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administrative assistant Jobs in Abu Dhabi

administrative assistant

administrative coordinator Jobs in Abu Dhabi

administrative coordinator

avp administration services asset management

First Abu Dhabi Bank (FAB)

<div>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide comprehensive administrative and operational support to FAB Asset Management teams and executives, ensuring smooth day-to-day functioning across departments
  </li>
  <li>
   Coordinate and manage office logistics, documentation, and communication workflows, supporting efficient delivery of business objectives
  </li>
  <li>
   Support vendor management, travel coordination, and procurement activities related to offices and premises in line with FAB AM operational procedures
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Accountabilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong organizational skills with attention to detail and accuracy in timely delivery milestones by engaging with multiple internal and external stakeholders
  </li>
  <li>
   Ability to manage administrative processes in a structured, compliant, and timely manner
  </li>
  <li>
   Excellent communication and coordination skills to support cross-functional teams
  </li>
  <li>
   Manage daily administrative activities including scheduling, filing, and correspondence
  </li>
  <li>
   Support procurement, vendor onboarding, and payment requests
  </li>
  <li>
   Coordinate travel, expense management, and executive support activities
  </li>
  <li>
   Maintain accurate records
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Administrative coordination
  </li>
  <li>
   Office management logistics
  </li>
  <li>
   Reporting and internal communication
  </li>
  <li>
   Vendor and facilities coordination
  </li>
  <li>
   Years of experience: 7+ years
  </li>
 </ul>
</div>


AVP, Administration Services - Asset Management

Hamilton Bradshaw Group

<div>
 <p>
  <strong>
   Location:
  </strong>
  Abu Dhabi Global Market (ADGM)
 </p>
 <p>
  <strong>
   Company:
  </strong>
  Cohesion Asset Management Limited
 </p>
 <p>
  <strong>
   Sector:
  </strong>
  Asset Management / Investment Management
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Base salary: AED 20,000 per month (subject to experience)
   </strong>
  </li>
  <li>
   Performance-linked bonus and benefits
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Platform
  </strong>
 </p>
 <p>
  Cohesion Asset Management Limited is a high-growth asset management platform backed by Hamilton Bradshaw, the private investment firm founded by James Caan CBE, renowned entrepreneur, investor and former Dragon on
  <em>
   Dragons&rsquo; Den
  </em>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  Cohesion focuses on managing and structuring investment strategies across public and private markets, with a particular emphasis on cross-border capital deployment. The platform works closely with investors, institutions and founders to deliver disciplined investment management, fund structuring and operational execution within a regulated environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  With significant growth underway across the UAE and international markets, Cohesion is entering its next phase of expansion. This hire is a critical appointment, bringing in an Operations Manager to help shape, professionalise and scale the operational infrastructure of the business at a pivotal stage in its journey.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a senior, hands-on role focused on ensuring the integrity of fund operations, maintaining regulatory compliance, and supporting investor and stakeholder engagement. The position sits at the centre of the business, working closely with leadership, regulators, and external partners.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Regulatory Compliance &amp; Governance
  </strong>
 </p>
 <ul>
  <li>
   Oversee day-to-day operational management of the ADGM entity
  </li>
  <li>
   Ensure compliance with ADGM and SEBI regulatory frameworks, including AML/CFT requirements
  </li>
  <li>
   Maintain adherence to Foreign Portfolio Investor (FPI) regulations and investment limits
  </li>
  <li>
   Support governance processes across internal committees and regulatory obligations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Fund Operations &amp; Administration
  </strong>
 </p>
 <ul>
  <li>
   Oversee NAV calculations, reconciliations, and resolution of discrepancies
  </li>
  <li>
   Manage relationships with fund administrators, custodians, and banking partners
  </li>
  <li>
   Ensure efficient execution of fund transfers, settlements, and cash management
  </li>
  <li>
   Oversee investor onboarding, KYC processes, subscriptions, and redemptions
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Audit &amp; Compliance Oversight
  </strong>
 </p>
 <ul>
  <li>
   Lead internal and external audit processes
  </li>
  <li>
   Ensure accurate and timely financial and regulatory reporting
  </li>
  <li>
   Strengthen operational controls and governance frameworks
  </li>
  <li>
   Maintain documentation and procedures to support audit readiness and risk mitigation
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Stakeholder &amp; Investor Engagement
  </strong>
 </p>
 <ul>
  <li>
   Coordinate Board, Investment Committee, Risk, and Compliance meetings
  </li>
  <li>
   Support investor communications including NAV reporting, fact sheets, and presentations
  </li>
  <li>
   Act as a key point of contact for regulators, investors, and external partners
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidate Profile
  </strong>
 </p>
 <ul>
  <li>
   4+ years&rsquo; experience in operations, fund management, or asset management
  </li>
  <li>
   Strong working knowledge of ADGM and SEBI regulatory environments
  </li>
  <li>
   Proven experience across fund administration, NAV calculations, and investment operations
  </li>
  <li>
   Experience managing audits, compliance reporting, and governance processes
  </li>
  <li>
   Familiarity with OMS platforms and portfolio risk frameworks is advantageous
  </li>
  <li>
   Chartered Accountant (or equivalent) preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why This Role
  </strong>
 </p>
 <p>
  This is a high-impact position within a growing asset management platform, offering direct exposure to senior stakeholders, regulatory bodies, and investment operations across jurisdictions.
 </p>
 <p>
  The role is suited to someone who combines technical depth with operational ownership and is comfortable working in a regulated, fast-evolving environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Apply
  </strong>
 </p>
 <p>
  To express interest or request further detail, please submit your CV.
 </p>
 <p>
 </p>
</div>


