administrative assistant Jobs in Abu Dhabi

administrative assistant

real estate administrator Jobs in Abu Dhabi

real estate administrator

investment property sales advisor Jobs in Abu Dhabi

investment property sales advisor

senior ai devops engineer Jobs in Abu Dhabi

senior ai devops engineer

admin assistant

avp administration services asset management

New York University

<div>Position Summary:
<div>
New York University Abu Dhabi (NYUAD) is partnering with Heidrick &amp; Struggles to conduct this search. To ensure a confidential and equitable process, all application materials must be submitted directly through Heidrick &amp; Struggles. Candidate information will be handled with the utmost discretion, and only those who apply via Heidrick &amp; Struggles will be considered for this position. Please submit your application to cfreonyuad@heidrick.com.</div><div></div><div> 
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</div><div></div><div> 
NYU Abu Dhabi (NYUAD) seeks to appoint a Chief Facilities and Real Estate Officer (CFREO) reporting to the Chief Operating Officer (COO).</div><div> 
</div><div>The Chief Facilities and Real Estate Officer (CFREO) is the senior executive responsible for the strategic stewardship, sustainability, and transformation of NYU Abu Dhabi&rsquo;s physical campus and real estate assets, ensuring that the University&rsquo;s world-class facilities and infrastructure enable its academic, research, and community mission.</div><div></div><div> 
Reporting to the Chief Operating Officer and serving as a key member of NYUAD&rsquo;s university leadership team, the CFREO oversees the strategic planning, development, operations, and optimization of the University&rsquo;s built environment &mdash; encompassing Auxiliary Services (Dining, Hospitality, Retail), Logistics &amp; Operations (Mailroom, Transportation, Campus Logistics), and Capital Projects &amp; Planning (Design, Construction, and Master Planning).</div><div></div><div> 
The CFREO shapes and executes a long-term Facilities and Real Estate Strategy aligned with NYUAD&rsquo;s institutional vision, sustainability commitments, and post-expansion growth priorities. The role combines visionary leadership with operational excellence, ensuring that every aspect of the campus environment reflects NYUAD&rsquo;s values of innovation, inclusivity, sustainability, and student experience.</div><div></div><div> 
Job Responsibilities:</div><div></div><div> 
Strategic Vision and Leadership:</div><ul><li>
Lead the design and implementation of an integrated Facilities and Raeal Estate Strategy aligned with NYUAD&rsquo;s long-term academic and operational goals</li><li>
Advise senior leadership on capital planning, infrastructure investments, and sustainability transformation</li><li>
Represent NYUAD in high-level forums and government liaison related to real estate and infrastructure development</li></ul><div>
Capital Projects and Master Planning:</div><ul><li>
Oversee the planning, design, and execution of large-scale construction and renovation projects</li><li>
Ensure project governance, financial discipline, and design excellence</li><li>
Champion campus master planning that supports growth, innovation, and accessibility</li></ul><div>
Facilities Operations and Asset Management:</div><ul><li>
Direct the operation, maintenance, and continuous improvement of all campus facilities, ensuring safety, reliability, and compliance with international standards</li><li>
Drive digital transformation in facilities management through smart technologies and performance analytics</li></ul><div>
Auxiliary and Hospitality Services:</div><ul><li>
Oversee dining, housing, hospitality, retail, and other auxiliary services to enhance the campus experience, optimize commercial value, and strengthen community engagement</li><li>
Lead contract negotiations and performance oversight for key service partners</li></ul><div>
Strategic Partnerships and Stakeholder Relations:</div><ul><li>
Represent NYUAD in facilities and real estate planning and asset procurement discussions with NYU&rsquo;s Government Partner and local stakeholders, outsourced facilities management and dining contractor to name a few</li><li>
Serve on and play a leading role in the Joint Real Estate Committee of NYUAD</li></ul><div>
Real Estate and Campus Logistics:</div><ul><li>
Manage all real estate assets, acquisitions, leases, and campus logistics</li><li>
Develop strategies for optimal space utilization and community/commercial partnerships that maximize value and align with institutional objectives</li></ul><div>
People and Organizational Leadership:</div><ul><li>
Build and inspire a multidisciplinary team across facilities, logistics, and project management</li><li>
Promote a culture of excellence, accountability, and continuous learning. Ensure talent pipelines, succession planning, and alignment with NYUAD&rsquo;s DEIB and safety values</li></ul>
Qualifications:
<div>
Required Education</div><ul><li>
Bachelor's Degree in Engineering, Architecture, Facilities Management, Real Estate, or a closely related discipline</li><li>
Professional certiication such as PMP, RICS, IFMA CFM, or LEED AP preferred</li><li>
Demonstrated expertise in capital project governance, sustainability, and lifecycle asset management</li></ul><div>
Required Experience</div><ul><li>
15+ years of progressive experience in facilities, capital projects, and real estate leadership roles 
Proven success in executive-level management of complex, multi-site, or global operations &mdash; ideally in higher education, large-scale healthcare, or mixed-use institutional settings</li><li>
Track record in leading major capital programs exceeding USD 250M, managing large vendor contracts, and driving organizational transformation</li><li>
Strategic acumen in master planning, campus design, and infrastructure investment</li><li>
Deep understanding of sustainability frameworks, environmental compliance, and energy efficiency</li><li>
Exceptional stakeholder engagement and partnership management skills across public and private sectors</li><li>
Ability to navigate complexity with diplomacy, foresight, and financial discipline</li><li>
Demonstrated success leading multicultural, multidisciplinary team</li><li>
Superior communication and presentation skills</li><li>
Able to influence and inspire at executive level</li></ul><div>
Preferred Education</div><ul><li>
Master's Degree MBA, MArch, or MS in Engineering or Real Estate</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Chief Facilities and Real Estate Officer (CFREO)

