administrative assistant

Vst Bio Corporation

<p><strong>Job Summary:</strong></p><p><br />The Virtual Administrative Assistant provides administrative and clerical support remotely. This role involves managing schedules, coordinating communications, maintaining records, preparing documents, and assisting with daily business operations while working independently in a virtual environment.</p><p> </p><h3>Key Responsibilities</h3><ul><li>Manage calendars, appointments, and meetings.</li><li>Answer emails and respond to customer inquiries professionally.</li><li>Schedule and coordinate virtual meetings.</li><li>Prepare reports, presentations, and other business documents.</li><li>Maintain electronic files and databases.</li><li>Perform data entry with a high level of accuracy.</li><li>Handle travel arrangements when required.</li><li>Assist with bookkeeping or invoicing (if applicable).</li><li>Coordinate projects and follow up on deadlines.</li><li>Maintain confidentiality of company information.</li><li> </li></ul><h3>Required Skills</h3><ul><li>Excellent written and verbal communication.</li><li>Strong organizational and time-management skills.</li><li>Attention to detail.</li><li>Ability to multitask and prioritize work.</li><li>Problem-solving skills.</li><li>Customer service experience.</li><li>Ability to work independently with minimal supervision.</li><li> </li></ul><h3>Technical Skills</h3><ul><li>Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Google Workspace (Docs, Sheets, Calendar, Gmail)</li><li>Zoom or Microsoft Teams</li><li>Slack or similar communication platforms</li><li>Data entry software</li><li>Project management tools such as Asana, Trello, or Monday.com</li></ul><p> </p><h3>Preferred Qualifications</h3><ul><li>High school diploma or equivalent (associate's or bachelor's degree may be preferred).</li><li>Administrative or virtual assistant experience.</li><li>Experience with scheduling, customer service, and office administration.</li><li>Reliable high-speed internet and a dedicated home workspace.</li></ul>

Administrative Assistant Virtual Survey

Hennessy & Roach, P.C.

<div><b>Company Description</b><p><br>
Hennessy &amp; Roach, P.C. is a law firm defending employers in Workers&rsquo; Compensation and defendants in General Liability matters. H&amp;R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana; Brentwood, Tennessee; and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.</p><b><br>
Job Description</b><p><br>
The File Clerk is responsible for following an office filing system and organizing records, such as letters, legal documents, case files, correspondence, invoices, and memoranda according to that system. Locate and retrieve requested files, as well as prepare file folders and labels. Responsible for opening, closing and keeping files up to date. In addition to filing, the file clerk will perform other clerical duties, such as handle incoming phone calls, processing mail, faxing, using a copy machine, transcription and maintaining a calendar.</p><p>
Essential Job Functions:</p><ul><li>
Answer incoming calls and direct calls quickly and accurately, conveying appropriate information to receiver and ensuring caller has positive experience.</li><li>
Process mail, scan documents and save to appropriate file in DMS. Make sure hard filing for every attorney is completed and up to date.</li><li>
Keep cases organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, inputting information into Perfect Law file database and case management software.</li><li>
Assist legal assistant/paralegal in preparation of status emails to adjusters and correspondence.</li><li>
Open and close files, update appropriate file information in Perfect Law.</li><li>
Save correspondence emails in DMS document management software for attorneys.</li><li>
Ensure tasks are completed timely and properly documented.</li></ul><p>
Other related duties as assigned such as assisting with attorney appeals</p><b><br>
Qualifications</b><br>
<ul><li>
High school diploma or GED (or equivalent) required, associate or bachelor degree a plus.</li><li>
0-2 years of experience supporting a legal office or working in the legal industry preferred.</li><li>
Proven history of excellent customer/client service.</li><li>
Working knowledge of court rules and procedures preferred.</li><li>
Microsoft Word and Excel experience required, PowerPoint experience a plus.</li><li>
Transcription experience is a plus.</li><li>
Outstanding organizational, interpersonal, and administrative skills.</li><li>
Excellent attention to detail with the ability to multi-task.</li><li>
Excellent communication and proofreading skills.</li><li>
Must be self-motivated and able to meet deadlines under pressure.</li><li>
Must have the ability to work as part of a team, as well as to work independently.</li><li>
Organization, Planning, Attention to Detail, and Dependability.</li><li>
Firm and Client Confidentiality required.</li></ul><br>
<b>
Additional Information</b><p><br>
Benefits include: Medical, Dental, Vision, Critical Illness, Accident, Group Term life, Voluntary term life, STD, LTD, 401(k)/Roth retirement plan with company match and paid time off.</p><p>
All your information will be kept confidential according to EEO guidelines.</p></div>

