administrative assistant

office administrator

admin assistant

maintenance manager

property administrator

administrator facilities projects

Emirates

<div>
 
 Job Purpose
 
 
 
 As an Administrator on the Facilities Projects team, this role will be responsible to review and provide comprehensive administration support required for coordinating department section functions and ensuring the smooth day to day operations of the department. This role is typically focused on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer and applications is at a more advanced level and somewhat frequent.
 
 
 In this role, you will;
 
 
 <ul>
 <li>
 Ensure administrative work undertaken complies with quality standards and is in accordance with department procedures, standards and policy.
 </li>
 <li>
 Support the coordination of administration material, requests, mail and equipment on a daily basis and as required for department related activities and corporate events.
 </li>
 <li>
 Provide a comprehensive admin systems support service including data entry, maintenance, update and support of relevant databases and in house equipment. Record transactional data in appropriate systems and produce reports as required. Collate, analyse, archive and retrieve data / information when necessary.
 </li>
 <li>
 Handle customer/employee requests, actioning transactions and queries in a timely manner and actively seek feedback to provide a high level of service with admin related queries. Obtain and disseminate information from relevant sections if not available.
 </li>
 <li>
 Complete timely and accurate processing of transactions, including audit, checking and necessary reconciliation for settlement of bills pertaining to corporate expenses and charges, as well as issuing relevant documentation.
 </li>
 <li>
 Provide comprehensive support in maintaining, issuing and tracking supplies, basic fixtures, fittings, and facilities utilisation to ensure safe operation where applicable.
 </li>
 <li>
 Other activities may include:
 </li>
 <ul>
 <li>
 Conduct briefings and inductions/training as required for new joiners across grades 1-4.
 </li>
 <li>
 Compile induction material and equipment required (as well as maintenance) for briefings/training.
 </li>
 <li>
 Make suggestions for improvements and provide statistical and/or productivity analysis.
 </li>
 <li>
 Allocate tasks for staff and update staff /team on new procedure/processes.
 
 </li>
 </ul>
 </ul>
 Qualification
 
 
 To be considered for this role you must meet the below requirements;
 
 
 <ul>
 <li>
 A minimum of 12 years of schooling or equivalent with at least 1+ years of general administration experience
 </li>
 <li>
 Proven experience as an office administrator, office assistant or relevant role
 </li>
 <li>
 Outstanding communication and interpersonal abilities
 </li>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Familiarity with office management procedures and basic admin principles
 </li>
 <li>
 Excellent knowledge of MS Office and office management software
 </li>
 <li>
 Proficiency in managing and analysing data.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Administrator - Facilities Projects

