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assistant company secretary

Gradiant

<div>
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at
 
 gradiant.com
 
 .
 
 
 
 
 
 
 Overview of role
 
 
 
 The Company Secretary Assistance will be an integral member of the Gradiant Group Legal and Compliance Team (&ldquo;Group Legal Team&rdquo;) and will be expected to contribute to Group Legal Team&rsquo;s provision of global legal and compliance support to the Gradiant Group of Companies (the &ldquo;Group&rdquo;) in all aspects of the Group&rsquo;s operations, financial transactions, and investor relations. The current role of the Company Secretary Executive will be expected to provide corporate secretarial services to all entities in the Middle East region and therefore must understand and adhere to strict confidentiality requirements including confidentiality as between the Group Legal Team and Gradiant Entity.
 
 
 This role will be based in Abu Dhabi/Dubai, and the candidate will directly report to and work with Company Secretary - India. The candidate must be able to effectively work with the senior leadership team, while carrying out his/her role as a member of the Group Legal Team implementing governance and compliance policies of the Group in constant consultation with the Group Legal Team. The candidate must therefore not only have administrative skills but also be very astute.
 
 
 
 
 
 
 Specific Duties/responsibilities:
 
 
 <ul>
 <li>
 Familiar with UAE Company Laws
 </li>
 <li>
 Coordinate with certified legal translators in getting the corporate documents translated in Arabic.
 </li>
 <li>
 Coordinate and Arrange Notarisation/Apostillisation/Legalisation with local Notary office for all corporate secretarial documents.
 </li>
 <li>
 Handle all Corporate Secretarial activities across Middle East viz., Abu Dhabi, Dubai, , Oman, Kingdom of Saudi Arabia and any other country in the region..
 </li>
 <li>
 Run Errands and assist with corporate relevant submission activities with local authority.
 </li>
 <li>
 Coordinate with external consultants for all Corporate Secretarial activities in the Middle East region as and when required with external consultants.
 </li>
 <li>
 Ensure compliance of all corporate secretarial matters within the portfolio with applicable statutory/regulatory requirement, constitution and approved board/corporate governance policies.
 </li>
 <li>
 Provide Corporate Secretarial support to the Group Legal Team and other stakeholders, as and when instructed.
 </li>
 <li>
 Maintain records of entities adherence to legal and regulatory requirements including annual returns, updating shareholders documents, board meeting minutes, resolutions, corporate registers and ensuring timely intimation of necessary filings under UAE commercial laws.
 </li>
 <li>
 Submitting statutory documents and forms with relevant government authorities, such as the UAE Ministry of Economy, Department of Economic Development (DED), etc.,
 </li>
 <li>
 To assist with requests made by Group Legal Team as and when required.
 </li>
 </ul>
 
 
 
 
 
 Education, Skills &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from a reputed College / University
 </li>
 <li>
 Familiar with UAE Commercial Companies Law, corporate, regulations and governance practices
 </li>
 <li>
 Language: English, Arabic is an advantage
 </li>
 <li>
 Minimum 2-3 years in a similar role either in a firm or company
 </li>
 <li>
 Good Administrative skills
 </li>
 <li>
 Commercially Aware
 </li>
 <li>
 Communication Skills
 </li>
 <li>
 Adaptable
 </li>
 <li>
 Efficient and Effective
 </li>
 <li>
 Results orientated.
 </li>
 <li>
 Able to work independently and as part of a small team
 </li>
 </ul>
 
 
 
 
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
 
</div>

Assistant Company Secretary

J10 Consulting

The Role
 Our Tier 1 Main Contracting Client has a new requirement for a well experienced Project Secretary to join their team in Abu Dhabi to work on a high profile new villa and mansion project. Successful candidates will have a proven background as a Project Secretary working on high profile projects in the UAE with preference given to those with prior experience in working for recognised Main Contracting Companies This role is available for immediate joining and is an initial 3-6 Month Contract position employed as an outsource candidate through J10 Consulting. There is an option to transfer to staff after 6 months to suit all parties Key Responsibilities: • Assist in managing correspondence, reports, and documents. • Organize and coordinate meetings, conferences, and travel arrangements for staff. • Take, type, and distribute necessary minutes of meetings. • Assist in implementing and maintaining office systems. • Maintain project meetings and calendars. • Arrange and confirm appointments. • Handle incoming mails, correspondences, and other materials. • Organize internal and external events as necessary. · Manage incoming calls. • Assist in setting up and maintain filing systems. · Liaison with internal and external contracts. • Coordinate the flow of information both internally and externally as necessary. • Operate office equipment. • Manage office space.
 