File Clerk (Part Time)

Majestic Care

<div><p><b>Physical Therapy Assistant</b></p><p>
Majestic Care of Southport is looking for a Physical Therapy Assistant to join our team's mission and believe in our core values! Our mission:<b> </b><b><i>Through the hearts of our Care Team Members, we provide excellent healthcare to those we serve.</i></b></p><p>
Our Core Values...</p><p>
L - Listening</p><p>
E - Empathy</p><p>
A - Accountability</p><p>
D - Decisiveness</p><p>
This is how we create a culture to LEAD with Love.</p><p></p><p><b><br>
Position Overview:</b></p><p>
The Physical Therapist Assistant (PTA) supports the delivery of high-quality rehabilitative care under the supervision of a licensed Physical Therapist. This role focuses on implementing individualized treatment plans that improve residents&rsquo; mobility, reduce pain, enhance strength, and restore physical function. The PTA collaborates closely with the interdisciplinary care team to ensure consistent, resident-centered therapy. A strong foundation in geriatric rehabilitation, clinical precision, and a compassionate approach are essential to support optimal outcomes and promote residents&rsquo; independence and quality of life</p><p></p><p><b><br>
Key Responsibilities:</b></p><p></p><p><b>
Clinical Support and Treatment Implementation</b></p><ul><li><p>
Deliver physical therapy interventions as outlined in the treatment plan developed by the supervising Physical Therapist.</p></li><li><p>
Assist residents with therapeutic exercises, gait training, and functional mobility activities to improve strength, balance, and independence.</p></li><li><p>
Monitor resident responses during treatment sessions and communicate progress, concerns, or changes to the Physical Therapist.</p></li><li><p>
Support resident and family education under the direction of the Physical Therapist to</p><p>
promote safe and effective carryover of therapy strategies.</p></li><li><p>
Maintain a safe, supportive, and engaging therapeutic environment that encourages resident participation and comfort.</p></li><li><p>
Participate in interdisciplinary team meetings and contribute to care planning discussions to ensure coordinated, resident-centered care.</p></li></ul><p></p><p><b>
Documentation and Compliance</b></p><ul><li><p>
Accurately document treatment sessions, resident performance, and observations in</p><p>
accordance with facility policies and regulatory standards.</p></li><li><p>
Adhere to HIPAA, OSHA, and infection control protocols to ensure compliance and resident safety.</p></li></ul><p></p><p><b>
Collaboration and Operational Support</b></p><ul><li><p>
Maintain open communication with the supervising Physical Therapist, interdisciplinary care team, and resident care staff to support continuity of care.</p></li><li><p>
Assist in maintaining therapy equipment and supplies, reporting any issues promptly to</p><p>
ensure a safe and efficient therapy environment</p></li></ul><p></p><p><b><br>
Qualifications:</b></p><ul><li><p>
Associate&rsquo;s degree from an accredited Physical Therapist Assistant program</p></li><li><p>
Current state licensure as a Physical Therapist Assistant</p></li><li><p>
1&ndash;2 years of experience in a skilled nursing facility or geriatric care setting preferred</p></li><li><p>
Familiarity with PDPM and SNF therapy documentation standards is a plus</p></li></ul><p></p><p><b><br>
Majestic Difference Benefits:</b></p><ul><li><p><b>
Quarterly Pay Increase</b></p></li><li><p><b>
Daily Pay</b></p></li><li><p><b>
Company-Paid Life Insurance</b></p></li><li><p><b>
Telehealth Services</b></p></li><li><p><b>
Double Pay on Holiday</b></p></li><li><p><b>
Care Team Member Relief Fund</b></p></li></ul><p></p><p><br>
Join the Majestic Care team where compassion meets excellence!</p><p></p><p><br>
#HiMed</p></div>