Mubadala Energy

<div><h2 class="jobSectionHeader">Job Description</h2>
Position Title: Principal Economist &ndash; North America Gas &amp; LNG Portfolio
Reports to: SVP, Non-Operated Assets
Department: Non-Operated Assets
Function: Asset Management
Prepared on: 27 July 2026 
 
Role Purpose
To lead the economic, financial modelling, valuation, and commercial analysis agenda for the North America Gas &amp; LNG portfolio, ensuring that operational, commercial, fiscal, financing, and market assumptions are translated into robust decision-quality insights for senior management, committees, and shareholders.
The role supports Non-operated asset value creation through investment evaluation, business planning, portfolio optimization, capital allocation, financing / capital markets analysis, and JV budget / plan challenge.
Role Dimensions
Dimensions / Portfolio Coverage: North America natural gas, upstream / unconventional developments, LNG export projects, midstream and integrated gas value chain opportunities.
Commercial and Financial Scope: Detailed economic modelling, portfolio valuation, financing structures, capital allocation, investment approvals, WP&amp;B / Business Plan support, M&amp;A / divestment / monetization analysis, and capital markets readiness.
Stakeholder Environment: Works across technical, finance, commercial, legal, governance, tax, external advisers, JV partners, lenders, reserve auditors, and senior management.
Governance Context: Operates within Mubadala Energy governance processes, Non-Operated Asset management frameworks, JV / JOC / JOA requirements, internal approval processes, and applicable legal / regulatory obligation
Key Accountabilities
Economic Modelling and Financial Analysis
Lead the development, maintenance, and enhancement of complex integrated economic and financial models for North America natural gas and LNG projects.
Perform detailed economic evaluations for asset performance, capital allocation scenarios, investment opportunities, portfolio optimization, funding strategies, cash flows, debt capacity, and returns.
Lead economic assessments for financing, recapitalization, monetization and capital markets transactions, including equity sell-downs, farm-outs, acquisitions, divestments, refinancing and other value crystallization events.
Develop and evaluate ownership, funding and capital structure alternatives to optimize shareholder value, financing flexibility and investment returns.
Assess the economic impact of reserve-based lending, project finance, corporate debt, preferred equity, convertible instruments and hybrid financing arrangements.
Integrate operational, financial, commercial, market and tax assumptions into valuation models that remain consistent with actual asset performance and strategic planning assumptions.
Apply valuation methodologies including DCF, NAV, comparable company analysis, precedent transactions and market-based valuation techniques.
Prepare investment papers, executive analyses and presentations that translate complex modelling outputs into clear, actionable insights.
Business Planning and Budgeting
Support economic and commercial evaluations for the annual Work Programme &amp; Budget and multi-year Business Plan for assigned non-operated assets.
Provide commercial and economic challenge to long-term asset development plans to improve portfolio value, project economics and capital allocation.
Develop and maintain asset planning documentation, economic assumptions and support analyses aligned with the NOA management framework and governance processes.
Monitor commercial and financial performance against approved plans, highlighting variances, emerging risks and opportunities to improve returns.
Review and influence JV business plans, annual budgets and investment proposals through technical committees, operating committees and partner engagement.
Check that JV plans, budgets and proposals are aligned with JOAs, governance requirements and internal approvals.
Governance, Policies and Business Processes
Contribute to the continuous improvement of policies, standards, governance frameworks and business processes for effective non-operated asset management.
Support asset-specific controls that strengthen commercial governance, decision quality and risk management.
