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administrative coordinator (front desk) Jobs in Abu Dhabi

administrative coordinator (front desk)

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assistant laundry manager

assistant housekeeping manager

ADNOC Distribution

<div>
 
 Job Purpose
 
 
 
 Controls and participates in the receipt, storage, issue, dispatch and safe custody of equipment, spare parts and consumable items stored in the store. Ensures that materials are received in accordance with purchase orders, raises reports of short landed or damaged materials, etc. Process the materials receipts, physical checking, issue, returns, transfer, system data input and update of all store records and files.
 
 
 Job Specific Accountabilities (Part 1)
 
 
 <ul>
 <li>
 Physically check and verify the received materials in accordance with the Purchase Order Documents and HSE Management System, report on discrepancies and follow up on issue and storage.
 </li>
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 Verify and issue the materials to the users against the approved documents and report on unavailability at all warehouse locations as Frustrated Demand.
 </li>
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 Physically check the returned items and process the respective approved document.
 </li>
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 Enter all materials transactions data in the ERP system and to report on the materials descriptions that do not match with the computerized data.
 </li>
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 Verify and physically identify the materials reserved for shutdowns and report on missing balance for transfer from other sites or replenishment.
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 Check the materials shelf life and report on the expiry dates.
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 Make regular checks on the materials conditions on the shelf and arrange for labeling and preservation.
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 Carry out the housekeeping of all store facilities and yards.
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 Operates the Forklift as and when required and assist in the loading and unloading of materials in the store facilities.
 </li>
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 Receives and Issues consumables, spare parts, tools and other related equipment for use as requested.
 </li>
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 Stores and maintains all items in accordance with the approved policies and procedures.
 </li>
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 Conducts periodic stock checks or stock counts to reconcile receipts and issues.
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 Identifies fast moving or obsolete items and make appropriate recommendations.
 </li>
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 Prepare periodic reports, for example showing items unaccounted for, fast moving items and results of Inventory check as and when requested.
 
 
 </li>
 </ul>
 Job Specific Accountabilities (Part 2)
 
 
 Job Specific Accountabilities (Part 3)
 
 
 Generic Accountabilities
 
 
 
 Policies, Systems, Processes &amp; Procedures
 
 
 
 <ul>
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 Implement and comply with all relevant functional policies, processes, systems, standards, procedures, to accomplish operational objectives.
 
 
 </li>
 </ul>
 
 Training
 
 
 
 <ul>
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 Provide on-the-job Training to meet Competency Based Training programs for UAE Nationalization.
 
 
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 </ul>
 
 Innovation and Continuous Improvement
 
 
 
 <ul>
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 Contribute to the identification of areas and opportunities for continuous improvement in the operating procedures and functional processes.
 
 
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 </ul>
 
 Health, Safety , Environment (HSE) and Sustainability
 
 
 
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 Comply with relevant HSE policies, procedures &amp; controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.
 </li>
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 Participate in Emergency Response duties as a team member.
 
 
 </li>
 </ul>
 
 Housekeeping
 
 
 
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 Maintain the work environment clean and tidy before, during operations, in line with established standards of Hygiene and Housekeeping.
 
 
 </li>
 </ul>
 
 Reports
 
 
 
 <ul>
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 Provide inputs to prepare Section progress reports for Company Management.
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 Prepare various Key Performance Indicator (KPI) checklists for management.
 
 
 </li>
 </ul>
 Generic Accountabilities (continue)
 
 
 Internal Communications &amp; Working Relationships
 
 
 Contact with line Manager/ peers and other employees within the company/Group as required
 
 
 External Communications &amp; Working Relationships
 
 
 Contact with external parties including consultants, third party service providers, and government agencies as required
 
 
 Minimum Qualification
 
 
 Secondary School Certificate with a vocational trade certificate in the relevant field
 
 
 
 Minimum Experience, Knowledge &amp; Skills
 
 
 
 4 years of relevant experience in maintenance of inventory and stock, within a large industrial plant, preferably in the Oil and Gas industry.
 
 
 Revenues/ Budget: As per approved financial budget
 
 
 Direct Reports: As per organization chart
 
 
 Indirect Reports: As per organization chart
 
 
 Professional Certifications
 
 
 As applicable
 
 
 Work Condition, Physical effort &amp; Work Environment
 
 
 
 Physical Effort
 
 
 
 Minimal
 
 
 
 Work Environment
 
 
 
 A/C environment, could be exposed to the prevailing weather conditions like heat, humidity &amp; dust during occasional site visits.
 
