administrative assistant Jobs in Charge Jobs In Dubai

administrative assistant

executive assistant Jobs in Charge Jobs In Dubai

executive assistant

assistant project manager Jobs in Charge Jobs In Dubai

assistant project manager

administration assistant Jobs in Charge Jobs In Dubai

administration assistant

assistant accountant Jobs in Charge Jobs In Dubai

assistant accountant

assistant pro

Bin Jumah Group

The Assistant PRO supports the Public Relations Officer in managing all government-related transactions and legal documentation for the company. The role ensures full compliance with UAE laws and regulations related to immigration, labor, licensing, and other governmental requirements, while maintaining professional relationships with relevant authorities.Job Type: Full-timePay: AED1,800.00 - AED2,500.00 per month

Assistant - PRO

Securitas UAE

<div>
 
 
 Position
 
 : Assistant to PRO (Emirati talent)
 
 
 
 Location
 
 : Dubai, UAE
 
 
 
 
 
 
 Job Responsibilities
 
 
 
 
 1. Documentation &amp; Processing
 
 
 <ul>
 <li>
 Assist in preparing, submitting, and following up on government documents (visa applications, renewals, cancellations, work permits, Emirates ID, medical tests, etc.).
 </li>
 <li>
 Ensure all employee and company documents are accurate, updated, and filed correctly.
 </li>
 <li>
 Track expiry dates of visas, labour cards, Emirates IDs, and trade licenses.
 </li>
 </ul>
 
 
 
 
 
 2. Government Liaison Support
 
 
 <ul>
 <li>
 Coordinate with government entities such as MOHRE, Immigration, DED, DHA, and other relevant authorities.
 </li>
 <li>
 Support the PRO in attending appointments, collecting documents, and completing government-related tasks.
 </li>
 <li>
 Prepare required forms, letters, and supporting documents for government submissions.
 </li>
 </ul>
 
 
 
 
 
 3. Employee Support
 
 
 <ul>
 <li>
 Guide employees on the documentation required for onboarding, visa processing, EID, and medicals.
 </li>
 <li>
 Schedule appointments for medical tests, biometrics, and other government-related visits.
 </li>
 <li>
 Assist in resolving employee queries related to visas or government procedures.
 </li>
 </ul>
 
 
 
 
 
 4. System &amp; Portal Management
 
 
 <ul>
 <li>
 Update relevant government portals (MOHRE, ICP, DHA, SIRA, etc.) with required information.
 </li>
 <li>
 Maintain accurate records in company HR systems to reflect visa and labour status updates.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination &amp; Communication
 
 
 <ul>
 <li>
 Liaise with internal departments to obtain necessary documents for processing.
 </li>
 <li>
 Follow up with external agencies when required and ensure timely completion of tasks.
 </li>
 <li>
 Keep the PRO and HR team informed on progress, delays, and upcoming deadlines.
 </li>
 </ul>
 
 
 
 
 
 6. Compliance &amp; Record-Keeping
 
 
 <ul>
 <li>
 Ensure all processes comply with UAE labour laws and government regulations.
 </li>
 <li>
 Maintain confidentiality of employee and company documents.
 </li>
 <li>
 Support audits by ensuring proper documentation and record management.
 </li>
 </ul>
 
 
 
 
 
 7. Administrative Support
 
 
 <ul>
 <li>
 Prepare reports related to visa status, renewals, and pending applications.
 </li>
 <li>
 Handle courier arrangements for documents when needed.
 </li>
 <li>
 Assist the PRO in daily tasks, scheduling, and general administrative duties.
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Skills:
 
 
 
 Diploma or bachelor&rsquo;s degree in business administration, Public Administration, HR, or a related field (preferred but not required).
 
 
 Previous experience in administrative support, customer service, HR, or government relations is an advantage.
 
 
 
 
 
 Fresh Emirati graduates can also be considered if they have strong communication and organizational skills.
 
 <ul>
 <li>
 Valid UAE passport &amp; family book
 </li>
 </ul>
 
 
</div>

Assistant to PRO (Emirati talent)

Al Saheeh

Job DescriptionWe are looking for a responsible and trustworthy Messenger to support office operations. The role involves PRO-related work, cheque collection, document handling, and other miscellaneous office activities.Key Responsibilities<ul><li>Handle PRO-related tasks (government offices, typing centers, visa-related follow-ups)</li><li>Collect and submit cheques, documents, and official papers</li><li>Deliver and receive documents between offices, clients, banks, and government departments</li><li>Assist with miscellaneous office duties as assigned</li><li>Ensure confidentiality and safe handling of company documents</li><li>Follow instructions from management and HR</li><li>Maintain records of collected and delivered documents</li></ul>Requirements<ul><li>Valid UAE driving license (mandatory)</li><li>Graduate (Bachelor&rsquo;s degree required)</li><li>Previous experience as a Messenger / PRO Assistant preferred</li><li>Good communication skills</li><li>Basic knowledge of UAE government procedures is an advantage</li></ul>Job Type: Full-timeWork Location: Remote

