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assistant lease administration manager

Americana Restaurants

<div>
 
 
 Job Purpose:
 
 
 
 We are seeking a legally adept Real Estate Assistant Lease Administration Manager with strong knowledge of contract law, UAE municipality regulations, and lease compliance. Candidates with an LLB are preferred, as the role requires interpreting legal documents, safeguarding Americana&rsquo;s real estate interests, and ensuring adherence to regulatory and contractual obligations. The Assistant Manager will manage Americana&rsquo;s new and existing real estate portfolio across the UAE and relevant markets, ensuring accurate lease administration, timely lease execution, compliance tracking, and strong coordination across Real Estate, Legal, and Finance functions. The role ensures data integrity, risk mitigation, and alignment with Americana&rsquo;s portfolio strategy.
 
 
 
 
 
 
 Scope of the Role:
 
 
 
 The role works closely with internal stakeholders such as Real Estate, Property, Finance, FP&amp;A, Legal Counsel, Government Relations, Master Data, and brand leadership teams. Externally, it interfaces with landlords, municipalities/authorities, and key vendors.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the full lease lifecycle including review, abstracting, execution, amendments, renewals, terminations, and compliance.
 </li>
 <li>
 Interpret and analyze lease agreements to ensure compliance with contractual, legal, and regulatory requirements.
 </li>
 <li>
 Maintain and update lease databases with high accuracy, ensuring complete audit trails, critical-date tracking, and timely reporting.
 </li>
 <li>
 Monitor and track lease signing status, forecasts, NSO documentation, and key deadlines for renewals, kickouts, terminations, and expirations.
 </li>
 <li>
 Address lease inquiries, resolve discrepancies, and negotiate terms aligned with Americana policies and standards.
 </li>
 <li>
 Collaborate with Real Estate, Legal, Finance, and other internal functions to resolve lease-related issues and ensure alignment.
 </li>
 <li>
 Prepare, review, and support legal documentation for lease amendments, renewals, terminations, and due diligence for real estate transactions.
 </li>
 <li>
 Ensure adherence to Americana lease policies, governance controls, workflows, and compliance frameworks.
 </li>
 <li>
 Monitor compliance and risk exposures; escalate issues when required and recommend corrective actions.
 </li>
 <li>
 Follow up with landlords to secure executed agreements and regulatory documentation; escalate delays when needed.
 </li>
 <li>
 Oversee lease-related payments received from Finance and ensure accurate, timely submission to landlords.
 </li>
 <li>
 Support change management, continuous improvement, and portfolio optimization initiatives.
 </li>
 <li>
 Prepare accurate reports, dashboards, and summaries for leadership decision-making and system updates (e.g., Tango).
 </li>
 <li>
 Supervise, coach, and develop team members where applicable.
 </li>
 <li>
 Demonstrate urgency in meeting deadlines and ensuring all critical-date-driven actions are completed on time.
 </li>
 <li>
 Maintain high data accuracy, documentation integrity, and reporting quality across all systems and processes.
 </li>
 <li>
 Deliver timely signed leases versus targets.
 </li>
 <li>
 Ensure lease renewals are executed in line with notice periods and critical dates.
 </li>
 <li>
 Maintain consistent data accuracy and reporting quality within Tango and internal systems.
 </li>
 </ul>
 
 
 
 
 
 Education, Experience and Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required; LLB preferred.
 </li>
 <li>
 5&ndash;7 years of experience in lease administration or legal roles within retail, real estate, or shopping center environments.
 </li>
 <li>
 Strong understanding of UAE real estate regulations, lease frameworks, and legal terminology.
 </li>
 <li>
 Proficiency in Microsoft Office; experience in real estate systems and data management.
 </li>
 <li>
 Strong analytical, organizational, and compliance skills.
 </li>
 <li>
 Ability to work independently, prioritize effectively, and manage multiple deliverables.
 </li>
 <li>
 Excellent communication and stakeholder management skills.
 </li>
 <li>
 Mandatory fluency in Arabic and English; French is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies:
 
 
 <ul>
 <li>
 Ability to interpret complex legal and lease documents.
 </li>
 <li>
 Strong negotiation, communication, and relationship management skills.
 </li>
 <li>
 High attention to detail, accuracy, and data integrity.
 </li>
 <li>
 Strong time management, multitasking, and problem-solving abilities.
 </li>
 <li>
 Leadership capability with the ability to coach and influence others.
 </li>
 <li>
 Strong ethical standards, integrity, and a commitment to high-quality work.
 </li>
 <li>
 Collaboration and teamwork across functions and markets.
 </li>
 <li>
 Ability to drive change, improve processes, and support strategic initiatives.
 </li>
 <li>
 Sound commercial awareness and understanding of real estate performance metrics.
 </li>
 <li>
 Confident decision-making, even in situations with incomplete information.
 </li>
 </ul>
</div>