Operations Manager

Emirates Investment Authority

<div>
 <strong>
  Purpose
  <br/>
  <br/>
 </strong>
 The IT Infrastructure Specialist is responsible for supporting, operating, and maintaining the organization's IT infrastructure environment to ensure high availability, performance, security, and resilience of systems and services.
 <br/>
 <br/>
 The role provides hands-on technical support across servers, networks, storage, cloud platforms, and end-user infrastructure, ensuring infrastructure services meet business requirements, operational standards, and internal governance expectations. Operating within a sovereign wealth fund environment, the role emphasizes reliability, security, documentation discipline, and controlled change management.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Infrastructure Operations &amp; Support
  </li>
  <li>
   Support day-to-day operation of IT infrastructure including servers, networks, storage, operating systems, and virtualization platforms
  </li>
  <li>
   Monitor infrastructure performance, availability, and capacity, proactively identifying and resolving issues
  </li>
  <li>
   Perform system administration tasks including patching, upgrades, backups, and performance tuning
  </li>
  <li>
   Support data center, cloud, and hybrid infrastructure environments
  </li>
  <li>
   Cloud, Virtualization &amp; Platforms
  </li>
  <li>
   Support cloud infrastructure services (e.g., IaaS, PaaS) and hybrid environments in coordination with IT Operations
  </li>
  <li>
   Maintain and support virtualization platforms and storage solutions
  </li>
  <li>
   Assist with provisioning, configuration, and decommissioning of infrastructure resources
  </li>
  <li>
   Security, Continuity &amp; Resilience
  </li>
  <li>
   Support implementation of infrastructure security controls, access management, and system hardening
  </li>
  <li>
   Assist with backup, recovery, and disaster recovery processes, including testing and documentation
  </li>
  <li>
   Support vulnerability remediation, incident response, and operational risk mitigation activities
  </li>
  <li>
   Change, Incident &amp; Problem Management
  </li>
  <li>
   Participate in incident resolution, root cause analysis, and problem management activities
  </li>
  <li>
   Execute infrastructure changes in accordance with approved change management procedures
  </li>
  <li>
   Maintain accurate records of incidents, changes, and configuration items
  </li>
  <li>
   Documentation, Monitoring &amp; Governance
  </li>
  <li>
   Maintain infrastructure documentation including system configurations, diagrams, procedures, and asset records
  </li>
  <li>
   Support audits, reviews, and compliance checks by providing accurate technical documentation and evidence
  </li>
  <li>
   Ensure infrastructure operations adhere to internal IT policies, standards, and service management frameworks
  </li>
  <li>
   Vendor &amp; Technology Support
  </li>
  <li>
   Coordinate with vendors and service providers for infrastructure support, maintenance, and issue resolution
  </li>
  <li>
   Support evaluation, testing, and implementation of new infrastructure technologies and tools
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  <strong>
   Education &amp; Qualifications
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Information Technology, Computer Science, Engineering, or a related field
  </li>
  <li>
   Industry certifications (e.g., Microsoft, Cisco, VMware, cloud certifications) are an advantage
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5-8 years of experience in IT infrastructure operations or systems administration
  </li>
  <li>
   Experience supporting enterprise infrastructure environments in a financial services, government, or high-availability organization preferred
  </li>
  <li>
   Hands-on experience with servers, networks, virtualization, storage, and cloud platforms
  </li>
  <li>
   Experience working within structured IT operations and governance environments
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Technical Expertise / Skills / Knowledge
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong knowledge of server and network infrastructure, operating systems, and virtualization technologies
  </li>
  <li>
   Experience with cloud platforms and hybrid infrastructure models
  </li>
  <li>
   Familiarity with backup, disaster recovery, monitoring, and automation tools
  </li>
  <li>
   Understanding of IT service management processes (incident, change, problem management)
  </li>
  <li>
   Strong troubleshooting, documentation, and communication skills
  </li>
  <li>
   High attention to detail, security awareness, and operational discipline
  </li>
 </ul>
</div>


