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assistant to the director

Sky Light Transport FZCO

<p>Provide direct administrative and coordination support to the Financial Director.

Manage documentation, correspondence, and reporting related to financial operations.

Liaise with banks, auditors, and corporate service providers in the UAE and abroad.

Track and organize payment instructions, invoices, and related documents.

Support the preparation of management reports, financial summaries, and compliance submissions.

Schedule meetings, prepare agendas, and follow up on action items.

Maintain organized filing systems for contracts, financial documents, and confidential information.

Assist with project coordination, deadlines, and communication flow within the finance department.</p>

Assistant to the Financial Director

Expride Contracting LLC

<p><b>About the Role</b></p><p>Expride Contracting, a fast-growing design and build company based in Dubai, is looking for a proactive and highly organized <b>Personal Assistant</b> to work directly with the Managing Director.</p><p>You will be involved in almost every aspect of company operations &mdash; from administration and accounting coordination to HR, WPS, procurement, and social media management. This role is ideal for someone who wants to grow fast under direct mentorship and daily guidance from the company&rsquo;s Managing Director.</p><p><b>- Key Responsibilities</b></p><p><b>Administration &amp; Office Management</b></p><ul><li>Manage calendar, meetings, reminders, and correspondence for the Managing Director.</li><li>Handle professional communication with clients, suppliers, and staff.</li><li>Systemize and organize all project and company documentation (digital and physical).</li><li>Manage company and personal bills, renewals, and subscriptions.</li><li>Prepare reports, summaries, and progress updates as required.</li></ul><p><b>Accounting &amp; WPS Coordination</b></p><ul><li>Maintain financial records, track payments and expenses, and support accounting tasks.</li><li>Prepare data for the accountant and assist in reconciliations.</li><li>Handle WPS submissions and payroll coordination under Managing Director supervision.</li></ul><p><b>HR &amp; Recruitment</b></p><ul><li>Create and post job descriptions, screen candidates, and schedule interviews.</li><li>Prepare contracts, maintain staff files, and track attendance and leaves.</li><li>Coordinate with the PRO for visas, renewals, and document submissions.</li></ul><p><b>Procurement &amp; Project Support</b></p><ul><li>Request and organize quotations and comparison sheets.</li><li>Coordinate with suppliers and engineers for material and service follow-ups.</li><li>Ensure proper documentation and timely delivery of project requirements.</li></ul><p><b>Social Media &amp; Marketing</b></p><ul><li>Create posts, visuals, and short videos using <b>Canva and Photoshop</b>.</li><li>Prepare captions and descriptions (AI tools can be used when suitable).</li><li>Schedule and publish posts on Instagram, LinkedIn, and other platforms.</li><li>Edit PDFs, prepare presentations, and organize marketing materials.</li></ul><p><b>Personal Assistance</b></p><ul><li>Manage personal tasks, bills, and renewals for the Managing Director.</li><li>Handle personal scheduling, travel coordination, and reminders.</li><li>Maintain confidentiality and professionalism at all times.</li></ul><p><b>Requirements</b></p><ul><li>Minimum 3 years of experience as an Executive or Personal Assistant (preferably in construction, contracting, or design).</li><li>Excellent English &mdash; clear communication is essential.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in Microsoft Office, Google Workspace, Canva, Photoshop, and PDF editing.</li><li>Social media management experience is a plus.</li><li>Proactive and detail-oriented, but confirms decisions before acting when unsure.</li><li>Based in Dubai and available for full-time office work.</li><li>Ability to work independently.</li></ul><p><b>Why Join Us</b></p><ul><li>Daily one-on-one guidance, advice, and training directly from the Managing Director.</li><li>Opportunity to learn company management, operations, and systems firsthand.</li><li>Fast-growing company with clear career growth opportunities.</li><li>Professional, supportive, and ambitious environment.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,500.00 - AED5,000.00 per month</p><p>Application Question(s):</p><ul><li>Please indicate your English proficiency (Basic / Intermediate / Advanced / Fluent / Native)</li></ul><p>Experience:</p><ul><li>personal assistant: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Personal Assistant to Managing Director

Vidabricks Real Estate LLC

<ul><li>Manage the Managing Director&#x27;s calendar by scheduling meetings, appointments, and travel arrangements to maximize productivity and minimize conflicts.</li><li>Act as a liaison between the Managing Director and internal/external stakeholders, ensuring clear communication and timely responses to inquiries.</li><li>Prepare and organize documents, presentations, and reports for meetings, ensuring all materials are accurate and delivered on time.</li><li>Monitor and prioritize incoming correspondence, filtering urgent matters and drafting appropriate responses when required.</li><li>Maintain confidentiality of sensitive information and ensure that discretion is exercised in all communications.</li><li>Support the Managing Director in project management by tracking deadlines, deliverables, and progress across various initiatives.</li><li>Continuously look for ways to improve processes and efficiencies within the office, contributing to a more streamlined workflow.</li></ul><br/>

