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admin manager & executive assistant Jobs in Abu Dhabi

admin manager & executive assistant

front desk receptionist Jobs in Abu Dhabi

front desk receptionist

office administrator

assistant front office manager

Marriott International

<div>Additional Information 
Job Number26062301 
Job CategoryRooms &amp; Guest Services Operations 
Location113 Khalifa Street, Abu Dhabi, United Arab Emirates, United Arab Emirates 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management 
<div><div>JOB SUMMARY
Assists the Director of Guest Services/Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, AYS and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department. 
CANDIDATE PROFILE 
Education and Experience
<ul><li>Minimum of 4&ndash;5 years of front office experience, with at least 2 years in a supervisory or assistant managerial role.</li><li>Prior experience in a 4 or 5-star hotel environment required.</li></ul> 
CORE WORK ACTIVITIES 
Supporting Management of Front Desk Team
<ul><li>Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.</li></ul>
<ul><li>Encourages and builds mutual trust, respect, and cooperation among team members.</li></ul>
<ul><li>Supervises and manages employees. Managing all day-to-day operations. Understanding employee positions well enough to perform duties in employees' absence.</li></ul>
<ul><li>Ensures employee recognition is taking place on all shifts.</li></ul>
<ul><li>Establishes and maintains open, collaborative relationships with employees.</li></ul> 
Monitoring and Supporting Progress Toward Guest Services and Front Desk Goals
<ul><li>Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.</li></ul>
<ul><li>Develops specific goals and plans to prioritize, organize, and accomplish your work.</li></ul>
<ul><li>Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.</li></ul>
<ul><li>Strives to improve service performance.</li></ul>
<ul><li>Collaborates with the Front Office Manager on ways to continually improve departmental service.</li></ul>
<ul><li>Communicates a clear and consistent message regarding the Front Office goals to produce desired results.</li></ul>
<ul><li>Participates in the development and implementation of corrective action plans based on review of comment cards and guest satisfaction results.</li></ul>
<ul><li>Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.</li></ul> 
Ensuring Exceptional Customer Service
<ul><li>Provides services that are above and beyond for customer satisfaction and retention.</li></ul>
<ul><li>Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.</li></ul>
<ul><li>Serves as a role model to demonstrate appropriate behaviors.</li></ul>
<ul><li>Sets a positive example for guest relations.</li></ul>
<ul><li>Displays outstanding hospitality skills.</li></ul>
<ul><li>Empowers employees to provide excellent customer service.</li></ul>
<ul><li>Interacts with customers on a regular basis to obtain feedback on quality of product, service levels and overall satisfaction.</li></ul>
<ul><li>Provides feedback to employees based on observation of service behaviors.</li></ul>
<ul><li>Handles guest problems and complaints effectively.</li></ul>
<ul><li>Interacts with guests to obtain feedback on product quality and service levels.</li></ul> 
Managing Projects and Policies
<ul><li>Implements the customer recognition/service program, communicating and ensuring the process.</li></ul>
<ul><li>Ensures compliance with all Front Office policies, standards and procedures.</li></ul>
<ul><li>Monitors adherence to all credit policies and procedures to reduce bad debts and rebates.</li></ul> 

Additional Responsibilities
<ul><li>Provides information to supervisors and co-workers by telephone, in written form, e-mail, or in person.</li></ul>
<ul><li>Analyzes information and evaluating results to choose the best solution and solve problems.</li></ul>
<ul><li>Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.</li></ul>
<ul><li>Functions in place of the Front Office Manager in his/her absence.</li></ul>
<ul><li>Communicates critical information from pre- and post-convention meetings to the Front Office staff.</li></ul>
<ul><li>Participates in department meetings.</li></ul></div><div> 
</div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
At Le M&eacute;ridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We&rsquo;re looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le M&eacute;ridien. In joining Le M&eacute;ridien, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

Assistant Front Office Manager

iFM Facilities Management L.L.C

<div>
 
 The Assistant Housekeeping Manager supports the Housekeeping Manager in maintaining exceptional cleanliness, hygiene, and presentation standards across the hotel, aligned with 4 &amp; 5 Star hospitality requirements. The role ensures guest rooms, public areas, and back-of-house areas consistently meet luxury brand and guest expectations.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist in managing daily housekeeping operations for guest rooms, public areas, and back-of-house spaces.
 </li>
 <li>
 Ensure cleanliness and presentation standards comply with 4 &amp; 5 Star Hotel brand guidelines.
 </li>
 <li>
 Supervise housekeeping supervisors and room attendants to ensure productivity and quality output.
 </li>
 <li>
 Conduct regular inspections of rooms and public areas; address deficiencies promptly.
 </li>
 <li>
 Coordinate with Front Office and Engineering for room status, maintenance issues, and guest requests.
 </li>
 <li>
 Handle guest complaints related to housekeeping professionally and ensure quick resolution.
 </li>
 <li>
 Assist in staff scheduling, duty rosters, and attendance monitoring.
 </li>
 <li>
 Ensure proper use, storage, and inventory control of linen, chemicals, and equipment.
 </li>
 <li>
 Enforce health, safety, and hygiene standards, including cleaning SOPs and chemical usage.
 </li>
 <li>
 Support training of housekeeping staff on service standards, cleanliness, and grooming.
 </li>
 <li>
 Assist in audits, brand inspections, and quality control assessments.
 </li>
 </ul>
 
