administrative assistant

assistant front office manager Jobs in Abu Dhabi

assistant front office manager

admin assistant

afcap v adab dfac: alternate site manager (secret clearance) Jobs in Abu Dhabi

assistant director of front office Jobs in Abu Dhabi

assistant director of front office

assistant facilities manager

Gladius Investments and Development

Job Title: Assistant Facilities ManagerDepartment: FM Operations / Mall ManagementRole Summary:The Assistant Facilities Manager supports the Facilities Manager in ensuring the efficient operation, maintenance, and safety of the shopping mall. The role focuses on maintaining high standards of mall presentation, engineering systems, and customer experience, aligned with Mall Management commitment to delivering &ldquo;Great Moments for Everyone, Every Day.&rdquo;This position plays a key role in managing both hard and soft services, tenant coordination, and ensuring compliance with safety and operational standards across the mall.Key Responsibilities:1. Facilities Operations &amp; Maintenance<ul><li>Assist in managing the day-to-day facility operations of the mall, including HVAC, electrical, plumbing, and civil systems etc.</li><li>Support implementation of planned preventive maintenance (PPM) programs for all mall assets</li><li>Ensure all MEP systems (HVAC, electrical, plumbing, fire &amp; life safety) are operational and compliant</li><li>Monitor BMS, CMMS systems and respond to faults or alarms promptly</li><li>Assist in handling emergency breakdowns with minimal disruption to mall operations.</li><li>Support energy management and sustainability initiatives.</li></ul>2. Mall Operations Support<ul><li>Assist in managing daily mall operations including cleaning, security, engineering, and ambience</li><li>Conduct routine inspections to ensure high standards of Maintenance, safety, and Asset conditions.</li><li>Support crowd control, parking systems, and footfall management</li></ul>3. Contractor &amp; Vendor Management<ul><li>Supervise contractors and service providers to ensure SLA and KPI compliance</li><li>Evaluate contractor performance and report issues for improvement</li><li>Coordinate maintenance activities and ensure timely service delivery</li></ul>4. Tenant Coordination<ul><li>Act as a point of contact for tenant maintenance issues</li><li>Support tenant fit-out processes and ensure adherence to mall guidelines</li><li>Ensure tenant satisfaction by maintaining operational excellence</li></ul>5. Health, Safety &amp; Compliance<ul><li>Ensure compliance with HSE policies, fire safety standards, and local regulations</li><li>Conduct safety inspections and risk assessments</li><li>Assist in audits related to facilities, safety, and security</li></ul>6. Budget &amp; Cost Control<ul><li>Assist in managing OPEX and CAPEX budgets</li><li>Monitor expenses and identify cost optimization opportunities</li><li>Support procurement and inventory of spare parts and materials</li></ul>7. Reporting &amp; Documentation<ul><li>Maintain records of maintenance activities, incidents, and inspections</li><li>Prepare reports on facilities performance and contractor efficiency</li><li>Ensure documentation is audit-ready and compliant</li><li>Prepare and Maintain MMR reports Monthly wise on client requirements.</li></ul>Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Mechanical / Electrical / Civil Engineering</li></ul>Experience:<ul><li>5&ndash;8 years in Facilities Management</li><li>Mandatory: Experience in shopping malls, retail, or large commercial properties is highly preferred with knowledge of Chillers and cooling towers.</li><li>Experience within Mall operators or developers is highly preferred</li></ul>Skills &amp; Competencies:<ul><li>Strong knowledge of MEP systems and mall operations</li><li>Familiarity with CAFM/BMS/CMMS systems</li><li>Vendor and stakeholder management</li><li>Customer-focused mindset (tenant &amp; visitor experience)</li><li>Problem-solving and decision-making skills</li></ul>Preferred Qualifications:<ul><li>Certifications: NEBOSH / IOSH / FM certifications</li><li>Experience with large-scale malls (e.g., regional/community malls)</li><li>Knowledge of retail operations and tenant mix</li></ul>Reporting Line:Facilities Manager / Senior Manager &ndash; Mall ManagementKey Success Indicators:<ul><li>Zero major safety incidents</li><li>High tenant satisfaction scores</li><li>Compliance with SLA/KPI for maintenance</li><li>Efficient cost control vs. budget</li><li>Consistent mall presentation standards</li></ul>Pay: AED10,000.00 - AED15,000.00 per monthWork Location: In person

