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assistant lease administration manager

Americana Restaurants

<div>
 
 
 Job Purpose:
 
 
 
 We are seeking a legally adept Real Estate Assistant Lease Administration Manager with strong knowledge of contract law, UAE municipality regulations, and lease compliance. Candidates with an LLB are preferred, as the role requires interpreting legal documents, safeguarding Americana&rsquo;s real estate interests, and ensuring adherence to regulatory and contractual obligations. The Assistant Manager will manage Americana&rsquo;s new and existing real estate portfolio across the UAE and relevant markets, ensuring accurate lease administration, timely lease execution, compliance tracking, and strong coordination across Real Estate, Legal, and Finance functions. The role ensures data integrity, risk mitigation, and alignment with Americana&rsquo;s portfolio strategy.
 
 
 
 
 
 
 Scope of the Role:
 
 
 
 The role works closely with internal stakeholders such as Real Estate, Property, Finance, FP&amp;A, Legal Counsel, Government Relations, Master Data, and brand leadership teams. Externally, it interfaces with landlords, municipalities/authorities, and key vendors.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the full lease lifecycle including review, abstracting, execution, amendments, renewals, terminations, and compliance.
 </li>
 <li>
 Interpret and analyze lease agreements to ensure compliance with contractual, legal, and regulatory requirements.
 </li>
 <li>
 Maintain and update lease databases with high accuracy, ensuring complete audit trails, critical-date tracking, and timely reporting.
 </li>
 <li>
 Monitor and track lease signing status, forecasts, NSO documentation, and key deadlines for renewals, kickouts, terminations, and expirations.
 </li>
 <li>
 Address lease inquiries, resolve discrepancies, and negotiate terms aligned with Americana policies and standards.
 </li>
 <li>
 Collaborate with Real Estate, Legal, Finance, and other internal functions to resolve lease-related issues and ensure alignment.
 </li>
 <li>
 Prepare, review, and support legal documentation for lease amendments, renewals, terminations, and due diligence for real estate transactions.
 </li>
 <li>
 Ensure adherence to Americana lease policies, governance controls, workflows, and compliance frameworks.
 </li>
 <li>
 Monitor compliance and risk exposures; escalate issues when required and recommend corrective actions.
 </li>
 <li>
 Follow up with landlords to secure executed agreements and regulatory documentation; escalate delays when needed.
 </li>
 <li>
 Oversee lease-related payments received from Finance and ensure accurate, timely submission to landlords.
 </li>
 <li>
 Support change management, continuous improvement, and portfolio optimization initiatives.
 </li>
 <li>
 Prepare accurate reports, dashboards, and summaries for leadership decision-making and system updates (e.g., Tango).
 </li>
 <li>
 Supervise, coach, and develop team members where applicable.
 </li>
 <li>
 Demonstrate urgency in meeting deadlines and ensuring all critical-date-driven actions are completed on time.
 </li>
 <li>
 Maintain high data accuracy, documentation integrity, and reporting quality across all systems and processes.
 </li>
 <li>
 Deliver timely signed leases versus targets.
 </li>
 <li>
 Ensure lease renewals are executed in line with notice periods and critical dates.
 </li>
 <li>
 Maintain consistent data accuracy and reporting quality within Tango and internal systems.
 </li>
 </ul>
 
 
 
 
 
 Education, Experience and Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required; LLB preferred.
 </li>
 <li>
 5&ndash;7 years of experience in lease administration or legal roles within retail, real estate, or shopping center environments.
 </li>
 <li>
 Strong understanding of UAE real estate regulations, lease frameworks, and legal terminology.
 </li>
 <li>
 Proficiency in Microsoft Office; experience in real estate systems and data management.
 </li>
 <li>
 Strong analytical, organizational, and compliance skills.
 </li>
 <li>
 Ability to work independently, prioritize effectively, and manage multiple deliverables.
 </li>
 <li>
 Excellent communication and stakeholder management skills.
 </li>
 <li>
 Mandatory fluency in Arabic and English; French is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies:
 
