collaborating with billing and finance teams to support processes as and when required and working with associated platforms/applications</li>
<li>Understanding what is expected from you in order to work effectively remotely in line with the firm's Worksmart Flex policy, meeting our expectations that you will work efficiently and productively wherever you choose to work and being present and available during core hours for in person learning, supervision, feedback, team meetings, general business support etc</li>
<li>Assisting on ad-hoc projects as and when required</li>
<li>Undertaking any other duties as required to fulfil the role.</li>
</ul>About you
<ul><li>Previous experience in an administrative role within a professional services environment</li>
<li>Proficient in utilising technology platforms and systems, such as MS Office suite</li>
<li>Strong organisation and prioritisation skills</li>
<li>Good stakeholder management and communication skills</li>
<li>Ability to demonstrate problem solving skills</li>
<li>Good verbal and written communication skills</li>
<li>Adaptable, and willing to flex to meet business needs</li>
<li>Able to remain calm under pressure.</li>
</ul>About Us

We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.

At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people &ndash; however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day. 
<div></div><div>
</div></div><div>Job Reference
6984
Function
Business Operations
Category
Business Professionals
Location
<div>Dubai, United Arab Emirates</div></div></div></div>

Personal Assistant

Noorka

<div>Noorka Logistics is seeking a detail-oriented and highly accurate Data Entry Specialist to join our operations team in Dubai. This role is ideal for a candidate who excels in handling large volumes of information, maintaining data accuracy, and supporting logistics operations through efficient record management in a fast-paced environment.

Key Responsibilities:
<ul>
<li>Accurately enter shipment, inventory, and client data into company systems.</li>
<li>Update and maintain databases with current and correct information.</li>
<li>Verify data for errors, inconsistencies, or missing information.</li>
<li>Prepare reports and summaries based on entered data.</li>
<li>Coordinate with logistics, warehouse, and finance teams to collect required information.</li>
<li>Maintain confidentiality of sensitive company and client information.</li>
<li>Scan, organize, and file digital and physical documents properly.</li>
<li>Ensure compliance with company data management policies.</li>
<li>Assist in administrative tasks when required.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;3 years of experience in data entry or administrative support, preferably in logistics.</li>
<li>Strong typing speed and high level of accuracy.</li>
<li>Proficiency in MS Office, especially Excel.</li>
<li>Familiarity with ERP or logistics management systems is an advantage.</li>
<li>Excellent attention to detail and organizational skills.</li>
<li>Ability to meet deadlines and handle repetitive tasks efficiently.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Strong concentration and focus</li>
<li>Good time management skills</li>
<li>Analytical and problem-solving abilities</li>
<li>Ability to work independently and in a team</li>
<li>Professional and responsible attitude</li>
</ul>
At Noorka Logistics, accurate data management is essential for smooth supply chain operations. This Data Entry Specialist position in Dubai offers a great opportunity to grow within a professional logistics company while contributing to efficient and organized operational processes.</div>

Data Entry Specialist

The Kanoo Group

<div>
 
 
 
 
 Job Overview:
 
 
 
 
 
 
 
 
 We are seeking a highly organized and proactive
 
 Project &amp; Business Coordination Specialist
 
 to join Kanoo AI &amp; Robotics (KAIR). This role will ensure seamless administrative operations, effective communication with internal and external stakeholders, provide project coordination support for ongoing implementation projects, and contributing to the successful delivery of our innovative solutions.
 