Luxe Haven Real Estate

Luxe Haven Real Estate is a leading boutique real estate firm known for delivering outstanding service and results. As our business grows, we&rsquo;re looking for a skilled and detail-oriented Senior Real Estate Administrator to join our team and help ensure smooth operations across all transactions.As a Senior Real Estate Administrator, you&rsquo;ll manage the administrative processes supporting property transactions, compliance, and office operations. You&rsquo;ll work closely with agents, clients, and management, ensuring all documentation is accurate and compliant while helping keep the office running efficiently.Key ResponsibilitiesTransaction Coordination and Documentation<ul><li>Manage the full administrative process from new listings to property transfer</li><li>Manage property listings across various online Real Estate portals through CRM</li><li>Prepare, draft, and review contracts, agreements, leases, and legal documents</li><li>Coordinate signatures, notarizations, and submission of paperwork to relevant parties</li><li>Maintain meticulous records of all transactions in compliance with regulatory requirements</li></ul>Office Administration &amp; Compliance<ul><li>Develop and maintain filing systems, databases, and digital archives</li><li>Getting required permits and licenses related to industry activities</li><li>Manage internal audits of files and documents to ensure data accuracy and completeness</li></ul>Client Liaison<ul><li>Serve as a primary point of contact for clients, agents, and other third parties</li><li>Provide prompt and professional responses to client inquiries</li><li>Support agents with client communication, scheduling, and follow-ups</li></ul>Marketing and Listings Support<ul><li>Assist in preparing marketing materials, property brochures, and online listings</li><li>Coordinate photography, signage, and other listing requirements</li></ul>Key Skills &amp; Qualifications<ul><li>Minimum 4 years&rsquo; experience in a real estate administrative role, ideally at a senior level</li><li>In-depth knowledge of real estate processes, documentation, and compliance requirements</li><li>Exceptional attention to detail and accuracy</li><li>Strong organizational and time management skills, with the ability to prioritize multiple tasks</li><li>Excellent written and verbal communication skills</li><li>Confident working independently and as part of a team</li><li>Proficient in MS Office (Word, Excel, Outlook) and real estate management software (e.g. CRM systems, Salesforce)</li><li>Ability to handle sensitive and confidential information with discretion</li></ul>Why Join Us?At Luxe Haven, we&rsquo;re more than colleagues&mdash;we&rsquo;re a team. Here&rsquo;s what you can expect:&#9989; Competitive salary and comprehensive benefits package &#9989; Opportunities for professional growth and development &#9989; A collaborative, respectful, and supportive work environment &#9989; Modern office facilities in a prime location &#9989; Regular team events, networking opportunities, and industry involvementIf you&rsquo;re ready to take your real estate career to the next level and become an integral part of a thriving team, we&rsquo;d love to hear from you!Please submit your CV and a cover letter detailing your relevant experience and why you&rsquo;re the ideal candidate for this role to info at luxehaven dot ae. Use the subject line Senior Real Estate Administrator Application.We are proud to be an equal opportunity employer and welcome applications from all qualified individuals.Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per month

Senior Administrative Assistant

CB&I

<div>
 
 Company Overview
 
 
 
 
 CB&amp;I&reg;
 
 is the world&rsquo;s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.
 
 
 
 Overview
 
 
 
 The Human Resources Generalist Administrator is responsible for working with many different groups and departments to address their HR needs. The candidate must be able to produce creative solutions to complex problems and be able to communicate effectively with all levels of employees. This position is a Business Support role focused on providing HR support directly to employees and management within a specific location or region. The role directly reports to the local Human Resources Manager or Supervisor and routinely interacts with employees and managers in various functions.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Effectively exemplify the company&rsquo;s Leadership Competencies
 </li>
 <li>
 Establishes medium and long term career and personal development goals
 </li>
 <li>
 Enthusiastically seeks and accepts tasks and projects in rotations that allow for maximum experience and growth
 </li>
 <li>
 Answers HR /policy and procedure related questions and assists with problem resolution for employees and managers. Evaluates human relations and work-related problems and develops solutions within the confines of policy and directives.
 </li>
 <li>
 Provide support to management on local employee relations issues, including terminations, investigations, performance management, etc. by utilizing established policies and procedures.
 </li>
 <li>
 May elevate issues when legal compliance may be at risk by monitoring applicable human resource territory and provincial requirements, conducting investigations, interpreting policies to managers and employees.
 </li>
 <li>
 Works closely to understand business issues and opportunities and assist in developing strategic solutions. Support both office and field personnel. Remote support for project sites as well.
 </li>
 <li>
 Contributes to team efforts by accomplishing related results in a cooperative and supportive manner.
 </li>
 <li>
 Responsible for the processing of leaves of absences, interviewing candidates for open requisitions, conducting exit interviews, data entry into HRIS system, onboarding compliance of new hires.
 </li>
 <li>
 May participate in employee relations investigations
 </li>
 <li>
 Perform other duties assigned as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree is the minimum qualification.
 </li>
 <li>
 Advanced computer skills, with a strong command of Microsoft Excel including complex formulas, functions, and data manipulation techniques.
 </li>
 <li>
 Proficiency in English is required, Arabic language skills are highly preferred to support regional communication.
 </li>
 <li>
 Demonstrated ability to thrive in multicultural environments and collaborate effectively across diverse nationalities and work cultures.
 </li>
 <li>
 Proven capability to maintain high standards of performance and professionalism in fast-paced, high-pressure settings.
 
