administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

assistant project manager Jobs in Dubai United Arab Emirates

assistant project manager

assistant manager Jobs in Dubai United Arab Emirates

assistant manager

administration assistant Jobs in Dubai United Arab Emirates

administration assistant

area manager Jobs in Dubai United Arab Emirates

area manager

assistant facilities manager

Dubai World Trade Centre

Assist in sourcing and overseeing contracts and service providers for Hard FM <ul> <li>Prepare / review scope of work documents for procurement of various services and goods whether minor or major in nature</li> <li>Analyze bids from contractors for repairs, renovations, and maintenance. Evaluate KPI s and SLA s of the contractors/Suppliers</li> <li>Assist in routine inspection and basic troubleshooting of MEP, HVAC, and BMS systems</li> <li>Manage and supervise the TFM company, contractors and service providers to ensure timely and efficient service delivery across all FM services</li> <li>Based on site visits and inspection of assets should advise on measures/ideas to improve the efficiency and cost-effectiveness of the facility</li> <li>Support in managing AMC contractors</li> <li>Track KPIs/SLA compliance of TFM and AMC</li> <li>Review and approve permits and Fit-out requests technically</li> <li>Review all handover documents of Expansion projects from Real Estate team</li> <li>Assist with utility consumption tracking, budgeting data, and weekly reporting</li> <li>Coordinate FM support for all events hosted at DEC, ensuring readiness of MEP systems, rapid response capability, and post-event evaluations</li> <li>Ensuring that basic facilities are well-maintained and that the Service Providers are conducting proactive maintenance and implementing a predictive, reactive, or preventive maintenance approach</li> </ul> <ul> <li>Prepare and present monthly performance reports, including contractor KPIs, SLA compliance, cost analysis, and improvement plans</li> <li>Conduct regular site inspections to preserve and enhance the physical condition of the property ensuring values are maximized, asset value is preserved and risk is minimized</li> <li>Provide evaluations and reporting for use in decision making on contractor compliance, performance and quality</li> <li>Raise non-compliance reports (NCRs) as required</li> <li>Review the training plans for all FM staffs. Develop staff development programs such as skills enhancement trainings and sessions</li> <li>Monitor and manage the FM Service provider and other output-based service contractor s performance related to Workforce Management and staff competence</li> <li>Desk oriented</li> <li>Frequent visit to sites assigned will be required as and when required</li> <li>May visit local authorities offices for applications and inquiries</li> </ul>

Assistant Facilities Manager

Emrill Services L.L.C

• Responsible for the preparation and adherence to appropriate contract management plans and reports • Responsible for allocated total facility management services including housekeeping, MEP and building services, security, concierge, and administration, in accordance with contractual requirements, including the preparation of reports as required. • Manage all technical and non-technical (Engineering / Housekeeping functions/ Security/ Administration) direct and subcontracted services, ensuring all services are delivered in a consistent and compliant manner • Ensuring an adequate supply of materials and service for the proper operation of the buildings and enter supply and service contracts in coordination with contracts / Stores and Purchase department. • Routinely inspect all contracted services to ensure performance measures are being maintained.• Lead the operations team in identifying and quantifying risk and opportunity in the contracts. • Train subordinates in all required aspects of the technical and non- technical services. • Actively encourage multi skills staff to increase flexibility and job satisfaction. • Conduct regular Safety inspection at work site. • Report any incidents within the time frame as set in the escalation matrix. • Support central stores in Identifying and Sourcing Spares & Consumables for all equipment’s and maintaining optimum inventory Preparing Breakdown analysis reports and review with Sub-Ordinates. Establish contract specific continuous improvement strategies which promote efficiency, energy reduction and best practices. • Support / execute Champion the implementation and support the use of CAFM on every contract and use it to report proactive and reactive performance.• To manage excellent relationships with clients, our suppliers, and other partners. • Act as a role model for people management processes ensuring they are followed to clarify objectives, actively management performance and develop skills (1-2-1’s, Team Talks and team reviews).• Retention of staff; always challenging levels of resource to improve efficiency and improve profitability. • To set objectives for direct reports and renew bi-monthly. Ensure same approach and mechanisms for all staff within area of responsibility. • Support the development of business wide FM initiatives including contract renewals and cost reduction strategies, contract management plan and customer improvement plan.

