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administration assistant

Doka

<div>
 
 Company Description
 
 
 
 
 Doka
 
 is a world leader in providing innovative formwork, solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With 178 sales and logistics facilities in over 60 countries, Doka has a high-performing distribution network for advice, customer service and technical support on the spot and ensures that equipment is swiftly provided &ndash; no matter how big and complex the project. Doka employs 7,000 people worldwide and is a company of the Umdasch Group, which has stood for reliability, experience and trustworthiness for more than 150 years.
 
 
 Ever since Doka&rsquo;s arrival in the Middle East over twenty years ago, the UAE has played a strategic role in the company&rsquo;s regional and global growth strategy, with Dubai remaining the company's operational headquarters for the Middle East and Africa (MEA). Operating from a 50,000 square-metres plot comprising an office, state-of-the-art warehouse and reconditioning facility, Doka Gulf has been setup to provide faster access to its highly valued customers, and the agility required to meet market demand. In line with our regional growth, Doka Gulf is currently looking to recruit a career driven professional to join its versatile team and support the company&rsquo;s ongoing national expansion. The suitable candidate will be a qualified, natural team player who can add significant value to this highly dynamic team.
 
 
 
 Job Description
 
 
 
 Are you a proactive problem-solver with passion for keeping office operations running smoothly? We're looking for an
 
 HR &amp; Administration Assistant
 
 who thrives in a fast-paced environment and ensures seamless HR and office administration.
 
 
 In this role, you'll be the backbone of handling administrative tasks and ensuring HR operational standards. Your ability to stay organized, juggle multiple responsibilities, and keep things running efficiently will be key to our success.
 
 
 If you're detail-oriented, resourceful, and love creating a well-functioning work environment, we want to hear from you!
 
 
 
 
 Job Description
 
 
 
 
 <ul>
 <li>
 Support in recruitment and onboarding processes
 </li>
 <li>
 Maintain employee records, HR databases, internal lists
 </li>
 <li>
 Assist in organizing employee engagement activities, meetings, and training sessions
 </li>
 <li>
 Prepare HR documents such as NOCs or certificates
 </li>
 <li>
 Assist in payroll preparation by providing relevant employee data
 </li>
 <li>
 Respond to employee inquiries related to HR policies and procedures
 </li>
 <li>
 Arrange of hotel bookings, visas and transport (incl. flight bookings)
 </li>
 <li>
 Liaise with insurance brokers (claims, incident reports, policy questions)
 </li>
 <li>
 Handle and support day-to-day administrative tasks
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum 3 years&rsquo; experience in HR, administration, or a related support role
 </li>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration or a related field preferred
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office
 </li>
 <li>
 Excellent communication skills in English, additional language is a plus
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Problem-solving mindset with the ability to troubleshoot issues effectively
 </li>
 <li>
 Good interpersonal and teamwork skills
 </li>
 <li>
 Attention to detail and accuracy
 </li>
 <li>
 Ability to multitask and work under pressure
 </li>
 </ul>
</div>

HR & Administration Assistant

Car Rental Company

<ul><li>Manage and organize office schedules, ensuring efficient allocation of time for meetings, events, and deadlines.</li><li>Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming atmosphere.</li><li>Maintain accurate and detailed records, including filing systems and databases, to ensure easy access to important information.</li><li>Assist in the preparation of reports and presentations, utilizing advanced software skills to create visually appealing documents.</li></ul>

Administration Assistant

AJJU HOODA HOTELS

<ul><li>Manage daily office operations.</li><li>Maintain and organize comprehensive filing systems for both electronic and hard-copy documents, facilitating quick access to vital information.</li><li>Oversee office supplies inventory.</li><li>Facilitate onboarding processes for new employees, providing essential resources and guidance to help them acclimate successfully.</li><li>Implement and monitor administrative procedures to enhance efficiency and promote a culture of continuous improvement.</li><li>Serve as the first point of contact for visitors and clients, creating a welcoming environment and fostering positive relationships.</li></ul>

Doka Middle East & Africa

<div>
 
 
 Doka
 
 is a world leader in providing innovative formwork, solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With 178 sales and logistics facilities in over 60 countries, Doka has a high-performing distribution network for advice, customer service and technical support on the spot and ensures that equipment is swiftly provided &ndash; no matter how big and complex the project. Doka employs 7,000 people worldwide and is a company of the Umdasch Group, which has stood for reliability, experience and trustworthiness for more than 150 years.
 