Physical Therapy Assistant

Community Health Network

<div><div><div><div>Category</div>
<div>Patient Support</div>
</div><div><div>Job Family</div>
<div>Medical Assistant</div>
</div><div><div>Department</div>
<div>Onsite Hoosier School Trust</div>
</div><div><div>Schedule</div>
<div>Per Diem</div>
</div><div><div>Facility</div>
<div>Community Physician Network Indianapolis Southside</div>
<div><p>1<br>
Indianapolis, IN 46227<br>
United States</p></div>
</div><div><div>Shift</div>
<div>Day Job</div>
</div><div><div>Hours</div>
<div>PRN Float position - hours vary depending on clinic needs</div><br>
</div></div><p></p><div><div><p><b>Join Community</b></p><p>
Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, &ldquo;community&rdquo; is still the heart of our organization. It means providing our neighbors with the best care possible, backed by state-of-the-art technology. It means getting involved in the communities we serve through volunteer opportunities and benefits initiatives. It means ensuring our dedicated caregivers can learn and grow to stay at the top of their fields and to better serve our patients. And above all, it means exceptional care, simply delivered &mdash; and we couldn&rsquo;t do it without you.</p><p><b>
Make a Difference</b></p><p>
The Medical Assistant will be responsible for assisting the provider of an ambulatory health care site with facilitation of patient visit and procedures, routine laboratory tests, referrals, and quality outcomes for the population of the practice. As an MA, you will also get to actively participate in Network quality initiatives regarding best practices.</p><p><b>
Exceptional Skills and Qualifications</b></p><p>
Applicants for this position should be able to collaborate with others in a team setting, have excellent communication skills, and a positive attitude toward problem-solving.</p><ul><li>
 Graduate/certificate of completion from a recognized medical assisting program OR a High School Diploma/GED + one year of medical assistant experience in a physician practice within the past three years.</li><li><b>
 Medical Assistant certification required within 6 months of hire</b></li><li>
 Prepare exam rooms and treatment areas for patient use including required cleaning and stocking of supplies</li><li><b>
 </b>Room patients and manage an efficient flow of provider&rsquo;s caseload</li><li>
 Obtain necessary vital signs, EKGs, and/or specimen collection</li><li>
 Documentation of care using the EPIC EMR system</li><li>
 Perform Point of Care Testing based on patient&rsquo;s chief complaint and available protocols</li><li>
 Process referrals and medication refills</li><li>
 Maintain positive relationships with patients, providers, and staff</li></ul></div>
<p><b>Why Community?
</b></p><p>At Community Health Network, we build teams that deliver exceptional care through empathy, communication and collaboration. We consider ALL an integral part of the exceptional patient experience. We PRIIDE ourselves on not having employees but Caregivers. Join our Community as we make a difference in your community.</p></div></div><p></p>

Medical Assistant, PRN - Onsite Float

Applied Composites

<div><p>Applied Composites (AC) is seeking a <b>Human Resources Intern</b> to provide administrative and operational support to the Human<b> </b>Resources team while gaining hands-on experience in various HR functions. This internship offers exposure to recruitment, onboarding, employee engagement, HR compliance, personnel records management, and general office administration. The ideal candidate is organized, eager to learn, maintains confidentiality, and enjoys working with people.</p><p></p><p><b><br>
 About AC:</b> Come and join the Applied Composites team. We are a leading provider of complex composite components, assemblies, engineering, and tooling to the aerospace, defense, and space system markets. Our employees are treated with respect and given the support, knowledge, and resources they need to thrive. If you are looking for a company that values and develops its employees while offering engaging work, Applied Composites may be the place for you.</p><p><b>
Job Accountabilities:</b></p><ul><li>
Assist with recruiting activities, including scheduling interviews and communicating with candidates.</li><li>
Prepare new hire paperwork and support the onboarding process.</li><li>
Maintain and organize employee personnel files, both electronic and paper.</li><li>
Assist with HR data entry and record maintenance within the Human Resources Information System (HRIS).</li><li>
Support employee engagement initiatives, recognition programs, and company events.</li><li>
Assist with benefit enrollment materials and other employee communications.</li><li>
Help prepare HR reports, spreadsheets, presentations, and correspondence.</li><li>
Perform document filing, scanning, copying, and other administrative duties.</li><li>
Support compliance efforts by assisting with I-9 documentation, personnel file audits, and record retention.</li><li>
Respond to routine employee questions and direct more complex inquiries to appropriate HR staff.</li><li>
Assist with special HR projects as assigned.</li><li>
Maintain strict confidentiality of employee information.</li></ul><p></p><p><b><br>
Job Specifications:</b></p><p><b>
Education: </b>A Secondary Certificate/High School Diploma/GED and at least two years of schooling pursuing a Bachelor's or Master's degree in Human Resources, Business Administration, Psychology, or a related field.</p><p><b>
Years&rsquo; Experience: </b>0-2 years of relevant work experience that will allow successful performance of job expectations.</p><p><b>
Skills:</b></p><ul><li>
Possesses knowledge in human resources processes and the ability to coordinate activities for a team</li><li>
Excellent internal and external customer service skills</li><li>
Strong attention to detail, good organizational skills and the ability to prioritize changing situations</li><li>
Ability to recognize and solve typical problems and select solutions from established options</li><li>
Possesses strong interpersonal, verbal and written communication skills to drive tasks to completion</li></ul><p></p><p><i><br>
AC is an Equal Opportunity Employer Veterans/Disabled - Affirmative Action Employer.</i></p><p><i>
This position requires the use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.</i></p></div>