Assistant Facilities Manager

SEMBOL CONSTRUCTION

The Role
 Job Title: Secretary to General Manager (Arabic Speaker) Location: Abu DHabi UAE Reporting To: General Manager We are seeking a highly organized and professional Arabic-speaking Secretary to provide comprehensive administrative and secretarial support to the General Manager. The ideal candidate should have excellent communication skills in both Arabic and English, strong coordination abilities, and the capability to handle confidential matters with discretion. Key Responsibilities: • Provide full secretarial and administrative support to the General Manager • Manage and maintain the GM’s calendar, appointments, and meetings • Prepare correspondence, reports, presentations, and meeting minutes in Arabic and English • Handle incoming calls, emails, and official communications • Coordinate internal and external meetings, including logistics and documentation • Translate documents and communications (Arabic ? English) • Maintain proper filing systems (electronic and hard copy) • Liaise with internal departments and external stakeholders on behalf of the GM
 
Requirements
 Qualifications & Requirements: • Bachelor’s Degree in Business Administration or related field • Minimum 5–8 years of experience as a Secretary / Executive Assistant, preferably supporting senior management • Fluent in Arabic and English (spoken and written) • Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) • Excellent organizational and time management skills • Professional appearance and communication skills • Ability to multitask and work under pressure
 
About the company
 Sembol Inşaat Company, which is well-known in Turkey and abroad by its unique construction facilities and breath-taking projects, is a company, which left a mark in Turkey and abroad historically and conducted activities in different places of the world, erected significant creation of architectural art, carried out complex and challenging projects within allocated budget and time limits.

Secretary to General Manager

YoSH

<div><h5 class="jobSectionHeader">Job Summary</h5>
The Assistant Food and Beverage Manager supports the smooth operation of food and beverage services across the UAE Expo Office&rsquo;s venues, ensuring high standards of hospitality, guest experience and operational efficiency. The role works closely with the Food and Beverage Manager and cross-functional teams to deliver consistent service, manage teams and maintain compliance with health, safety and hygiene standards.<h5 class="jobSectionHeader">
Key Responsibilities</h5><ul><li>
Assist in planning, organising and supervising daily food and beverage operations including outlets, events and catering functions; ensure services run on time and to expected standards.</li><li>
Supervise, coach and develop front-of-house and service teams; conduct briefings, monitor performance and support rostering to meet operational needs.</li><li>
Maintain high standards of guest service and presentation; respond promptly and professionally to guest enquiries and feedback.</li><li>
Support inventory control, stock ordering and supplier liaison for food, beverage and hospitality supplies; monitor wastage and cost control measures.</li><li>
Ensure compliance with food safety, hygiene and licensing regulations; implement and monitor standard operating procedures and housekeeping standards in all service areas.</li><li>
Assist with budgeting, cost reporting and revenue monitoring; contribute to initiatives to improve profitability and operational performance.</li><li>
Coordinate with events, security, facilities and other teams to support seamless set-up, service and post-event clearance.</li><li>
Support recruitment, induction and training activities for the food and beverage team and maintain accurate personnel records.</li><li>
Contribute to menu planning, beverage offerings and guest experience enhancements in line with brand standards and visitor expectations.</li></ul><h5 class="jobSectionHeader">
Qualifications &amp; Experience</h5><ul><li>
Bachelor&rsquo;s degree or relevant hospitality qualification, or equivalent practical experience in food and beverage management.</li><li>
Minimum 2&ndash;4 years&rsquo; experience in a supervisory role within food and beverage or hospitality operations, preferably in large-scale venues or events.</li><li>
Knowledge of food safety standards, HACCP principles and local licensing requirements.</li><li>
Strong leadership, communication and customer-service skills with the ability to work flexibly, including evenings and weekends as required.</li><li>
Proven ability to manage teams, control costs and deliver service excellence under pressure.</li><li>
Fluency in English; additional languages are advantageous.</li></ul><h5 class="jobSectionHeader">
Skills &amp; Competencies</h5><ul><li>
Excellent interpersonal and team management skills; calm and professional under pressure.</li><li>
Strong organisational and problem-solving abilities with attention to detail.</li><li>
Commercial awareness and experience in cost control and stock management.</li><li>
Proficiency with basic IT systems and hospitality point-of-sale systems.</li><li>
Commitment to health, safety and sustainability practices in food and beverage services.</li></ul></div>

Assistant Food and Beverage Manager - Female Applicants Only

Al-Futtaim

<div>Job Requisition ID: 177152
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 

Overview Of The Role:

Coordinate all Facilities Management related requirements with the Facilities Maintenance Team, Businesses, Vendors and all other concerned departments and to assist the Facilities Manager in all administrative tasks.