Monitor compliance with applicable legal, regulatory, contractual and governance requirements.
HSSE
Demonstrate strong commitment to Health, Safety, Security and Environmental principles, ensuring compliance with corporate policies and best industry practice.
Framework, Boundaries &amp; Decision-Making Authority
Scope:
Provides economic, valuation, commercial and financial modelling support for North America Gas &amp; LNG assets and related strategic opportunities.
Supports business planning, annual budgets, financing analysis, investment approvals, shareholder decision-making and JV governance processes.
Interfaces with internal functions and external advisers to maintain integrated assumptions and decision-ready analysis.
Decision Making:
Recommends economic assumptions, valuation cases, sensitivities and commercial interpretations for management review.
Provides challenge and assurance on JV plans, budgets, economics and investment proposals before internal decision forums.
Escalates material variances, risks, commercial issues and governance concerns for management attention.
Communications &amp; Working Relationship
Internal:
All members of the M.E. team including CEO, COO, CFO, SVP-HR, SVP- SEA, SVP &ndash; Technical, Country managers and all direct reports.
External:
Peers in the Oil and Gas companies; National Oil Companies; International Oil companies, host government officials; JOC's. non-operated JV's, Energy Ministry(s); and key Service Companies.
Knowledge, Skills &amp; Experience
Qualification and Education
Education:
Bachelor's degree in finance / economics or a related field, with substantial experience in the oil and gas industry. A master's degree or CFA certification is preferred.
Experience:
At least 10 - 15 years of relevant experience globally in the Oil &amp; Gas Sector across a breadth of the development and production value chain. Strong experience in JV and JOC management in a variety of business settings
Skills:
Expert-level financial modelling capabilities, building integrated, commercial, financing, tax, and valuation models capable of supporting executive decision-making, investment approvals, financing transactions, and capital markets processes.
Evaluation of U.S. unconventional oil &amp; gas developments, LNG export projects, midstream infrastructure, and integrated gas value chains, including exposure to liquefaction economics, transportation, marketing, and international LNG commercialization.
Relevant Work Experience
At least 10 - 15 years of relevant experience globally in the Oil &amp; Gas Sector across a breadth of the development and production value chain. Strong experience in JV and JOC management in a variety of business settings.
Skills and Knowledge
Expert-level financial modelling capabilities, with extensive experience building integrated operational, commercial, financing, tax, and valuation models capable of supporting executive decision-making, investment approvals, financing transactions, and capital markets processes.
Strong hands-on experience in upstream oil &amp; gas industry economics is required. This includes a solid understanding of upstream petroleum economics, project evaluation, reserve calculations, and familiarity with key industry metrics and cash flow analysis for exploration and production (E&amp;P) projects.
Demonstrated experience supporting the evaluation of U.S. unconventional oil &amp; gas developments, LNG export projects, midstream infrastructure, and integrated gas value chains, including exposure to liquefaction economics, transportation, marketing, and international LNG commercialization.
Demonstrated experience supporting mergers and acquisitions, equity and debt financing transactions, IPOs, strategic monetization processes, asset divestments, or other complex corporate finance initiatives within the energy sector.
Experience working with investment banks, lenders, reserve engineers, technical consultants, external auditors, and legal advisers during financing, valuation, or transaction processes.
Training and Certification
As above
Note:
The Key accountabilities and responsibilities described in this job description are not a comprehensive list and additional tasks may be assigned to the employee from time to time and / or the scope of the job may change as necessitated by business requirements.</div>

