bookkeeper/administrative assistant Jobs in Indianapolis

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operations administrative coordinator Jobs in Indianapolis

operations administrative coordinator

administrative assistant

PROCYON TECH SOLUTIONS

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.</p><p><b>Responsibilities</b></p><p>High school Diploma Required Prior experience in an administrative assistant position, at least 4 years</p><p>Required 4YearsPrevious experience in a position that demanded a high level of confidentiality</p><p>Required Working knowledge of Microsoft Word, Outlook, PowerPoint and Excel</p><p>Required Effective written and verbal communication skills</p><p>Required Attention to detail and proofreading skills</p><p>Required Organizational skills with the ability to prioritize tasks effectively and multitask</p><p>Pay: $18.36 - $20.33 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Parental leave</li></ul><p>Work Location: In person</p>

Administrative Assistant

American business solutions inc

<div><h5 class="jobSectionHeader"><b>Engagement Type</b></h5>
Contract<h5 class="jobSectionHeader"><b><br>
</b></h5><br>
DUTIES<br>
<br>
- Badge access (onboarding and changes) - requires 1-3<br>
hours a day because we get several emails statewide, they would follow a<br>
process and would be given access to the program (highly confidential)<br>
<br>
<ul><li>Office equipment:</li></ul><br>
<br>
<br>
- Surplus process of equipment - this could be taking<br>
equipment to surplus to be used elsewhere or heavy trash<br>
<br>
<ul><li>Managing supplies in general around the office (extra,</li></ul>
layoffs, etc.)<br>
<br>
- Office furniture and desk chair orders - ordering,<br>
procurement<br>
<br>
<br>
<br>
<br>
<br>
<br>
<ul><li>Office supplies:</li></ul><br>
<br>
<br>
<br>
<br>
<br>
<br>
<ul><li>Ordering, managing and keeping organized</li></ul>
<br>
<ul><li>Copier maintenance and toner supply</li></ul>
<br>
<ul><li>Organize semi-annual office clean up</li></ul>
<br>
<ul><li>Assist Finance with asset management review</li></ul>
<br>
<ul><li>Assist staff with administrative questions and</li></ul>
internal processes (backup to Alley)<br>
<br>
<ul><li>Coordinate with Alley to configure workspace and</li></ul>
meeting logistics<br>
<br>
<br>
<br>
<br>
<br>
<ul><li>Meeting Space &amp; Facility Coordination</li></ul><br>
<br>
<br>
<ul><li>Manage two conference room reservation calendars</li></ul>
<br>
<ul><li>Coordinate meeting space reservations</li></ul>
<br>
<ul><li>Ensure rooms are available and prepared for meetings</li></ul>
<br>
<ul><li>Troubleshoot scheduling conflicts</li></ul><br>
<br>
<br>
<ul><li>Staff Onboarding Support</li></ul><br>
<br>
<br>
<ul><li>Support onboarding coordination for new staff members</li></ul>
<br>
<ul><li>Assist with workspace setup and office logistics</li></ul>
<br>
<ul><li>Help new employees navigate office procedures and</li></ul>
resources<br>
<br>
<br>
<ul><li>Serve as Backup to Executive Assistant</li></ul><br>
<br>
<br>
<ul><li>Calendar coordination support</li></ul>
<br>
<ul><li>Meeting preparation assistance</li></ul>
<br>
<ul><li>Document preparation and administrative tasks
</li></ul><h5 class="jobSectionHeader"><b>Required/Desired Skills</b></h5>
Skill Required/Desired Amount of Experience High school Diploma Required Prior experience in an administrative assistant position, at least 4 years Required 4.0 Years Previous experience in a position that demanded a high level of confidentiality Required Working knowledge of Microsoft Word, Outlook, PowerPoint and Excel Required Effective written and verbal communication skills Required Attention to detail and proofreading skills Required Organizational skills with the ability to prioritize tasks effectively and multitask Required</div>

Archdiocese of Indianapolis

<div><p>Roncalli High School on the southside of Indianapolis is hiring an Administrative Assistant to assist with administrative needs in the main office and assistance to the principal and other administration as needed.<br>
<br>
Responsibilities:</p><ul><li>
Greet students and guests, answering phones, and monitoring access to the building for anyone visiting campus</li><li>
Assist the main office with administrative tasks such as ordering office supplies, preparing monthly birthday post cards, and maintaining the postage machine</li><li>
In charge of calculating academic points for students for the end of the year awards banquet</li><li>
Cross train as backup to the attendance officer position</li><li>
Reconcile the &quot;R&quot; card for the principal each month</li><li>
Print exam cards for students</li><li>
Orders coke machine supplies for the wellness center</li><li>
Tracks years of service for faculty, staff and head coaches and orders respective gifts at the end of each year</li><li>
Assists the principal and administration with a variety of needs on a daily basis</li></ul></div><p></p>