 
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 
 
 1.Project Coordination &amp; Delivery:
 
 
 <ul>
 <li>
 Lead coordination for KAIR&rsquo;s customer projects, ensuring tasks, timelines, budgets, and deliverables are tracked and completed successfully.
 </li>
 <li>
 Act as the main liaison between the General Manager, Sales teams, partners, and customers to ensure project milestones are met.
 </li>
 <li>
 Support planning, scheduling, and resource allocation for ongoing projects.
 </li>
 <li>
 Prepare and maintain project documentation, trackers, progress reports, and follow-up action items.
 </li>
 <li>
 Proactively identify project risks, bottlenecks, or delays, and work with the respective stakeholders to resolve them.
 </li>
 <li>
 Provide on-the-ground support for demos, site visits, workshops, and any project-related customer interactions.
 </li>
 </ul>
 
 
 2.Business &amp; Administrative Support:
 
 
 <ul>
 <li>
 Coordinate internal office operations, including managing phone calls, emails, document management, office supplies, and general upkeep.
 </li>
 <li>
 Support sales and operational tasks by compiling correspondence, maintaining trackers, and assisting with approvals.
 </li>
 <li>
 Liaise with internal Kanoo Group departments (Finance, Legal, Marketing, HR, Procurement, IT) to ensure the smooth operations of KAIR.
 </li>
 <li>
 Act as second-in-command (2IC) to the General Manager when needed, supporting urgent coordination, follow-up, and stakeholder communications.
 </li>
 </ul>
 
 
 
 
 
 
 
 Job Requirements:
 
 
 
 
 
 
 
 <ul>
 <li>
 Minimum 5 years&rsquo; experience in project coordination, administrative , or business operations, preferably in B2B, industrial, or technology-driven organizations.
 </li>
 <li>
 Excellent written and verbal communication skills in English. Basic knowledge of Arabic is also preferred.
 </li>
 <li>
 Ability to manage multiple projects, prioritize tasks, and drive timely completion.
 </li>
 <li>
 Strong coordination, planning, and documentation skills.
 </li>
 <li>
 Collaborative, dependable, and adaptable to changing environments.
 </li>
 <li>
 Calm under pressure and able to manage multiple priorities.
 </li>
 <li>
 Proficiency in CRM systems (like Hubspot, Zoho, Vtiger, etc.) and Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, Planner, Project).
 </li>
 <li>
 Commercial and administrative acumen (invoices, purchase requests &amp; orders, vendor coordination, etc.).
 </li>
 </ul>
 
 
 
 
 Please visit https://www.kair-me.com to know more about
 
 Kanoo AI &amp; Robotics (KAIR).
 
 
 
 
 
 
 If you are interested in growing your career with one of the most successful and prominent group of companies in the GCC, we encourage you to apply for the role.
 
 
 
 
 
 Please apply with your updated CV or send it directly to jobs.uae@kanoo.com
 
 
 
 
 
 
 Kanoo Group. Many Opportunities. One Address
 
 
</div>

Project & Business Coordination Specialist

PulseMediaNL (APAC REGION)

<div>
 Position Overview
 
 
 We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to support remote operational activities across teams serving the MENA region and broader markets, including the UAE, Qatar, and Saudi Arabia. This fully remote opportunity is ideal for individuals who thrive in structured environments, value organization, and are comfortable managing responsibilities independently while maintaining high standards of accuracy.
 
 
 In this role, you will contribute directly to the efficiency of daily business operations by ensuring administrative systems remain organized, updated, and aligned with established internal procedures. Your work will support cross-regional coordination by maintaining accurate records, tracking workflows, and preserving documentation standards. Strong organizational habits, consistency, and reliability are essential for success.
 
 
 This position is well suited for candidates beginning their professional journey in administrative support, remote coordination, or operational assistance. Prior experience is welcomed but not required. Comprehensive onboarding and clear process documentation will be provided to ensure you understand expectations, tools, and workflow standards. Success in this role depends primarily on dependability, attention to detail, and the ability to carefully follow structured procedures.
 
 
 
 Primary Responsibilities
 
 
 
 Administrative Record Maintenance
 
 
 You will manage and update structured administrative records that support reporting and internal operations. This includes working daily with spreadsheets in Google Sheets or Microsoft Excel, reviewing entries for completeness and formatting consistency, and correcting obvious discrepancies. Standardizing naming conventions, regional identifiers, and folder structures will be part of your routine responsibilities. You will also identify missing or unclear data and flag it appropriately for follow-up. Maintaining clean, accurate datasets is critical to supporting reliable reporting and operational decision-making.
 