Personal Assistant To Managing Director

Black & White Engineering

<div><div><div>Date : 24/10/2025</div>
<div><p>ABOUT THE ROLE</p>
<div><p>Black &amp; White Engineering is a multi-award-winning engineering consultancy, with over 900 employees in teams based in our UK, European, Middle East and Asia Pacific offices. We have been providing a wide range of engineering consultancy services since 2007.</p>
<div>
Reporting to Technical Director/Area Director, this role will lead a multi-disciplined team on technically challenging projects. They will manage projects to deliver an excellent service to clients and assist in the ongoing development and growth of the business as a whole, whilst providing sound technical, design and contract management support.</div>
</div>
</div><div><p>ROLE RESPONSIBILITIES</p>
<div><ul><li>Manage a team of engineers with responsibility for all day to day people leadership activities</li>
<li>Provides technical support and leadership to project teams in the successful delivery of Client projects</li>
<li>Lead projects liaising with internal and external stakeholders to ensure Client requirements are understood and met, on time and in budget</li>
<li>Carries out cost and profit diagnosis on projects including feasibility studies and preparation of fee bids</li>
<li>Responsible for managing team turnover targets (Team Plan) making adjustments where necessary to meet obligations</li>
<li>Participate as an active member of the appropriate office leadership team (LMM)</li>
<li>Other reasonable duties as appropriate</li>
</ul></div></div><div><p>ADDITIONAL RESPONSIBILITIES (QHSE)</p>
<div><p>All roles include responsibility for health and safety in line with the requirements set out in the Employee Handbook.</p>
<ul>
<li>Awareness of H&amp;S policies and procedures and impact on yourself and team</li>
<li>Ensure all staff members complete mandatory compliance training when required</li>
<li>Report any accidents, incidents, near misses appropriately</li>
</ul></div></div><div><p>ROLE ACCOUNTABILITIES</p>
<div><ul><li>Responsible for leading and developing a team of engineers</li>
<li>Responsible for managing team performance against team plan (focus on resource and profitability)</li>
<li>Responsible for project decision making</li>
</ul></div></div><div><p>EDUCATION AND TRAINING REQUIREMENT (MINIMUM)</p>
<div><ul><li>BSc/BEng or HND/HNC in appropriate engineering discipline</li>
<li>MCIBSE/MIET desirable</li>
<li>Chartered Engineer status (or working towards)</li>
</ul></div></div><div><p>EXPERIENCE REQUIREMENTS</p>
<div><ul><li>Prior experience of complex MEP design for a range of building types</li>
<li>Experience and knowledge of relevant design software (e.g. AutoCAD, NES, Cymap)</li>
<li>Knowledge of MS Office applications Word, Excel etc</li>
<li>High level of technical skill with the ability to communicate knowledge clearly</li>
<li>Prior working knowledge of applicable legal/regulatory requirements, codes and standards</li>
</ul></div></div><div><p>GETTING RESULTS AND WORKING TOGETHER</p>
<div><p>The post holder will be expected to operate in line with our workplace values:</p>
<p><b>
ACCOUNTABILITY &gt; </b>Everyone is accountable.</p>
<p><b>
INTEGRITY &gt;</b> We are straight talking, respectful and fair.</p>
<p><b>
SIMPLICITY &gt;</b> Both in our approach and solutions.</p>
<p><b>
SUPPORTIVE &gt; </b>We are approachable, inclusive and recognise success.</p>
<p><b>
QUALITY &gt; </b>We strive to get it right first time, every time.</p></div></div></div></div><p></p>

ASSOCIATE DIRECTOR

Confidential Company

<ul><li>Manage the Managing Director’s schedule, appointments, and meetings</li><li>Draft, review, and manage correspondence, emails, and phone calls</li><li>Prepare reports, presentations, and meeting documents</li><li>Maintain records and handle confidential information with discretion</li><li>Liaise with internal teams and external stakeholders on behalf of the MD</li><li>Arrange travel itineraries, logistics, and other personal/professional tasks as required</li></ul>

Omega Insurance Brokers LLC

This job application is for female candidates only.We are seeking a highly organized and proactive Executive Assistant to support the Managing Director in a fast-paced and dynamic environment. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple priorities effectively.Key ResponsibilitiesProvide administrative support to the Managing Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.Act as a liaison between the Managing Director and various departments, clients, and stakeholders.Maintain confidential information with utmost discretion and integrity.Assist in project management and follow up on action items to ensure timely completion.Organize and coordinate company events, meetings, and team-building activities.Managing Properties &amp; Rent Agreements including Maintenance works for MD's Personal Properties. QualificationsProven experience as an executive assistant or in a similar administrative role.Excellent organizational and time-management skills.Strong verbal and written communication abilities.Proficiency in Microsoft Office Suite and other relevant software.Ability to work independently and as part of a team.High level of professionalism and confidentiality.If you are a motivated individual with a passion for supporting leadership and driving organizational success, we invite you to apply for this exciting opportunity.

