executive assistant Jobs in Dubai United Arab Emirates

executive assistant

office manager Jobs in Dubai United Arab Emirates

office manager

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

personal assistant Jobs in Dubai United Arab Emirates

personal assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

administration assistant

Car Rental Company

<ul><li>Manage and organize office schedules, ensuring efficient allocation of time for meetings, events, and deadlines.</li><li>Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming atmosphere.</li><li>Maintain accurate and detailed records, including filing systems and databases, to ensure easy access to important information.</li><li>Assist in the preparation of reports and presentations, utilizing advanced software skills to create visually appealing documents.</li></ul>

Administration Assistant

AJJU HOODA HOTELS

<ul><li>Manage daily office operations.</li><li>Maintain and organize comprehensive filing systems for both electronic and hard-copy documents, facilitating quick access to vital information.</li><li>Oversee office supplies inventory.</li><li>Facilitate onboarding processes for new employees, providing essential resources and guidance to help them acclimate successfully.</li><li>Implement and monitor administrative procedures to enhance efficiency and promote a culture of continuous improvement.</li><li>Serve as the first point of contact for visitors and clients, creating a welcoming environment and fostering positive relationships.</li></ul>

EP Group

The Role
 Role Overview: We are seeking a qualified and experienced accountant to manage a diverse portfolio of financial and operational responsibilities across multiple entities and jurisdictions. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a dynamic environment for a Family owned and run business. This role requires strong knowledge of UAE compliance regulations and the ability to liaise effectively with local government bodies. Key Responsibilities: Accounting & Financial Management • Prepare and maintain accounts for 3 operations. • Monthly and annual accounts preparation • Bank reconciliations and audit support • VAT filings and tax returns • Payroll management • Record and invoice management fees for services rendered Property & Asset Management • Oversee rental property operations including tenant management • Coordinate property maintenance and liaise with Euro Residences or other service providers • Track and manage insurance policies (property, health, vehicles) • Manage company vehicles and related documentation Compliance & Legal & Personal • Ensure UAE legal compliance including ESR, VAT, and other regulatory filings • Liaise with DEWA, JAFZA, and other government agencies • Maintain strong understanding of UAE visa requirements and processes • Ensure visas and related documents are up to date • Control personal health insurance policies Systems & Reporting • Utilize ERP systems (Xero preferred) for financial reporting • Maintain and improve use of property management software (status to be confirmed) • Generate monthly reports and support strategic financial planning
 
Requirements
 <ul>
<li>Qualifications: Recognised accountancy qualification • Experience: Minimum 5 years in a similar role, ideally with exposure to UAE and UK jurisdictions Skills: • Advanced proficiency in Xero, Microsoft Office (Excel, Word, Outlook) • Exceptional English communication skills – both written and verbal • Strong understanding of UAE tax laws, VAT, ESR, and compliance frameworks • Ability to work independently and manage multiple responsibilities • Experience dealing with local government agencies and visa processes Personal Attributes: • Hardworking, dedicated, and enthusiastic with excellent memory • High attention to detail and total accuracy • Strong organisational skills • Comfortable working in a small team environment</li>
</ul>
About the company
 EP Group is a uniquely integrated sales, distribution and manufacturing operation with significant expertise in a range of consumable, paper and plastic based products. We call upon unrivalled in-house production, procurement and logistical expertise across Europe, Asia and the Far East to manufacture over 3,000 quality packaging consumables. This continually evolving portfolio encompasses a huge range of carrier bags, industrial and janitorial packaging, catering and food service packaging and automotive products. Our research and development team can also deliver cost-effective bespoke packaging solutions for any application. In addition, EP Group is committed to quality and exceptional service. Our state-of-the-art warehousing and customer-driven transport strategy enable us to distribute up to 1,300 pallets of products every day to customers in over 20 different countries. We also employ more than 1,000 professionals worldwide, generate revenues exceeding 170 million and have the capabilities and expertise to support your current and future packaging requirements.

Finance and Administration Assistant

Ayadi Home Health Care L...

MAIN PURPOSE OF JOBTo provide administrative and coordination support to deliver MBRU/Dubai Health undergraduate clinical placements and graduate training at Dubai Mediclinic Middle East hospitals and clinics.This role ensures the successful delivery of academic placements, onboarding processes, documentation, and communication with multiple stakeholders including MBRU/Dubai Health, MCME human resources, learning &amp; development, academic site coordinators, graduate programme directors and discipline coordinators.The role plays a vital part in facilitating high-quality teaching for students and trainees, while maintaining compliance with regulatory and institutional requirements.KEY RESPONSIBILITY AREAS<ul><li>Act as the primary liaison for MBRU s undergraduate medical students (Years 1 6), coordinating clinical placements, onboarding, and academic support activities across hospital sites.</li><li>Manage documentation, orientation logistics, and communication for Year 4 onboarding, Early Clinical Exposure, and student research programmes.</li><li>Support the Clinical Elective Programme by coordinating placements, onboarding, and feedback processes for local and international students.</li><li>Provide administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), including onboarding, documentation, evaluations, and accreditation preparations.</li><li>Maintain accurate records and trackers for all academic programmes, ensuring compliance with DHA standards and internal policies.</li><li>Coordinate academic meetings, generate timely reports, and assist with broader academic initiatives such as summer/winter schools and faculty development activities.</li></ul>

Academic Administration Assistant

Trustbend Logistics

<div>Join Trustbend Packers &amp; Movers as an Admin Assistant and play a key role in supporting daily office operations within our Dubai branch. This position is perfect for individuals who are organized, proactive, and eager to contribute to a fast-paced logistics environment.