 
 
 
 
 Requirements &amp; Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Hotel Management or a related field.
 </li>
 <li>
 Minimum 3&ndash;5 years of housekeeping experience in 4 &amp; 5 Star Hotels .
 </li>
 <li>
 Strong knowledge of luxury housekeeping standards, cleaning techniques, and linen control.
 </li>
 <li>
 Experience working with branded hotel standards and operating procedures.
 </li>
 <li>
 Proficiency in MS Office and basic hotel reporting systems.
 </li>
 <li>
 Strong leadership, communication, and guest-handling skills.
 </li>
 <li>
 Ability to work flexible shifts, including weekends and holidays.
 </li>
 </ul>
 
 
 
 
 Preferred Skills:
 
 
 
 
 <ul>
 <li>
 Experience with international hotel brands.
 </li>
 <li>
 Knowledge of hotel PMS systems for room status coordination.
 </li>
 <li>
 UAE hospitality experience .
 </li>
 </ul>
</div>

Assistant Housekeeping Manager

German Experts Car Maintenance LLC - Dubai Branch

Job SummaryAn Automotive Reception Manager oversees front-desk operations at an automotive dealership or service center, ensuring professional customer reception, efficient appointment coordination, and smooth communication between customers, sales, service advisors, and management. This role combines customer service leadership, administrative coordination, and operational support to maintain a positive customer experience.Key Responsibilities:<ul><li>Welcome customers and visitors in a professional and courteous manner</li><li>Manage incoming phone calls, emails, and customer inquiries</li><li>Direct customers to appropriate departments such as sales, service, finance, or parts</li><li>Handle customer complaints or escalate issues to management when necessary</li><li>Maintain high standards of customer satisfaction and hospitality</li><li>Supervise receptionists and Service Advisors</li><li>Prepare schedules and manage shift coverage</li><li>Train reception staff on dealership procedures, customer service standards, and phone etiquette</li><li>Monitor staff performance and provide coaching when required</li><li>Manage appointment bookings for service and sales consultations</li><li>Maintain customer records and visitor logs</li><li>Ensure accurate data entry into dealership management systems (DMS/CRM)</li><li>Coordinate internal communication between departments</li><li>Prepare reports related to customer traffic, call volumes, or reception performance</li><li>Ensure reception and waiting areas remain clean, organized, and professional</li><li>Monitor office supplies and front-desk inventory</li><li>Assist with dealership events, promotions, and customer campaigns</li><li>Support management with general administrative tasks</li></ul>Required Qualifications<ul><li>High school diploma or equivalent (Bachelor&rsquo;s degree preferred)</li><li>Previous experience in automotive, hospitality, or customer service management</li><li>Experience supervising front-office or reception staff</li><li>Familiarity with dealership management software or CRM systems is an advantage</li></ul>Skills &amp; Competencies<ul><li>Strong customer service and interpersonal skills</li><li>Professional communication and phone etiquette</li><li>Leadership and team management abilities</li><li>Organizational and multitasking skills</li><li>Problem-solving and conflict-resolution capabilities</li><li>Proficiency in Microsoft Office and administrative systems</li><li>Ability to work in a fast-paced dealership environment</li></ul>Preferred Experience<ul><li>2&ndash;5 years of experience in automotive reception, dealership administration, or customer relations</li><li>Experience working in a car dealership or automotive service center</li><li>Knowledge of automotive service workflows and dealership operations</li></ul>Pay: AED10,000.00 - AED15,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Automotive Reception Manager

Dna Health Clinic

Company OverviewAt DNA Health &amp; Wellness, we are pioneering the future of healthcare. We are a premier health and longevity clinic in AbuDhabi, dedicated to advanced preventive medicine, aesthetic therapies, and premium patient experiences. We are currently seeking a dynamic, highly professional, and skilled Medical Administrative Assistant to join our elite multidisciplinary team.Job SummaryThe Medical Administrative Assistant will support the day-to-day administrative operations of the clinic, ensuring a smooth and efficient patient experience. The ideal candidate will have previous experience working in a clinic, medical center, or laboratory environment and possess strong communication and organizational skills.Key Responsibilities<ul><li>Manage patient appointments, scheduling, and follow-ups</li><li>Handle patient registration and maintain accurate medical records</li><li>Answer phone calls, emails, and patient inquiries professionally</li><li>Coordinate with doctors, nurses, laboratories, and external providers</li><li>Assist with administrative documentation, reporting, and filing</li><li>Ensure efficient front-desk and clinic operations</li><li>Maintain confidentiality and comply with clinic policies and procedures</li><li>Support the team with general administrative duties as required</li></ul>Requirements<ul><li>Previous experience in a clinic, healthcare facility, or laboratory preferred</li><li>Strong administrative and organizational abilities</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in Microsoft Office and clinic management systems</li><li>Professional appearance and customer-focused attitude</li><li>Ability to multitask and work effectively in a fast-paced environment</li><li>Fluent in English</li></ul>Interested candidates are invited to submit their CV to apply- recruitment@dnahealthcorp.comAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>How soon you can start?</li></ul>Experience:<ul><li>clinic, hospital, or laboratory setting: 2 years (Preferred)</li><li>medical records, and administrative support: 2 years (Preferred)</li></ul>Work Location: In person