Assistant Lease Administration Manager

Shaheen HR Consultancy

Looking for potential candidates for leasing manager post- Oversee property marketing strategies and campaigns to attract prospective tenants.- Conduct thorough tenant screenings and evaluations, ensuring the selection of suitable applicants.- Negotiate lease terms and conditions, and accurately document lease agreements.- Build and maintain strong tenant relationships, addressing inquiries and concerns in a timely manner.- Conduct property tours and showings, showcasing the unique features and benefits of each unit.- Manage lease renewals, rent collection, and ensure compliance with lease terms.- Develop strategies to minimize vacancies and optimize property occupancy and rental income.- Stay updated on local property laws and regulations to ensure legal compliance and tenant satisfaction.- Collaborate with a dynamic team, providing guidance and leadership to achieve organizational goals.*Qualifications:*- Bachelor's degree in Real Estate, Business Administration, or related field.- Proven experience in property leasing, real estate, or a related industry.- Strong negotiation, communication, and interpersonal skills.- Excellent organizational and time management abilities.- Proficiency in property management software and Microsoft Office Suite.Apply Today!Job Type: Full-timePay: AED5,000.00 - AED10,000.00 per month

Real Estate Sales & Leasing Manager

Abu Dhabi Holding

The Leasing Manager is responsible for overseeing and managing the leasing operations of residential or commercial properties. This role ensures high occupancy rates, maximizes rental income, and maintains excellent tenant relationships.The Leasing Manager leads the leasing team, develops strategies for tenant acquisition and retention, ensures compliance with property laws and organizational policies, and drives operational efficiency. This position plays a key role in achieving financial targets, maintaining property standards, and promoting a positive tenant experience.Team Leadership &amp; Management&bull;Lead, supervise, and mentor the leasing team, including leasing agents and assistants.&bull; Set performance targets, monitor progress, and conduct performance appraisals.&bull; Provide training and guidance on leasing processes, customer service, and property regulations.&bull;Leasing Operations &amp; Strategy&bull;Develop and implement leasing strategies to maximize occupancy and rental revenue.&bull; Monitor leasing activities, including property viewings, tenant screening, lease execution, and renewals.&bull; Analyze market trends, rental rates, and competitor offerings to recommend pricing and marketing strategies.&bull; Ensure leasing operations comply with property laws, fair housing regulations, and organizational policies.&bull;Tenant Relations &amp; Retention&bull;Maintain high tenant satisfaction through timely communication, conflict resolution, and problem-solving.&bull; Address escalated tenant complaints or issues and coordinate solutions with relevant departments.&bull; Develop initiatives to improve tenant engagement and retention.&bull;Marketing &amp; Lead Management&bull;Oversee property marketing campaigns, advertising, and listing management.&bull; Ensure effective lead generation, conversion, and tracking through CRM or property management systems.&bull;Reporting &amp; Documentation&bull;Prepare and present regular reports on occupancy, leasing activity, revenue, and market trends.&bull; Maintain accurate records of lease agreements, tenant files, and leasing documentation.&bull; Ensure compliance with internal controls and auditing requirements.&bull;Financial Oversight&bull;Monitor leasing revenue, occupancy targets, and rental collection performance.&bull; Assist in budgeting, forecasting, and financial planning related to leasing operations. Minimize financial risk by ensuring accurate tenant screening, deposits, and lease compliance.RELATED YEARS OF EXPERIENCEMinimum: 5&ndash;7 years in property leasing, real estate, or property managementYEARS OF EXPERIENCE IN MANAGERIAL POSITIONMinimum: 2&ndash;3 years leading a leasing or property management teamFIELD OF EXPERIENCEResidential or commercial property leasingProperty management and tenant relationsReal estate marketing, sales, and lease administrationFinancial oversight and revenue managementLegal compliance in property laws and fair housing regulationsTECHNICAL AND INTERPERSONAL SKILLSKnowledge of leasing, property laws, and fair housingProficient in CRM and property management softwareSkilled in reporting, data analysis, and marketingStrong communication, negotiation, and customer serviceLeadership and team management abilitiesProfessional, trustworthy, and confidentialProblem-solving and conflict resolutionAble to multitask and work under pressureRelationship-building and stakeholder managementQUALIFICATIONSBachelor&rsquo;s degree in Business Administration, Real Estate, Property Management, or related fieldCertifications in property management or leasing (e.g., Certified Leasing Professional, Real Estate License) preferredContinuing education or professional development in real estate management is an advantageJob Type: Full-time