Requirements
 Project Secretary Experience: • Graduate of Business Management or Secretarial Course. • Five (5) years experience as secretary in Construction Company. • Computer proficiency required typing speed. • Knowledge in operations of basic office equipment. • Fluency in the English language. • Basic knowledge in document management.
 
About the company
 J10 Consulting are Construction Recruitment experts in the Middle East. We help businesses and careers grow by delivering Temporary Contract & Permanent Contingency hiring solutions within Construction & Engineering in the UAE, Saudi Arabia, Qatar, Oman, Bahrain & Kuwait J10 Consulting provide collaborative engagement and a deep understanding of both client and candidate requirements to cover temporary and permanent requirements across a number of vertical markets within Construction & Engineering.

Project Secretary

Gradiant Corporation

About GradiantGradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com.Overview of roleThe Company Secretary Assistance will be an integral member of the Gradiant Group Legal and Compliance Team (&ldquo;Group Legal Team&rdquo;) and will be expected to contribute to Group Legal Team&rsquo;s provision of global legal and compliance support to the Gradiant Group of Companies (the &ldquo;Group&rdquo;) in all aspects of the Group&rsquo;s operations, financial transactions, and investor relations. The current role of the Company Secretary Executive will be expected to provide corporate secretarial services to all entities in the Middle East region and therefore must understand and adhere to strict confidentiality requirements including confidentiality as between the Group Legal Team and Gradiant Entity.This role will be based in Abu Dhabi/Dubai, and the candidate will directly report to and work with Company Secretary - India. The candidate must be able to effectively work with the senior leadership team, while carrying out his/her role as a member of the Group Legal Team implementing governance and compliance policies of the Group in constant consultation with the Group Legal Team. The candidate must therefore not only have administrative skills but also be very astute.Specific Duties/responsibilities:<ul><li>Familiar with UAE Company Laws</li><li>Coordinate with certified legal translators in getting the corporate documents translated in Arabic.</li><li>Coordinate and Arrange Notarisation/Apostillisation/Legalisation with local Notary office for all corporate secretarial documents.</li><li>Handle all Corporate Secretarial activities across Middle East viz., Abu Dhabi, Dubai, , Oman, Kingdom of Saudi Arabia and any other country in the region..</li><li>Run Errands and assist with corporate relevant submission activities with local authority.</li><li>Coordinate with external consultants for all Corporate Secretarial activities in the Middle East region as and when required with external consultants.</li><li>Ensure compliance of all corporate secretarial matters within the portfolio with applicable statutory/regulatory requirement, constitution and approved board/corporate governance policies.</li><li>Provide Corporate Secretarial support to the Group Legal Team and other stakeholders, as and when instructed.</li><li>Maintain records of entities adherence to legal and regulatory requirements including annual returns, updating shareholders documents, board meeting minutes, resolutions, corporate registers and ensuring timely intimation of necessary filings under UAE commercial laws.</li><li>Submitting statutory documents and forms with relevant government authorities, such as the UAE Ministry of Economy, Department of Economic Development (DED), etc.,</li><li>To assist with requests made by Group Legal Team as and when required.</li></ul>Education, Skills &amp; Experience:<ul><li>Bachelor&rsquo;s degree from a reputed College / University</li><li>Familiar with UAE Commercial Companies Law, corporate, regulations and governance practices</li><li>Language: English, Arabic is an advantage</li><li>Minimum 2-3 years in a similar role either in a firm or company</li><li>Good Administrative skills</li><li>Commercially Aware</li><li>Communication Skills</li><li>Adaptable</li><li>Efficient and Effective</li><li>Results orientated.</li><li>Able to work independently and as part of a small team</li></ul>Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.Job Type: Full-timePay: AED9,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your salary expectations?</li></ul>Work Location: In person

Company Secretary Assistant (Legal)