Reporting to the Facilities Manager, the role is to get the best results for the company by coordinating and liaising with internal and external parties, Businesses, Procurement Department and Service Providers with regards to all required aspects of Facilities Management.

Assist the Facilities Manager in all administrative tasks, including monitoring all financial transactions relating to the portfolio and in implementing and managing FM service level agreements and Service contracts. 

What You Will Do:
<ul>
<li>Coordinate and liaise with internal and external parties, Businesses, Procurement Department and Service Providers with regards to all required aspects of Facilities Management</li>
<li>Maintain Complaints Register &amp; follow up on maintenance complaints, forwarding it to the concerned person and ensure the job is complete to the end users satisfaction</li>
<li>Maintain &amp; update Vendors Registers for Automotive Facilities on a regular basis</li>
<li>Assist Facilities Manager and the Team to develop strategic management plans including preparing of detailed Opex and Capex budgets</li>
<li>Maintain details of Material &amp; Service codes for spares and consumables</li>
<li>Record all financial transactions including Purchase Orders to monitor Expenses vs Budget</li>
<li>Assist the Facilities Manager to implement and manage FM service level agreements and FM service contracts for the portfolio</li></ul> 
 
Required Skills To Be Successful:
<ul>
<li>Good knowledge of MS Office applications</li>
<li>Time management</li>
<li>Work to deadlines and ability to work under pressure</li>
<li>Work on own initiative</li>
<li>Good communication skills &ndash; verbal and written</li>
<li>A team player</li>
<li>Excellent interpersonal skills</li>
<li>Cultural awareness</li>
<li>Able to build strong working relationships</li></ul> 
 
What Qualifies You For The Role: 
<ul>
<li>Degree of Arts or Science or Engineering</li>
<li>Minimum 5 to 7 years work experience in a relevant or similar position</li>
<li>Experience in an admin role preferred</li>
<li>UAE/GCC experience preferred, not essential</li></ul> 
About Al-Futtaim Automotive 
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa. 
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world&rsquo;s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM. 
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences. 
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial &amp; construction equipment. 
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.</div>