 
 Workflow Coordination Support
 
 
 You will assist in organizing incoming requests and ensuring tasks are properly categorized within established internal systems. Responsibilities include routing assignments to appropriate team members, tracking task progress, and following up on incomplete or delayed items. Clear written communication will be necessary when clarifying instructions or requesting additional information. Your coordination efforts will help maintain transparency and accountability across distributed teams.
 
 
 Operational Tracking and Reporting
 
 
 Maintaining accurate trackers that reflect ongoing, completed, and pending work will be part of your daily workflow. You will log updates, document issues, and record items requiring further attention. Periodically, you may prepare brief summaries outlining task progress and outstanding items. Identifying recurring data inconsistencies or workflow inefficiencies and escalating them appropriately will contribute to continuous operational improvement.
 
 
 Scheduling and Administrative Coordination
 
 
 When required, you will provide light coordination support such as updating shared calendars, confirming availability, sending deadline reminders, and tracking onboarding steps or project milestones. Ensuring administrative timelines move forward smoothly will require careful organization and consistent follow-through.
 
 
 Documentation and Quality Standards
 
 
 A core component of this role is maintaining documentation integrity. You will review your work prior to submission to ensure alignment with internal formatting standards and procedural guidelines. Keeping shared folders organized and ensuring documentation remains accessible and consistently structured will help preserve operational efficiency. Adherence to standard operating procedures is expected at all times.
 
 
 Performance Expectations
 
 
 Successful candidates demonstrate high accuracy with minimal errors, steady daily productivity, and dependable task completion. You should be comfortable working independently in a remote setting while maintaining accountability. Clear written communication when encountering obstacles is essential. The ability to execute repetitive administrative processes with precision and consistency is critical to long-term success in this role.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Basic proficiency in Google Sheets or Microsoft Excel
 </li>
 <li>
 Strong written communication skills
 </li>
 <li>
 High attention to detail and organizational discipline
 </li>
 <li>
 Ability to carefully follow structured written instructions
 </li>
 <li>
 Comfortable working independently in a remote environment
 </li>
 <li>
 Reliable internet connection and appropriate home workspace setup
 
 
 </li>
 </ul>
 This is an entry-level role, and structured training will be provided.
 
 
 Work Structure
 
 
 This is a fully remote position supporting regional teams across the MENA region, including the UAE, Qatar, and Saudi Arabia. Flexible scheduling options may be available; however, consistency and reliability are required. Both full-time and part-time arrangements may be considered based on operational needs.
 
 
 Growth Opportunities
 
 
 This role provides hands-on exposure to administrative systems, workflow coordination, operational tracking, and remote collaboration. High-performing team members may progress into advanced positions such as Senior Administrative Assistant, Operations Coordinator, Quality Support Specialist, Workflow Analyst, Team Lead, or Operations Supervisor. We prioritize internal development and recognize individuals who demonstrate initiative, consistency, and strong organizational capabilities.
 
 
 Ideal Candidate
 
 
 You prefer structured environments and take pride in maintaining organized systems. You enjoy working with data, tracking progress, and ensuring tasks are completed accurately and on schedule. You value reliability and contribute effectively behind the scenes to enhance team efficiency. If you are seeking a long-term remote administrative career path with advancement potential, this role offers a strong foundation.
 
 
 Core Skills
 
 
 Entry-Level Administrative Assistant, Remote Operations Support, Work-from-Home Administrative Role, Data Entry, Spreadsheet Management, Task Tracking, Workflow Coordination, Business Operations Support, Virtual Administrative Assistant, Remote Entry-Level Opportunity
 
 
 If you are dependable, detail-oriented, and eager to build a career in remote administrative operations, we encourage you to apply.
</div>

Entry-Level Remote Operations & Office Support

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