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assistant procurement manager

Abdulla Al Arif Investment

Job Title: Assistant Procurement Manager &ndash; Civil &amp; Building ProjectsDepartment: ProcurementReports To: Procurement ManagerJob SummaryThe Assistant Procurement Manager is responsible for supporting procurement operations for civil and building construction projects. The role involves sourcing and purchasing construction materials, equipment, subcontractor packages, and services while ensuring cost efficiency, quality compliance, and timely delivery to meet project requirements. The position works closely with project, commercial, engineering, and finance teams to ensure smooth project execution.Key ResponsibilitiesProcurement Planning &amp; Strategy<ul><li>Assist in preparing project procurement plans based on project schedules and budgets.</li><li>Review drawings, specifications, BOQs, and material submittals to identify procurement requirements.</li><li>Develop procurement schedules and monitor critical long-lead items.</li><li>Support strategic sourcing initiatives to optimize procurement costs and project performance.</li></ul>Vendor &amp; Subcontractor Management<ul><li>Identify, evaluate, and prequalify suppliers, manufacturers, and subcontractors.</li><li>Maintain an approved vendor database for civil and building construction materials and services.</li><li>Monitor supplier and subcontractor performance regarding quality, cost, and delivery.</li><li>Develop and maintain strong supplier relationships to ensure supply continuity.</li></ul>Tendering &amp; Commercial Evaluation<ul><li>Prepare RFQs, ITTs, and tender packages for materials, equipment, and subcontract works.</li><li>Analyze technical and commercial bids in coordination with engineering and commercial teams.</li><li>Prepare bid comparison statements and procurement recommendations.</li><li>Participate in negotiations to achieve favorable pricing, payment terms, and delivery schedules.</li></ul>Procurement of Civil &amp; Building Packages<ul><li>Manage procurement activities for:</li><li>Concrete, reinforcement steel, cement, aggregates, and precast elements.</li><li>Structural steel and associated materials.</li><li>Finishing materials and architectural products.</li><li>MEP materials and specialist systems.</li><li>Plant, machinery, and construction equipment.</li><li>Temporary works materials and site facilities.</li><li>Civil and building subcontract packages.</li></ul>Purchase Orders &amp; Contract Administration<ul><li>Prepare and issue purchase orders and subcontract agreements.</li><li>Ensure all procurement activities comply with contractual requirements and company policies.</li><li>Track purchase orders, contracts, amendments, and variations.</li><li>Coordinate with legal and commercial departments on contractual matters when required.</li></ul>Logistics &amp; Delivery Coordination<ul><li>Monitor manufacturing, shipping, and delivery schedules.</li><li>Coordinate material inspections, factory visits, and delivery acceptance processes.</li><li>Resolve supply chain issues and delivery delays.</li><li>Ensure timely availability of materials and equipment at project sites.</li></ul>Cost Control &amp; Reporting<ul><li>Support procurement budget monitoring and cost control initiatives.</li><li>Identify cost-saving opportunities and value-engineering alternatives.</li><li>Prepare procurement status reports, expenditure reports, and supplier performance evaluations.</li><li>Monitor market trends and material price fluctuations.</li></ul>Compliance, Quality &amp; Risk Management<ul><li>Ensure procured materials comply with project specifications and approved standards.</li><li>Verify supplier compliance with quality, safety, and environmental requirements.</li><li>Support procurement audits and maintain procurement records.</li><li>Identify procurement risks and implement mitigation measures.</li></ul>Stakeholder Coordination<ul><li>Coordinate with project managers, construction managers, engineers, quantity surveyors, and finance teams.</li><li>Liaise with consultants, suppliers, subcontractors, and clients as required.</li><li>Participate in project meetings and provide procurement updates.</li></ul>Required Qualifications<ul><li>Bachelor's Degree in Civil Engineering, Construction Management, Supply Chain Management, Business Administration, or a related field.</li><li>Professional procurement certification (CIPS, CPSM, CPP, or equivalent) is preferred.</li></ul>Experience Requirements<ul><li>6&ndash;10 years of procurement experience in civil and building construction projects.</li><li>Minimum 3&ndash;5 years in a senior procurement or assistant procurement management role.</li><li>Proven experience in procurement of civil works, structural materials, building materials, and subcontract packages.</li><li>Experience working with contractors, developers, or EPC organizations.</li></ul>Technical Skills<ul><li>Procurement planning and scheduling.</li><li>Tendering and contract administration.</li><li>Construction materials and technical specifications knowledge.</li><li>Supplier sourcing and vendor management.</li><li>Commercial evaluation and cost analysis.</li><li>ERP systems (SAP, Oracle, Microsoft Dynamics, ERPNext, etc.).</li><li>Advanced Microsoft Excel and reporting skills.</li><li>Understanding of FIDIC and construction contract principles is advantageous.</li></ul>Soft Skills<ul><li>Strong negotiation and communication skills.</li><li>Commercial and contractual awareness.</li><li>Analytical and problem-solving abilities.</li><li>Leadership and team coordination skills.</li><li>Ability to manage multiple procurement packages simultaneously.</li><li>Strong organizational and time-management capabilities.</li></ul>Key Performance Indicators (KPIs)<ul><li>On-time procurement delivery performance.</li><li>Procurement cost savings and budget compliance.</li><li>Supplier and subcontractor performance ratings.</li><li>Reduction in procurement lead times.</li><li>Material availability against project schedule.</li><li>Accuracy and completeness of procurement documentation.</li><li>Stakeholder satisfaction and project support effectiveness.</li></ul>Employment Type: Full-TimeIndustry: Civil Construction / Building ConstructionPreferred Project Experience: High-Rise Buildings, Residential, Commercial BuildingsPay: AED18,000.00 - AED20,000.00 per monthWork Location: In person