 
 </li>
 </ul>
 Skills and Behaviors
 
 
 <ul>
 <li>
 Business presence and polish
 </li>
 <li>
 Knowledge of CB&amp;I products and markets
 </li>
 <li>
 Proactively identifies and solves the complex problems
 </li>
 <li>
 Strong analytical and problem-solving skills
 </li>
 <li>
 Mentally agile and ability to multi-task and manage tight deadlines
 </li>
 <li>
 Proven negotiating ability with high emotional intelligence and interpersonal skills
 </li>
 <li>
 Demonstrated business partnering skills with the ability to influence the organization
 </li>
 <li>
 Adaptability and agility to learn and contribute in varying and complex environments
 </li>
 <li>
 A mature business and technical acumen coupled with a drive to achieve results
 </li>
 <li>
 Exceptional communication and presentation skill, both written and verbal
 </li>
 <li>
 Ability to work and build credibility across the business, up to and including senior management level
 </li>
 <li>
 Proactively embraces and promotes the company&rsquo;s values and culture, including diversity &amp; inclusion and a healthy and safe work environment
 </li>
 </ul>
</div>

HR Generalist Administrator

DICETEK LLC

<div>Job Title: Windows System Administrator
Department: Information Technology
Reports To: IT Manager / Head of IT
Location: [Specify &ndash; e.g., Dubai, UAE]
 Job Purpose:
The Windows System Administrator is responsible for managing, maintaining, and securing the organization&rsquo;s Windows-based servers and systems. This includes installation, configuration, patch management, system monitoring, data backup, disaster recovery, and ensuring optimal performance and availability of IT services.
 Key Responsibilities:
1. Server Administration<ul><li>
Install, configure, and maintain Windows Server (2016/2019/2022) environments.</li><li>
Manage Active Directory, DNS, DHCP, Group Policies (GPOs), and user authentication.</li><li>
Handle server roles such as File Server, Print Server, and WSUS.</li><li>
Monitor system health, storage, and performance metrics using tools like PRTG, Nagios, or built-in Windows monitoring tools.</li></ul>
2. Security &amp; Compliance<ul><li>
Implement and manage security baselines, Windows Defender, and endpoint protection policies.</li><li>
Apply security patches and system updates regularly.</li><li>
Manage user permissions and access controls to ensure compliance with IT policies.</li><li>
Assist in threat detection, vulnerability remediation, and log analysis.</li></ul>
3. Backup &amp; Disaster Recovery<ul><li>
Manage backup solutions (e.g., Veeam, Acronis, or Windows Backup).</li><li>
Test and maintain backup and recovery procedures to ensure data integrity and business continuity.</li><li>
Support disaster recovery planning and execution.</li></ul>
4. Microsoft 365 &amp; Cloud Integration<ul><li>
Administer Microsoft 365 services including Exchange Online, OneDrive, and SharePoint.</li><li>
Manage Azure AD synchronization, Intune device management, and hybrid configurations.</li><li>
Support cloud migration and infrastructure integration projects.</li></ul>
5. Network &amp; System Support<ul><li>
Collaborate with network teams to troubleshoot connectivity and server access issues.</li><li>
Maintain file sharing permissions, printer services, and storage quotas.</li><li>
Provide Level 2/3 technical support for escalated system issues.</li></ul>
6. Documentation &amp; Reporting<ul><li>
Maintain up-to-date documentation of system configurations, changes, and policies.</li><li>
Generate reports on server performance, uptime, and resource utilization.</li><li>
Participate in audits and compliance assessments when required.</li></ul> 
 
