administrative assistant

administrative assistant (793672) 2/17/2026 Jobs in Indianapolis

assistant - administrative ii Jobs in Indianapolis

assistant - administrative ii

assistant director of administrative services/it admin - it project management Jobs in Indianapolis

executive administrative assistant Jobs in Indianapolis

executive administrative assistant

assistant administrative ii

MacAllister Machinery Company, Inc.

<div><p><b>Description</b>
</p><p><b>Position Summary</b></p><p>
This position is responsible for providing broad variety of day-to-day administrative support for assigned Divisional Leader and management team. This role involves managing schedules, coordinating meetings, handling correspondence, preparing reports, and managing information flow between various stakeholders.</p><p><b>
Position Duties/Responsibilities</b></p><p>
Primary Responsibilities:</p><ul><li>
Manage daily tasks of assigned managers and divisional leaders.</li><li>
Arrange and attend meetings, including taking detailed notes/minutes.</li><li>
Assist with compiling information, communications, presentations, and projects.</li><li>
Manage travel arrangements as needed. Inclusive of, but not limited to booking, hotel, dining, and rental car reservations.</li><li>
Manage phone calls, schedule appointments, and organize calendars to ensure efficiency and that priorities are met.</li><li>
Review and organize regular correspondence.</li><li>
Assist in the preparation of regularly scheduled reports.</li><li>
Submit and reconcile expense reports.</li><li>
Greet visitors and provide general support.</li><li>
Assist other administrative assistants by assisting with or taking on work in order to keep projects on schedule.</li></ul><p>
Supervisory Responsibilities:</p><ul><li>
No May be responsible for assigning tasks to staff and supervising work.</li></ul><p><b>
Position Requirements</b></p><p>
Required:</p><ul><li>
High School diploma or GED</li><li>
5+ years of proven experience as an administrative assistant</li><li>
Experience with MS Office products</li><li>
Significant experience in office management and daily office operations</li></ul><h4 class="jobSectionHeader"><b>
Knowledge, Skills, And Abilities</b></h4><p>
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li>
Excellent verbal and written communication skills with people at all levels of the company, customers, and outside vendors/consultants</li><li>
Excellent organizational, time management, and multi-tasking skills with high attention to detail</li><li>
Excellent analytical skills, including the ability to interpret and apply policies, procedures, guidelines, financial reporting and laws.</li><li>
Ability to work in a fast-paced, high-pressure, deadline driven environment.</li><li>
Strong leadership skills, including creative thinking, decision making, goal setting and delivering results on projects and assignments.</li><li>
Strong interpersonal skills and ability to manage conflict in a win/win style</li><li>
Strong computer skills including experience with Microsoft Office (Outlook, Word, Excel, and PowerPoint), and the ability to learn CAT/MacAllister/Michigan Cat systems.</li><li>
Professional demeanor with both internal and external personnel including personal appearance and friendly, courteous treatment of peers, subordinates and people at all levels inside and outside the organization.</li><li>
Ability to respond to and handle confidential business and personal information/documents with poise, tact, and diplomacy.</li></ul><p><b>
Other Requirements of Position</b></p><ul><li>
Works under limited supervision. Independently determines the approach to take and the methods to use. Interprets policy in terms of objectives. Informs manager of unusual situations with far reaching implications.</li><li>
Major responsibilities typically require creativity and latitude. Employee typically operates with specific objectives but often few written or unwritten procedures as guidelines. Some policies or precedents for action exist.</li></ul><p>
The duties and responsibilities outlined in this posting are not exhaustive and may evolve based on business needs.</p><p>
All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.</p></div>