Assistant Procurement Manager

SREE DHANYA CONSTRUCTION .L.L.C

Job Title: Procurement AssistantDepartment: Procurement / PurchasingReports To: Procurement Manager / Purchase Officer / Project ManagerJob SummaryThe Procurement Assistant supports the procurement department in sourcing, purchasing, and coordinating construction materials, equipment, and services required for project execution. The role involves maintaining supplier records, preparing purchase documents, tracking deliveries, and ensuring timely procurement to support site operations.Key Responsibilities<ul><li>Assist in sourcing construction materials, tools, equipment, and subcontract services</li><li>Prepare and process purchase requests, purchase orders, and quotation comparisons</li><li>Coordinate with suppliers for pricing, availability, and delivery schedules</li><li>Follow up on material deliveries to ensure timely supply to construction sites</li><li>Maintain procurement records, supplier databases, and documentation</li><li>Compare quotations and assist in vendor evaluation and selection</li><li>Coordinate with site engineers, storekeepers, and project managers regarding material requirements</li><li>Monitor pending orders and update procurement status reports</li><li>Ensure purchased materials meet project specifications and quality standards</li><li>Assist in negotiating prices and delivery terms with suppliers</li><li>Support invoice verification and coordination with accounts department</li><li>Maintain proper filing of purchase orders, invoices, delivery notes, and contracts</li><li>Ensure compliance with company procurement policies and procedures</li></ul>Required Skills<ul><li>Knowledge of construction materials and procurement procedures</li><li>Good negotiation and communication skills</li><li>Organizational and documentation abilities</li><li>Basic knowledge of inventory and supply chain processes</li><li>Proficiency in Microsoft Excel, Microsoft Word, and ERP systems</li><li>Ability to work under pressure and meet deadlines</li><li>Attention to detail and analytical skills</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Procurement, Supply Chain, Business Administration, or related field</li><li>Minimum 2&ndash;5 years of procurement experience in construction industry</li><li>UAE/GCC experience preferred</li><li>Familiarity with local suppliers and construction market is an advantage</li></ul>⚙ Working Conditions<ul><li>Office and site coordination work</li><li>May require supplier visits and coordination with project sites</li><li>Fast-paced construction environment</li></ul>Preferred Requirements<ul><li>Experience with ERP/procurement software</li><li>Knowledge of construction contracts and material specifications</li><li>Valid UAE driving license is an advantage</li></ul>Work Location: In person