Leasing Manager

Cushman & Wakefield | Core

<div>
 
 
 Role Summary
 
 
 
 
 
 We are seeking a dynamic and results-driven Property Manager / Senior Property Manager to lead the management of our retail property portfolio. The ideal candidate will have proven UAE experience managing shopping malls, high-street retail destinations, and community retail centres. This role encompasses full operational oversight, tenant relations, leasing coordination, and asset optimization to maximize NOI and enhance tenant experience. The position offers significant career growth opportunities within a leading global real estate platform.
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Retail Operations &amp; Asset Management
 
 </li>
 <li>
 Oversee day-to-day operations of a diverse retail portfolio including shopping malls, high-street retail, and community centres
 </li>
 <li>
 Develop and implement property business plans to optimize asset performance, footfall, and tenant sales
 </li>
 <li>
 Monitor retail KPIs including occupancy rates, tenant sales per sqm, footfall analytics, and customer dwell time
 </li>
 <li>
 Conduct regular property inspections ensuring retail environments meet premium presentation standards
 </li>
 <li>
 Drive initiatives to enhance the shopper experience and position assets competitively in the market
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Tenant Relations &amp; Retail Leasing
 
 </li>
 <li>
 Serve as the primary point of contact for retail tenants, maintaining strong relationships with anchor tenants and specialty retailers
 </li>
 <li>
 Coordinate with leasing teams to optimize tenant mix strategy across F&amp;B, fashion, entertainment, and services categories
 </li>
 <li>
 Lead lease negotiations with prospective and existing tenants to maximize rental income and occupancy
 </li>
 <li>
 Evaluate prospective tenants based on brand positioning, financial stability, and alignment with retail strategy
 </li>
 <li>
 Manage lease renewals, rent escalations, and termination processes in accordance with contractual obligations
 </li>
 <li>
 Oversee tenant arrears management, ensuring timely rent collection and dispute resolution
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Financial Management &amp; Reporting
 
 </li>
 <li>
 Prepare and manage annual operating budgets, service charge budgets, and CAPEX forecasts
 </li>
 <li>
 Monitor and report on financial performance including NOI, collection rates, and variance analysis
 </li>
 <li>
 Deliver monthly, quarterly, and annual reports on property operations, leasing activity, and market positioning
 </li>
 <li>
 Provide strategic recommendations to landlords/investors on asset repositioning and value enhancement
 </li>
 <li>
 Oversee service charge reconciliations and ensure compliance with RERA regulations
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Facilities &amp; Vendor Management
 
 </li>
 <li>
 Supervise FM service providers (security, cleaning, MEP, landscaping) ensuring SLA compliance
 </li>
 <li>
 Develop and oversee annual maintenance budgets and AMC procurement
 </li>
 <li>
 Ensure compliance with Dubai Municipality, Civil Defence, and health &amp; safety regulations
 </li>
 <li>
 Coordinate emergency response procedures and business continuity planning
 </li>
 <li>
 Conduct regular audits of service quality and implement continuous improvement initiatives
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Fit-Out &amp; Project Coordination
 
 </li>
 <li>
 Manage tenant fit-out approval process ensuring compliance with design guidelines and safety standards
 </li>
 <li>
 Coordinate with landlords, developers, and authorities to secure NOCs and fit-out permits
 </li>
 <li>
 Oversee property improvement projects and CAPEX initiatives to enhance asset value
 </li>
 <li>
 Conduct inspections of completed fit-outs before tenant handover
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Marketing &amp; Community Engagement
 
 </li>
 <li>
 Collaborate on retail marketing strategies, seasonal campaigns, and promotional events
 </li>
 <li>
 Support community engagement activities to drive footfall and tenant sales
 </li>
 <li>
 Coordinate with marketing teams on property branding and digital presence
 </li>
 <li>
 Organize tenant coordination meetings and retailer engagement programs
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Team &amp; Stakeholder Management
 
 </li>
 <li>
 Manage and mentor property coordinators, assistant managers, and administrative staff
 </li>
 <li>
 Act as primary liaison between landlords, tenants, and service providers
 </li>
 <li>
 Build relationships with key stakeholders including government authorities, master developers, and investors
 </li>
 <li>
 Represent the company in industry forums and maintain market intelligence on retail trends
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Required Qualifications &amp; Experience
 
