assistant manager workforce operations

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facility management supervisor

assistant fire chief operations

VGA Holdings

Job OverviewWe are looking for a proactive, highly organized, and detail-oriented Executive Assistant to support the company's day-to-day operations. This role combines logistics coordination, executive support, office administration, procurement, HR administration, and basic accounting functions, making it an excellent opportunity for someone looking to build a long-term career in business operations.As our logistics operations are currently light, the successful candidate will also provide direct administrative support to the Managing Director while assisting various departments to ensure smooth daily business operations. We are looking for someone who is eager to learn, adaptable, takes initiative, and thrives in a fast-paced work environment.Operations &amp; Administration<ul><li>Support the day-to-day operational activities of the business.</li><li>Assist in developing, organizing, and maintaining operational procedures and documentation.</li><li>Coordinate with different departments to ensure tasks are completed efficiently.</li><li>Monitor operational deadlines and follow up on pending actions.</li><li>Maintain organized filing systems for both physical and digital documents.</li><li>Prepare reports, presentations, spreadsheets, and business correspondence.</li><li>Assist in project coordination and monitor operational progress.</li><li>Support office management including supplies, facilities, utilities, and vendor coordination.</li><li>Assist in implementing and improving administrative processes and workflows.</li></ul>Executive Assistant Duties<ul><li>Provide direct administrative support to the Managing Director.</li><li>Manage calendars, appointments, meetings, and travel arrangements.</li><li>Prepare meeting agendas, minutes, and follow-up action items.</li><li>Draft professional emails, letters, and internal communications.</li><li>Screen calls, coordinate appointments, and manage confidential documents.</li><li>Handle sensitive information with professionalism and confidentiality.</li><li>Assist with special projects assigned by the Managing Director.</li></ul>Human Resources Administration<ul><li>Assist with recruitment activities including job postings, interview scheduling, and candidate coordination.</li><li>Maintain employee records and HR documentation.</li><li>Support onboarding and offboarding processes.</li><li>Assist in preparing employment contracts, offer letters, warning letters, and HR correspondence.</li><li>Monitor employee attendance, leave records, and timesheets.</li><li>Assist with payroll preparation by compiling attendance and employee information.</li><li>Coordinate LMRA-related documentation, visa applications, CPR updates, and other employee compliance requirements.</li><li>Support employee engagement and internal administrative activities.</li></ul>Accounts &amp; Finance Support<ul><li>Assist with preparing quotations, invoices, purchase orders, and delivery notes.</li><li>Maintain proper filing of financial documents and receipts.</li><li>Record daily expenses and assist with petty cash management.</li><li>Support bank reconciliations and document preparation.</li><li>Coordinate with suppliers regarding invoices and payment follow-ups.</li><li>Assist in preparing documents for VAT, audits, and financial reporting.</li><li>Support the Accountant with data entry and maintaining accurate financial records.</li><li>Ensure all accounting and procurement documentation is properly organized and archived.</li></ul>Requirements &amp; Qualifications<ul><li>Diploma or Bachelor's Degree in Business Administration, Logistics, Supply Chain, Operations Management, Accounting, Human Resources, or a related field.</li><li>Fresh graduates and entry-level candidates are encouraged to apply.</li><li>Previous internship or administrative experience is an advantage but not required.</li><li>Strong spoken and written English communication skills.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) or Google Workspace.</li><li>Strong organizational, multitasking, and time management skills.</li><li>High attention to detail with excellent problem-solving abilities.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li><li>Professional attitude with a willingness to learn and take initiative.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Familiarity with Bahrain's commercial environment, LMRA processes, procurement, logistics, or customs procedures is an advantage.</li><li>Basic knowledge of accounting principles, inventory management, or HR administration is a plus.</li><li>Ability to work independently as well as collaboratively within a team.</li></ul>Interested Applicants can share their CV through email: info@vgaholdings.com | WhatsApp: +973 6663 3334 (NO CALLS)Work Location: In person