Human Resources Intern

Ascension

<div>We Are Hiring:
<div><b>
Location: </b>Indianapolis, IN</div><div><b>
Facility: </b>Ascension Medical Group, clinic</div><div><b>
Department/Specialty: </b>Maternal Medicine</div><div><b>
Schedule: </b>Full-time | Days | Monday-Friday 7:00am-3:30pm</div>
What You Will Do:
<ul><li>Assist with treatments ordered by provider as supervised by provider or registered nurse. Perform select clinical duties.</li><li>
Interview patients, measure vital signs, and record information on patients' charts. Prepare treatment rooms for examination of patients.</li><li>
Perform basic clerical duties including answering the phone, maintaining records, and filing.</li><li>
Perform basic materials management functions to include ordering and stocking of supplies. Assist with maintaining a clean and orderly environment.</li><li>
May document the provider's encounter with patients. List all proper diagnoses and symptoms, as well as follow-up instructions and prescriptions, as indicated by the provider. Transcribe patient orders including, but not limited to, laboratory tests, radiology tests and medications.</li></ul>
What You Will Need:
<div>
Licensure / Certification / Registration:</div><ul><li>
BLS Provider obtained within 1 Month (30 days) of hire date or job transfer date required. American Heart Association or American Red Cross accepted.</li><li>
One or more of the following required:<ul><li>
Medical Assistant specializing in Registered obtained within 3 Months (90 days) of hire date or job transfer date.</li><li>
Certified Medical Assistant obtained within 3 Months (90 days) of hire date or job transfer date.</li></ul></li></ul><div>
Education:</div><ul><li>
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.<ul><li>
Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.</li></ul></li></ul>
Why Join Our Team:
<div>
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you&rsquo;ll find an inclusive and supportive environment where your contributions truly matter.</div>
Equal Employment Opportunity Employer:
<p><b><i>
Equal employment opportunity employer
</i></b></p><p>Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.</p><p><b><i>
Fraud prevention notice
</i></b></p><p>Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.</p><p><b><i>
E-Verify statement
</i></b></p><div>Employer participates in the Electronic Employment Verification Program. Please click here for more information.</div><br>
<div></div>
Benefits:
<div>
Paid time off (PTO)<br>
Various health insurance options &amp; wellness plans<br>
Retirement benefits including employer match plans<br>
Long-term &amp; short-term disability<br>
Employee assistance programs (EAP)<br>
Parental leave &amp; adoption assistance<br>
Tuition reimbursement<br>
Ways to give back to your community</div><div></div><div><i><br>
Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.</i></div></div>

