administrative assistant Jobs in Dubai United Arab Emirates

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administrative support specialist

Aswaar Consulting DMCC

<p><b>Overview:</b></p><p>As an Administrative Assistant (SSU), you will play a vital role in providing centralized support services to various departments or business units within the organization. The SSU Specialist will be responsible for streamlining processes, optimizing efficiencies, and delivering high-quality services to internal clients. The ideal candidate will possess strong analytical skills, attention to detail, and a customer-centric mindset.</p><p><b>Job Description:</b></p><p>&middot; <b>Process Optimization:</b> Evaluate existing processes and workflows across departments to identify opportunities for streamlining and standardization.</p><p>&middot; <b>Service Delivery:</b> Provide centralized support services to internal clients, including but not limited to finance, human resources, procurement, and IT. Serve as a single point of contact for inquiries,</p><p>requests, and issue resolution.</p><p>&middot; <b>Transaction Processing:</b> Handle routine transactional tasks, such as invoice processing, expense reimbursement, payroll administration, and vendor management, in accordance with established policies and procedures.</p><p>&middot; <b>Data Management:</b> Maintain accurate and up-to-date data records, databases, and documentation within the SSU. Ensure data integrity, consistency, and confidentiality in all transactions and communications.</p><p>&middot; <b>Reporting and Analytics:</b> Generate and analyze reports to track key performance indicators (KPIs), service level agreements (SLAs), and operational metrics. Provide insights and recommendations for process improvements and performance optimization.</p><p>&middot; <b>Compliance and Governance:</b> Ensure compliance with relevant regulations, policies, and standards governing shared services operations. Monitor adherence to internal controls and compliance requirements to mitigate risks and maintain audit readiness.</p><p>&middot; <b>Training and Knowledge Sharing:</b> Develop training materials and conduct training sessions for end-users and clients on shared services processes and systems. Foster a culture of knowledge sharing and collaboration within the SSU team and across departments.</p><p><b>Qualifications:</b></p><p>&middot; Minimum 3 years of administrative experience, customer service, finance operations, human resources, or any related field.</p><p>&middot; Proficiency in MS Office (Word, Excel, PowerPoint and email support).</p><p>&middot; Strong analytical and problem-solving skills, with the ability to analyze complex data sets and identify actionable insights.</p><p>&middot; Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders at all levels of the organization.</p><p>&middot; Experience in, database management, event management, and file organization.</p><p>&middot; Excellent written and verbal communication skills.</p><p>&middot; Ability to work independently, prioritize tasks, and manage multiple deadlines in a dynamic and fast-paced environment.</p><p>Please submit your CV at careers(at)aswaarconsulting(dot)com</p><p>Job Type: Full-time</p><p>Pay: AED4,500.00 - AED5,000.00 per month</p><p>Application Question(s):</p><ul><li>What is your visa status? Can you join immediately?</li><li>Can you handle pressure and multi-tasking work? Yes or No</li><li>Are you a fast learner?</li><li>Are you well-versed in Microsoft office? Yes or No? </li></ul><p>Experience:</p><ul><li>Administrative Position: 3 years (Preferred)</li></ul>

Admin Process Specialist

B1 Ventures

<div>
 <p>
  <strong>
   Role Overview:
  </strong>
 </p>
 <p>
  We are looking for a professional and detail-oriented Receptionist &amp; Administrative Assistant to support daily office operations. The role involves general administrative duties, financial tasks, and handling sensitive documents.
 </p>
 <p>
  <br/>
 </p>
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  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage front desk duties including receiving calls, visitors, and deliveries.
  </li>
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   Manage the office and ensure all supplies are available.
  </li>
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   Handle administrative and clerical tasks such as filing, scanning, data entry, and document organization.
  </li>
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   Receive, record, and deliver cheques or confidential documents securely.
  </li>
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   Maintain accurate records and ensure proper organization of all files.
  </li>
  <li>
   Support basic finance-related tasks (logging payments, maintaining petty cash, etc.).
  </li>
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   Coordinate with management and assist in day-to-day operational needs.
  </li>
 </ul>
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  <br/>
 </p>
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  <strong>
   Requirements:
  </strong>
 </p>
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  <li>
   Prior experience in administration, reception, or basic finance roles.
  </li>
  <li>
   Bachelor's Degree in Business or equivalent
  </li>
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   Highly organized and attentive to detail.
  </li>
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   Professional appearance and strong communication skills.
  </li>
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   Trustworthy and discreet when handling confidential information.
  </li>
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   Proficient in MS Office and basic computer applications.
  </li>
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   Reliable, proactive, and capable of managing multiple small tasks efficiently.
  </li>
 </ul>
 <p>
 </p>
</div>


Receptionist and Executive Assistant

Independent Resourcing Consultancy Ltd

A prestigious wealth management firm in Dubai is looking for a Wealth Management Administrator to provide administrative support for exceptional client service. The role involves managing client onboarding, maintaining records, and ensuring compliance with regulations. Candidates should have a degree in Finance or Business Administration and administrative experience in a financial services environment. This opportunity offers a dynamic work atmosphere and prospects for professional growth.