Executive Assistant

<div>
 
 Assistant Manager
 
 
 
 Tax Technology &amp; Transformation (TTT)
 
 
 EY MENA
 
 
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 Purpose
 
 
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 The TTT Assistant Manager is an execution-focused, client-facing role responsible for delivering day-to-day work products across Corporate Tax, Indirect Tax, Accounting Compliance &amp; Reporting, eInvoicing, and AI-enabled tax use cases. The role works closely with client Tax/Finance/Technology stakeholders to translate requirements into practical solutions&mdash;building data pipelines, reconciliations, dashboards, test packs, and implementation documentation that enable measurable compliance and reporting outcomes.
 
 
 The Assistant Manager operates as a key &ldquo;engine room&rdquo; contributor on engagements&mdash;owning discrete modules/tasks end-to-end (under Manager/Senior Manager direction) and ensuring delivery is accurate, well-documented, and client-ready.
 
 
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 Expected outcomes from the role (measurable &ldquo;what success looks like&rdquo;)
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 Tax &amp; compliance delivery outcomes (Corporate Tax / Accounting Compliance &amp; Reporting)
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 Produces accurate, traceable outputs that support tax and accounting compliance reporting (datasets, reconciliations, exception logs, reporting packs) with minimal rework.
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 Demonstrates consistent delivery hygiene: clear documentation, repeatable logic, and evidence-ready outputs.
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 Indirect Tax &amp; eInvoicing outcomes
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 Supports indirect tax reporting improvements through data readiness activities, validations, and exception handling routines.
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 Where in scope, supports eInvoicing delivery by preparing/validating data, assisting with requirements and testing, and validating reporting outputs (including data-driven VAT reporting frameworks).
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 Analytics outcomes (tools-driven execution)
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 Builds and maintains repeatable analytics workflows using tools such as Alteryx, produces dashboards using Tableau, and performs validations using SQL to support reconciliations and reporting confidence.
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 AI outcomes (practical support + validation)
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 Supports AI/GenAI-enabled use cases by preparing structured inputs, documenting requirements, validating outputs against acceptance criteria, and supporting user adoption activities.
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 Client experience outcomes
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 Earns client trust through responsiveness, clarity, and structured execution; contributes to workshops with well-prepared materials, crisp analysis, and clear next steps.
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 Expected behaviours (how the role operates)
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 Client collaboration and co-creation (mandatory)
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 Partners with client users to clarify requirements, validate scenarios, and iterate quickly on solutions and outputs.
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 Ownership and accountability
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 Owns assigned deliverables end-to-end (data prep, dashboard build, test packs, documentation) and drives closure through disciplined follow-up and dependency management.
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 Quality and precision
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 Demonstrates strong attention to detail; proactively checks data quality, logic integrity, and documentation completeness before submitting outputs.
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 Learning agility
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 Learns new client systems, datasets, and reporting requirements quickly; applies feedback to improve execution quality.
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 Professional integrity &amp; secure delivery (mandatory)
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 Handles client data securely and maintains confidentiality; follows engagement documentation and quality standards.
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 Mobility (mandatory)
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 Willingness to travel across MENA (and occasionally beyond) based on engagement needs.
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 Technical competencies
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 Tax and compliance functional capability (execution depth)
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 Working understanding of tax and compliance process flows and the data required to produce reporting outputs across Corporate Tax, Indirect Tax, and accounting-related compliance reporting.
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 Data, analytics &amp; validation (tools capability &mdash; required)
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 Hands-on capability in SQL (extract/validate data, joins/aggregations, reconciliation support).
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 Hands-on proficiency in Alteryx for data preparation/workflows and Tableau for dashboarding/insights (or equivalent tools used on engagements).
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 Ability to execute data quality checks, reconciliations, and exception monitoring rules; ability to explain results clearly to client stakeholders.
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 eInvoicing &amp; digital indirect tax reporting (preferred but valuable)
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 Understanding of eInvoicing implementation components (data fields, process impacts, integration touchpoints) and ability to support VAT reporting frameworks through validation and testing support.
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 AI/GenAI delivery support (required awareness)
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 Ability to support AI/GenAI initiatives by preparing validation datasets, documenting acceptance criteria, testing output quality, and supporting adoption activities.
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 Solution design &amp; SDLC execution (required at task/module level)
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 Ability to produce high-quality delivery artifacts: user stories/requirements notes, data mapping sheets, process flows, test scenarios, defect logs, and release readiness checklists.
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 Familiarity with basic software delivery lifecycle concepts (build/test/release), and ability to collaborate effectively with developers/technical teams on requirements and testing.
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 Change enablement (execution support)
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 Ability to support adoption by creating user guides, training materials, and handover documentation; captures user feedback and incorporates improvements.
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 Key responsibilities (what the role does)
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 Requirements support and solution development (client collaboration)
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 Support requirements gathering through workshops and working sessions; document requirements, scenarios, and acceptance criteria.
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 Translate requirements into structured artifacts (data mappings, business rules, process steps) and validate with client stakeholders.
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 Data preparation, validation and reconciliation (hands-on delivery)
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 Extract and validate data using SQL; perform reconciliations, investigate variances, and document findings clearly.
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 Build repeatable workflows using Alteryx (or equivalent) to clean, transform, and standardize datasets for reporting/analytics.
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 Dashboarding and reporting insights (hands-on delivery)
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 Develop dashboards and analytics outputs using Tableau (or equivalent), ensuring metrics are defined correctly, visuals are clear, and outputs are refreshable and repeatable.
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 eInvoicing and VAT reporting support (where applicable)
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 Support eInvoicing activities: data readiness, validation of mandatory fields, testing support, and reporting output checks (including data-driven VAT reporting frameworks where in scope).
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 Testing and implementation support (build-test-deploy)
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 Prepare SIT/UAT assets: test scenarios, test scripts, test data, execution trackers, defect logs, and retest evidence.
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 Support deployment readiness through checklists, user readiness inputs, and hypercare issue triage.
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 AI/GenAI use case support
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 Support AI/GenAI solutions by documenting requirements, preparing validation datasets, validating outputs, and supporting adoption readiness activities.
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 Delivery governance and reporting (mandatory)
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 Maintain task/workplan updates; provide RAID inputs; highlight dependencies early; escalate risks/issues promptly.
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 Team support and coaching
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 Guide Consultants and junior staff on analysis, data validation, and dashboarding tasks; conduct first-level quality checks before Manager review.
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 Mobility (mandatory)
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 Travel across MENA for key workshops and delivery milestones as required.
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 Qualifications and experience
 