Infrastructure Specialist

C D General Trading LLC

<p>Job description:</p><p>Job Title: Procurement Assistant<br/>Department: Procurement / Purchasing<br/>Reports to: Procurement Manager<br/>Location: Kezad , Abu Dhabi<br/>Job Type: Full-time</p><p>CityDrinks.com is a premier online alcohol delivery service, offering a wide selection of alcoholic beverages directly to our customers' doors in Abu Dhabi. As part of our commitment to exceptional service, we are looking to expand our team with a dedicated Customer Service Representative who is passionate about helping others and enhancing customer satisfaction.</p><p>Please Note:<br/>CityDrinks is a business that distributes and sells alcoholic beverages. Applicants should be comfortable working in an environment that involves the handling, marketing in, or promotion of alcohol-related products, in accordance with legal and regulatory standards.</p><p>Job Summary:<br/>We are seeking a detail-oriented and proactive Procurement Assistant to support our purchasing operations. The successful candidate will assist with sourcing suppliers, managing purchase orders, maintaining records, and ensuring timely delivery of goods and services. This role is critical to ensuring the smooth and cost-effective procurement of materials and supplies.</p><p>Key Responsibilities:<br/>Assist in sourcing and evaluating suppliers based on price, quality, and delivery termsPrepare and process purchase orders accurately and efficientlyMaintain and update supplier information and procurement recordsMonitor inventory levels and coordinate with departments to fulfil purchasing needsTrack orders and ensure timely delivery of goods and servicesLiaise with vendors to resolve discrepancies, delays, or issues in deliveryObtain and compare quotations for goods and servicesSupport contract administration and supplier relationship managementEnsure compliance with internal procurement policies and proceduresAssist in preparing procurement reports, budgets, and cost analyses</p><p>Requirements:<br/>Education &amp; Experience:High school diploma or equivalent required, Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field preferred2-3 years of experience in a procurement, purchasing, or administrative roleExperience with procurement software (e.g. ODOO,JIFFY, etc.) is an asset</p><p>Skills:<br/>Strong organizational and time-management skillsExcellent written and verbal communication skillsHigh level of attention to detail and accuracyAbility to work independently and as part of a teamProficient in Microsoft Office Suite (Excel, Word, Outlook)Preferred Qualifications:Knowledge of procurement and supply chain best practicesFamiliarity with inventory management and vendor management systemsWork Environment:warehouse office-based, supplier site visits if requiredMay involve occasional overtime to meet deadlines</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p>