Messenger

S Groove LLC

Bright Bridge is a trusted UAE corporate services partner that simplifies company formation, visas, banking, and compliance across Free Zone, Mainland, and Offshore jurisdictions. We are rapidly growing and looking for a Legal Assistant | Corporate Services Specialist (Russian Speaking) to join our team!Responsibilities:<ul><li>Guide clients through company formation stages, including Ajari registration and licensing procedures.</li><li>Prepare, organise, and submit legal and regulatory documentation for approvals with relevant authorities.</li><li>Liaise with government departments, free zone authorities, and PRO partners to obtain permits, approvals, and visas.</li><li>Consult directly with clients (calls, emails, in-person) to determine business requirements and options.</li><li>Provide clear guidance on business setup types, licensing requirements, and UAE regulatory practices to Russian-speaking clients.</li><li>Prepare invoices, maintain records, and support basic accounting tasks.</li><li>Act as a universal team player in a small company environment &mdash; able to manage multiple responsibilities with flexibility.</li></ul>Required Skills &amp; Experience:<ul><li>1 year of experience in the position of a Legal Assistant OR Corporate Services Specialist in a SP company</li><li>Fluency in Russian and English (spoken and written).</li><li>Understanding of UAE business setup, visa procedures, and corporate processes</li><li>Excellent multitasking abilities &mdash; comfortable handling diverse responsibilities.</li><li>Experience with invoicing and basic accounting tasks is a plus.</li></ul>We offer:<ul><li>Basic 12 000 - 15 000 AED + KPI (20% from personal leads)</li><li>Official employment (visa, insurance)</li><li>Full-time working schedule</li></ul>Job Type: Full-timeLanguage:<ul><li>Russian (Required)</li></ul>

Legal Assistant | Business Setup Advisor (Russian Speaking)

Dassault Systèmes

<div><div>Joining Dassault Syst&egrave;mes as our Middle East (UAE, Dubai) Local Admin Point of Contact and Office manager, you will be able to work on several topics.
Your missions<ul><li> Executive Assistant: comprehensive executive support including agenda management, email prioritization with reminders, complete travel coordination with expense tracking and visa/passport administration, and meeting/event preparation.</li><li> Office Operation: office management responsibilities including facility maintenance orchestration, site assessments, equipment coordination, and license renewals in collaboration with HQ and Public Relationship Officer (PRO) services. The position ensures compliance with internal processes, identifies and escalates gaps as needed, maintains comprehensive document archiving systems (physical and digital), and serves as the company's representative liaison with the selected PRO for all external administrative requirements.</li><li> Finance &amp; Accounting: manages all financial documentation and workflows for accounting, tax, and regulatory compliance, ensuring timely and accurate transfer of documents to appropriate teams with proper backup systems. The position handles purchase requests, orders, and invoice verification/submission for Middle East activities in coordination with HQ, while serving as the primary liaison with local suppliers to address any issues or conflicts.</li><li> Human Resources: serves as the primary point of contact for all HR-related matters including vacation management, salary certificates, and visa coordination in collaboration with local management and PRO. The position supports the complete hiring process with HR and managers, manages newcomer logistics and onboarding, consolidates vacation requests for HQ reporting, and ensures proper Vacation Management System usage while providing team support as needed.</li></ul> 
</div><div>Your qualifications<ul><li> Having occupied a similar position in the UAE, within a major international corporation</li><li> High-quality professional interaction with internal and external stakeholders while maintaining consistent availability across multiple communication channels (email, business phone, 3DSwym) throughout working hours.</li><li> Having already cooperated with a centralized fully integrated end-to-end Shared Service Center organization,</li><li> Having already experienced an international environment with English as the main working language. French and Arabic ideally as well, but not mandatory.</li><li> Capable to understand and navigate within a multi-dimensional organizational matrix.</li><li> Being able to identify issues and problems (in particular with regards to non-compliance, deadlines, etc...), and proactively propose improvement recommendations and solutions.</li><li> Basics in Internal control, accounting, financial fundamentals, tax and accounting standards, procurement policies.</li><li> Self-starter, autonomy and excellent problem-solving approach.</li></ul> 
Joining Dassault Syst&egrave;mes
Join a scientific company at the heart of technological innovation, driven by strong growth for over 40 years.
Main advantages and benefits:<ul><li> Multicultural environment</li><li> Friendly work environment focused on well-being and health</li><li> Commitment to diversity and inclusion</li><li> Dynamic career development policy: training plan, internal mobility, etc.</li></ul></div><h2 class="jobSectionHeader">
Inclusion statement</h2><div>
As a game-changer in sustainable technology and innovation, Dassault Syst&egrave;mes is striving to build more inclusive and diverse teams across the globe. We believe that our people are our number one asset and we want all employees to feel empowered to bring their whole selves to work every day. It is our goal that our people feel a sense of pride and a passion for belonging. As a company leading change, it&rsquo;s our responsibility to foster opportunities for all people to participate in a harmonized Workforce of the Future.</div></div>