 
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 Required
 
 
 
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 Typically 7+ years experience in tax technology delivery, tax/compliance reporting transformation, data &amp; analytics delivery, or consulting/industry roles involving tax data and reporting.
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 Hands-on capability with SQL and at least one analytics workflow and dashboarding tool&mdash;preferably Alteryx and Tableau&mdash;to deliver reconciliations, dashboards, and reporting outputs.
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 Demonstrated ability to support testing cycles (SIT/UAT), manage defects, and produce clear documentation for software-enabled solutions.
 
 
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 Preferred
 
 
 
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 Experience supporting eInvoicing and VAT digital reporting initiatives, including data-driven VAT reporting frameworks.
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 Exposure to AI/GenAI-enabled delivery support activities (validation, adoption support, controls through human oversight).
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 Relevant credentials aligned to role focus (tax/accounting qualification, data/analytics certifications, agile/testing credentials) (recommendation).
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</div>

Tax Technology and Transformation - Assistant Manager - Manama, Bahrain

Majid Al Futtaim

<div>
 
 
 ROLE SUMMARY
 
 
 
 The Leasing Manager is responsible for executing leasing operations and managing tenant relationships across a defined regional portfolio of malls. The role ensures occupancy targets, revenue goals, and tenant satisfaction are met by driving timely lease transactions and proactive account management.
 