Principal Economist - North America Gas LNG Portfolio

<div>About Emirates Global Aluminium
Emirates Global Aluminium is the world&rsquo;s biggest &lsquo;premium aluminium&rsquo; producer and the largest industrial company in the United Arab Emirates outside the oil and gas industry. EGA is an integrated aluminium producer, with operations on four continents from bauxite mining to the production of cast primary aluminium and recycling. EGA employs over 7,000 of these people including more than 1,200 UAE Nationals. EGA operates aluminium smelters in Jebel Ali and Al Taweelah in the United Arab Emirates, an alumina refinery in Al Taweelah, a bauxite mine and associated export facilities in the Republic of Guinea, a speciality foundry in high strength recycled aluminium in Germany, and a recycling plant in the United States. 
In this role, you will manage day-to-day operations of the EGA Europe B.V. office and entity, ensuring efficient administration, governance, and functioning of the office while providing support to senior leadership. Act as the primary coordination point for office operations, executive office management, stakeholder engagement, governance activities, and administrative services, enabling leadership and staff to focus on strategic priorities. Support EGA Europe B.V. CEO in ensuring compliance, operational efficiency, and a professional working environment 
Key Accountabilities:
Office Operations &amp; Administration
<ul><li>Oversee the smooth operation of the EGA Europe B.V. office, ensuring all facilities, services, and administrative functions are effectively managed.</li>
<li>Manage office supplies, equipment, maintenance contracts, service providers, and office-related procurement activities.</li>
<li>Manage relationships with landlord, vendors, and service providers to ensure effective office operations and timely delivery of services.</li>
<li>Ensure timely processing of office-related expenses, invoices, rent payments, and service contracts.</li>
<li>Support new employee onboarding and workplace readiness activities in coordination with relevant corporate functions</li>
</ul>Governance, Reporting &amp; Action Tracking
<ul><li>Coordinate the preparation, consolidation, and distribution of management, board, shareholder, and corporate governance materials.</li>
<li>Maintain and distribute records of decisions, meeting outcomes, resolutions, and action items arising from governance and management forums.</li>
<li>Monitor action item progress and ensure timely follow-up with accountable stakeholders.</li>
<li>Escalate overdue actions, risks, and governance issues to senior management as appropriate.</li>
<li>Ensure all documentation, approvals, and records comply with Delegation of Authority (DOA), governance requirements, and internal controls.</li>
</ul>Continuous Improvement &amp; Cost Management
<ul><li>Identify opportunities to improve administrative workflows, office processes, and service delivery.</li>
<li>Recommend and implement efficiency improvements, digital tools, and administrative best practices.</li>
<li>Monitor administrative budgets and expenditures and identify cost optimisation opportunities.</li>
<li>Support annual planning, budgeting, and forecasting activities related to office operations.</li>
</ul>Meetings &amp; Stakeholder Coordination
<ul><li>Coordinate internal and external meetings, workshops, leadership visits, customer engagements, and corporate events for the EGA Europe B.V. CEO.</li>
<li>Organize meeting logistics, venues, catering, materials, technology requirements, and attendance management.</li>
<li>Facilitate communication and coordination among stakeholders across EGA entities, external partners, vendors, and service providers.</li>
</ul>Correspondence &amp; Information Management
<ul><li>Draft, review, proofread, and format professional correspondence, reports, presentations, meeting minutes, and official documentation for EGA Europe B.V. CEO.</li>
<li>Support the preparation and review of contracts, forms, applications, and other administrative documentation for EGA Europe B.V. CEO.</li>
<li>Maintain accurate office records, databases, logs, personnel files, and information repositories.</li>
<li>Maintain document control systems, records management processes, and confidential filing structures.</li>
<li>Ensure accurate retention, storage, retrieval, and archival of corporate documents in accordance with company policies and legal requirements.</li>
</ul>Executive Support &amp; Calendar Management
<ul><li>Manage complex executive calendars, appointments, meetings, international travel arrangements, visas, accommodation, and expense administration for EGA Europe B.V. CEO.</li>
<li>Coordinate domestic and international business travel, including logistics, itineraries, approvals, and reimbursement processes for EGA Europe B.V. CEO.</li>
<li>Prioritize and coordinate competing demands on executive time and proactively resolve scheduling conflicts for EGA Europe B.V. CEO.</li>
<li>Act as a key point of contact between executives and internal/external stakeholders, ensuring effective communication and follow-up.</li>
</ul>Safety, Quality &amp; Environment
<ul><li>Ensure compliance with all applicable safety, quality, environmental, governance and information management requirements.</li>
<li>Promote a strong safety culture and actively support HSE initiatives within the office and project environment.</li>
<li>Coordinate with relevant departments to ensure facility maintenance, office repairs and workplace activities are conducted safely and in accordance with company standards.</li>
</ul>Business Support
Support business continuity and administrative risk management activities within the office.
Related Assignments
Performs other related duties or assignments as directed
Authority and Decision Making
<ul><li>Works independently within clearly defined policies and objectives</li>
<li>Keeps manager (MD, EGA Europe B.V.) and CFO, EGA Europe B.V. updated and recommends improvements as required</li>
<li>Establishes work plan, determines the priorities in consultation with manager and works out the data / processes needed to achieve objectives</li>
</ul>Qualifications and Skills
<ul><li>Diploma or Bachelor's degree in Business Administration, Office Management, Management, Administration, Human Resources, or a related discipline</li>
<li>Proficient in Microsoft Office applications, including Excel, Word and PowerPoint</li>
<li>Strong communication, interpersonal and stakeholder management skills</li>
<li>Quick learner with strong attention to detail and adaptability</li>
<li>Ability to work effectively under pressure and meet tight deadlines</li>
<li>Strong organisational and multitasking skills</li>
<li>Comfortable working with data and digital business applications</li>
<li>Fluent in Dutch and English</li>
</ul>Minimum Experience
<ul><li>4+ years of administrative support and office management experience with a similar multinational / reputable organization and in a culturally diversified environment</li></ul></div>