Assistant - Administrative II

U-Haul

<div><h2 class="jobSectionHeader"><b>Marketing Executive Assistant</b></h2>
<p>If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company&rsquo;s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff.</p><p></p><p><b>
U-Haul offers Executive Assistants:</b></p><ul><li>
Full medical coverage, if eligible</li><li>
Prescription plans, if eligible</li><li>
Dental and vision plans</li><li>
Registered Dietitian Program, if eligible</li><li>
Gym Reimbursement Program</li><li>
Weight Watchers, if eligible</li><li>
Virtual doctor visits</li><li>
Career stability</li><li>
Opportunities for advancement</li><li>
Valuable on-the-job training</li><li>
Tuition Reimbursement Program</li><li>
Free online courses for personal and professional development at U-Haul University&reg;</li><li>
Business-travel insurance</li><li>
You Matter Employee Assistance Program</li><li>
Paid holidays, vacation and sick days, if eligible</li><li>
Employee Stock Ownership Plan (ESOP)</li><li>
401(k) savings plan</li><li>
Life insurance</li><li>
Critical illness/group accident coverage</li><li>
24-hour physician available for kids</li><li>
MetLaw Legal Program</li><li>
MetLife auto and home insurance</li><li>
Mindset App Program</li><li>
Discounts on cell phone plans, hotels and more</li><li>
LifeLock identity theft protection</li><li>
Savvy consumer-wellness programs - from health-care tips to financial wellness</li><li>
Dave Ramsey&rsquo;s SmartDollar Program</li><li>
U-Haul Federal Credit Union membership</li></ul><p></p><p><b>
Executive Assistant Primary Responsibilities:</b></p><ul><li>
Screen and prioritize reports and information for the marketing company president.</li><li>
Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers&rsquo; compensation</li><li>
Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.</li><li>
Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits.</li><li>
Assume the marketing company president&rsquo;s responsibilities in times of emergency.</li><li>
Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.</li></ul><p></p><p><b>
Executive Assistant Minimum Qualifications:</b></p><ul><li>
High school diploma or equivalent</li><li>
Working knowledge of Microsoft Office Suite</li><li>
Valid driver&rsquo;s license</li><li>
Proven communication, administration and time-management skills</li><li>
Commitment to discretion and confidentiality</li></ul><br>
<p></p>
<br>
<br>
<p>U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.</p></div>
<br><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<p>Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis.
</p><p>U-Haul co-founders L.S. &quot;Sam&quot; Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.
</p><p>U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.</p></div>

Marketing Executive Assistant

Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader"><b>Medical Assistant II-Endocrinology-Eagle Highlands</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b></p><br>
<p></p><div><b>Medical Assistant II</b></div><ul><li>
Full Time (40 hrs./week)</li><li>
Location: 6820 Parkdale Place, Suite 200, Indianapolis, IN 46254</li><li>
Schedule: Monday&ndash;Friday, 8:00 AM&ndash;4:30 PM</li><li>
No weekends or holidays</li><li>
Require current certification</li></ul><div></div><div><b><br>
Why Join IU Health?</b></div><ul><li>
401(k) with employer match</li><li>
Tuition reimbursement</li><li>
Student loan forgiveness program eligibility</li><li>
Employee Assistance Program (EAP)</li><li>
Healthy Results wellness program with biweekly financial incentives</li></ul><p></p><p><br>
Under the supervision of the designated supervisor and assigned physician, performs duties associated with direct patient care and clinical direction to provide patient care given in accordance with the organization standards. Assures completeness of ordered procedures and treatments, assures smooth patient flow, performs general lab work, instructs patients concerning procedures, treatments and needs, and ensures medical orders and referrals are carried out accurately and in a timely manner. Performs registration and scheduling activities per organizational and departmental procedures. Maintains EMR files and performs general front office functions as needed. May perform computerized physician order entry, only if directed by assigned physician. Expected to precept current MA team members or MA Externs as requested by leadership.</p><ul><li>
AHA Basic Life Support for healthcare workers certification required. Other advanced life support certifications may be required per unit/department specialty according to patient care policies.</li><li>
High school diploma or equivalent required. Graduation from a Medical Assistant program required.</li><li><b>
Current certification in medical assisting required from America Association of Medical Assistants (CMA), American Medical Technologists (RMA), National Health Career Association (CCMA), National Center for competency Testing (NCMA), and/or American Medical Certification Association (CMAC).</b></li><li>
Knowledge of OSHA, CLIA, and ADA required.</li><li>
Knowledge of ICD-10 and CPT coding required.</li><li>
TB validated (to administer or read) or validation obtained within 6 months of hire preferred.</li><li>
Knowledge of Business Unit Quality Programs, Meaningful Use and Standard Work Programs and concepts within 6 months of hire.</li><li>
Knowledge of standard laboratory and medical procedures.</li><li>
Knowledge of insurance plans and third-party payers.</li><li>
Ability to master standard clinical competencies per current Clinical policy, Point of Care and Skills Competency checklists.</li><li>
Requires basic math and accurate data collection and entry skills.</li></ul><br>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Medical Assistant II-Endocrinology-Eagle Highlands