Hyco Logistics

<p><b>Job Summary</b></p><p>We are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day administration of our office. This role plays a key part in maintaining accurate financial records and managing administrative systems. The ideal candidate is highly organized, comfortable working with numbers, and experienced in handling routine bookkeeping and administrative tasks.</p><p><b>Key Responsibilities</b></p><ul><li>Manage weekly invoicing for clients</li><li>Track incoming client payments and outgoing vendor payments following approval</li><li>Organize, file, and maintain physical and digital receipts for proper documentation</li><li>Update and manage expense-tracking reports using Excel spreadsheets</li><li>Maintain up-to-date business records, agreements, and documentation</li><li>Check, sort, and distribute incoming postal mail</li><li>Provide general administrative support to various departments as needed</li></ul><p><b>Qualifications</b></p><ul><li>Previous experience in an administrative support role</li><li>Proficiency with QuickBooks and Microsoft Excel</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Excellent recordkeeping and documentation skills</li><li>Reliable, professional, and able to work independently</li></ul><p><b>Why Join Us</b></p><ul><li>Be a key contributor to the organization&rsquo;s operational success</li><li>Supportive team environment</li><li>Opportunity to grow within administrative and financial operations</li></ul><p>Pay: $20.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>QuickBooks: 1 year (Required)</li></ul><p>Language:</p><ul><li>Spanish and English (Required)</li></ul><p>Work Location: In person</p>

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Apr 8, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474910
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><p><b><br>
About the Family &amp; Social Services Administration:
</b></p><p>The Office of Medicaid Policy and Planning (OMPP) is a division within the Family and Social Services Administration, which receives around 13 percent of the state's budget to ensure vital health care coverage to approximately 1 in 5 Hoosiers. OMPP strives to build programs and processes that enable Hoosiers to live in fully engaged communities and reach their greatest emotional, mental and physical well-being. Our mission is to support individual and community well-being with effective and efficient programs, remarkable collaborations, measurable impact on individuals and communities, and an energized staff that is fully engaged with this mission.</p><p></p><div><b><br>
Role Overview</b>:</div><div>
This role, Administrative Assistant, supports the Office of General Counsel within the FSSA and is located in the Government Center in downtown Indianapolis. Your role involves coordinating administrative tasks, managing calendars, distributing mail, and other adiminstrative tasks. The ideal candidate is organized, efficient, and a self-starter.</div><div><br>
<br>
<b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $37,648.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Provides advanced administrative support to an agency, department, or facility.</li><li>
Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.</li><li>
Administers staff functions in support of program area.</li><li>
Aids program administrator in applying agency or department policies and procedures.</li><li>
Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.</li><li>
Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of theories, principles, and practices of administrative management.</li><li>
Working knowledge of state governmental administrative structure.</li><li>
Working knowledge of assigned program area.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to coordinate and motivate professional and support personnel.</li><li>
Ability to communicate, both orally and verbally, with diverse public.</li><li>
Attention to detail and proofreading skills.</li><li>
Ability to establish cooperative work relationships.</li><li>
Ability to analyze, update and write procedures and policies.</li></ul><div><b>
A degree is not required. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

<p></p><div><div><div><div><div><b>Date Posted: </b>Apr 23, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>476617
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana State Board of Accounts (SBOA):</b><br>
The Indiana State Board of Accounts is dedicated to providing the citizens of the State of Indiana with complete confidence in the integrity and financial accountability of state and local government. The Indiana State Board of Accounts is committed to providing the legislature and other interested parties with accurate and reliable information, and the key factors in achieving this commitment are the competency and professionalism of our staff. The Board of Accounts, for more than 100 years, has been holding government officials accountable to their constituents for financial reporting and following the Indiana Code when making any type of decision that relates to taxpayer dollars.</div><div></div><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.</li><li>
Researches and prepares various reports on agency programs and/or procedures.</li><li>
Prepares and maintains procedural manual for agency functions.</li><li>
Reviews policies, plans and procedures for administrative soundness.</li><li>
Coordinates the work of various sections of the agency or department.</li><li>
Answers inquiries from the public concerning policy and procedures in assigned area.</li><li>
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.</li><li>
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of the basic principles and theories of administrative management.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.</li><li>
Ability to coordinate the work of section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administrative Assistant 4

<p></p><div><div><div><div><div><b>Date Posted: </b>Apr 17, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>476050
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana Department of Health (IDOH):</b></div><div>
The Indiana Department of Health&rsquo;s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.</div><div></div><div><b><br>
Role Overview</b>:</div><div>
The Position provides a hub of administrative support to all of the divisions programs (Home Health, Hospice, Personal Service, end Stage Renal Disease, Rural Health and understanding our Memorandum of Understanding with Department of Child Services. The location of the work position is at 2 N Meridian, downtown Indianapolis. There would be little to no travel. A main responsibility would be in tracking the work of the division.</div><div><br>
<br>
<b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.</li><li>
Researches and prepares various reports on agency programs and/or procedures.</li><li>
Prepares and maintains procedural manual for agency functions.</li><li>
Reviews policies, plans and procedures for administrative soundness.</li><li>
Coordinates the work of various sections of the agency or department.</li><li>
Answers inquiries from the public concerning policy and procedures in assigned area.</li><li>
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.</li><li>
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of the basic principles and theories of administrative management.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.</li><li>
Ability to coordinate the work of section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

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109 administrative assistant jobs In Indianapolis

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Administrative Assistant 4

Administrative Assistant