Office Administrator - Netherlands

Abu Dhabi ports

<div>As the Director- Security Monitoring &amp; Inspection Services, you are responsible for translating the company's vision and objectives into strategic Security &amp; Inspection approaches, fostering stakeholder engagement, and delivering best-in-class services that protect the company's reputation and promote its businesses. You will lead the team to optimize processes, develop a customer-centric culture, and oversee departmental KPIs and performance measures, all while ensuring budget and time constraints are met.</div>
 <div>Responsibilities: Core Responsibilities: 
 
Build and retain a best-in-class Security &amp; Inspection department 
 
Provide leadership and expertise to the Security &amp; Inspection teams and the wider business 
 
Oversee the Security &amp; Inspection budget and expenditure in coordination with Finance 
 
Ensure that the Security &amp; Inspection department is aligned with procurement, operations, and HR to ensure smooth day-to-day operations 
 
Attract, recruit, and retain high-caliber Security &amp; Inspection staff 
 
Coach and mentor direct reports ensuring the effective management of their teams 
 
People Management Responsibilites: 
 
Lead the Security and Inspection services department and team 
 
Provide leadership and direction for the department 
 
Develop and implement plans to achieve the objectives of the department 
 
Oversee the plan for the provision of Security &amp; Inspection assistance to Business Development when identifying new viable business lines 
 
Lead or participate in NISHAN Security Services cross-functional teams to design and operate end-to-end business processes 
 
Strategic Responsibilities: 
 
Lead the Security and Inspection services department and team to define the long-term and annual Security &amp; Inspection strategies and plans for NISHAN Security Services and each of its businesses. 
 
Act as a key advisor to the leadership team with regards to Security &amp; Inspection 
 
Oversee/guide the development of the brand strategy for NISHAN Security Services and its businesses. 
 
Oversee/guide the development of Security &amp; Inspection strategies and plans for NISHAN Security Services and its businesses. 
 
Oversee/guide the development of Security &amp; Inspection strategy and plan ensuring implementation initiatives and activities meet objectives. 
 
Oversee/guide the reporting processes from the Security &amp; Inspection team to NISHAN Security Services and the businesses. 
 
Engender a customer-centric culture in which team members are encouraged and empowered to develop integrated projects that demonstrate Security &amp; Inspection excellence. 
 
Provide collective leadership for the organisation as a member of the management team. 
 