<div><div><div><div><h1 class="jobSectionHeader"><b>Laboratory Assistant II - Methodist Hospital</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 16 hospitals and more than 34,000 team members serving Hoosiers across the state! We&rsquo;re looking for team members who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day.</p><p>
The laboratories of IU Health offer some of the most comprehensive laboratory services in Indiana! Open 24 hours a day, seven days a week, the laboratories perform more than 19 million tests a year. In addition to IU Health, laboratory testing services are provided to hospitals and physicians across the country.</p><p>
SHIFT: Full-Time Evenings</p><p>
HOURS: M-F 1300-2130 with rotating weekends and holidays</p><p>
The Lab Assistant II at LAB provides general laboratory services including specimen collection, blood component preparation, pre-analytic processing of specimens, waived testing and identified moderate complexity testing as well as related clerical tasks. The incumbent may be responsible for patient and specimen registration and delivery of specimens.</p><ul><li>
Requires HS grad or GED Equivalent.</li><li>
Requires successfully completion of an initial and six (6) month competency for identified testing.</li><li>
Requires successfully completion an annual competency assessment for identified testing.</li><li>
Completion of a phlebotomy training program with experience in laboratory or coursework in biological, chemical or related science preferred.</li><li>
Experience in waived or moderate complexity is preferred.</li><li>
Requires working knowledge of computers.</li><li>
Requires telephone skills.</li><li>
Requires ability to perform repetitive tasks for prolonged periods of time.</li><li>
May serve on appropriate committees or projects that contribute to the overall purpose and essential functions of the department.</li></ul><p>
As Indiana&rsquo;s largest and most comprehensive healthcare system, and the number 1 ranked healthcare system in Indiana, we offer:</p><ul><li><div>
Increased pay scale for bedside nurses.</div></li><li><div>
401(K) retirement savings with employer match</div></li><li><div>
Tuition reimbursement</div></li><li><div>
Student loan forgiveness - Government program that may allow qualifying participants to have the remainder of their student loan balance forgiven (after a set amount of time and specific qualifications have been met).</div></li><li><div>
Employee Assistance Program &ndash; Counseling at no cost to you</div></li><li><div>
Healthy Results - Participation in our team member wellness programs award points that contribute toward a biweekly financial incentive in your paycheck! The more you participate, the more you earn!</div></li></ul><br>
<p></p>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Laboratory Assistant II - Methodist Hospital

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

GS1 Consulting

<p>This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation<b>.</b></p><p><b>Purpose of Position/Summary:</b></p><p>The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.</p><p><b>Essential Duties/Responsibilities:</b></p><p>Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.</p><p>Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.</p><p>Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.</p><p>Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.</p><p>Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.</p><p>Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.</p><p>Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.</p><p>The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.</p><p><b>Job Requirements:</b></p><p>-- High School Diploma or equivalent.</p><p>-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.</p><p>-- General knowledge of office administrative functions, theories, and principles.</p><p>-- Working knowledge of research techniques and report composition.</p><p>-- Working knowledge of functions of other departments and agencies and their impact on the department.</p><p>-- Effective written and verbal communication skills.</p><p>-- Attention to detail and proofreading skills.</p><p>-- Organizational skills with the ability to prioritize tasks effectively and multitask</p><p>-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</p><p>-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</p><p>-- Experience in a food preparation environment preferred</p><p>-- Ability to maintain cooperative work relationships.</p><p><b>Supervisory Responsibilities/Direct Reports:</b></p><p>None</p><p><b>Difficulty of Work:</b></p><p>This role will work within generally accepted management and program guidelines that may be of a repetitive nature and/or with restricted scope. These programs involve several variables that are interrelated.</p><p><b>Responsibility:</b></p><p>The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy,procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.</p><p><b>Personal Work Relationships:</b></p><p>The individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned duties. Exceptional customer service is provided to agency partners and/or the general public.</p><p><b>Physical Effort:</b></p><p>This role performs work in an environment where sitting for extended periods of time should be expected.</p><p><b>Working Conditions:</b></p><p>The position works primarily in Central Office in a standard office environment.</p><p>Pay: $17.20 per hour</p><p>Application Question(s):</p><ul><li>Ability to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) 3 Years required.</li><li>Experience in a food preparation environment / Nice to have.</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Administrative assistant: 3 years (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant (793672) 2/17/2026