Wealth Management Administrator Dubai & Client Services

Fleet Energy FZCO

<p>Job descriptions &amp; Responsibilities:</p><p>Portal &amp; Access Management:</p><ul><li>Monitor and manage company portals such as <b>DMCC Portal, Dubai Trade Portal, Fujairah Freezone Portal, and DWTC Portal</b>.</li><li>Assist with password management and ensure all updates are communicated effectively to management.</li></ul><p>Documents &amp; License Management:</p><ul><li>Oversee and track the renewal of trade licenses, tenancy contracts, establishment cards, and other essential company documents.</li><li>Ensure all company documents are up-to-date, properly filed and accessible in both soft and hard copy formats.</li><li>Coordinate and follow up on the renewal process, ensuring deadline compliance.</li></ul><p>Employee Visa &amp; Health Insurance Management:</p><ul><li>Monitor the expiration dates of employee visas and health insurance.</li><li>Coordinate the timely renewal of visas and health insurance through company portals.</li><li>Ensure that all employee records are maintained and updated regularly.</li></ul><p>Property &amp; Contract Management:</p><ul><li>Manage and track the renewal of commercial property contracts, including leases for office spaces, warehouses, and parking areas.</li><li>Oversee residential property management, ensuring tenancy agreements are updated and renewed as required.</li><li>Maintain accurate and organized records for both commercial and residential properties.</li></ul><p>Liquidation &amp; Corporate Document Management:</p><ul><li>Assist in the coordination of the liquidation process for companies under closure, working closely with external liquidators.</li><li>Ensure that all necessary documents related to liquidation and VAT deregistration are properly filed and tracked.</li><li>Keep detailed records of all legal documents related to company closures and provide timely updates as needed.</li></ul><p>General Administrative Support:</p><ul><li>Manage and update employee and company files, ensuring they are well-organized and easily accessible.</li><li>Support the administrative team with general office tasks, including correspondence and document preparation.</li><li>Communicate with internal teams and external partners to ensure the smooth flow of operations.</li></ul><p>Job Type: Full-time</p><p>Job Types: Full-time, Contract<br/>Contract length: 24 months</p><p>Pay: AED5,000.00 - AED6,000.00 per month</p>

Public Relation Officer (Arabic Speaker)

Super Micro Computer, Inc.

<div><div><p>Sales Support Specialist</p><p></p><div><br>
</div></div><p><b>Date: </b>Dec 8, 2025
</p><p><b>Location:</b> United Arab Emirates - Dubai
</p><p><b>Company: </b>Super Micro Computer
</p><div><div><div><div><div><b>Job Req ID: 28016</b></div>
</div></div><div></div><div><div><div><b>About Supermicro:</b></div>
</div><div><p>
Supermicro&reg; is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyperscale, HPC and IoT/Embedded customers worldwide. We are amongst the fastest growing company among the Silicon Valley Top 50 technology firms. Our unprecedented global expansion has provided us with the opportunity to offer many new positions to the technology community. We seek talented, passionate, and committed engineers, technologists, and business leaders to join us to drive accelerated growth and technology-led innovation in the global marketplace.</p></div></div><div><div><div><b>
Job Summary:</b></div>
</div><div><p>
Supermicro BV is looking for a dynamic Sales Support Specialist person to assist our Sr. Sales team in managing customer orders. The Sales Support Specialist position will also be a liaison across different functions, provide product information to clients, and other duties. This position is responsible for sales account maintenance, provide technical and administrative product information to customers as well as daily sales order processing and data entry. If you have a passion for sales and are looking for a great opportunity, Supermicro wants you on our team!</p></div></div><div><div><div><b>
Essential Duties and Responsibilities:</b></div>
</div><div><ul><li>The person will be responsible for sales account maintenance, provide technical and administrative product information, perform daily clerical and office maintenance tasks, such as typing correspondence, coordinating, data entry, quotations and process documents.</li>
<li>Monitor inventory, follow up ETA with purchasers.</li>
<li>Act as a liaison between sales, purchasing, production, procurement, and logistics departments.</li>
<li>Provide assistance for intra-company project coordination between sales and non-sales departments.</li>
<li>Enter, monitor, and communicate directly with clients regarding status of their orders, facilitating credit issues and negotiating returns.</li>
<li>Develop superior customer service relationships with prospects.</li>
<li>Produce daily reports for clients.</li>
<li>Provide backup support for the supervisor and team members.</li>
<li>Additional duties per supervisor&rsquo;s request.</li>
</ul></div></div><div><div><div><b>Qualifications:</b></div>
</div><div><ul><li>High School Diploma required, AA degree preferred.</li>
<li>3-5 years&rsquo; tech industry experience preferred.</li>
<li>Experience in data entry, scheduling production and tracking orders.</li>
<li>Possesses strong professional communication skills including phone, written/e-mail and presentation.</li>
<li>Experience in customer service and dealing with clients directly, must have problem solving skills.</li>
<li>Consistent track record of meeting or exceeding assigned jobs.</li>
<li>Must possess strong computer skills with word and excel.</li>
<li>Organizational skills are mandatory.</li>
</ul></div></div><div><div><div><b>EEO Statement</b></div>
</div><div><div>
Supermicro is an Equal Opportunity Employer and embraces diversity in our employee population. It is the policy of Supermicro to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.</div></div></div></div></div></div><p></p>