 
 
 
 
 
 
 ROLE PROFIL
 
 
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 EManage leasing activities across assigned assets, including new leases, renewals, and replacements
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 .Prepare and present proposals, rent justifications, and internal approval documentation
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 .Negotiate lease terms in accordance with regional pricing guidelines and governance standards
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 .Maintain ongoing communication with tenants to address operational and commercial concerns
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 .Support anchor tenant negotiations and relationship development
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 .Ensure high tenant satisfaction through responsive servicing and coordination with mall operations
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 .Analyze market trends, category performance, and competitor benchmarks
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 .Track KPIs including occupancy rate, rent yield, and lease maturity schedules
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 .
 
 REQUIREMEN
 
 
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 TSBachelor&rsquo;s degree in Business Administration or any relevant fiel
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 d.6&ndash;10 years of experience in leasing or property management, ideally within regional or multi-asset portfolio
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 s.Exposure to Bahrain or GCC retail market
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 s.Excellent communication and negotiation skill
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 </ul>
 
 
 
 
 
 s.
 
 WHAT WE OF
 
 
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 FERAt Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join
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 us!Work in a friendly environment, where everyone shares positive vibes and excited about our futu
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 re.Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Mod
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 </ul>
 
 
 
 el.
</div>

Leasing Manager

Al Jazeera Shipping Co. W.L.L

<ul><li>Manage and oversee all warehouse and store operations, ensuring the efficient receipt, storage, issuance, and distribution of materials, tools, equipment, and spare parts.</li><li>Develop, implement, and maintain effective inventory control systems to ensure accurate stock records and minimize inventory discrepancies.</li><li>Lead, supervise, and evaluate store personnel, assigning duties and ensuring compliance with company policies and procedures.</li><li>Establish and maintain strong relationships with suppliers and coordinate with the Procurement Department to ensure timely availability of materials and services.</li><li>Review and approve purchase requisitions and coordinate procurement planning to maintain optimum inventory levels while minimizing excess and obsolete stock.</li><li>Monitor stock movements and conduct regular inventory reconciliations, cycle counts, and annual stock audits.</li><li>Ensure all inventory transactions are accurately recorded and maintained within the company's ERP or computerized inventory management system.</li><li>Analyze inventory trends and forecast future stock requirements based on operational demands and historical consumption.</li><li>Develop strategies to optimize inventory turnover, reduce carrying costs, and improve warehouse efficiency.</li><li>Ensure all incoming materials comply with purchase specifications, quality standards, and supporting documentation before acceptance.</li><li>Monitor and control aging, slow-moving, obsolete, and excess inventory, recommending appropriate disposal or utilization strategies.</li><li>Maintain accurate records of invoices, delivery notes, goods receipts, stock transfers, and other inventory-related documentation.</li><li>Coordinate with Finance to ensure proper inventory valuation, VAT documentation, and reconciliation of inventory accounts.</li><li>Prepare periodic inventory, warehouse performance, and stock valuation reports for senior management.</li><li>Investigate inventory variances and implement corrective and preventive actions to improve inventory accuracy.</li><li>Develop, review, and implement store procedures and operational policies to improve efficiency and internal controls.</li><li>Ensure compliance with company policies, quality standards, health, safety, and environmental requirements within all store facilities.</li><li>Respond promptly to operational inquiries regarding stock availability, inventory status, and material requirements.</li><li>Support internal and external audits by providing accurate inventory records and documentation.</li><li>Identify opportunities for process improvement, automation, and cost reduction within warehouse and inventory operations.</li><li>Perform any other duties assigned by management related to warehouse, inventory, logistics, and materials management.</li></ul>Has to be in bahrainWork Location: In person