Procurement Administrator

Modon

<div>
 <p>
  <strong>
   <u>
    About The Company
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Modon
  </strong>
  is an international holding company, headquartered in Abu Dhabi, United Arab Emirates, and listed on the Abu Dhabi Securities Exchange (ADX). Modon is at the forefront of urban innovation, creating iconic designs and experiences that continually surpass expectations.
 </p>
 <p>
  From real estate to hospitality, asset and investment management, events, catering and tourism, we are bringing cities to life through delivering long-term and sustainable value.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    About the Role
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The role of the
  <strong>
   Receptionist
  </strong>
  is to oversee the front desk routinely, ensuring the front desk welcomes clients warmly and providing high standards of administrative to all customers, and employees of the organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Key Responsibilities
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   General Administration Services:
  </strong>
 </p>
 <p>
  Execute general administrative services for Modon management and staff to ensure cost effective high level of customer service and policy compliance.
 </p>
 <p>
  Ascertain that the reception space is orderly and attractive and has all the stationery and materials required (e.g., pens, forms and brochures).
 </p>
 <p>
  Perform additional administrative receptionist duties such as filing, copying, assisting in other administrative related tasks etc; often includes performing adhoc administrative duties as needed.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Customer Management
  </strong>
 </p>
 <p>
  Welcoming guests at the front desk, extending a warm welcome, guiding them, and providing essential information.
 </p>
 <p>
  Booking meeting spaces, handling mail, and doing as-needed administration are the tasks that call screening and call forwarding agents perform.
 </p>
 <p>
  Engage in active listening with callers, confirm or clarify information, and support and assist irate clients in defusing the situation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Safety and Security
  </strong>
 </p>
 <p>
  Maintain office security by adhering to safety rules and limiting access through the reception desk (monitor logbook, issue visitor badges).
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office Environment:
  </strong>
 </p>
 <p>
  Ensure proper cleanliness, sanitation and general upkeep of the office premises. Handle workspace planning, allocation ambience, and quality of work environment.
 </p>
 <p>
  Assist or arrange in the organizing of corporate events and ensuring that all resources needed for the event are managed in coordination with the respective organizing teams.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Records:
  </strong>
 </p>
 <p>
  Maintains and update records of all services done for the company and contribute to team continuity by documenting and communicating actions, irregularities, and ongoing needs.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Qualifications &amp; Experience
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelors degree: additional certification in Office Management is a plus
  </li>
  <li>
   2 to 3 years of relevant work experience.
  </li>
  <li>
   Proficiency with MS Office software
  </li>
  <li>
   Previous GCC experience is a plus
  </li>
  <li>
   Proficiency in Arabic is mandatory
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Preferred skills and Competencies
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Outstanding customer service skills, active listening, and effective verbal and written communication.
  </li>
  <li>
   Proven work experience as a Receptionist, Front Office Representative or similar role
  </li>
  <li>
   Hands-on experience with office equipment (e.g. scan machines, printers)
  </li>
  <li>
   Professional demeanor and appearance.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   The ability to be resourceful and proactive in the face of adversity.
  </li>
  <li>
   The competence to multitask, organize, and manage time while setting priorities.
  </li>
  <li>
   Customer-service-oriented behavior.
  </li>
  <li>
   Strong negotiation and problem-solving skills.
  </li>
  <li>
   Ability to prioritize tasks and delegate them when appropriate.
  </li>
  <li>
   Ability to act with integrity, professionalism, and confidentiality.
  </li>
 </ul>
</div>