Certified Medical Assistant

IDEMIA

<div><div>IDEMIA Public Security, a division of IDEMIA Group, is the leading provider of secure and trusted biometric-based solutions, transforming public and private organizations across the globe. Our industry-enabled and client-specific solutions draw upon decades of expertise in biometrics to revolutionize the fields of public security, justice and public safety, travel and transport, identity, and access control. Built on privacy and trust, our market-leading iris, fingerprint and facial recognition solutions top independent benchmarking for accuracy, fairness and scalability. These exacting standards enable our clients to build safer, fairer societies where people can live, interact, and move about freely. With 4000+ employees around the world and 150+ partners worldwide, we offer more than just a job - we provide a dynamic environment where innovation thrives, opportunities abound, and your talents are valued. Be part of a global leader shaping the future of biometric based technology. Learn more <b>here</b>.</div><div><br>
Do you have an interest in security, law enforcement, biometrics, and the safety of your community? Are you a customer service oriented, &ldquo;people&rdquo; person? If so, the Enrollment Agent position at our IdentoGO locations might be a great fit for you. You will get to use cutting edge technology to obtain fingerprint records (any CSI/true crime fans out there?) while helping to cut down on crime and keep those with questionable backgrounds from having access to our ports, the transportation of hazardous materials, as well as the relaxed security requirements of TSA precheck customers. If you are interested in providing a service to your fellow citizens and interacting with customers on a day to day, face to face basis, submit your application for the Enrollment Agent position today!</div><div></div><div><b><br>
Essential Job Functions include but are not limited to:</b></div><ul><li>
Provide superior customer service to internal and external customers</li><li>
Perform basic maintenance and troubleshoot issues with fingerprinting and retail equipment including computer hardware and software</li><li>
Verify customer identity and scan required documents into database system</li><li>
Successfully complete required biometric and data capture processes and paperwork on each customer</li><li>
Track processing time for each applicant and ensure applicants are processed in appropriate order</li><li>
Perform biometric processing to include capturing quality electronic fingerprints, photographs, and signatures to meet or exceed program accuracy standards</li><li>
Identify win-win opportunities to provide more products and services to customers</li><li>
Create opportunities to add value for customers through the upselling of retail products and services (if applicable)</li><li>
Adhere to all company and departmental employment policies regarding security and confidentiality to ensure applicant documents and information are safeguarded at all times</li><li>
Adhere to all company and departmental policies relating to Enrollment Center standards including adherence to signage, branding, and employee attire policies</li><li>
Perform Enrollment Center Sustainment responsibilities on a daily basis</li><li>
Perform administrative duties such as time keeping, shift schedules, daily activity reports, card inventory, equipment inventory, and submitting updated enrollment center photos and requisitioning supplies including troubleshooting and/or equipment modifications when necessary</li><li>
Represent the company and the programs that are supported in a professional and customer oriented manner</li><li>
Support Customer Service Registration and Reservation activities as necessary</li><li>
Successfully complete time sensitive trainings and briefings as assigned.</li></ul><div><i>
Note: In addition to the Essential Functions, also perform similar work-related duties as assigned.</i></div><p></p><p><b><br>
Knowledge, Skills, and Abilities</b></p><ul><li>
Customer and Personal Service &ndash; Knowledge of principals and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction</li><li>
Technology &ndash; Knowledge of electronic equipment, computer hardware, and computer software including applications and data entry</li><li>
Clerical &ndash; Knowledge of administrative and clerical duties such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures</li><li>
Monitoring &ndash; Monitoring and assessing performance of self, other individuals, and/or outside organizations to make improvements or take corrective action</li><li>
Integrity &ndash; Job requires ethics and honesty</li></ul><div></div><p><b><br>
Travel Requirement, Working Conditions, and Physical Demands</b></p><p>
Travel requirement such as:</p><ul><li>
Ability to travel locally for activities such as backfill at local enrollment locations, meetings, classes, and workshops.</li><li>
Occasional overnight travel as required. Should not exceed 25% of the time.</li><li>
Travel by air may be required for initial company training as well as occasional new program or services training.</li></ul><div>
Working conditions such as:</div><ul><li>
General office environment. The work area is adequately lighted, heated, and ventilated.</li></ul><div>
Physical demands such as:</div><ul><li>
Office environment where the employee may be required to stand, sit, or a combination of both standing and sitting to do the work. Some walking, standing, bending, reaching, and carrying of light items such as papers, books, small parts, driving an automobile, etc. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment.</li><li>
The work requires light physical effort with frequent lifting and/or moving of materials in the 10-30 pound range and occasional lifting up to 50 pounds. Requires manual dexterity and ability to manipulate small objects. May require normal range of hearing and vision to operate machinery.</li></ul><ul><li><b><br>
Must be a US citizen</b></li><li>
High school diploma or equivalent degree</li><li>
Minimum one (1) year applicable experience</li><li>
Proficiency in Microsoft Office Suite is required</li><li>
Previous experience processing credentials is a plus</li><li>
Previous sales experience preferred</li><li>
Evening and weekend work may be required</li><li>
Must be at least 18 years old</li><li>
Must be able to successfully pass various background screening requirements including criminal history, education, credit, and drug screen as well as obtain any required program specific credentials and certifications</li></ul><div>
The US base hourly range for this position is $17.75- $24.13/hr + benefits. While candidates are not typically hired at or near the top of the range, all compensation decisions are based on the specific facts and circumstances of each hire. Final offers may vary depending on factors such as skills, qualifications, experience, and geographic location.</div><div></div><div><br>
Note to third-party recruiters: IDEMIA Public Security does not work with third-party recruiters absent a signed agreement and will treat any resumes submitted without a signed agreement as the property of IDEMIA Public Security. In the event that IDEMIA Public Security hires a candidate who was brought to our attention by a recruiter who does not have a signed agreement, IDEMIA Public Security will not pay any fees to the recruiter as a result of the hire.</div></div>

Enrollment Agent I

Explore 11+ Administrative assistant in Indianapolis this July. Find roles across top companies and apply now to boost your career.