Facilities Engineer

Aldar Academies

<div>Aldar Academies are seeking a Data Adminstratir and Examination Officer for Al Ain British Academy with an immediate start date.
As the leading education group in Abu Dhabi, we provide inclusive and innovative learning that inspires and empowers communities. We offer a range of brands for all learners in our community, from nursery through to adult education. We offer the broadest choice of curricula. In the largest number of locations in Abu Dhabi.
Starting with one school and 250 students in 2007, Aldar Education has grown into a highly sought-after education provider, now supporting over 38,000 students in 31 schools and a growing network of almost 5,000 educators, with over 100 nationalities, offering a wide range of curricula and ancillary services such as a Teacher Training Academy.
The successful candidates will be aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.</div>
 <div>Minimum Qualifications
<ul><li>Degree or relevant vocational qualification
</li><li>Successful high school completion certificate
</li></ul>Minimum Experience
<ul><li>Highly organised administrator
</li><li>Experience in leading projects
</li><li>Experience of managing people and working to operational deadlines and procedures.
</li><li>Examinations modules CPD: Pearson/Cambridge
</li></ul>Job Specific Knowledge &amp; Skills
<ul><li>Strong IT skills. Use of Microsoft Excel, Word, Data Base.
</li><li>Use of School/exams systems (MIS, Engage, Edexcel, CIE, Results Plus.</li></ul></div>
 <div>Main Duties
<ul><li>Managing the daily operation of external/internal examinations. This will include ensuring that all required materials are in the examination rooms for the start of the examinations and arrangements for candidates with special educational needs are in place.
</li><li>Organising exam materials, providing safe custody of and organising examination stationery and materials, including question papers, in accordance with regulations.
</li><li>Organising the examination rooms, in accordance with JCQ and IB regulations in liaison with the Facilities Manager.
</li><li>Produce a centre timetable to include dates, times, venues, and number of candidates for internal and external exams, based on relevant exam numbers and duration. This includes resolving examination clashes in accordance with regulations.
</li><li>Liaise with examination boards and school staff regarding examination entries and arrangements.
</li><li>Liaise with Head of Inclusion in providing SEN/POD provision with regard to entries and access arrangements for all internal/external examinations.
</li><li>Make all necessary access arrangements.
</li><li>Disseminating information, answering enquiries and dealing with issues regarding external examinations with staff, students and parents.
</li><li>Collect and dispatch coursework and exam scripts in accordance with exam regulation and centre procedures.
</li><li>Briefing candidates on examination regulations and producing written guidelines for staff and students; ensuring candidates are aware of their own examination timetables.
</li><li>Provide HOD with necessary access to exam portals (CIE, Results Plus, EOL)
</li><li>Provide HOD with moderation reports post examination.
</li><li>Provide HOD / Teachers with access to scripts post examination.
</li><li>Ensure all students have the required examination board student logon details set up and issued to students.
</li><li>Arranging invigilation and supporting the Assistant Principal with briefing and training all teachers on invigilation requirements and examination procedures.
</li><li>Processing enquiries about results and requests for return of scripts.
</li><li>Oversee the checking and distribution of certificates.
</li><li>Liaise with the Finance Office and Aldar Academies to ensure all fees for exams are collected including re-entries and appeals.
</li><li>Keep up to date with the requirements of the role including online reading, participation on examination officer training online and implement all new regulations (National Assessment Agency and Examinations Officers Association).
</li><li>Provide accurate analysis and records of school performance for IGCSE examinations.
</li></ul>Specific Duties
<ul><li>To be the Cover Supervisor &ndash; ensuring that all teacher absence is covered, in accordance with the Cover Policy, using school&rsquo;s management information system.
</li><li>To support the Assistant Principal in producing a working school curriculum timetable based on the curriculum model and planning.
</li><li>To organise CAT, GL and NGRT testing, and timetables, which involves liaising with Admissions staff, Library staff, and Heads of Department.
</li><li>To support the Assistant Principal in producing spreadsheets and statistical data based on results for GL Assessments, Cognitive Abilities Tests (CAT), NGRT, Student Progress Reports, Mock Examinations and External Examinations.
</li><li>To work with the Assistant Principal in ensuring the required number of CAT4 and GL assessments have been purchased by Aldar Academies for administering assessments.
</li><li>To undertake any relevant administrative work, and support with occasional Reception cover, as requested by the Principal.
</li><li>7:30 am to 3:30 pm; Sunday to Thursday; Term-Time only; Local Contract. The post holder is required to work some evenings and weekends (Friday external examinations only) during examination seasons.
</li><li>While the exams fall during the Ramadan period, the Examination Officer can claim back the hours worked after the agreed finish time. These hours must be clearly marked on the time off in lieu sheet and finger printing in and out must be done.
</li><li>The Examination Officer is NOT eligible to receive additional payments for invigilation. This is covered within the higher salary and an expectation of the agreed job description.
</li><li>If exams or exam results fall over an EID break, again the Examination Officer is expected to be present. Time in lieu can be claimed but must be logged on sheet.
</li><li>The Examination Officer is expected to be present prior to exam results and on results days (this is part of normal contract unless falling at EID), no additional time will be given.
</li><li>To work alongside the Assistant Principal to ensure all internal school data is uploaded on the ADEK ESIS portal on a termly basis</li></ul></div>