Receptionist

Apex Group

<div><div>The Apex Group was established in Bermuda in 2003 and is now one of the world&rsquo;s largest fund administration and middle office solutions providers.</div><div></div><div>
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.</div><div></div><div>
That&rsquo;s why, at Apex Group, we will do more than simply &lsquo;empower&rsquo; you. We will work to supercharge your unique skills and experience.</div><div></div><div>
Take the lead and we&rsquo;ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.</div><div></div><div>
For our business, for clients, and for you</div><div></div><div><b>
Role</b>: Senior Operations Officer<br>
<b>Role Location</b>: Abu Dhabi, UAE<br>
<b>Department</b>: Fund Operations - Middle Office<br>
<b>Employment Type</b>: Permanent, Full Time<br>
<br>
<b>Role summary:</b><br>
We are seeking an experienced Middle Office Operations Analyst to join our Fund Operations team. The successful candidate will be responsible for trade lifecycle management, NAV computation, and performance fee oversight across both open-ended and closed-ended fund structures. This role requires deep expertise in multi-asset class settlements and a strong command of industry-standard systems.</div><div></div><div><div><b>
Key responsibilities:</b><br>
<br>
<b>Trade Settlement &amp; Lifecycle Management</b></div><ul><li><div>
Execute and oversee trade settlements across equities, fixed income, derivatives, and OTC instruments.</div></li><li><div>
Manage end-to-end trade lifecycle including trade capture, confirmation, matching, and settlement.</div></li><li><div>
Coordinate with brokers, custodians, and counterparties to ensure timely and accurate settlement.</div></li><li><div>
Monitor and resolve trade breaks, fails, and discrepancies in a timely manner.</div></li></ul><div><b><br>
NAV Calculation &amp; Fund Accounting</b></div><ul><li><div>
Perform and verify daily/periodic NAV calculations for open-ended and closed-ended fund structures</div></li><li><div>
Ensure accuracy of pricing, accruals, corporate actions, and income allocations</div></li><li><div>
Reconcile NAV components with fund administrators and resolve variances</div></li><li><div>
Calculate performance fees incorporating hurdle rates, high-water mark (HWM) mechanisms</div></li><li><div>
Produce investor reporting packs and support audit and compliance reviews</div></li></ul><div><b><br>
Fund Operations &amp; Controls</b></div><ul><li><div>
Support operational workflows for both open-ended and closed-ended (capital calls, distributions, commitment tracking) fund types</div></li><li><div>
Maintain and enhance operational procedures, controls, and documentation</div></li><li><div>
Collaborate with front office, compliance, legal, and technology teams on process improvements</div></li><li><div>
Coordinate with the Global Service Centre (GSC) on delegated operational tasks, ensuring SLA adherence and quality standards</div></li></ul><div><b><br>
Client Interaction &amp; Stakeholder Management</b></div><ul><li><div>
Serve as a key point of contact for internal and external clients on operational queries, trade status, and reporting matters</div></li><li><div>
Build and maintain strong relationships with fund administrators, custodians, prime brokers, and counterparties</div></li><li><div>
Handle client onboarding and ongoing service delivery coordination, ensuring timely resolution of queries and escalations</div></li><li><div>
Independently lead and deliver operational projects such as fund launches, system migrations, and process re-engineering initiatives</div></li><li><div>
Prepare and present operational updates, MIS reports, and project status to senior management and clients.</div></li></ul><div></div><div><b>
Required Skills:</b></div><ul><li><div>
Minimum 5&ndash;8 years of experience in middle office or fund operations within asset management, hedge funds, or private equity</div></li><li><div>
Demonstrated expertise in both open-ended and closed-ended fund structures</div></li><li><div>
Strong knowledge of trade settlements across equities, fixed income, derivatives, and OTC instruments</div></li><li><div>
Proven ability in NAV calculation and reconciliation processes</div></li><li><div>
Solid understanding of performance fee structures including hurdle rates and high-water marks</div></li><li><div>
Bachelor&rsquo;s degree in finance, Accounting, Economics, or a related field</div></li><li><div>
System and technical skills that are needed: <b>Bloomberg Terminal, CTM (Central Trade Manager), ICE / ICE Link</b></div></li><li><div>
System and technical skills that are a nice to have: <b>Calypso, Paxus, eFront</b></div></li></ul><div></div><div><b>
Preferred Qualifications:</b></div><ul><li><div>
Professional certifications such as CFA, CAIA, or CISI</div></li><li><div>
Experience with private market fund structures (PE, real estate, infrastructure)</div></li><li><div>
Advanced proficiency in Excel (VBA/macros) and data tools</div></li><li><div>
Experience with fund administration oversight and audit coordination</div></li></ul><div><b><br>
Key Competencies:</b></div><ul><li><div>
Strong analytical and problem-solving skills with attention to detail</div></li><li><div>
Ability to work under pressure and meet strict operational deadlines</div></li><li><div>
Excellent communication and stakeholder management skills</div></li><li><div>
Proactive mindset with a focus on process improvement and automation</div></li><li><div>
Team player with the ability to work across functions in a fast-paced environment</div></li><li><div>
Ability to independently manage and deliver projects end-to-end with minimal supervision</div></li><li><div>
Strong client-facing skills with the ability to manage relationships and handle sensitive queries professionally</div></li></ul><div></div><div><b>
What you will get in return:</b></div><ul><li><div>
Professional Development (CPD) and Study Guidance programs</div></li><li><div>
Opportunity to work with a diverse, agile and global team.</div></li><li><div>
Exposure to all aspects of the business and cross-jurisdiction.</div></li><li><div>
A genuinely unique opportunity to be part of an expanding large global business + more</div></li></ul></div><div></div><div>
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.</div></div><div></div>