Melia hotels international

Your Tasks:
<ul>
 <li>Representation of the Front Office Manager and Front Office Assistant Manager</li>
 <li>Development and introduction of standards at the front office area as well as the subsequent support of the front office team</li>
 <li>Check-in / -out as well as the individual greeting and farewell of our guests</li>
 <li>Close cooperation with all departments for a unique hotel experience</li>
 <li>Professional presentation of our hotel through active, personal guest and customer contact</li>
 <li>Advising our guests on the location, facilities and the full range of services on offer</li>
 <li>Ensuring quality standards</li>
</ul>

What are we looking for:
<ul>
 <li>Experience in a similar role with luxury background</li>
 <li>High level of English and Arabic or Russian or Spanish</li>
 <li>A friendly and sympathetic personality</li>
 <li>Flexibilty and motivation</li>
</ul>

Front Office Supervisor

ACCOR

We are seeking an enthusiastic and organized Assistant Entertainment Manager to join our dynamic team in Dubai, United Arab Emirates. In this role, you will support the Entertainment Manager in planning, coordinating, and executing a wide range of entertainment activities and events for our guests.
<ul>
 <li>Assist in developing and implementing innovative entertainment programs and activities</li>
 <li>Coordinate with performers, vendors, and internal departments to ensure smooth execution of events</li>
 <li>Support the recruitment, training, and supervision of entertainment staff</li>
 <li>Help manage budgets and financial aspects of entertainment operations</li>
 <li>Ensure compliance with UAE entertainment regulations and cultural sensitivities</li>
 <li>Collaborate with marketing teams to promote entertainment offerings</li>
 <li>Address guest inquiries and feedback related to entertainment services</li>
 <li>Assist in maintaining and updating entertainment equipment and facilities</li>
 <li>Contribute to the continuous improvement of entertainment programs through data analysis and guest feedback</li>
 <li>Support the Entertainment Manager in administrative tasks and reporting</li>
</ul>

Assistant Entertainment Manager

IHG Hotels & Resorts

Job Title
Assistant Manager Talent Resourcing IHG Hotels Dubai Festival City Dubai UAE
Job Description
Assistant Manager Talent Resourcing IHG Hotels Dubai Festival City Dubai UAE Location: United Arab Emirates Location: Dubai Industry: Human Resources / Recruiting Function: Human Resources / Recruiting Salary: 10000 14000 monthly (Market estimated) Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time Position Overview IHG Hotels at Dubai Festival City is seeking an experienced Assistant Manager Talent Resourcing to lead recruitment efforts across its portfolio of four world-class hotels: InterContinental, InterContinental Residence Suites, Crowne Plaza, and Holiday Inn & Suites. This role focuses on developing and executing innovative recruitment strategies to attract top talent, ensuring the hotels maintain a high-performing and engaged workforce that delivers exceptional guest experiences. Core Duties * Develop and implement effective recruitment strategies aligned with business goals and staffing needs * Manage the full recruitment cycle, from job posting to candidate selection * Partner with hiring managers to understand staffing requirements and create tailored hiring plans * Source candidates using job boards, social media, networking events, and industry contacts * Ensure recruitment processes comply with labor laws and company policies * Monitor and report on recruitment metrics, including time-to-hire and cost-per-hire * Train, mentor, and guide recruitment team members to maintain high standards and best practices * Build and maintain strong relationships with department heads and external partners * Foster connections with universities and other talent sources to strengthen the recruitment pipeline * Stay updated on labor market trends to anticipate and address future talent needs Candidate Requirements * Proven leadership experience in managing recruitment teams and processes * Expertise in designing and executing recruitment strategies for large organizations * Familiarity with Applicant Tracking Systems (ATS) and HR databases * Strong understanding of labor laws and compliance requirements * Analytical skills to interpret recruitment data and improve hiring outcomes * Excellent communication, negotiation, and relationship-building abilities * Ability to adapt to evolving business priorities and fast-paced hospitality demands Why Join Us IHG Hotels offers competitive salaries, comprehensive benefits, professional development programs, and global career growth opportunities. Team members enjoy exclusive discounts, a supportive work environment, and a culture that celebrates diversity, collaboration, and innovation. About the Company InterContinental Hotels & Resorts, part of IHG Hotels & Resorts, has been a leader in global luxury hospitality since the 1940s. The Dubai Festival City cluster features over 1,600 rooms, 16 restaurants and bars, a state-of-the-art event center, luxury spa, and leisure facilities. IHG is committed to creating an inclusive workplace where team members have the Room to Belong, Room to Grow, and Room to Make a Difference.
Post Details