Qualifications &amp; Skills:<ul><li>
Education: Bachelor&rsquo;s degree in Computer Science, Information Technology, or related field.</li><li>
Certifications (Preferred):</li><li>
Microsoft Certified: Windows Server Hybrid Administrator Associate</li><li>
Experience: 3&ndash;5 years of experience in Windows Server administration in a medium to large environment.</li></ul> 
<ul><li>&#65039; Technical Skills:</li></ul><ul><li>
Strong knowledge of Windows Server (2016&ndash;2022) administration.</li><li>
Hands-on experience with Active Directory, Group Policy, DNS, DHCP, and WSUS.</li><li>
Familiarity with Hyper-V or VMware virtualization platforms.</li><li>
Experience with PowerShell scripting and automation.</li><li>
Understanding of backup/recovery technologies (Veeam preferred).</li><li>
Basic networking (LAN/WAN, VPN, firewalls).</li><li>
Knowledge of cloud services (Microsoft Azure, Microsoft 365).</li></ul> 
 
Soft Skills:<ul><li>
Strong problem-solving and troubleshooting skills.</li><li>
Excellent documentation and communication abilities.</li><li>
Ability to work independently and as part of a team.</li><li>
High attention to detail and commitment to IT service quality.</li></ul> 
 
Working Conditions:<ul><li>
Standard working hours (with flexibility for off-hours maintenance or emergencies).</li><li>
On-call availability for system outages or critical incidents.</li></ul></div>

Windows System Administrator

Aqua Properties

Job Description: Administrator &ndash; Developer ProjectsPurpose of the RoleThe Administrator (Developer Projects) is responsible for providing end-to-end administrative, operational, and coordination support for the company&rsquo;s in-house development projects. This role ensures smooth project execution, accurate documentation, timely client updates, sales support, and internal coordination between all relevant departments including projects, sales, finance, marketing, and operations.Key Responsibilities1. Project Administration &amp; Coordination- Maintain all project-related documentation, approvals, permits, NOCs, drawings, and contracts.- Coordinate with authorities, consultants, engineers, and contractors for project updates and compliance.- Track project timelines, milestones, deliverables, and prepare weekly progress reports.- Support Project Manager with meeting minutes, follow-ups, and action trackers.- Maintain a project document repository and ensure all information is updated accurately.2. Sales &amp; Client Coordination Support- Assist the sales team with unit availability, pricing sheets, inventory logs, and reservation forms.- Prepare Booking Forms, SPA coordination, and maintain client documentation.- Handle client queries, project updates, and coordinate site visits or walkthroughs.- Liaise with CRM/After-Sales for payment schedules, follow-ups, and customer service issues.3. Handover &amp; After-Sales Support- Coordinate snagging and handover schedules with the project and maintenance teams.- Maintain snag lists, track resolutions, and ensure timely updates to clients.- Support handover documentation including welcome pack, keys, manuals, and certifications.4. Finance &amp; Compliance Coordination- Coordinate with the Finance team for invoicing, payment confirmations, and commission requests.- Ensure all client payments, receipts, and payment plans are accurately filed and reported.- Track vendor contracts, LPOs, and invoices related to the project.- Ensure all project documentation meets compliance and audit requirements.5. Communication &amp; Reporting- Prepare daily, weekly, and monthly reports for management.- Draft emails, notices, project communications, and internal circulars.- Maintain dashboards, trackers, and shared drives for project visibility.6. Office &amp; Operational Administration- Coordinate with procurement for material requests and office supplies.- Support the general administration of the project office/site office.- Manage calendars, schedule meetings, and organize project-related events or inspections.- Handle basic HR admin tasks for the site team (attendance, leaves, documents).7. Cross-Functional Support- Coordinate with Marketing for brochures, project updates, content, and branding materials.- Assist Legal with documentation, contracts, permits, and RERA-related filings (if applicable).- Support Operations for internal processes, SOPs, and ad hoc tasks.Key Skills &amp; Competencies- Strong communication and coordination abilities.- Excellent organizational skills and attention to detail.- Proficient in MS Office (Excel, Word, PowerPoint).- Ability to manage multiple projects and deadlines.- Client-servicing mindset and professional etiquette.- Knowledge of real estate, development processes, or project management is a plus.- Problem-solving skills and ability to work with cross-functional teams.Qualifications &amp; Experience- Bachelor&rsquo;s degree in Business Administration, Project Management, or related field.- Minimum 2&ndash;3 years of experience in Administration; real estate/developer experience preferred.- Experience in document control, project coordination, or CRM is an advantage.Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Admin Assistant (UAE Developer Experience)