Key Responsibilities:
<ul>
<li>Assist in managing day-to-day administrative tasks to ensure smooth office operations.</li>
<li>Handle phone calls, emails, and correspondence with clients, suppliers, and internal teams.</li>
<li>Maintain and organize office files, documents, and records.</li>
<li>Support HR and management in preparing reports, memos, and presentations.</li>
<li>Coordinate meetings, appointments, and schedules for staff and management.</li>
<li>Assist in managing office supplies, inventory, and procurement.</li>
<li>Prepare invoices, delivery notes, and basic documentation when required.</li>
<li>Ensure a clean, organized, and professional office environment.</li>
<li>Provide general support to the operations team as needed.</li>
</ul>
Qualifications:
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or related field.</li>
<li>1&ndash;2 years of administrative experience (UAE experience preferred).</li>
<li>Strong communication and interpersonal skills.</li>
<li>Proficiency in MS Office (Word, Excel, Outlook).</li>
<li>Excellent organizational and multitasking abilities.</li>
<li>Ability to work independently and handle tasks efficiently.</li>
<li>Attention to detail and a proactive work approach.</li>
</ul>
Becoming an Admin Assistant at Trustbend Packers &amp; Movers in Dubai gives you the chance to grow in a supportive environment while contributing to the efficiency of a well-established logistics company. If you are reliable, organized, and eager to learn, this role offers a great opportunity to build your administrative career.</div>

Admin Assistant

FIRE GATE SAFETY & SECURITY SYSETEMS L.L.C

We are seeking a proactive and detail-oriented Admin Assistant &ndash; PRO to support our administrative operations and public relations (PRO) activities. The ideal candidate will assist in managing office administration tasks and coordinating all government-related documentation and processes efficiently.Key Responsibilities:<ul><li>Assist in preparing, processing, and coordinating all documentation related to visa applications, renewals, cancellations, and other PRO-related activities.</li></ul><ul><li>Maintain and update records of employees&rsquo; visa and legal documents in a timely manner.</li></ul><ul><li>Liaise with government authorities (e.g., MOHRE, Immigration, Labour, Municipality, RTA, etc.) for various company requirements.</li></ul><ul><li>Support HR and Admin departments with day-to-day administrative duties such as filing, correspondence, and scheduling.</li></ul><ul><li>Track and renew company trade licenses, and other legal documents.&bull; Handle courier arrangements, office supply management, and other administrative tasks.</li></ul><ul><li>Assist in onboarding processes by ensuring all legal formalities and documentation are completed.&bull; Coordinate with internal departments to ensure smooth execution of administrative and PRO functions.</li></ul>Requirements:&middot; Bachelor&rsquo;s degree is mandatory.&middot; Minimum 1 year of hands-on PRO experience in the UAE.&middot; Strong knowledge of UAE immigration, labor, and visa policies and procedures.&middot; Proven experience in handling visa applications, renewals, cancellations, and related government processes.&middot; Excellent communication and coordination skills, both in English and Hindi.&middot; Ability to manage time effectively and prioritize tasks.&middot; Strong interpersonal skills with a customer-focused approach.&middot; Fluency in English is required; Arabic knowledge is an advantage.Job Types: Full-time, Permanent

Admin Assistant – PRO

WHITE SEA STAR

The Role
 Admin Assistant for Car Rental • Manage administrative tasks such as contracts, records, reports, and documentation. • Assist customers with inquiries, bookings, rentals, payments, and general support. • Coordinate operations by updating vehicle status, scheduling, and supporting fleet management. • Handle communication through calls, emails, and coordination with internal teams and suppliers. • Maintain accuracy and organization while supporting daily operations and ensuring smooth workflow.
 
Requirements
 <ul>
<li>Minimum 1–2 years experience in administrative or customer service roles (preferably in car rental or automotive industry). • Strong communication skills (English required; other languages are a plus). • Proficient in MS Office (Word, Excel, Outlook). • Organized, reliable, and attentive to details. • Ability to multitask and work in a fast-paced environment. • Customer-focused with a positive attitude.</li>
</ul>
About the company
 White Sea Star General Trading LLC. is a leading international trading company specializing in the import and export of a diverse range of products. With a commitment to excellence and a global reach, we connect manufacturers and suppliers with markets around the world, providing high-quality goods and unparalleled service.

Explore 1485+ Administration assistant in Dubai United Arab Emirates this December. Find roles across top companies and apply now to boost your career.

1485 administration assistant jobs IN Dubai United Arab Emirates

Administration Assistant

Administration Assistant

Finance and Administration Assistant

Academic Administration Assistant

Admin Assistant

Admin Assistant – PRO

Admin Assistant