 
 Additional Details
 
 
 Job Family / Sub Family: Supply Chain/ Warehouse
</div>

Storekeeper  (Beda Zayed)

<div>With over 14,000 professionals globally, GHD is a leading multidisciplinary professional services company delivering engineering, design, and advisory solutions across water, energy, resources, environment, property &amp; buildings, and transportation sectors.
About the Role
We are seeking an Assistant Design Manager to support the delivery of multidisciplinary design projects across the Property &amp; Buildings sector. Reporting to the Design Manager, you will assist in coordinating design teams, managing project deliverables, monitoring schedules, and ensuring successful project outcomes that meet client expectations and quality standards.
Roles &amp; Responsibilities
<ul><li>Support the Design Manager in the planning, coordination, and delivery of multidisciplinary design projects.
</li><li>Coordinate design activities between internal disciplines, external consultants, and project stakeholders.
</li><li>Monitor project schedules, design deliverables, and key milestones.
</li><li>Facilitate design coordination meetings and track actions to closure.
</li><li>Assist in managing project risks, design changes, and quality assurance processes.
</li><li>Support client engagement, presentations, and project reporting activities.
</li>Ensure compliance with project requirements, company standards, and local authority regulations. 
<li>
</li></ul>Experience &amp; Qualifications
<ul><li>Bachelor's Degree in Architecture, Engineering, Construction Management, or a related discipline.
</li><li>5&ndash;10 years of experience in design management, project coordination, or multidisciplinary design consultancy.
</li><li>Experience delivering Property &amp; Buildings projects within the Middle East.
</li><li>Strong understanding of design development and project delivery processes.
</li><li>Proven ability to coordinate multidisciplinary teams and manage stakeholder relationships.
</li><li>Excellent communication, organizational, and problem-solving skills.
</li>Experience with project planning tools and BIM coordination would be advantageous. 
<li>
</li></ul>Why Join Us?
<ul><li>Work on globally significant projects, influencing the next generation of AI and hyperscale data centre design.
</li><li>Be part of a globally recognised, fast-growing mission critical team delivering projects that blend technical excellence, sustainability, and commercial success.
</li><li>Collaborate in a multi-disciplinary, innovative environment where your input shapes both standardised and bespoke solutions.
</li><li>Join a team that values knowledge-sharing, mentorship, and professional excellence.
</li><li>Be part of a workplace that combines collaboration, flexibility, and connection. Join us in the office three days per week to contribute, connect and excel in our vibrant environment. 
</li></ul>Our Pledge to You
At GHD, we don&rsquo;t just believe in the power of commitment, we live and breathe it every day.
That&rsquo;s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.
See where your commitment could take you.
That&rsquo;s the #PowerOfCommitment</div>

Assistant Design Manager

Address Montgomerie Hotel Dubai

We are looking for a proactive and experienced Floor Supervisor to join our growing Domestic Helper Company. The ideal candidate will oversee the day-to-day operations of both our office and accommodation facilities, ensuring efficient operations, a professional work environment, and high service standards.Key Responsibilities:<ul><li>Supervise the daily operations of the office and accommodation facilities.</li><li>Ensure the office, common areas, and accommodation are clean, organized, safe, and well-maintained.</li><li>Coordinate and oversee domestic helpers' schedules, attendance, and daily routines.</li><li>Monitor staff performance and ensure compliance with company policies and procedures.</li><li>Maintain office supplies and coordinate facility maintenance and repairs when required.</li><li>Handle day-to-day operational issues and resolve employee concerns professionally.</li><li>Conduct routine inspections and prepare operational reports.</li><li>Coordinate with internal departments to ensure smooth and efficient operations.</li><li>Support management with administrative and operational tasks as required.</li></ul>Requirements:<ul><li>Previous experience as a Floor Supervisor, Office Supervisor, Housekeeping Supervisor, or in a similar supervisory role.</li><li>Strong leadership and team management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Good organizational, administrative, and problem-solving skills.</li><li>Ability to multitask and work effectively in a fast-paced environment.</li><li>Proficient in Microsoft Office applications.</li><li>UAE experience is an advantage.</li></ul>Work Location: In person

Office Supervisor

Salayel Hospitality

<div>
 
 Role Overview
 
 
 
 The Receptionist is the first point of contact for guests and visitors at Property. The role is responsible for delivering a warm, professional welcome, handling front desk operations efficiently, and ensuring an excellent guest experience in line with the brand&rsquo;s service standards.
 