Procurement Assistant

Designfit

<div>1. Basic Function: 
The Procurement Assistant supports the procurement team in sourcing materials, following up with suppliers, maintaining procurement records, and coordinating documentation related to project requirements. This role plays a key part in ensuring timely delivery of materials and services, proper documentation of procurement activities, and smooth coordination between site teams, suppliers, and the Procurement Manager. 
2. Major Duties and Responsibilities:
1. Supplier Coordination &amp; RFQ Management<ul><li>Prepare and issue Requests for Quotation (RFQs) to suppliers and subcontractors as directed by the Procurement Manager.</li><li>Follow up on quotation submissions, clarify missing or incomplete information, and log all responses accurately.</li><li>Maintain a supplier database and regularly update contact details, product ranges, and commercial terms.</li></ul> 
2. Procurement Documentation<ul><li>Assist in the preparation and formatting of Purchase Orders (POs) and subcontract agreements.</li><li>Ensure proper filing of all procurement records including quotations, PO copies, delivery notes, and invoices.</li><li>Track and maintain logs for POs, material deliveries, and supplier performance.</li></ul>
3. Material Tracking &amp; Delivery Coordination<ul><li>Liaise with suppliers to confirm delivery schedules and update internal delivery trackers.</li><li>Support coordination with the site/store teams to ensure materials are received, checked, and documented properly.</li><li>Follow up on delayed deliveries or discrepancies and report issues to the Procurement Manager.</li></ul>
4. Pricing &amp; Cost Records<ul><li>Assist in preparing price comparison sheets and cost summaries.</li><li>Support the estimation or commercial team with sourcing of material rates during tender preparation.</li><li>Help maintain a historical pricing database for commonly used materials and services.</li></ul><ul><li> 
Administrative Support</li></ul><ul><li> 
Coordinate with finance for invoice processing and payment tracking.</li><li>Organize supplier documents for prequalification, compliance checks, and contract execution.</li><li>Help schedule procurement-related meetings and record minutes if required.</li><li>The employee may be required to undertake any other duties or responsibilities as assigned by the management from time to time, in line with the role and organizational needs.</li></ul> 
Requirements 
1. Qualifications:<ul><li>Diploma or Bachelor&rsquo;s Degree in Business Administration, Procurement, Supply Chain, or a related field.</li><li>1&ndash;3 years of experience in a procurement support or administrative role, in the interior fit-out sector.</li><li>Familiarity with procurement workflows in the UAE is a plus.</li></ul> 
2. Specific Job Abilities:
<ul><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Familiar with procurement or ERP systems (experience with systems like Oracle, SAP, or Zoho is an advantage).</li><li>Basic understanding of construction materials, fit-out components, and supply chain processes.</li><li>Strong organizational and coordination skills.</li><li>Good written and verbal communication.</li><li>Attention to detail and accuracy in documentation.</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</li><li>Team player with a proactive and positive attitude.</li></ul></div>

Procurement Assistant (Interior Fit Out Works)

SEVEN SEAS HOTEL LLC 

Job Title: Assistant Purchase Manager cum Store Keeper &ndash; Hotel Industry OnlyCompany: Seven Seas Hotel Location: Dubai, United Arab Emirates Property Type: 4-Star Hotel Job Type: Full-TimeSeven Seas Hotel is looking for an experienced and dedicated Assistant Purchase Manager cum Store Keeper to join our team.The ideal candidate must have solid experience in hotel purchasing, inventory management, and store operations, with strong working knowledge of IDS software.Key Responsibilities:<ul><li>Manage hotel purchasing and procurement activities</li><li>Maintain accurate inventory and stock control records</li><li>Handle day-to-day store operations efficiently</li><li>Coordinate with suppliers and vendors for timely deliveries</li><li>Prepare purchase orders, GRNs, and stock reports</li><li>Monitor stock movement and ensure proper documentation</li><li>Coordinate with all hotel departments including Kitchen, Housekeeping, and F&amp;B</li><li>Operate and manage inventory through IDS software</li></ul>Requirements:<ul><li>Minimum 4 to 5 years of experience in the hotel industry</li><li>Strong knowledge and hands-on experience with IDS software</li><li>Experience in hotel purchasing and storekeeping operations</li><li>Good communication, coordination, and negotiation skills</li><li>Ability to work independently and under pressure</li></ul>Important Notice:Candidates who are NOT from the HOTEL INDUSTRY should NOT apply.Only shortlisted candidates will be contacted.Pay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Assistant Purchase Manager cum Store Keeper

Middle East Survey Engineering

Job SummaryThe Assistant Project Manager supports the Project Manager in planning, execution, monitoring, and successful delivery of road and infrastructure projects while ensuring compliance with quality, safety, budget, and schedule requirements.Key Responsibilities<ul><li>Assist in project planning, scheduling, and execution.</li><li>Coordinate with consultants, subcontractors, suppliers, and authorities.</li><li>Monitor project progress and prepare reports.</li><li>Ensure compliance with contractual and technical requirements.</li><li>Support procurement and resource allocation activities.</li><li>Attend project meetings and prepare MOMs.</li><li>Track project costs, variations, and claims.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Civil Engineering.</li><li>5&ndash;10 years of infrastructure project experience in UAE.</li><li>Strong knowledge of road and utility construction.</li><li>Familiarity with FIDIC contracts.</li><li>Proficiency in Primavera/MS Project.</li><li>Good leadership and communication skills.</li></ul>Pay: Up to AED14,000.00 per monthWork Location: In person