TowardJobs

Earn at Home Panelist Program - Customer Service Rep - Data Entry Clerk - Job from Home & Part-timeWe are presently looking for on-line assistance in our work from home Panelist Program. This is a legit possibility for somebody who enjoys sharing point of views regarding products, services and trends in todays market area. As a Team Member, you will be performing different work such as on-line data entry, performing email response, evaluations, surveys as well as other on-line tasks.This work from home job opportunity is very rewarding as well as will help shape the marketplace as well as influence brand-new products coming to market. In some cases you will even get to see items prior to the public and even take part in testing them online. Entry Level Requirements <ul><li>Solid outgoing personality with exceptional interaction skills and also great work principles.</li><li>Data entry as well as strong business skills.</li><li>Effective listening as well as analytical abilities, in addition to the ability to sum up information and offer options.</li><li>Familiarity with personal computer as well as have at least a typical functioning level typing capability.</li><li>You need to be professional and positive and additionally possess a high degree of self-motivation and have the capacity to function individually in your task.</li><li>Outstanding time management and also administrative skills with a keen focus to detail.</li></ul> Other Requirements <ul><li>Good Working Entry Level. Personal Computer, less than 4 years old.</li><li>Legitimate high-speed web access.</li></ul>We welcome you to apply if you are the kind of person who is self-motivated as well as comfortable working on your very own from home, enjoy such job as email customer support, data entry and also review products, then you are the person we are trying to find.Data entry clerks originate from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, phone call center, part-time, retail.

Work from Home Data Entry Clerk (Part Time)

MENA Recruit Pty Ltd

Our client is expanding their Legal Secretary team in Abu Dhabi and is looking to hire an experienced support professional for a full-time, permanent role. This is a fantastic opportunity to join a high-performing legal office and provide essential administrative support to senior lawyers.Key Responsibilities:<ul><li>Manage monthly billing cycles: input, review, edit, and close attorney time entries</li><li>Perform narrative edits and coordinate with billing specialists for transfers</li><li>Submit and track expense claims through Chrome River</li><li>Process payments and cheque requests using correct client/matter codes</li><li>Arrange complex travel itineraries through the firm's travel provider</li><li>Format documents to house style and support general secretarial tasks</li><li>Maintain discretion, confidentiality, and responsiveness in a fast-paced legal setting</li></ul>Candidate Profile:<ul><li>Minimum 4 years' experience as a Legal Secretary in an international law firm</li><li>Resilient, proactive, and dependable</li><li>Strong billing experience is essential</li><li>Excellent working knowledge of Microsoft Word, Outlook, and Windows-based tools</li><li>Familiarity with spreadsheet, database, and presentation software is a plus</li></ul>Salary: AED 25,000 - 27,000 per month Location: Abu Dhabi, UAE

Legal Secretary (Abu Dhabi)

Mirage

<div>
 
 
 Job Title:
 
 DOCUMENT CONTROLLER
 
 
 
 Based at:
 
 Site Office, Abu Dhabi/ Dubai
 
 
 
 Reports to:
 
 Resident Engineer
 
 
 
 
 
 
 Main Tasks and Job Description:
 
 
 <ul>
 <li>
 Receive, maintain and register all incoming correspondence, outgoing correspondence, submittals, drawings and project related documents in the respective registers
 </li>
 <li>
 Maintain and update all project logs and provide the required information for preparation of reports
 </li>
 <li>
 Maintain project filing system as per the Project requirements and implement an effective document filing and retrieval system
 </li>
 <li>
 Assist in the preparation of all outgoing correspondence including but not limited to letters, internal memos, reports, submittals etc., dispatch, circulate and filing
 </li>
 <li>
 Assist in the preparation of all project minutes of meetings, dispatch, circulate and filing
 </li>
 <li>
 Assist in the follow up of all correspondence outstanding with the site supervision team and issue necessary reminders on status
 </li>
 <li>
 Assist in the follow up of all submittals outstanding with the site supervision team and issue necessary reminders on overdue submittals
 </li>
 <li>
 Liaise with site supervision staff and collate data to assist in the preparation of all reports
 </li>
 <li>
 Assist in the preparation of all project related QA documents, maintain, update logs and provide the required information for the preparation of reports
 </li>
 <li>
 Receive, maintain and log all project related electronic mail and documents
 </li>
 <li>
 Maintain and update the project site notice board with pinups, certificates, policy statements distributed to the project site offices
 </li>
 <li>
 Maintain log and update &ldquo;Record Copy&rdquo; and &ldquo;Coordination Copy&rdquo; of all project related contract documents, &ldquo;construction issue&rdquo; drawings, specification, documents, submittals etc.
 </li>
 <li>
 Prepare copies and return back to Contractor &amp; Client all submittals reviewed and returned
 </li>
 <li>
 Affix the necessary stamp on the &ldquo;Record Copy&rdquo; and &ldquo;Coordination Copy&rdquo; and file accordingly to all submittals reviewed and returned
 </li>
 <li>
 File all submittals according to the PQP filing system
 </li>
 <li>
 Label all files according to the PQP filing system
 </li>
 <li>
 Prepare weekly/monthly reports on all the outstanding submittals and forward to RE/Project Team
 </li>
 <li>
 Maintain backup soft copies of the project documentation on daily/weekly/monthly basis
 </li>
 <li>
 Identify potential safety concerns within the site office and inform RE/Site HSE
 </li>
 <li>
 At project close-out complete the archiving / e-archiving of all documents and maintain such records
 </li>
 <li>
 Liaise with the SOD issues related to staff time sheets, project specific stamps, letter heads, staff leave applications and various administrative activities related to the site staff in conjunction with the RE
 </li>
 </ul>
 