JKSAB Project Management & Services

FINANCE ADMINISTRATOR (Contractual)Our company is seeking a diligent and competent Finance Administrator on contractual basis to manage our financial year end transactions and records. The successful candidate will be responsible for managing and maintaining financial operations, recordkeeping, and providing support to the finance team. They will be highly organized and detail-oriented with excellent analytical skills for monitoring financial reports and ensuring compliance. The Finance Administrator will be responsible for maintaining accurate records of financial transactions, updating databases, and performing other administrative tasks when required.Finance Administrator responsibilities&middot; Manage and maintain all financial activities in the organization, including accounts payable, accounts receivable, and payroll.&middot; Ensure compliance with financial policies, standard procedures, and regulations.&middot; Monitor financial reports, analyze trends, and provide meaningful financial information for decision-making.&middot; Prepare financial reports, statements, and records for internal and external stakeholders.&middot; Accurately input and maintain financial data in an organized, easy-to-understand format.&middot; Respond to financial inquiries and provide financial expertise when required.&middot; Communicate complex financial information to non-finance managers and suggest solutions to financial issues.&middot; Prepare and file various tax forms and financial reports to regulatory authorities.&middot; Develop and maintain positive working relationships with other departments, stakeholders, and external partners.Requirements and skills&middot; A degree in Finance, Accounting, or a related field&middot; At least 2 years of experience as a finance administrator or a related role&middot; In-depth understanding of financial rules, regulations, and policies&middot; Excellent analytical skills, attention to detail, and ability to reconcile accounts accurately and timely&middot; Proficient in accounting and bookkeeping software (e.g., QuickBooks, Microsoft 365)&middot; Outstanding communication skills and ability to collaborate effectively with finance and non-finance teams&middot; Ability to work under pressure, manage multiple tasks, and meet deadlines&middot; Strong organizational skills and ability to prioritize tasks effectively&middot; Understanding of tax regulations and filing requirements is a plus&middot; Ability to distinguish inappropriate/ unnecessary expenditures and take corrective actionThis Finance Administrator role requires an individual who is self-motivated, organized, and dedicated to maintaining high standards of accuracy and integrity in financial transactions. You will be joining a dynamic team committed to providing excellent financial service to our clients. We offer a competitive benefits package and opportunities for professional growth and development.If you meet the requirements and are interested in joining our team, please apply.Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per month

Finance Administrator (Contractual)

Queberry

Looking for a Tech Support Engineer with 3-6 years UAE experience .Native Arabic SpeakerUAE Driving license is a must. &middot; IT background, preferably in the fields of computer science or engineering for technical project managers&middot; Proven working experience as a project administrator in the information technology sector. Good knowledge of networking fundamentals. Good knowledge of server hardware. Experience in Microsoft Windows server OS, Active Directory, DNS and DHCP. Excellent client-facing and internal communication skills&middot; Excellent written and verbal communication skills. Should have the ability to work with multiple discipline projects and demonstrate excellent project management and supervision skills.&middot; Coordinate internal resources and third parties/vendors for the flawless execution of projects&middot; Measure project performance using appropriate systems, tools and techniques.PS: Native Arabic speaking is a must.Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Do you have a valid UAE driving license ?</li><li>How many years of UAE experience do you have in similar field ?</li><li>Are you willing to accept the offered Salary?</li><li>Are you a native Arabic Speaker?</li></ul>

Tech-Engineer

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