Participate in business planning cycle according to company guidelines 
 
Lead on key stakeholder relationships to achieve a high level of stakeholder satisfaction</div>
 <div><div><div><div><div><div><ul><li>Qualifications: Educational and Technical Qualifications: 
 
Educational Qualifications: 
 
Bachelor's degree in a relevant field such as Business Administration, Security, or a related field 
 
Master's degree in a relevant field such as Business Administration, Security, or a related field (preferable) 
 
Technical Qualifications: 
 
Certified Security Professional (CSP) or Certified Protection Professional (CPP) certification (preferable) 
 
Chartered Security Professional (CSP) or Certified Manager of Security (CMS) certification (preferable) 
 
Strong understanding of security standards and regulations, such as ISO 28000, ISO 27001, and relevant national and international standards 
 
Familiarity with security management systems, risk management, and crisis management principles 
 
Strong analytical and problem-solving skills, with the ability to think strategically and tactically 
 
Excellent communication, leadership, and interpersonal skills 
 
Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint 
 
Familiarity with project management tools and methodologies, such as Agile, Scrum, or Waterfall 
 
Language Skills: 
 
Written and Spoken English &amp; Arabic (preferred) 
 
Years of Experience: 
 
10+ years of relevant experience 
 
At least 10 years of experience in similar Industry (Security, HSE, Inspection, Economic/Free Zone management, Trade, Logistics, Shipping or Industrial real estate), with at least 5-10 years in management role in an organization of comparable size and scope. 
 
Nature of Experience: 
 
Minimum of 10+ years of relevant experience 
 
Combined agency and client experience</li></ul></div></div></div></div></div></div>

Director - Security Monitoring & Inspection Services

digitalfarm

Job DescriptionCompany DescriptionFounded in 2016, digitalfarm is a UAE-based agency specializing in creative, purpose-driven social media and digital marketing. We craft tailored brand experiences through a flexible, insight-driven approach to content, activations, and strategy. Our work focuses on building meaningful connections between brands and audiences, driven by relevance, passion, and continuous evolution. Welcome to the farm.Role Descriptiondigitalfarm is seeking an organized and proactive Operations Manager to oversee the day-to-day operational functions of the agency and ensure the smooth running of internal processes across multiple departments.This role is responsible for supporting business operations, improving internal workflows, coordinating cross-functional initiatives, and ensuring that administrative, finance, procurement, and office operations are executed efficiently. The Operations Manager will work closely with leadership to implement operational improvements, manage internal projects, and support the overall growth and effectiveness of the agency.This position is ideal for a highly organized professional who thrives in a fast-paced agency environment, enjoys solving operational challenges, and can effectively manage multiple priorities while maintaining a high level of professionalism and attention to detail.Key Responsibilities<ul><li>Oversee the day-to-day operational activities of the agency, ensuring business continuity and operational efficiency.</li><li>Develop, implement, and continuously improve internal processes, policies, and operational workflows.</li><li>Coordinate with department heads to ensure seamless collaboration across client services, creative, production, finance, HR, and administration.</li><li>Manage internal project trackers, operational calendars, and resource planning to support business objectives.</li><li>Planning and execution of internal marketing initiatives, company events, and employee engagement activities.</li><li>Coordinate with external vendors, suppliers, landlords, and service providers to ensure smooth business operations.</li><li>Oversee office management, facilities, procurement, and general administrative functions.</li><li>Manage travel arrangements, accommodation bookings, and logistics for employees and business requirements.</li><li>Assist in implementing new systems, tools, and technologies to improve operational efficiency and collaboration.</li><li>Ensure compliance with internal policies, company procedures, and operational standards.</li><li>Prepare operational reports and provide recommendations to improve efficiency and productivity.</li><li>Maintain confidentiality when handling sensitive company and employee information.</li><li>Support leadership with special projects and operational initiatives as required.</li><li>Perform any other duties related to the role as assigned by management.</li></ul>Qualifications &amp; Skills<ul><li>5+ years of experience in operations, office management, administration, or business operations.</li><li>Previous experience within a marketing, advertising, digital, or creative agency is highly preferred.</li><li>Strong understanding of business operations, process improvement, and project coordination.</li><li>Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.</li><li>Strong interpersonal and communication skills with the ability to collaborate across all levels of the organization.</li><li>Experience coordinating vendors, procurement, facilities, and administrative functions.</li><li>Familiarity with HR administration, onboarding processes, and employee documentation.</li><li>Experience using project management and collaboration tools such as , Slack, or similar platforms.</li><li>Proficiency in Microsoft Office and Google Workspace.</li><li>Strong problem-solving skills with a proactive and solution-oriented mindset.</li><li>Bachelor's degree in Business Administration, Operations Management, Human Resources, or a related field.</li></ul>Additional Requirements<ul><li>Must be based in Abu Dhabi.</li><li>Previous experience in an agency environment is preferred.</li><li>Ability to work in a fast-paced, collaborative environment with changing priorities.</li><li>High level of discretion and professionalism when handling confidential information.</li><li>Strong attention to detail and commitment to operational excellence.</li><li>Can join immediately</li></ul>Work Location: In person