 
 
 
 Ever since Doka&rsquo;s arrival in the Middle East over twenty years ago, the UAE has played a strategic role in the company&rsquo;s regional and global growth strategy, with Dubai remaining the company's operational headquarters for the Middle East and Africa (MEA). Operating from a 50,000 square-metres plot comprising an office, state-of-the-art warehouse and reconditioning facility, Doka Gulf has been setup to provide faster access to its highly valued customers, and the agility required to meet market demand. In line with our regional growth, Doka Gulf is currently looking to recruit a career driven professional to join its versatile team and support the company&rsquo;s ongoing national expansion. The suitable candidate will be a qualified, natural team player who can add significant value to this highly dynamic team.
 
 
 
 
 
 
 Job Description
 
 
 
 
 Are you a proactive problem-solver with passion for keeping office operations running smoothly? We're looking for an
 
 HR &amp; Administration Assistant
 
 who thrives in a fast-paced environment and ensures seamless HR and office administration.
 
 
 
 
 In this role, you'll be the backbone of handling administrative tasks and ensuring HR operational standards. Your ability to stay organized, juggle multiple responsibilities, and keep things running efficiently will be key to our success.
 
 
 
 
 If you're detail-oriented, resourceful, and love creating a well-functioning work environment, we want to hear from you!
 
 
 
 
 
 Job Description
 
 
 
 
 <ul>
 <li>
 Support in recruitment and onboarding processes
 </li>
 <li>
 Maintain employee records, HR databases, internal lists
 </li>
 <li>
 Assist in organizing employee engagement activities, meetings, and training sessions
 </li>
 <li>
 Prepare HR documents such as NOCs or certificates
 </li>
 <li>
 Assist in payroll preparation by providing relevant employee data
 </li>
 <li>
 Respond to employee inquiries related to HR policies and procedures
 </li>
 <li>
 Arrange of hotel bookings, visas and transport (incl. flight bookings)
 </li>
 <li>
 Liaise with insurance brokers (claims, incident reports, policy questions)
 </li>
 <li>
 Handle and support day-to-day administrative tasks
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum 3 years&rsquo; experience in HR, administration, or a related support role
 </li>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration or a related field preferred
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office
 </li>
 <li>
 Excellent communication skills in English, additional language is a plus
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Problem-solving mindset with the ability to troubleshoot issues effectively
 </li>
 <li>
 Good interpersonal and teamwork skills
 </li>
 <li>
 Attention to detail and accuracy
 </li>
 <li>
 Ability to multitask and work under pressure
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 Job Type
 
 :
 
 Full time
 
 
 
 
 Location: Dubai / UAE
 
 
 
 
 As a customer-focused organization, Doka understands that its greatest assets are its employees, which is why Doka is consistently looking for talented professionals who are keen to develop their career in this challenging industry.
 
 
 
</div>

EP Group

The Role
 Role Overview: We are seeking a qualified and experienced accountant to manage a diverse portfolio of financial and operational responsibilities across multiple entities and jurisdictions. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a dynamic environment for a Family owned and run business. This role requires strong knowledge of UAE compliance regulations and the ability to liaise effectively with local government bodies. Key Responsibilities: Accounting & Financial Management • Prepare and maintain accounts for 3 operations. • Monthly and annual accounts preparation • Bank reconciliations and audit support • VAT filings and tax returns • Payroll management • Record and invoice management fees for services rendered Property & Asset Management • Oversee rental property operations including tenant management • Coordinate property maintenance and liaise with Euro Residences or other service providers • Track and manage insurance policies (property, health, vehicles) • Manage company vehicles and related documentation Compliance & Legal & Personal • Ensure UAE legal compliance including ESR, VAT, and other regulatory filings • Liaise with DEWA, JAFZA, and other government agencies • Maintain strong understanding of UAE visa requirements and processes • Ensure visas and related documents are up to date • Control personal health insurance policies Systems & Reporting • Utilize ERP systems (Xero preferred) for financial reporting • Maintain and improve use of property management software (status to be confirmed) • Generate monthly reports and support strategic financial planning
 