Keystone Cooperative

<div><p><b>Job Description</b></p><p></p><p><b>
Position Overview</b>:</p><p>
The Executive Administrative Assistant to the CEO serves as a trusted partner to the Chief Executive Officer and a central coordination point for executive operations at Keystone Cooperative. The role enables effective leadership, governance, and organizational alignment by providing high‑level administrative support, coordinating Board of Directors activities, and facilitating communication across executive and senior management teams. This position calls for exceptional judgment, discretion, and confidentiality, as well as outstanding communication and organizational capabilities. It also requires the capacity to navigate complex priorities in a fast‑moving, highly collaborative setting.</p><p></p><p><b>
Duties and Responsibilities</b>: The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.</p><p></p><p>
Including but are not limited to:</p><p><b>
CEO Executive Support</b></p><ul><li>
Manage all aspects of the CEO&rsquo;s calendar, travel, and meeting logistics to ensure effective use of time and alignment with priorities.</li><li>
Provide day‑to‑day executive administrative support, including correspondence, document preparation, meeting preparation, scheduling, and follow‑up.</li><li>
Anticipate needs, proactively manage shifting priorities, and ensure seamless execution of CEO commitments.</li></ul><p></p><p><b>
Board of Directors Coordination</b></p><ul><li>
Coordinate all activities and communications involving Keystone Cooperative&rsquo;s 20‑member Board of Directors and 40-member Advisory Board.</li><li>
Serve as the primary point of contact between the CEO, Board members, and senior leadership.</li><li>
Coordinate Board and committee meetings, including calendars, agendas, materials, logistics, and follow‑up actions.</li><li>
Manage Board communications and maintain governance documentation with a high level of professionalism and confidentiality.</li></ul><p></p><p><b>
Executive &amp; Senior Leadership Coordination</b></p><ul><li>
Coordinate with members of Keystone&rsquo;s Management Executive Council and Senior Management Team to support CEO priorities and organizational alignment.</li><li>
Facilitate executive‑level communication, scheduling, and information flow.</li><li>
Support preparation and follow‑up for executive leadership meetings, including materials and action tracking.</li></ul><p></p><p><b>
Executive Administrative Coordination</b></p><ul><li>
Collaborate with and support other executive administrative professionals across Keystone Cooperative to ensure aligned and consistent executive support.</li><li>
Lead coordination, scheduling and backup coverage across executive offices.</li><li>
Uphold high professional standards and best practices within the executive administrative function.</li><li>
Serve as a central point for corporate office coordination, communication and operational alignment.</li></ul><p></p><p><b>
Skills and Qualifications</b>:</p><ul><li>
Strong organizational, time‑management, and prioritization skills.</li><li>
Exceptional written and verbal communication skills.</li><li>
High degree of integrity and professionalism.</li><li>
Advanced proficiency in Microsoft Office, presentation and collaboration tools.</li><li>
Trusted, discreet, and highly reliable.</li><li>
Proactive and anticipatory rather than reactive.</li><li>
Comfortable operating at the Board and executive leadership level.</li><li>
Detail‑oriented with strong follow‑through.</li><li>
Collaborative and respected across executive and senior leadership teams.</li><li>
Aligned with Keystone Cooperative values and culture.</li></ul><p></p><p><b>
Education and Experience</b>:</p><ul><li>
Bachelor&rsquo;s degree or equivalent professional experience preferred.</li><li>
10+ years of experience providing executive‑level administrative support, preferably to a CEO or senior executive.</li><li>
Demonstrated experience coordinating outside Board of Directors activities and communications.</li></ul></div><p></p>

Executive Administrative Assistant to the CEO

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