WAREHOUSE MANAGER

Braxtone Group

Main Purpose of Job:  The Placement Officer for Consumer Lines is responsible for the complete end-to-end placement process of individual (retail) insurance products such as Motor, Home, Travel, and other consumer insurance lines. This includes managing quotations, negotiations, policy issuance, renewals, endorsements, and ensuring compliance with underwriting and operational standards. The role acts as the key link between telesales, insurers, and the internal operations team to guarantee smooth, accurate, and timely placement of all consumer insurance policies Key Responsibilities: 1. Quotation and Placement Management<ul><li>Receive and review all lead submissions and closed deals from telesales and verify completeness of required information.</li><li>Obtain quotations from approved insurers according to underwriting guidelines and client requirements.</li><li>Compare quotations based on coverage, pricing, and insurer performance to support sales teams to recommend the best option for the customer.</li><li>Negotiate terms, premiums, and special conditions with insurers to secure optimal cover.</li><li>Confirm placement, prepare cover confirmation, and ensure policy documents are issued correctly and on time.</li></ul> 2. Policy Administration and Documentation<ul><li>Ensure all policies (new business, renewals, endorsements, cancellations) are accurately processed in the system.</li><li>Review policy schedules, certificates, and wordings for accuracy and compliance before releasing to clients.</li><li>Coordinate with insurers for any discrepancies, corrections, or reissuance.</li><li>Maintain up-to-date records of all policy transactions within the broker management system (CRM, ERP, etc).</li><li>Support compliance with PDPL, CBB, and company data handling procedures.</li></ul> 3. Renewal Management<ul><li>Review renewal lists and ensure renewal quotations are received from insurers 45 days before expiry.</li><li>Compare renewal terms vs. prior year coverage and pricing to ensure competitiveness.</li><li>Coordinate with telesales or relationship managers to finalize renewal placements.</li><li>Maintain renewal tracker to ensure no lapse in coverage and report renewals progress weekly.</li></ul> 4. Insurer and Product Relations<ul><li>Maintain strong working relationships with insurer underwriting and operations teams.</li><li>Track insurer response times, turnaround quality, and maintain placement performance metrics.</li><li>Support product development and new insurer onboarding by providing market feedback.</li><li>Stay updated on insurer product offerings, coverage updates, and special promotions.</li></ul>5. Operational Excellence and Compliance<ul><li>Ensure all placements follow company standard policies and procedures, authorities, and regulatory requirements.</li><li>Support internal audits, compliance checks, and reconciliations related to premium collection and policy issuance.</li><li>Provide feedback and recommendations to improve efficiency and data accuracy in placement workflows.</li><li>Participate in training and continuous improvement programs.</li></ul>Educational, Skills and Experience:<h4> </h4><h4>Required Education and Experience:</h4><ul><li>Bachelor’s Degree (Insurance, Business, or related field preferred).</li><li>2–4 years of experience in insurance operations, underwriting, or placement within a broker or insurer.</li><li>Familiarity with motor and consumer lines products is essential.</li><li>Fluency in English; Arabic is an advantage.</li></ul> Qualifications:<ul><li>Strong technical understanding of motor and personal insurance products.</li><li>Excellent coordination and multitasking skills.</li><li>High attention to detail and accuracy in documentation.</li><li>Effective communication and negotiation skills.</li><li>Good command of Excel and CRM or policy management systems.</li><li>Understanding of brokerage workflows and PDPL/CBB compliance.</li><li>Meticulous and process-oriented.</li><li>Proactive in following up and closing pending items.</li><li>Strong sense of ownership and accountability.</li><li>Collaborative and supportive with sales and service teams.</li><li>Committed to service excellence and continuous improvement.</li></ul>