Requirements
 <ul>
<li>Qualifications: Recognised accountancy qualification • Experience: Minimum 5 years in a similar role, ideally with exposure to UAE and UK jurisdictions Skills: • Advanced proficiency in Xero, Microsoft Office (Excel, Word, Outlook) • Exceptional English communication skills – both written and verbal • Strong understanding of UAE tax laws, VAT, ESR, and compliance frameworks • Ability to work independently and manage multiple responsibilities • Experience dealing with local government agencies and visa processes Personal Attributes: • Hardworking, dedicated, and enthusiastic with excellent memory • High attention to detail and total accuracy • Strong organisational skills • Comfortable working in a small team environment</li>
</ul>
About the company
 EP Group is a uniquely integrated sales, distribution and manufacturing operation with significant expertise in a range of consumable, paper and plastic based products. We call upon unrivalled in-house production, procurement and logistical expertise across Europe, Asia and the Far East to manufacture over 3,000 quality packaging consumables. This continually evolving portfolio encompasses a huge range of carrier bags, industrial and janitorial packaging, catering and food service packaging and automotive products. Our research and development team can also deliver cost-effective bespoke packaging solutions for any application. In addition, EP Group is committed to quality and exceptional service. Our state-of-the-art warehousing and customer-driven transport strategy enable us to distribute up to 1,300 pallets of products every day to customers in over 20 different countries. We also employ more than 1,000 professionals worldwide, generate revenues exceeding 170 million and have the capabilities and expertise to support your current and future packaging requirements.

Finance and Administration Assistant

Ayadi Home Health Care L...

MAIN PURPOSE OF JOBTo provide administrative and coordination support to deliver MBRU/Dubai Health undergraduate clinical placements and graduate training at Dubai Mediclinic Middle East hospitals and clinics.This role ensures the successful delivery of academic placements, onboarding processes, documentation, and communication with multiple stakeholders including MBRU/Dubai Health, MCME human resources, learning &amp; development, academic site coordinators, graduate programme directors and discipline coordinators.The role plays a vital part in facilitating high-quality teaching for students and trainees, while maintaining compliance with regulatory and institutional requirements.KEY RESPONSIBILITY AREAS<ul><li>Act as the primary liaison for MBRU s undergraduate medical students (Years 1 6), coordinating clinical placements, onboarding, and academic support activities across hospital sites.</li><li>Manage documentation, orientation logistics, and communication for Year 4 onboarding, Early Clinical Exposure, and student research programmes.</li><li>Support the Clinical Elective Programme by coordinating placements, onboarding, and feedback processes for local and international students.</li><li>Provide administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), including onboarding, documentation, evaluations, and accreditation preparations.</li><li>Maintain accurate records and trackers for all academic programmes, ensuring compliance with DHA standards and internal policies.</li><li>Coordinate academic meetings, generate timely reports, and assist with broader academic initiatives such as summer/winter schools and faculty development activities.</li></ul>

Academic Administration Assistant

Matrix Visual Events

Job Title: Admin cum Asst. AccountsWe are an Audio and Video Rental Company seeking a dynamic individual to join our team as an Admin cum Assistant Accounts. The ideal candidate will have a strong background in the events industry, specifically Audio Visual Rigging Rental/Production, and possess the following qualifications:Responsibilities:<ul><li>Basic Accounting Operations: Understanding fundamental accounting principles relevant to our industry.</li><li>Events Industry Expertise: A background in the events industry, with specific knowledge in Audio Visual Rigging Rental and Production.</li><li>Proficiency in Microsoft Office: Demonstrated expertise in utilizing Microsoft Office tools for efficient administrative tasks.</li><li>Communication Handling: Answering calls, taking messages, and managing email correspondence promptly and professionally.</li><li>Diary Management: Maintaining diaries, scheduling appointments, and organizing necessary documentation.</li><li>Process Improvement: Implementing new procedures and administrative systems to enhance efficiency.</li><li>Front Desk Responsibilities: Acting as a receptionist and/or welcoming clients during meetings.</li><li>Record Maintenance: Ensuring effective record-keeping and administration for seamless business operations.</li><li>Contact Database Management: Keeping contact details up-to-date for the management committee and relevant members.</li><li>Communication Skills: Excellent written and verbal communication skills to interact effectively with team members and clients.</li></ul>Additional Requirements:<ul><li>Visa Status: Preferably Visit or Cancelled visa.</li><li>Nationality Preference: Philippines - Ladies candidates are preferred.</li></ul>If you are a proactive and detail-oriented individual with a passion for the events industry, we encourage you to apply. Join our team and contribute to the success of our Audio and Video rental services. Please submit your resume and cover letter to admin@mve.aeJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Admin cum Accounts Assistant

Explore 1155+ Administration assistant in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

1155 administration assistant jobs IN Dubai United Arab Emirates

HR & Administration Assistant

Administration Assistant

Administration Assistant

HR & Administration Assistant

Finance and Administration Assistant

Academic Administration Assistant

Admin cum Accounts Assistant