 
 <ul>
 <li>
 Ability to interpret complex legal and lease documents.
 </li>
 <li>
 Strong negotiation, communication, and relationship management skills.
 </li>
 <li>
 High attention to detail, accuracy, and data integrity.
 </li>
 <li>
 Strong time management, multitasking, and problem-solving abilities.
 </li>
 <li>
 Leadership capability with the ability to coach and influence others.
 </li>
 <li>
 Strong ethical standards, integrity, and a commitment to high-quality work.
 </li>
 <li>
 Collaboration and teamwork across functions and markets.
 </li>
 <li>
 Ability to drive change, improve processes, and support strategic initiatives.
 </li>
 <li>
 Sound commercial awareness and understanding of real estate performance metrics.
 </li>
 <li>
 Confident decision-making, even in situations with incomplete information.
 </li>
 </ul>
</div>

Assistant Lease Administration Manager

SBK Real Estate

<ul><li>Work closely with Finance and Legal teams to ensure all contracts are accurate.</li><li>Directly negotiate all terms with client. Prepare proposals, including renewal rate calculations, and contract preparation.</li><li>Resolving customer complaints brought to your attention.</li><li>Initiate contact with current residents regarding their lease renewal options.</li><li>Negotiate lease renewals within guidelines set by management in order to achieve lease renewal goals.</li><li>Provide exceptional customer service at all times by attending to resident concerns and questions when securing a lease renewal.</li><li>Prepare lease documents accurately and in a timely manner.</li><li>Follow up on receivables.</li><li>Provide administrative support in clerical, data entry and word processing.</li><li>May assist with special projects as needed.</li></ul>Requirement<ul><li>Graduates with Minimum 1 years of Customer service experience.</li><li>Ability to deal effectively with a diversity of individuals.</li><li>Fluent in English/Hindi</li><li>Ability to work well with people and under pressure.</li><li>Proficiency in MS Office applications and mails.</li><li>Salary : 2500 + Commission</li></ul>Job Type: Full-timePay: From AED2,500.00 per month

Customer Service Representative cum Renewals

Apt Resources Pvt.Ltd.

Apt Resources is delighted to present an exciting opportunity for an Executive Assistant to the General Manager of a Luxury Five Star Hotel in Abu Dhabi. This pivotal role is designed for a proactive and detail-oriented individual who can enhance the efficiency of the General Manager's office and create a seamless experience in a prestigious hospitality setting. Join us in providing exceptional support and contributing to the continued success of a top-tier hotel.
 
Responsibilities: 
<ul>
<li>Provide high-level administrative support to the General Manager, including managing calendars, scheduling appointments, and coordinating travel arrangements.</li>
<li>Prepare reports, presentations, and other documentation required for executive meetings and strategic planning.</li>
<li>Act as a point of contact between the General Manager and various departments, ensuring effective communication and coordination.</li>
<li>Assist in organizing and executing events, meetings, and conferences, ensuring all details are meticulously attended to.</li>
<li>Maintain confidentiality and manage sensitive information with discretion.</li>
<li>Utilize hotel management software to facilitate operations and monitor project timelines.</li>
<li>Support day-to-day operations by handling various administrative tasks as directed by the General Manager.</li>
</ul>
Requirements: 
<ul>
<li>Minimum of 3-5 years of experience as an Executive Assistant, preferably in a luxury hotel or upscale hospitality environment.</li>
<li>Exceptional organizational skills and ability to manage multiple priorities.</li>
<li>Strong written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite and familiarity with hotel management systems.</li>
<li>Ability to work independently, demonstrate initiative, and maintain professionalism under pressure.</li>
<li>High level of attention to detail and problem-solving capabilities.</li>
<li>Flexible and adaptable to changing environments and demands.</li>
<li>A Bachelor's degree in Hospitality Management, Business Administration, or related fields is preferred.</li>
</ul>
Benefits: 
As per the market standards.