Local Admin Point of Contact and Office manager

@ Fashion LLC

Job Description:We are seeking a creative, organized, and hands-on Content Creator &amp; Production Assistant to support the development and execution of our brand&rsquo;s visual and digital content. This role is ideal for someone who thrives in a fast-paced creative environment, has a strong visual eye, and is confident managing both content creation and shoot coordination from concept to completion.Key Responsibilities:<ul><li>Plan, organize, and execute photo and content shoots from concept to delivery</li><li>Create detailed moodboards and visual references to guide shoots and content direction</li><li>Capture high-quality photography and behind-the-scenes content for the brand</li><li>Manage and coordinate all aspects of shoots, including schedules, locations, models, and teams</li><li>Edit photos and videos using professional editing software to align with brand aesthetics</li><li>Create engaging digital content across platforms, including social media, campaigns, and website use</li><li>Ensure timely delivery of content while maintaining quality and consistency</li><li>Maintain organized content libraries and production files</li><li>Coordinate closely with the team leader on all aspects of planning, execution, and delivery to ensure alignment, efficiency, and brand consistency across every project.</li></ul>Requirements:<ul><li>Proven experience of 1&ndash;3 years in content creation, photography, or a similar creative role</li><li>Strong knowledge of Mac OS and editing tools such as CapCut, Adobe Premiere Pro, Adobe Photoshop, And Canva.</li><li>Solid photography skills with an understanding of lighting, composition, and styling</li><li>Ability to multitask, manage timelines, and coordinate multiple shoots efficiently</li><li>Strong attention to detail with an eye for aesthetics and brand consistency</li><li>Excellent communication and organizational skills</li><li>Ability to work independently while collaborating effectively within a creative team</li></ul>What We&rsquo;re Looking For:<ul><li>A proactive, solution-oriented creative who takes initiative</li><li>Someone passionate about fashion, branding, and visual storytelling</li><li>A detail-driven individual who can balance creativity with execution</li></ul>If you are passionate about creating impactful content and enjoy being involved in every stage of production, we&rsquo;d love to hear from you.Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Content Creator & Assistant Director (Female)

Dal Fashion

We are seeking a creative, organized, and hands on Content Creator &amp; Production Assistant to support the development and execution of our brand&rsquo;s visual and digital content. This role is ideal for someone who thrives in a fast-paced creative environment, has a strong visual eye, and is confident managing both content creation and shoot coordination from concept to completion.Key Responsibilities:<ul><li>Plan, organize, and execute photo and content shoots from concept to delivery</li><li>Create detailed moodboards and visual references to guide shoots and content direction</li><li>Capture high-quality photography and behind-the-scenes content for the brand</li><li>Manage and coordinate all aspects of shoots, including schedules, locations, models, and teams</li><li>Edit photos and videos using professional editing software to align with brand aesthetics</li><li>Create engaging digital content across platforms, including social media, campaigns, and website use</li><li>Ensure timely delivery of content while maintaining quality and consistency</li><li>Maintain organized content libraries and production files</li><li>Coordinate closely with the team leader on all aspects of planning, execution, and delivery to ensure alignment, efficiency, and brand consistency across every project.</li></ul>Requirements:<ul><li>Proven experience of 1&ndash;3 years in content creation, photography, or a similar creative role</li><li>Strong knowledge of Mac OS and editing tools such as CapCut, Adobe Premiere Pro,Adobe Photoshop, And Canva.</li><li>Solid photography skills with an understanding of lighting, composition, and styling</li><li>Ability to multitask, manage timelines, and coordinate multiple shoots efficiently</li><li>Strong attention to detail with an eye for aesthetics and brand consistency</li><li>Excellent communication and organizational skills</li><li>Ability to work independently while collaborating effectively within a creative team</li></ul>What We&rsquo;re Looking For:<ul><li>A proactive, solution-oriented creative who takes initiative</li><li>Someone passionate about fashion, branding, and visual storytelling</li><li>A detail-driven individual who can balance creativity with execution</li></ul>If you are passionate about creating impactful content and enjoy being involved in every stage of production, we&rsquo;d love to hear from you.Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Content Creator & Assistant (Female Only)

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