Office Operations Manager

TALENTMATE

<div>
 
 Job Description
 
 
 
 
 Job Description
 
 
 
 Wood is currently looking to recruit for Warehouse Supervisor to support ADNOC Gas EPCm project based in Abu Dhabi, UAE. OilandGasJobs UAEJObs WorkinUAE EngineeringCareers
 
 
 
 Remarkable people, trusted by clients to design and advance the world.
 
 
 
 
 Our Clients and Projects
 
 
 
 
 Designing the future. Transforming the world.
 
 
 
 Across EMEA, our teams are providing solutions and expertise to support our growing client base, focused on combining maintenance and operations with asset management, modifications and engineering services across the energy and materials markets.
 
 
 We are focused on growth and our strategy is centered around building partnerships with our clients across the three regions: UK, Norway and the Middle East and Africa.
 
 
 
 What We Can Offer
 
 
 
 <ul>
 <li>
 Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
 </li>
 <li>
 Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
 </li>
 <li>
 Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
 </li>
 <li>
 Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
 </li>
 <li>
 Group Life and Personal Accident Insurance: The company provides Life Assurance cover
 </li>
 <li>
 End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
 </li>
 <li>
 The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
 </li>
 <li>
 Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
 </li>
 <li>
 Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
 </li>
 <li>
 Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
 </li>
 <li>
 Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 
 Key Accountabilities And Responsibilities
 
 
 
 As a senior member of the Supply Chain team reporting directly to the Warehouse Manager, establishing and supervising a team materials personnel.
 
 
 <ul>
 <li>
 Supervise the safe operation of the Wood Warehouse and other materials facilities onsite Habshan P5 and shutdown projects as and when required
 </li>
 <li>
 Manage materials allocation to construction work-packs &amp; provide timely information with respect to availability of materials, equipment and services in respect of the work-packs at each defined stage of the Procurement to Construction cycle
 </li>
 <li>
 Manage all quarantine and receipt inspection OS&amp;D
 </li>
 <li>
 Communication with the Procurement team &amp; the Project fabrication contractors to expedite deliveries, schedules, arrange returns, notify of complaints or rejections
 </li>
 <li>
 Communication with the HSSE Team to ensure safe handling and movement of materials and equipment to the Worksite
 </li>
 <li>
 Providing input to and / or preparing a summary of the status of material and equipment availability
 </li>
 <li>
 Understanding the Project Planning and Scheduling methodologies
 </li>
 <li>
 Providing detailed Materials Status Reports (MSR), in line with project reporting deadlines
 </li>
 <li>
 Preparing and maintaining structured and indexed files in respect of Purchase Order / Materials Documents
 </li>
 <li>
 Personally abide by ethical practice in all dealings with company vendors
 </li>
 <li>
 Input to Timely Close Out of Purchase Orders
 </li>
 <li>
 Build a strong working relationship with all P&amp;M customers, internal and external
 </li>
 <li>
 Responsible for the supervision of all Warehouse, Materials Handling and Storage in accordance with company / client procedures ensuring that all transactions are auditable and purchase orders are closed out expediently
 </li>
 <li>
 Materials management reporting
 </li>
 <li>
 Comply with Company / Client safety rules
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Skills And Qualifications
 
 
 
 
 What makes you remarkable?
 