Data Administrator and Examinations Officer - Al Ain British Academy

Nestlé

<div><div>Assistant Manager, Sales</div> 
POSITION SNAPSHOT<div>
Location: Abu Dhabi &ndash; UAE
</div><div>Company: Nestl&eacute; UAE LLC
</div><div>Full-time</div><div></div> 
POSITION SUMMARY<div>
The Assistant Manager, Sales is to drive sales with the Food &amp; Beverage Services customers driven by laser sharp focus behind out of home channels(Hotels, Restaurant, Petrol Stations, Catering, Airlines and Workplace).This will be achieved by ensuring new customer acquisition augmented by strengthening the weighted basket size enabled through retaining the existing customer base.</div><div> 
</div>A DAY IN THE LIFE &hellip;<ul><li>
Constantly reviews the Foodservice industry to identify key areas of growth and opportunities for improvement.</li><li>
Identify and develop relations with key clients and decision makers within the Foodservices industry
</li><li>Responsible for organizing your own schedule, completing deadlines and making effective use of internal information and databases</li><li>
Analyze the performance KPI&rsquo;s throughout the year and react accordingly to achieve the year-end target.</li><li>
Engage with the distributor sales team/ Key accounts to develop new business opportunities.</li></ul><div></div> 
What will make you successful&hellip;
UAE Nationals only.<ul><li>
Up to 3years of experience in FMCG Industry
</li><li>Commercially strong &ndash; with good analytical skills</li><li>
Hands-on experience of sales functions preferably Foodservices Environment</li><li>
Must have excellent communication skills (credible influence &amp; persuasion).</li><li>
Build internal &amp; external winning relationships.</li><li>
Negotiations skills
 </li><li>Passion for delivering outstanding customer service</li><li>
UAE driving License is a must</li></ul></div>

Assistant Manager, Sales

Asteco

<div>
 
 
 Title:
 
 QA Assistant Manager
 
 
 
 Reports to:
 
 QA Vice-President
 
 
 
 Division:
 
 QA
 
 
 
 Department:
 
 PDD
 
 
 
 Location:
 
 Site Office
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Quality Assistant Manager leads and supports the QA team on-site by ensuring daily tasks are assigned and inspections are carried out effectively. They report to the QA Manager and communicate issues to higher management.
 
 
 
 
 
 
 Roles, Responsibilities, Duties
 
 
 <ul>
 <li>
 Set up the onsite platform for new projects and ensure all workflows and necessary project details are provided.
 </li>
 <li>
 Lead the QA team on a daily basis, assigning tasks and ensuring each team member is clear on their duties and responsibilities.
 </li>
 <li>
 Ensure the QA team has access to the necessary tools and equipment for inspections and manage the availability of these resources.
 </li>
 <li>
 Maintain and update the asset register log to track tools, equipment, and other resources used for inspections and quality assurance tasks.
 </li>
 <li>
 Assist in carrying out internal audits twice per project life cycle to assess compliance with quality standards and identify areas for improvement.
 </li>
 <li>
 Ensure all scheduled inspections and quality assurance tasks are completed on time and as agreed upon.
 </li>
 <li>
 Communicate technical quality issues to the QA Manager and Head of Department for timely resolution.
 </li>
 <li>
 Report significant quality issues to the broader project team to ensure major concerns are addressed.
 </li>
 <li>
 Develop and submit weekly progress reports to track the status of quality inspections, audits, and related activities.
 </li>
 <li>
 Ensure that the onsite quality management system is fully utilized across all projects.
 </li>
 <li>
 Maintain accurate records of inspections, audits, and other quality-related activities.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Civil Engineering, Architecture, or a related field.
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Skills
 
 
 
 
 Required Technical Skills
 
 
 <ul>
 <li>
 Minimum 10 years of experience in QA/QC, construction supervision, or property handover in the UAE.
 </li>
 <li>
 Strong understanding of building finishes, MEP systems, and integrated QA processes.
 </li>
 <li>
 Proficient in snagging platforms and reporting systems.
 </li>
 <li>
 Familiarity with regulatory bodies and handover compliance procedures.
 </li>
 </ul>
 
 
 
 
 
 Personal &amp; Soft Skills
 
 
 <ul>
 <li>
 Strong leadership with the ability to manage a multi-disciplinary team.
 </li>
 <li>
 Excellent planning and workload management across parallel projects.
 </li>
 <li>
 High attention to detail with strategic problem-solving capability.
 </li>
 <li>
 Resilient under pressure, especially during peak handover periods.
 </li>
 <li>
 Strong communication and stakeholder management skills.
 </li>
 <li>
 Customer-focused with the ability to manage expectations diplomatically.
 </li>
 </ul>
 
 
</div>

Assistant Manager - Property QA/QC Engineer

Explore 398+ Assistant facilities manager in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.