Assistant Manager Talent

Affordable Plus

We are looking for a highly capable and hands-on Facilities Management Assistant to support our operations team. The ideal candidate will possess strong technical aptitude, exceptional organizational skills, and a proven ability to manage critical maintenance documentation. A valid UAE driving license is mandatory.Key ResponsibilitiesTechnical Reporting &amp; Documentation (Core Focus)<ul><li>Crucially responsible for generating and analyzing Planned Preventative Maintenance (PPM) reports from the CAFM system (Maximo/Concept Evolution), ensuring scheduling compliance and tracking performance metrics.</li><li>Compile comprehensive overall building maintenance reports, summarizing all reactive and preventative work completed, service contract status, and key performance indicators.</li><li>Maintain meticulous records and documentation for all completed work orders, asset histories, and compliance inspections.</li></ul>Maintenance Execution &amp; Problem Solving<ul><li>Serve as the first responder to on-site issues, demonstrating the ability to diagnose and fix basic operational issues across building systems (HVAC, minor electrical/plumbing faults) before escalation.</li><li>Coordinate and escort technicians/contractors, ensuring work is completed safely, to standard, and with minimum disruption.</li><li>Must possess a valid UAE Driving License to facilitate rapid response and travel between sites as required.</li></ul>Compliance &amp; Administrative Support<ul><li>Provide essential support to the Facilities Manager in ensuring full regulatory compliance with Dubai Civil Defence, DEWA, and other relevant UAE authorities.</li><li>Manage and track all incoming service requests via the CAFM system, ensuring timely assignment and resolution.</li><li>Assist in vendor coordination, procurement paperwork, and tracking service delivery against SLAs.</li></ul>Required Qualifications &amp; Experience<ul><li>Experience: Minimum 2-4 years of hands-on technical or facilities coordination experience, preferably within the UAE.</li><li>Mandatory: Valid UAE Driving License.</li><li>Technical Skills: Proven ability to read and understand technical reports.</li><li>Core Competencies: Demonstrated ability to diagnose and implement fixes for general building maintenance issues.</li><li>Education: Diploma or Bachelor&rsquo;s degree in a relevant technical or mechanical engineering field is preferred.</li><li>Language: Fluency in English is required.</li></ul>Key Competencies<ul><li>PPM Reporting &amp; Analysis</li><li>Technical Problem-Solving (Hands-on)</li><li>Driving &amp; Site Mobility</li><li>Maintenance Documentation &amp; Records Management</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Immediate Join?</li></ul>Experience:<ul><li>Facilities Management- C Level: 4 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Executive Assistant Manager-Facilities Management

Hilton Hotels

As Front Office Team Leader, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:
<ul>
<li>Assist the Operations Manager to oversee the entire Front Office operation to maintain high standards</li>
<li>Assist the Operations Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Assist the Operations Manager with setting departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li>
<li>Assist the Operations Manager with staff performance issues in compliance with company policies and procedures</li>
<li>Assist the Operations Manager with recruiting, managing, training and developing the Front Office team</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li>
</ul>

Assistant FO Manager/ FO Team Leader

Explore 4600+ Assistant facilities manager in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

4600 assistant facilities manager jobs IN Dubai United Arab Emirates

Assistant Facilities Manager

Assistant Facilities Manager

Front Office Supervisor

Assistant Entertainment Manager

Assistant Manager Talent

Executive Assistant Manager-Facilities Management

Assistant FO Manager/ FO Team Leader