Senior Operations Officer- Middle Office

Lunate

<div>
 <p>
  <strong>
   Firm Overview
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Lunate is a new Abu Dhabi-based, Partner-led, independent global alternative investment manager with more than 200 employees and $110 billion of assets under management. Lunate invests across the entire private markets spectrum including buyouts, growth equity, early and late-stage venture capital, private credit, real assets, and public equities and public credit. Lunate aims to be one of the world&rsquo;s leading private markets solutions providers through SMAs and multi-asset class funds, seeking to generate best-in-class risk-adjusted returns for its clients.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Company Secretary will be responsible for ensuring that our organization complies with standard financial and legal practices and maintains high standards of corporate governance. They will handle the administration of company records, advise on company law, and ensure all company policies and procedures are up to date and in line with current legislation.
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 <p>
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 </p>
 <p>
  <strong>
   Key Duties and Responsibilities
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 <p>
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 </p>
 <ul>
  <li>
   Oversee and ensure compliance with statutory and regulatory requirements.
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   Ensure the implementation of decisions made by the Board of Directors.
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   Maintain statutory books, including registers of members, directors, and secretaries.
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   Convene and service annual general meetings (AGMs) (producing agendas, taking minutes, conveying decisions, handling meeting correspondences, etc.).
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   Provide legal, financial, and strategic advice to the Board of Directors.
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   Deal with correspondence, collate information, and write reports, ensuring decisions made are communicated to relevant company stakeholders.
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   Contribute to meeting discussions and advise members of the legal, governance, accounting, and tax departments of the implications of proposed policies.
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   Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
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   Manage the office space and deal with personnel administration, including training, appraisals, and disciplining staff.
  </li>
 </ul>
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 </p>
 <p>
  <strong>
   Qualifications and Experience
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 </p>
 <p>
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 </p>
 <ul>
  <li>
   Proven experience as a Company Secretary.
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   Knowledge of company law, legal terminology, and corporate governance.
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   Familiarity with statutory compliance and regulatory frameworks.
  </li>
  <li>
   Proficiency in English.
  </li>
  <li>
   Excellent communication and organizational skills.
  </li>
 </ul>
 <p>
 </p>
</div>


Company Secretary

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