Sales Support Specialist

QAT GLOBAL POSITIONING SYSTEM TRADING LLC

<p><b>Position: Human Resource Specialist</b></p><p>We are looking for a reliable and highly organized Human Resource Specialist to join our team and provide full administrative and HR support to the Chairman and all departments. The ideal candidate should have excellent oral and written communication skills and be able to manage multiple tasks efficiently to ensure the smooth day-to-day operation of the office.</p><p><b>Job Responsibilities</b></p><ul><li>Manage the full employee lifecycle, including recruitment, interviewing, hiring, onboarding, and offboarding processes.</li><li>Maintain and update employee files to ensure accuracy, completeness, and confidentiality (both hard and soft copies).</li><li>Handle employee-related documentation, ensuring legal compliance with employment and residency requirements.</li><li>Assist in developing, implementing, and improving HR policies, procedures, and personnel management systems.</li><li>Organize and implement employee training and development programs.</li><li>Coordinate with departments to support employee performance appraisals and evaluations.</li><li>Conduct regular HR data analysis and prepare reports to support management decision-making.</li><li>Provide administrative support to other departments, including meeting coordination and travel arrangements.</li><li>Prepare and process HR-related documentation and reports related to staffing, recruitment, training, grievances, attendance, and performance evaluations.</li><li>Address employee inquiries regarding HR policies, rules, and regulations.</li><li>Maintain and provide accurate data on attendance, absences, leaves, bonuses, and other employee records.</li><li>Process payroll in a timely and accurate manner.</li><li>Communicate with public and government services when required.</li><li>Properly handle employee complaints and grievance procedures.</li><li>Coordinate communication with candidates and schedule interviews.</li><li>Conduct orientation sessions for newly hired employees.</li><li>Recruit candidates and update the recruitment database regularly.</li><li>Follow up with employees regarding weekly timesheets.</li><li>Shortlist suitable CVs based on job requirements.</li><li>Ensure job descriptions and job application forms are completed and signed by candidates before technical interviews.</li><li>Report any unusual practices, misconduct, or misuse of company property to the Chairman.</li><li>Perform other duties as assigned by the Chairman, Project Manager, or Branch Manager.</li></ul><p><b>Qualifications:</b></p><ul><li>Strong knowledge in Human Resources (HR), HR Management, and HR Policies.</li><li>Experience in Employee Benefits and Personnel Management.</li><li>Proficiency in HR software and tools.</li><li>Ability to work independently and remotely while meeting tight deadlines.</li><li>Bachelor&rsquo;s / Master's degree in Human Resources, Business Administration, or a related field.</li></ul><p>Job Type: Full-time</p><p>Pay: AED7,000.00 - AED10,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>HR: 2 years (Required)</li></ul>

HR Specialist (Female - Arabic only)

BINAYAH PROPERTIES

<p><b>Job Title: Secondary Market Area Specialist &ndash; Real Estate</b><br/><b>Commission based job</b></p><p><b>Company:</b> Binayah Properties</p><p>Binayah Properties is a well-established real estate brand operating in the UAE since <b>2007</b>. With a strong market presence, an extensive client and investor database, and a wide range of <b>exclusive listings</b>, we offer our agents unmatched access to qualified leads and opportunities.</p><p><b>What We Offer</b></p><ul><li>Established brand with direct access to clients and investors</li><li>Full support from experienced managers with good connections in the market</li><li>Exclusive property listings</li><li><b>Unlimited listing credits</b></li><li>High availability of <b>Premium &amp; Featured listings</b> on Property Finder, Bayut, and Dubizzle</li><li>Full administrative support</li><li>Dedicated telesales support</li><li>Social media campaign boosting for your listings</li><li>Professional photographers, videographers, and content creators</li><li>Visa, medical insurance, RERA, and all required work assets</li><li>Company-branded vehicles and luxury cars with drivers</li><li>Monthly payments on the <b>15th of every month</b></li><li>Advanced <b>CRM and IVR systems</b></li></ul><p><b>Requirements</b></p><ul><li>Secondary market area specialists</li><li>Minimum <b>1 year of UAE real estate experience</b></li></ul><p>Job Type: Full-time</p>

Secondry Area Specialists

Explore 4502+ Administrative support specialist in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.