 
 
 
 
 Side Tasks:
 
 
 <ul>
 <li>
 Assist RE in the day to day administrative duties to ensure compliance with the quality management systems, procedures and project quality plan
 </li>
 <li>
 Assist/support the site team and the respective RE with the implementation of quality management systems
 </li>
 <li>
 Assist the site team in the external and internal audits to ensure the effective implementation of quality management systems/HSE management systems and work with the site team for resolution of non-conformance issues and maintain registers
 </li>
 <li>
 Liaise with the project supervision team, coordinate and resolve any issues pertaining to Document Control
 </li>
 <li>
 Liaise with Client&rsquo;s Secretary for any changes in staff, e-mail addresses, fax numbers, telephone numbers etc. and update records accordingly
 </li>
 <li>
 Liaise with the Client&rsquo;s Secretary to ensure prompt delivery of any project specific documents, correspondence etc.
 </li>
 <li>
 Maintain a comprehensive project communication and document control system in compliance with the quality management systems, procedures and project quality plan
 </li>
 <li>
 Provide administrative support to the RE in the effective functioning of the project site office
 </li>
 <li>
 Identify any particular safety issues within the site office and bring to notice of the Site HSE/RE
 </li>
 </ul>
</div>

Document Controller

PROPERTY SHOP INVESTMENT LLC - HQ

Abu Dhabi, UAE | Full-Time | OnsiteAs Property Shop Investments (PSI) the UAE&rsquo;s #1 real estate company with 1,300+ professionals from 50+ nationalities continues its global expansion, we are seeking a highly organized, proactive and experienced Personal Assistant to support our Executive Leadership.This is a key role within the Executive Office, ideal for someone who thrives in a fast-paced, confidential, and high-impact environment.Key Responsibilities<ul><li>Executive &amp; Administrative Support</li><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare presentations, agendas, reports, and briefing materials</li><li>Handle confidential correspondence and official communications</li><li>Screen and prioritize communications on behalf of the Executive Office</li></ul>Operational &amp; Strategic Coordination<ul><li>Liaise with internal teams to ensure alignment with leadership priorities</li><li>Prepare executive summaries, business reports, and project updates</li><li>Attend meetings when required and manage minutes and follow-ups</li><li>Support strategic initiatives and special projects</li></ul>Travel, Events &amp; Office Coordination<ul><li>Organize domestic and international travel, visas, and logistics</li><li>Coordinate participation in meetings, conferences, and corporate events</li><li>Maintain organized records, databases, and executive documentation</li><li>Communicate professionally with senior stakeholders and partners</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>4&ndash;6 years of experience as an Executive Assistant supporting senior leadership</li><li>Excellent written and verbal communication skills in English and Arabic</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>High level of professionalism, presentable, discretion, and integrity</li></ul>What We Offer<ul><li>Competitive, tax-free salary</li><li>Company-sponsored UAE visa and health insurance</li><li>Structured onboarding and continuous training via PSI Academy</li><li>Exposure to high-level leadership and strategic decision-making</li><li>Opportunity to be part of PSI&rsquo;s international and European expansion</li><li>Dynamic, fun, collaborative, and diverse work environment</li><li>Regular team activities and corporate events</li></ul>Why PSI?<ul><li>Award-winning real estate leader with 13 consecutive years of excellence</li><li>Work closely with top developers including Aldar, Modon, Emaar, and Imkan</li><li>Join a diverse team of 1,300+ professionals from over 50 nationalities</li><li>Live and work in one of the world&rsquo;s safest and most forward-looking cities</li></ul>Apply online or share your CV at hafsa.akhtar@psinv.netJob Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>Are you fluent in Arabic and English?</li></ul>Experience:<ul><li>Personal Assistant/Executive Assistant: 1 year (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>

Executive Assistant to CEO - Arabic & English (Abu Dhabi)

Explore 950+ Assistant company secretary in Abu Dhabi this January. Find roles across top companies and apply now to boost your career.