Executive Assistant to MD

Mandarin Oriental Hotel Group

<p>The Assistant Regional Director of Operations Finance is responsible for supporting the Regional Director of Operations Finance and function as a business partner to the Asia Pacific and Middle East Area Vice Presidents. The Assistant Regional Director role will be based in the Hong Kong Corporate office and will report to Regional Director of Operations Finance.</p>
<p><strong>As the Assistant Regional Director of Operations Finance</strong> you will be responsible for the following duties:</p>
<p>i) Supporting the local finance teams of hotels in their region.<br>ii) Ensuring hotels adhere to established Internal Control standards.<br>iii) Analysing monthly results and identifying business development and profit improvement opportunities.<br>iv) Reviewing budgets, forecasts and cash flow statements<br>v) Overseeing hotel openings and re-branding projects in the assigned region.<br>vi) Finance lead on Operational excellence<br>vii) Other Projects as assigned.<br>viii) CSAQ review of hotels</p>
<p>The position could involve travel for up to 40% of the colleague s time</p>
<p><strong>As Assistant Regional Director of Operations Finance</strong> we expect you to be responsible for: </p>
<p>(1) Ongoing Support of Assigned Hotels</p>
<ul>
<li>Work with hotels to analyse monthly financial reports and highlight opportunities for additional business development, improved labour efficiencies, and potential cost control measures.</li>
<li>Assist as necessary and review hotel-prepared ROI calculations and business development proposals.</li>
<li>Provide guidance to hotels on their understanding of MOHG standards of operations and validate compliance with all Policies &amp; Procedures.</li>
<li>Conduct Controller Self Assessment Questionnaire (CSAQ) verifications to ensure embedded systems, processes, and controls comply with MOHG P&amp;P standards.</li>
<li>Participate in hotel internal and external audit functions, including follow-up of audit recommendations and pre-audit reviews.</li>
<li>Conduct periodic on-site operations reviews that include but are not limited to:</li>
<ul>
<li>Balance Sheet reconciliations</li>
<li>Package Allocations</li>
<li>Accounting Treatments (USALI, GAAP, IFRS as appropriate)</li>
<li>Credit authorization standards</li>
<li>Cash handling standards</li>
<li>Payroll and Fringe Benefit entitlements</li>
<li>Compliance with Expense, Travel and Entertainment P&amp;P s</li>
<li>Compliance with Purchasing Guidelines</li>
</ul>
<li>Ensure best practices are documented and shared between hotels as appropriate.</li>
<li>Assist in developing and monitoring Learning and Development opportunities for local finance teams.</li>
<li>Introduce newly joined DOFs to MOHG P&amp;P, budgeting requirements, Balance Sheet reconciliation process, Risk Management protocols.</li>
<li>Liaise with Systems Finance to ensure appropriate configurations, system access rights, and other related matters are documented, standardized, and maintained.</li>
<li>Monitor performance termination clauses and incentive fee calculations and highlight any risks/concerns.</li>
</ul>
<p>(2) Openings, Acquisitions, Divestments, De-branding, and FC Transition</p>
<ul>
<li>Ensure MOHG complies with its obligations to provide pre-opening and operating budgets, manager s insurance obligations, and other key obligations under the management agreements.</li>
<li>Prepare critical path for each project and monitor progress to ensure pre-opening activities are on target to meet scheduled opening dates.</li>
<li>Provide planning and support to newly built or acquired hotels, including budget preparation and on-site assistance with the implementation of systems and procedures.</li>
<li>Develop standard operating procedures and templates for opening hotels, which shall include job descriptions, license requirements, etc., that can be modified to suit local conditions.</li>
<li>Introduce newly joined DOFs to MOHG P&amp;P, budgeting requirements, insurance procedures, Risk Management protocols.</li>
<li>Assist with any acquisition, divestment, or de-branding activities as required.</li>
<li>Ensure smooth transition or hand-over from exiting DOFs as required.</li>
</ul>
<p>(3) Participation in Regional and Global Projects</p>
<ul>
<li>COA Standardization</li>
<li>Updating and maintaining Expense Dictionary</li>
<li>Development of new KPIs</li>
<li>Updating and maintaining Policy and Procedure Library</li>
<li>Develop and maintain Opening Toolkit / Operations Finance Reference Manual</li>
<li>Design training plans to raise internal colleagues one level (e.g., ADOF to DOF, Staff Accountant to ADOF)</li>
<li>Develop brief internal financial training presentations DOFs can use to educate EXCO and/or mid-level managers</li>
</ul>
<p><br></p>

Assistant Regional Director

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Assistant to the Financial Director

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Personal Assistant To Managing Director

ASSOCIATE DIRECTOR

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Executive Assistant to MD

Assistant Regional Director