Executive Assistant to General Manager - Luxury Five Star Hotel - 1

Emirates Talent Solution

Position Title: Assistant Sales Manager &ndash; Digital Signage Location: Sharjah, UAE Industry: Digital Signage Salary: AED 7,000 &ndash; AED 15,000 per month Job Type: Full-time | PermanentAbout the Role: We are looking for a motivated and detail-oriented Assistant Sales Manager to join our team and support the sales department in driving growth within the digital signage sector.As the Assistant Sales Manager, you will work closely with the Sales Manager to implement sales strategies, track performance, manage client relationships, and ensure the team meets its objectives. Candidates who can join immediately and hold a valid UAE driving license will be given preference.Key Responsibilities:Sales Support &amp; Strategy Execution<ul><li>Assist in developing and implementing sales strategies for digital signage solutions.</li><li>Monitor sales performance and report progress to the Sales Manager.</li><li>Provide insights and recommendations to optimize sales tactics and results.</li></ul>Client Relationship Management<ul><li>Support the Sales Manager in managing key accounts and nurturing client relationships.</li><li>Assist in preparing and delivering sales presentations and proposals.</li><li>Help resolve customer issues and ensure client satisfaction.</li></ul>Sales Reporting &amp; Analytics<ul><li>Track and analyze sales data using CRM tools to monitor pipelines and performance.</li><li>Prepare reports and assist in forecasting sales trends and projections.</li><li>Provide data-driven insights to improve sales performance.</li></ul>Team Coordination &amp; Support<ul><li>Coordinate between the sales team and other departments for smooth operations.</li><li>Assist in training and developing junior sales staff.</li><li>Help set team goals, KPIs, and monitor performance metrics.</li></ul>Market Research &amp; Business Development<ul><li>Conduct market research to identify new business opportunities and potential clients.</li><li>Assist in identifying emerging trends in digital signage.</li><li>Support the sales team in lead generation and prospecting activities.</li></ul>Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Business, Marketing, or a related field.</li></ul>Experience:<ul><li>5&ndash;7 years of sales experience, preferably B2B, in digital signage or related media.</li><li>Proven ability to support sales teams in achieving targets and managing client accounts.</li></ul>Skills &amp; Tools:<ul><li>Proficiency in CRM platforms (e.g., Salesforce, HubSpot) and MS Office Suite.</li><li>Strong analytical skills and ability to interpret sales data and trends.</li><li>Excellent communication, presentation, and negotiation skills.</li></ul>Other Requirements:<ul><li>Valid UAE driving license is an advantage.</li><li>Immediate joiners preferred.</li></ul>What We Offer:<ul><li>Competitive salary with performance-based incentives.</li><li>Opportunities for professional development and career growth.</li><li>Dynamic work environment in a growing digital signage industry.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED15,000.00 per monthExperience:<ul><li>Sales in digital signage, OOH advertising, or media industry: 5 years (Required)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>Location:<ul><li>Sharjah (Preferred)</li></ul>Work Location: In person

Assistant Sales Manager – Digital Signage

Position Title: Assistant Sales Manager &ndash; Digital Signage &amp; Outdoor Advertising Location: Sharjah, UAE Industry: Signage, Digital Signage, Outdoor/OOH Advertising Salary: AED 7,000 &ndash; AED 15,000 per month Job Type: Full-time | PermanentAbout the Role: We are seeking a motivated and detail-oriented Assistant Sales Manager to join our team and support the sales department in driving growth in the digital signage and OOH (Out-of-Home) advertising sector.As the Assistant Sales Manager, you will work closely with the Sales Manager to implement sales strategies, track performance, manage client relationships, and ensure the team achieves its objectives. Candidates who can join immediately and hold a valid UAE driving license will be given preference.Key Responsibilities:Sales Support &amp; Strategy Execution<ul><li>Assist in developing and implementing sales strategies aligned with business goals.</li><li>Monitor sales performance and report progress to the Sales Manager.</li><li>Provide insights and recommendations to optimize sales tactics and results.</li></ul>Client Relationship Management<ul><li>Support the Sales Manager in managing key accounts and nurturing client relationships.</li><li>Assist in preparing and delivering sales presentations and proposals.</li><li>Help resolve customer issues and ensure client satisfaction.</li></ul>Sales Reporting &amp; Analytics<ul><li>Track and analyze sales data using CRM tools to monitor pipelines and performance.</li><li>Prepare reports and assist in forecasting sales trends and projections.</li><li>Provide data-driven insights to improve overall sales performance.</li></ul>Team Coordination &amp; Support<ul><li>Coordinate between the sales team and other departments for smooth operations.</li><li>Assist in training and developing junior sales staff.</li><li>Help set team goals, KPIs, and monitor performance metrics.</li></ul>Market Research &amp; Business Development<ul><li>Conduct market research to identify new business opportunities and potential clients.</li><li>Assist in identifying emerging trends in digital signage and OOH advertising.</li><li>Support the sales team in lead generation and prospecting activities.</li></ul>Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Business, Marketing, or a related field.</li></ul>Experience:<ul><li>5&ndash;7 years of sales experience, preferably B2B, in digital signage, OOH advertising, or media industry.</li><li>Proven ability to support sales teams in achieving targets and managing client accounts.</li></ul>Skills &amp; Tools:<ul><li>Proficiency in CRM platforms (e.g., Salesforce, HubSpot) and MS Office Suite.</li><li>Strong analytical skills and ability to interpret sales data and trends.</li><li>Excellent communication, presentation, and negotiation skills.</li></ul>Other Requirements:<ul><li>Valid UAE driving license is an advantage.</li><li>Immediate joiners preferred.</li></ul>What We Offer:<ul><li>Competitive salary with performance-based incentives.</li><li>Opportunities for professional development and career growth.</li><li>Dynamic work environment in a growing industry.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED15,000.00 per monthExperience:<ul><li>Sales in digital signage, OOH advertising, or media industry: 5 years (Required)</li></ul>Location:<ul><li>Sharjah (Preferred)</li></ul>Work Location: In person