Medical Administrative Assistant

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Construction 
Salary: AED 6,000 &ndash; AED 7,500 per month 
Job Type: Full-Time 

<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a professional and organized Front Desk Coordinator in Abu Dhabi to manage front office operations and provide administrative support within our construction division. The ideal candidate will have experience in front desk management, customer service, office administration, visitor coordination, and communication support. 

<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Manage daily front desk and reception operations</li></ul>
<ul><li>Welcome visitors, clients, contractors, and suppliers professionally</li></ul>
<ul><li>Handle incoming calls, emails, and office correspondence</li></ul>
<ul><li>Coordinate meetings, appointments, and conference room schedules</li></ul>
<ul><li>Maintain visitor logs and office records</li></ul>
<ul><li>Support administrative tasks including filing, data entry, and documentation</li></ul>
<ul><li>Coordinate with construction site teams and office departments</li></ul>
<ul><li>Ensure office supplies and reception area are properly maintained</li></ul>
<ul><li>Provide excellent customer service and communication support</li></ul> 

<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field preferred</li></ul>
<ul><li>Experience in construction or engineering company preferred</li></ul>
<ul><li>Strong communication and interpersonal skills</li></ul>
<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li></ul>
<ul><li>Excellent organizational and multitasking abilities</li></ul>
<ul><li>Professional appearance and customer-focused attitude</li></ul>
<ul><li>UAE experience preferred</li></ul></div>

Front Desk Coordinator

Al Marina Holding

Job SummaryThe Hotel Operations Manager is responsible for overseeing the daily operations of the hotel to ensure excellent guest satisfaction, efficient service delivery, and smooth coordination between departments. The role involves managing staff, maintaining operational standards, monitoring financial performance, and ensuring compliance with company policies and hospitality standards.Key Responsibilities<ul><li>Oversee the overall daily operations of the hotel.</li><li>Ensure high levels of guest satisfaction and promptly resolve guest concerns or complaints.</li><li>Supervise and coordinate the activities of front office, housekeeping, food and beverage, maintenance, and other operational departments.</li><li>Monitor staff performance, conduct training, and ensure adherence to company standards and procedures.</li><li>Prepare operational reports and analyze performance metrics.</li><li>Manage hotel budgets, control operational costs, and maximize profitability.</li><li>Ensure compliance with health, safety, hygiene, and legal regulations.</li><li>Coordinate with department heads to improve efficiency and guest experience.</li><li>Implement and maintain quality service standards.</li><li>Assist in developing business strategies, promotions, and operational improvements.</li><li>Handle scheduling, staffing, and workforce planning.</li><li>Ensure proper maintenance and cleanliness of hotel facilities.</li></ul>Work Location: In person

Hotel Operations Manager

Trust Well Properties Mgmt LLC

Front Desk Receptionist (Female)The Front Desk Receptionist is a vital part of our organization, responsible for creating a positive first impression by delivering exceptional customer service. This role involves welcoming visitors, managing incoming communications, and supporting day-to-day administrative functions. The ideal candidate will have excellent communication and organizational skills, strong attention to detail, and the ability to multitask effectively in a fast-paced office environment.Eligibility<ul><li>Candidates with own visa or spouse visa only</li><li>Female candidates preferred</li></ul>Key Responsibilities<ul><li>Greet visitors courteously and ensure a professional, welcoming reception at all times.</li><li>Answer, screen, and direct phone calls, emails, and general inquiries promptly.</li><li>Maintain a neat, organized, and presentable front desk and reception area.</li><li>Schedule and coordinate meetings, appointments, and calendar activities.</li><li>Manage incoming and outgoing mail, courier services, and deliveries efficiently.</li><li>Monitor office supplies and arrange timely replenishment when required.</li><li>Provide administrative assistance and data entry support to various departments.</li><li>Adhere to company policies, security procedures, and front desk protocols.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field; additional office administration training is an advantage.</li><li>Prior experience as a receptionist, front desk executive, or in a similar administrative role is an advantage.</li><li>Proficient in Microsoft Office and comfortable using standard office equipment.</li><li>Strong verbal and written communication skills in English; knowledge of Hindi or Arabic is an added advantage.</li><li>Excellent organizational and multitasking abilities.</li><li>Professional demeanor and presentable appearance.</li><li>Must currently reside in the UAE with a valid own or spouse visa.</li></ul>Key Competencies<ul><li>Outstanding customer service skills</li><li>High level of attention to detail</li><li>Effective time management and multitasking</li><li>Dependability and reliability</li></ul>Job Type: Full-timePay: From AED2,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>Work Location: In person

Receptionist

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