Assistant Project Manager

BELLOMASSI FOODSTUFF TRADING LLC

Job description:Position: Purchase AssistantLocation:Dubai, UAEReporting Line:Purchase ManagerRole Overview:The Purchase Assistant is responsible for supporting the procurement and purchasing operations of the company by coordinating with suppliers, preparing purchase documents, monitoring orders, and ensuring timely delivery of materials and services. The role assists in maintaining accurate purchasing records, controlling costs, and ensuring that all procurement activities are carried out efficiently and in accordance with company policies and procedures.Key Responsibilities:<ul><li>Working with the purchasing manager to run the purchasing department</li><li>Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency</li><li>Maintaining cordial working relationships with vendors and supervising vendor activities</li><li>Signing and reviewing purchasing agreements with vendors, monitoring their performance and renegotiating contracts</li><li>Using quarterly and annual data to determine purchasing needs and performing inventory management</li><li>Managing purchase orders, overseeing shipping schedules and maintaining purchase records</li><li>Working with warehouse staff to compare deliveries with purchase orders to identify discrepancies</li><li>Conducting ongoing market research to identify beneficial purchase agreements and potential vendors.</li><li>Issuing local PO's both in Focus and SAP for Nativo / Wholesale / Van Sales requested by Online Team/HORECA/Sales Team.</li><li>Issuing import PO's advised by Purchasing Manager or approved by Managing Director.</li><li>Directly communicating with local supplier for sending approved local PO's, follow-up delivery and inquiring about new/existing items.</li><li>Notifying the Stores Team for the arrival of the goods purchased from the supplier by requesting the GRN.</li><li>Posting MRN/GR PO for local purchases in Focus+SAP and documents filling.</li><li>Contacting potential and existing local suppliers by inquiring about the new products.</li><li>Registering new items and suppliers in the master file list to be sent to Sir Arun for creation in the system.</li><li>Checking Office and Pantry Supplies, if ever needed.</li></ul>Required Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree, Certificate, Graduate or Post Graduate Degree in related field.</li><li>Minimum 3 years of experience in Purchase or equivalent.</li><li>Relevant certification for the area/industry will be preferred.</li></ul>Key Skills &amp; Competencies:<ul><li>Cost control and budgeting</li><li>Proven experience managing cold chain products (frozen and chilled).</li><li>Must be PC literate</li><li>Knowledge of the jobs and skills required in the related industry</li><li>Proficient in English</li><li>Excellent organizational and planning skills with attention to detail</li><li>Excellent communication skills</li><li>Good interpersonal, reporting, negotiation and influencing skills</li><li>Awareness of business trends</li><li>Hands-on experience with operations software packages. SAP experience preferred.</li><li>Advanced MS Excel skills including VLOOKUP's and pivot tables, etc.</li><li>Accuracy and attention to detail</li><li>Aptitude for numbers and quantitative skills</li><li>Problem-solving and risk management</li><li>Strong communication and stakeholder management</li><li>Ability to operate in a fast-paced, multicultural FMCG environment</li></ul>Language Requirements:<ul><li>English: Fluent (spoken and written)</li></ul>This role is critical to ensuring operational excellence, regulatory compliance, and sustainable growth across the company&rsquo;s regional FMCG operations.Work Location: In person

Purchase Assistant (Frozen Food Industry)

EDGE SCM BUILDING CONTRACTING LLC

EDGE CONTRACTING is looking for a Procurement and Commercial Manager for the Construction Operation in the UAE.The Candidate will be based in the Head Office in Dubai.The successful candidate should have a minimum of 5 years experience in similar field.Key Responsibilities:- Manage procurement processes for construction projects, ensuring timely delivery of materials and services- Implement the Procurement strategies, policies, and procedures as set by EDGE QMS.- Prepare Packages and issue Request for Proposals for the Approved Sub-contractors.- Prepare the Bid tabulation and issue the Proper coordination.- Source and evaluate suppliers, negotiate contracts, issue LPOS and manage relationships- Coordinate with project teams, architects, engineers, and contractors- Ensure compliance with regulations, laws, and company policies- Manage procurement budgets, track expenses, and optimize costs- Identify and mitigate procurement-related risksRequired Skills:- Bachelor's degree in Procurement, Supply Chain, or related field- 5+ years of experience in construction procurement- Knowledge of construction processes, contracts, and regulations- Strong negotiation, communication, and project management skills- Proficiency in procurement software and MS OfficeLocation: DUBAIJob Type: Full-time

Procurement and Commercial Manager

Explore 713+ Assistant procurement manager in Dubai this June. Find roles across top companies and apply now to boost your career.