 
 
 At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
 
 
 
 Expected
 
 
 
 <ul>
 <li>
 Experience in working on Large Oil &amp; Gas Brown Field / Greenfield contracts. 10+ years in a Senior/ Supervisory position
 </li>
 <li>
 On / offshore construction project materials co-ordination experience
 </li>
 <li>
 Operating a computerized Materials Control system
 </li>
 <li>
 Interfacing with Suppliers, Engineering, QA/QC, Document Control, Procurement, and Client representatives when required.
 </li>
 <li>
 Ability to synthesize complex or diverse information
 </li>
 <li>
 Ability to work effectively, prioritize and develop realistic action plans in a fast-paced work environment
 </li>
 <li>
 Seeks ways to improve and promote quality and demonstrates accuracy and thoroughness
 </li>
 <li>
 Excellent level of communication in English
 </li>
 <li>
 Able to work as a member of a team; Ability to mentor / develop the skill of the team.
 </li>
 <li>
 Proven management skills; Organizational ability
 </li>
 <li>
 Proactive and motivated
 </li>
 <li>
 Commercially competent in the field of Procurement and Materials Supervisory Computer literate in MMS
 </li>
 <li>
 Knowledge of local and international standards applicable to their position
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy &amp; Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com
 
 
 
 Diversity Statement
 
 
 
 We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
 
 
 Job Details
 
 
 Role Level: Not Applicable Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: http://www.woodplc.com Job Function: Supply Chain &amp; Logistics Company Industry/
 
 
 Sector: Other
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Warehouseman

Wood

<div><div><div><div><div><div><div><div><div>Wood is currently recruiting for an experienced Vendor Coordinator as part of our Engineering team within our Oil, Gas &amp; New Energies business based in Abu Dhabi, United Arab Emirates.
</div><div></div><div>Due to the nature of the projects and client expectation, the position will be initially office based then move to onshore site in Abu Dhabi, United Arab Emirates.
</div></div></div><div><div><div><div><div><div><div>The Role
The EPCM Vendor Coordinator (Site) is responsible for coordinating and managing vendor activitiesat the project site to ensure timely delivery, installation, inspection, testing, commissioning, and close-out of vendor-supplied equipment and materials. The role serves as the primaryinterface between the EPCM team, contractors, vendors, and the client to ensure compliance with project specifications, quality standards, safety requirements, and project schedules.
Our Clients and Projects
</div></div>Designing the future. Transforming the world.
Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
What We can offer:
<ul><li>Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
</li><li>Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
</li><li>Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover
</li><li>End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li><li>Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
</li><li>Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field</li></ul></div></div></div></div></div></div></div></div></div></div></div>
 <div><ul><li>Coordinate all vendor site activities, includingequipment delivery, installation, supervision, testing, commissioning, and handover.
</li><li>Act as the primary point of contact between vendors, construction teams, engineering, QA/QC, procurement, and the client.
</li><li>Review vendor schedules and ensure alignment with the overall project construction and commissioning schedule.
</li><li>Monitor vendor mobilization, manpower, tools, andequipment readiness.
</li><li>Ensure vendors comply with project HSE requirements, site regulations, and permit-to-workprocedures.
</li><li>Coordinate inspection and testing activities withQA/QC and client representatives.
</li><li>Track vendor progress and identify potential delays or risks, recommending corrective actions where necessary.
</li><li>Facilitate technical discussions between vendors and engineering teams to resolve site issues.
</li><li>Verify vendor completion of punch list items and support mechanical completion and commissioningactivities.
</li><li>Prepare daily, weekly, and monthly vendorcoordination reports.
</li><li>Attend construction, commissioning, and progress meetings.
</li><li>Ensure vendor documentation, including method statements, inspection reports, test records, commissioning reports, and as-builtdocumentation, is complete and submitted ontime.
</li><li>Support contract administration by verifyingvendor attendance, work completion, and variationrequests.
</li><li>Coordinate warranty support and vendor close-out activities.</li></ul></div>
 <div>What makes you remarkable
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected:
<ul><li>Bachelor's Degree in Mechanical, Electrical, Instrumentation, Civil, or related Engineering discipline.
</li><li>Minimum 10 years of experience in EPC/EPCM projects, preferably in oil &amp; gas, petrochemical, mining, power, or infrastructure projects.
</li><li>Experience coordinating multiple equipment vendors during construction and commissioning.
</li><li>Familiarity with procurement, construction, and commissioning processes.</li></ul></div>
 <div><div>Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy &amp; Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Vendor Coordinator

Explore 182+ Avp administration services asset management in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.