 </li>
 <li>
 Bachelor's degree in Real Estate, Business Administration, Facilities Management, or related field
 </li>
 <li>
 Property Manager: 4-6 years of property management experience with minimum 2 years in UAE retail
 </li>
 <li>
 Senior Property Manager: 7-12 years of property management experience with minimum 4 years in UAE retail
 </li>
 <li>
 Demonstrated experience managing shopping malls, retail centres, or mixed-use developments
 </li>
 <li>
 Strong understanding of UAE real estate regulations including RERA, Ejari, and tenancy laws
 </li>
 <li>
 Proven track record in tenant relations, lease negotiations, and occupancy optimization
 </li>
 <li>
 Proficiency in property management software (Yardi, MRI, or equivalent)
 </li>
 <li>
 Advanced Microsoft Office skills (Excel, PowerPoint, Word)
 </li>
 <li>
 Excellent communication skills in English; Arabic is a strong advantage
 </li>
 <li>
 Valid UAE driving license
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Key Competencies
 
 </li>
 <li>
 Strategic thinking with strong commercial acumen
 </li>
 <li>
 Exceptional stakeholder management and negotiation skills
 </li>
 <li>
 Results-oriented with ability to manage multiple properties simultaneously
 </li>
 <li>
 Strong analytical skills with attention to financial detail
 </li>
 <li>
 Leadership capability with experience developing high-performing teams
 </li>
 <li>
 Adaptability in fast-paced, dynamic retail environments
 </li>
 <li>
 Customer-centric mindset focused on tenant and shopper experience
 </li>
 </ul>
 
 
 
 
 
 Additional Information
 
 
 
 At Cushman &amp; Wakefield Core, we embrace diversity and inclusion, striving to create a collaborative working environment and a community supporting your career growth. We are an equal opportunity employer and welcome applications from all qualified candidates regardless of race, gender, nationality, or background.
 
</div>

Senior Property Manager

Cuple

Job Title: Rent Management / Leasing Manager &ndash; Retail MallsDepartment: Retail Operations / Real Estate Reports To: GM / Head of Operations Location: DubaiPart time role, we need someone who is immediately available with experience in mall management for renting shops.Salary - AED 6000- AED 7000Job SummaryThe Rent Management (Leasing) Manager is responsible for managing all rental and lease-related activities for retail shops located in malls. This includes negotiating rental terms, coordinating with mall management, ensuring timely rent payments, handling renewals, and securing new shop locations in line with the company&rsquo;s expansion strategy.Key Responsibilities1. Lease &amp; Rent Management<ul><li>Manage all shop lease agreements across malls.</li><li>Monitor rent schedules, service charges, and payment deadlines.</li><li>Coordinate timely rent payments and resolve billing discrepancies with mall management.</li><li>Maintain accurate records of lease contracts, addendums, and renewals.</li></ul>2. Mall &amp; Landlord Coordination<ul><li>Act as the main point of contact with mall management and landlords.</li><li>Handle lease-related correspondence, approvals, and documentation.</li><li>Coordinate for fit-out approvals, handover, and shop opening timelines.</li></ul>3. Lease Negotiation &amp; Renewals<ul><li>Negotiate new leases, renewals, and rental revisions.</li><li>Review lease terms including rent, escalation clauses, incentives, and penalties.</li><li>Ensure lease terms are commercially favorable and compliant with company policies.</li></ul>4. New Shop Acquisition (Taking on Rent)<ul><li>Identify suitable retail spaces in malls based on brand and expansion plans.</li><li>Evaluate rental proposals, footfall, location, and commercial viability.</li><li>Prepare feasibility reports and recommendations for management approval.</li></ul>5. Compliance &amp; Documentation<ul><li>Ensure all lease agreements comply with legal and regulatory requirements.</li><li>Coordinate with Legal and Finance teams for contract review and approvals.</li><li>Track lease expiry dates and critical clauses to avoid penalties or lapses.</li></ul>6. Reporting &amp; Analysis<ul><li>Prepare rental cost reports and lease summaries.</li><li>Monitor rent-to-sales ratio and store profitability.</li><li>Provide insights and recommendations to optimize rental costs.</li></ul>Job Type: Part-timePay: AED6,000.00 - AED7,000.00 per monthExpected hours: 5 per week