Placement Officer

Alzayani Investments

Job Overview We are seeking a driven and results-orientated Sales Executive-F&amp;B to join our dynamic team at Alzayani Foods. This is a full-time position based in Manama, Bahrain. The ideal candidate will be responsible for driving business-to-business sales for our Food &amp; Beverage division, building strong client relationships, and achieving ambitious sales targets. You will play a crucial role in expanding our market presence and contributing to the growth of a key sector within our organisation. Responsibilities * Identify, develop, and secure new corporate accounts within the Food &amp; Beverage sector across Bahrain. * Build and maintain strong, long-lasting relationships with key corporate clients, understanding their needs and business objectives. * Develop and implement effective sales strategies to meet and exceed monthly and quarterly sales targets. * Prepare and deliver compelling sales presentations and proposals to prospective clients. * Negotiate contracts, terms, and pricing with clients to close sales and ensure profitability. * Collaborate with internal teams, including marketing and operations, to ensure excellent service delivery. * Monitor market trends, competitor activities, and customer feedback to identify new opportunities. * Maintain accurate records of all sales activities, including sales calls, presentations, and client interactions, using a CRM system. Qualifications * Proven experience as a Corporate Sales Executive or in a similar B2B sales role, specifically within the F&amp;B or hospitality industry. * A strong track record of consistently meeting or exceeding sales targets. * Excellent communication, negotiation, and interpersonal skills. * In-depth understanding of the sales process and dynamics, with superb client relationship management abilities. * Self-motivated and driven, with a passion for sales and the F&amp;B industry. * Proficiency in MS Office and CRM software. * A Diploma or Bachelor’s degree in Business, Marketing, or a related field is preferred. * A valid Bahraini driving licence is essential.

Corporate Sales Executive-F&B

Mondelēz International

<div>
 
 Job Description
 
 
 
 
 Are You Ready to Make It Happen at Mondel&emacr;z International?
 
 
 
 
 Join our Mission to Lead the Future of Snacking. Make It With Pride.
 
 
 
 You independently operate and maintain at leas one process or equipment or systems following autonomous maintenance (AM) standards and use your technical skills to improve line and/or system performance to meet business needs.
 
 
 
 How You Will Contribute
 
 
 
 You are a key ingredient in changing how the world snacks. You will operate and maintains equipment to meet our safety, quality, cost, delivery, sustainability and morale targets. You will execute all standard work processes using AM and PM (progressive maintenance standards). In this role, you will ensure that safety processes are observed, and that quality assurance activities are performed. You will take an active role in shutdown maintenance, root-cause analysis, stops reductions loss analysis and breakdown elimination.
 
 
 
 What You Will Bring
 
 
 
 A desire to drive your future and accelerate your career. You will bring experience and knowledge in:
 
 
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 Machine operations, TPM-Total Productive Maintenance Tools
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 Safety and quality standards for operating machinery
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 Reading and writing and fluently conversant in the language of communication as appropriate to the site
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 Collaborating well in a diverse work environment
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 Understanding of total productive maintenance tools and methodologies a distinct advantage
 
 
 
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 </ul>
 
 Business Unit Summary
 
 
 
 Mondel&emacr;z International in the Middle East, North Africa and Pakistan serves the Middle East and Africa markets as well as Australia, New Zealand, the UK and Canada. Headquartered in Dubai, UAE, we have more than 2600 employees working across seven plants and six commercial offices; we make, bake, sell and deliver our products to customers. We are market leaders in key snacking categories with iconic global and local brands including Cadbury Dairy Milk chocolate, Milka, Oreo and belVita biscuits, Barni Cakes,Tang powdered beverage, Chiclets and Trident gum and Halls candy.
 
 
 Mondel&emacr;z International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 
 
 
 Job Type
 
 
 
 Regular
 
 
 Manufacturing core
 
 
 Manufacturing
</div>

Operator Technician

Explore 9+ Assistant fire chief operations in Manama this August. Find roles across top companies and apply now to boost your career.