 
 
 Key Responsibilities
 
 
 
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 Greet and welcome guests in a courteous and professional manner
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 Handle check-in and check-out procedures accurately and efficiently
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 Manage phone calls, emails, and guest inquiries professionally
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 Coordinate with housekeeping, maintenance, and operations teams to ensure guest satisfaction
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 Handle guest requests, concerns, and complaints promptly, escalating when required
 </li>
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 Maintain accurate guest records and reservation details in the PMS
 </li>
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 Process payments, invoices, and cash/card transactions securely
 </li>
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 Ensure the reception area is clean, organized, and presentable at all times
 </li>
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 Follow company policies, SOPs, and UAE hospitality regulations
 </li>
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 Support administrative tasks related to front office operations
 
 
 </li>
 </ul>
 
 Requirements &amp; Qualifications
 
 
 
 <ul>
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 Minimum 1&ndash;2 years of experience as a Receptionist or Front Desk Agent in hospitality (hotel / serviced apartments preferred)
 </li>
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 Strong communication and interpersonal skills
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 Proficiency in English (Arabic or other languages is an advantage)
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 Familiarity with hotel PMS systems is a plus
 </li>
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 Presentable personality with a customer-service mindset
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 Ability to multitask and work under pressure
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 Willingness to work shifts, weekends, and holidays
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 Currently based in the UAE or available to relocate
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
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 Competitive salary package
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 Professional and supportive work environment
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 Career growth opportunities within Salayel Hospitality
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 Exposure to a reputed hospitality brand in Abu Dhabi
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 </ul>
</div>

Receptionist

Quest Restaurant Management LLC

RunnerRoleThe Runner is responsible for ensuring the timely and accurate delivery of food and beverages from the kitchen and bar to guests, supporting smooth service flow within the restaurant. The role plays a key part in maintaining speed, efficiency, and guest satisfaction by assisting the service team and ensuring orders are delivered correctly, professionally, and in line with the restaurant&rsquo;s standards.Reporting to: Head Waiter / Floor ManagerKey ResponsibilitiesFood &amp; Beverage Delivery<ul><li>Collect food and beverages from the kitchen and bar and deliver them promptly to the correct tables.</li><li>Ensure all items are served accurately, neatly presented, and at the correct temperature.</li><li>Verify order details before delivery to avoid mistakes or delays.</li><li>Assist in prioritizing delivery of urgent or time-sensitive orders.</li><li>Support smooth and continuous service flow during busy periods.</li></ul>Guest Service Support<ul><li>Assist Waiters and Assistant Waiters in ensuring guests receive timely and attentive service.</li><li>Ensure guest tables are set correctly and support in maintaining a clean and organized dining area.</li><li>Respond politely to guest requests when approached and direct service queries to the relevant waiter.</li><li>Maintain a professional, friendly, and attentive presence on the floor at all times.</li></ul>Restaurant Operations<ul><li>Support in setting up the restaurant before service, including mise en place, table setup, and station readiness.</li><li>Clear and reset tables efficiently during and after service as required.</li><li>Maintain cleanliness and organization of service stations, pass areas, and dining floor.</li><li>Assist in closing duties, including cleaning, restocking, and organizing service areas.</li></ul>Kitchen &amp; Service Coordination<ul><li>Work closely with kitchen and bar staff to ensure timely order pickup and delivery.</li><li>Communicate effectively regarding order readiness, delays, or special instructions.</li><li>Assist in maintaining smooth coordination between kitchen, bar, and service team.</li><li>Ensure proper handling of food tickets and order slips if applicable.</li></ul>Team Collaboration<ul><li>Support waiters, assistant waiters, and head waiters during peak service periods.</li><li>Assist in maintaining teamwork and efficient service flow across all sections.</li><li>Follow instructions from supervisors promptly and professionally.</li><li>Participate in daily briefings and service preparation meetings.</li></ul>Compliance &amp; Hygiene<ul><li>Follow all food safety, hygiene, HACCP, and health &amp; safety procedures.</li><li>Ensure safe handling of food, beverages, crockery, and glassware at all times.</li><li>Maintain high standards of personal hygiene and grooming.</li><li>Report any spills, hazards, or equipment issues immediately to supervisors.</li></ul>Self-Learning &amp; Development<ul><li>Attend training sessions as required and continuously improve service knowledge.</li><li>Learn restaurant menu items, ingredients, and basic beverage knowledge.</li><li>Demonstrate willingness to grow within the Food &amp; Beverage service team.</li><li>Accept feedback positively and apply improvements in daily work.</li></ul>Pre-requisites<ul><li>Previous experience in Food &amp; Beverage service is preferred but not mandatory.</li><li>Basic understanding of restaurant operations is an advantage.</li><li>Ability to work in a fast-paced environment.</li><li>Good physical stamina and ability to move quickly and efficiently.</li><li>Basic communication skills in English.</li><li>Positive attitude and willingness to learn.</li><li>Awareness of food safety and hygiene standards.</li></ul>Character Requirements<ul><li>Teamwork &amp; collaboration</li><li>Speed and efficiency</li><li>Guest service orientation</li><li>Positive attitude and energy</li><li>Communication skills</li><li>Attention to detail</li><li>Reliability and discipline</li><li>Adaptability under pressure</li><li>Professional grooming and presentation</li></ul>Apply using the link below:https://craftcareers.netlify.appPay: AED1,800.00 - AED2,400.00 per monthWork Location: In person