Assistant Sales Manager – Digital Signage & Outdoor Advertising

Apt Resources is excited to announce an outstanding opportunity for an Executive Assistant for the Executive Office at a prestigious 5-star hotel in Abu Dhabi. This role is critical in ensuring the smooth operation of the executive office, providing high-level administrative support to senior management. If you excel in a hospitality environment and possess strong organizational skills, this could be the perfect job for you.
 
Responsibilities: 
<ul>
<li>Provide comprehensive administrative support to the Executive Office, including scheduling meetings, managing calendars, and coordinating travel arrangements.</li>
<li>Prepare presentations, reports, and correspondence for internal and external communications.</li>
<li>Assist in the planning and execution of executive meetings and events.</li>
<li>Act as a liaison between the Executive Office and internal departments, ensuring effective communication and collaboration.</li>
<li>Manage confidential information with discretion and professionalism.</li>
<li>Utilize management software to track projects and ensure deadlines are met.</li>
<li>Support the executive team with various tasks as needed to facilitate the operation of the hotel.</li>
</ul>
Requirements: 
<ul>
<li>Minimum of 3 years of experience as an Executive Assistant or in a similar role within a 5-star hotel or luxury hospitality setting.</li>
<li>Exceptional organizational and multitasking abilities.</li>
<li>Strong verbal and written communication skills.</li>
<li>Proficient in Microsoft Office Suite and hotel management systems.</li>
<li>Ability to work independently, prioritize tasks, and manage time effectively.</li>
<li>High level of professionalism and discretion.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Flexibility to adapt to the changing needs of the executive team.</li>
<li>Bachelor’s degree in Hospitality Management, Business Administration, or a related field is preferred.</li>
</ul>
Benefits: 
As per market standards.

Executive Assistant for Executive Office (5 Star Hotel Experience)

Pact Engineering FZE

Position OverviewPact Engineering is seeking a proactive and detail-oriented HR Admin / Executive Secretary to support the COO with administrative, HR, and coordination responsibilities. The ideal candidate will be presentable, organized, and capable of representing the COO professionally in all external and internal communications.Key ResponsibilitiesExecutive Support<ul><li>Manage the COO&rsquo;s calendar, schedule meetings, and coordinate appointments with clients and internal stakeholders.</li><li>Handle email correspondence and communication on behalf of the COO.</li><li>Prepare meeting agendas, minutes, follow-up actions, and documentation as required.</li><li>Maintain confidentiality and professionalism at all times.</li></ul>HR Administration<ul><li>Assist with HR documentation such as employee files, attendance records, onboarding paperwork, and leave tracking.</li><li>Support recruitment activities, including scheduling interviews and coordinating with candidates.</li><li>Assist in maintaining HR databases and ensuring data accuracy.</li><li>Coordinate with internal departments for administrative support.</li></ul>Client Coordination<ul><li>Communicate effectively with clients on behalf of the COO&mdash;both written and verbal communication.</li><li>Ensure timely follow-ups, share updates, and maintain strong professional relationships with clients.</li></ul>Requirements<ul><li>1&ndash;2 years of experience in HR Administration or Executive Assistant/Secretary roles.</li><li>Engineering background is an added advantage.</li><li>Female candidates preferred.</li><li>Must be presentable and professional; strong communication and interpersonal skills are essential.</li><li>Age: Below 28 years.</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong organizational skills with the ability to multitask and prioritize.</li><li>Ability to work independently with minimal supervision.</li></ul>Please share your CV by whatsapp on +971506537407/ 0526041799 or email on hr@pacteng.com /hr.admin@pacteng.comJob Types: Full-time, PermanentPay: AED4,000.00 - AED4,500.00 per month

HR Admin / Executive Secretary to COO

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