Rent Management/ Leasing manager

TownX Real Estate Development LLC

About Us:TownX Real Estate Development LLC is a premier property developer in Dubai, specializing in crafting luxurious residential buildings. We are dedicated to delivering exceptional living experiences through innovative design, top-tier construction, and cutting-edge real estate solutions.Role Summary: We are seeking an experienced and proactive Property Manager to oversee and manage the daily operations of our residential and commercial properties. The successful candidate will be responsible for ensuring high occupancy rates, maintaining excellent tenant relationships, and optimizing property performance through effective financial and operational management.Key Responsibilities:1. Property &amp; Tenant Management<ul><li>Oversee the leasing and renewal processes to maintain high occupancy rates.</li><li>Act as the primary point of contact for tenants, addressing concerns and ensuring satisfaction.</li><li>Conduct regular property inspections to ensure compliance with safety, maintenance, and aesthetic standards.</li><li>Enforce lease agreements and ensure adherence to contractual obligations.</li></ul>2. Financial Management &amp; Rent Collection<ul><li>Develop and manage property budgets, ensuring cost efficiency and profitability.</li><li>Monitor rent collection, service charges, and other receivables to ensure timely payments.</li><li>Generate financial reports, analyze property performance, and implement cost-saving measures.</li><li>Handle lease negotiations, rent adjustments, and market rate analysis.</li></ul>3. Maintenance &amp; Vendor Coordination<ul><li>Ensure properties are well-maintained, coordinating with maintenance teams and service providers.</li><li>Oversee repair requests, maintenance schedules, and long-term property upkeep strategies.</li><li>Manage vendor contracts and service agreements to ensure quality and cost-effectiveness.</li></ul>4. Legal &amp; Compliance Oversight<ul><li>Ensure properties comply with RERA regulations, Dubai Land Department (DLD) requirements, and UAE real estate laws.</li><li>Manage lease disputes, evictions, and legal matters in coordination with legal counsel.</li><li>Maintain proper documentation of leases, contracts, and property-related records.</li></ul>5. Marketing &amp; Business Development<ul><li>Collaborate with the sales and marketing team to develop leasing strategies and property promotions.</li><li>Identify and implement strategies to enhance property value and attract high-quality tenants.</li><li>Build and maintain relationships with brokers, investors, and real estate agencies.</li></ul>Qualifications: &middot; Bachelor&rsquo;s degree in Real Estate, Property Management, Business Administration, or a related field.&middot; 5+ years of experience in property management, preferably in Dubai&rsquo;s real estate sector.Skills: &middot; Strong knowledge of UAE real estate laws, RERA regulations, and leasing procedures.&middot; Experience in budgeting, financial reporting, and rent collection processes.&middot; Proficiency in property management software (e.g., Yardi, Propertyware, or similar).&middot; Excellent negotiation, communication, and problem-solving skills.&middot; Ability to manage multiple properties efficiently while ensuring high tenant satisfaction.&middot; Fluency in English is required; Arabic is an advantage.Job Type: Full-timePay: From AED12,000.00 per month

Property Manager

ATHGADLANG

Key ResponsibilitiesLeasing &amp; Sales<ul><li>Greet prospective tenants and conduct property tours</li><li>Explain property features, amenities, lease terms, and pricing</li><li>Respond promptly to leasing inquiries via phone, email, and in person</li><li>Convert leads into signed leases to meet occupancy targets</li><li>Promote available units through marketing channels and on-site activities</li></ul>Lease Administration<ul><li>Prepare, review, and process lease agreements and related documentation</li><li>Ensure lease applications are completed accurately and in compliance with company policies</li><li>Coordinate move-in and move-out processes</li><li>Maintain accurate leasing records and tenant files</li></ul>Tenant Relations<ul><li>Serve as the primary point of contact for prospective and new tenants</li><li>Assist tenants with inquiries before and after move-in</li><li>Handle lease renewals and provide information on rent adjustments</li><li>Support tenant retention initiatives</li></ul>Property Operations Support<ul><li>Coordinate with property management and maintenance teams to ensure units are ready for occupancy</li><li>Report maintenance issues identified during tours or tenant interactions</li><li>Ensure show units and common areas are clean and well-presented</li></ul>Compliance &amp; Reporting<ul><li>Ensure compliance with fair housing laws, company policies, and leasing regulations</li><li>Maintain confidentiality of tenant and company information</li><li>Track leasing activity and prepare regular reports on leads, tours, and leases signed</li></ul>Qualifications &amp; Experience<ul><li>High school diploma or equivalent (college degree preferred)</li><li>Previous experience in leasing, sales, or customer service (real estate preferred)</li><li>Knowledge of leasing procedures and fair housing regulations is an advantage</li><li>Strong interpersonal, communication, and sales skills</li></ul>Skills &amp; Competencies<ul><li>Customer-focused and sales-driven mindset</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and time-management abilities</li><li>Ability to work weekends and flexible hours as required</li><li>Proficiency in property management software and Microsoft Office</li></ul>Working Conditions<ul><li>On-site role at residential or commercial property</li><li>May require evening and weekend work</li><li>Target-driven environment with performance incentives</li></ul>Job Types: Full-time, Contract

Leasing Consultant- Real Estate Developer Experience

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