Runner

Abu Dhabi Investment Council

<div>ADIC is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Real Assets Department. The successful candidate will help the team run smoothly &mdash; coordinating diaries, meetings, travel and logistics and helping to maintain the professionalism and polish expected in all interactions with clients, prospects and strategic partners. 
This is an opportunity to work at the centre of a dynamic and evolving investment team while helping to strengthen our structure and support the development of a best-in-class EA function. With AI playing an ever increasing role, we are committed to leveraging these tools to enhance efficiency as the department grows. 
Key Responsibilities<ul><li>Perform a broad range of administrative activities for the Real Assets team as assigned by the line manager.</li><li>Attend internal and external meetings and take minutes as required.</li><li>Manage team diaries and daily priorities with sound judgement and discretion; schedule appointments and coordinate meetings, facilities, events and travel arrangements, ensuring the team is well prepared for every engagement.</li><li>Manage accurate records, contacts and meeting notes, including CRM systems where required.</li><li>Establish and maintain the department's files, inventories, records and data management systems, liaising with other ADIC departments as needed.</li><li>Compose and edit technical and administrative correspondence and documentation.</li><li>Assist in administrative problem-solving, project planning, and the execution of departmental goals and objectives.</li><li>Prepare reports, summaries and responses to enquiries from a variety of sources.</li><li>Support ad hoc projects, leadership activity and business development priorities as required.</li><li>Carry out other similar duties as assigned.</li></ul> 
Experience and Qualifications<ul><li>Substantial experience supporting senior executives, ideally within financial services, professional services or consulting.</li><li>Strong diary, inbox, travel and meeting management experience.</li><li>Bachelor&rsquo;s degree.</li><li>Prior UAE experience beneficial, but not essential.</li></ul> 
Technical Skills<ul><li>Proficient in Microsoft Office; experience with AI-enabled productivity tools an advantage.</li><li>Excellent written and verbal English, with the ability to compose and edit error free materials.
</li><li>Arabic (spoken and written) is an advantage but not mandatory.</li></ul> 
Skills and Attributes<ul><li>Highly organized, with excellent attention to detail and the ability to manage multiple priorities calmly.</li><li>Confident and diplomatic and able to manage upwards.</li><li>Discreet with sound judgement in handling confidential and sensitive information.</li><li>Anticipate requirements and act on them, balancing detail with the wider context.</li><li>A strong communicator, both written and verbal.</li><li>Collaborative team player who supports colleagues and builds effective relationships across the organization.</li><li>Comfortable in a fast-moving environment, with occasional out-of-hours support.</li></ul></div>

Executive Assistant - Real Assets Department

The Makeover Corp

Admin Cum Office AssistantTre&yuml;sta Abu DhabiLocation: Abu Dhabi, UAEJob Type: Full-timeAbout UsTre&yuml;sta Abu Dhabi is part of the Tre&yuml;sta Real Estate brand, built on the belief that trust isn&rsquo;t just a value&mdash;it&rsquo;s our identity. Inspired by the Nordic word for &ldquo;trust,&rdquo; we combine integrity, transparency, and data-driven expertise to help clients buy, sell, and invest in real estate with confidence. Our mission is to make every property journey simple, enjoyable, and rewarding while delivering exceptional service and long-term relationships.About the RoleTre&yuml;sta Abu Dhabi is looking for a highly organized and proactive Admin Cum Office Assistant to support our daily office operations. The ideal candidate will ensure the office runs efficiently while assisting the management team with administrative tasks, documentation, communication, and coordination.Key Responsibilities<ul><li>Manage day-to-day office administration and operations.</li><li>Handle incoming calls and walk-in clients.</li><li>Maintain and organize company files, records, and documents.</li><li>Prepare reports, letters, contracts, and other business documents.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Coordinate with internal teams and external vendors.</li><li>Manage office supplies and ensure smooth office functioning.</li><li>Ensure confidentiality of company information and documents.</li></ul>Requirements<ul><li>Minimum 1 year of administrative or office assistant experience (real estate experience is an advantage).</li><li>Excellent communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional appearance and positive attitude.</li><li>Immediate joiners will be preferred.</li></ul>Salary: Up to AED 4,000 per month (based on experience and qualifications).Pay: Up to AED4,000.00 per monthWork Location: In person

Admin Cum Office Assistant

Explore 79+ Assistant housekeeping manager in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.