admin assistant

administrative assistant Jobs in Abu Dhabi

administrative assistant

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accountant (fixed assets) Jobs in Abu Dhabi

accountant (fixed assets)

accounts assistant

avp administration services asset management

First Abu Dhabi Bank (FAB)

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  Job Purpose
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 </strong>
 <ul>
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   Provide comprehensive administrative and operational support to FAB Asset Management teams and executives, ensuring smooth day-to-day functioning across departments
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   Coordinate and manage office logistics, documentation, and communication workflows, supporting efficient delivery of business objectives
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   Support vendor management, travel coordination, and procurement activities related to offices and premises in line with FAB AM operational procedures
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  </li>
 </ul>
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  Key Accountabilities
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 </strong>
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   Strong organizational skills with attention to detail and accuracy in timely delivery milestones by engaging with multiple internal and external stakeholders
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   Ability to manage administrative processes in a structured, compliant, and timely manner
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   Excellent communication and coordination skills to support cross-functional teams
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   Manage daily administrative activities including scheduling, filing, and correspondence
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   Support procurement, vendor onboarding, and payment requests
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   Coordinate travel, expense management, and executive support activities
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   Maintain accurate records
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  </li>
 </ul>
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  Qualifications &amp; Experience
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 </strong>
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   Administrative coordination
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   Office management logistics
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   Reporting and internal communication
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   Vendor and facilities coordination
  </li>
  <li>
   Years of experience: 7+ years
  </li>
 </ul>
</div>


AVP, Administration Services - Asset Management

Farah Experiences

<div><p><b>Join us at Miral Experiences!
</b></p><p>Miral Experiences is a region&acirc;&euro;&trade;s leader in the management and operation of world-class, award-winning immersive attractions and experiences across Abu Dhabi. Our diverse portfolio includes some of the most iconic entertainment and leisure destinations, including Ferrari World Yas Island Abu Dhabi, Yas Waterworld Yas Island Abu Dhabi, Warner Bros. World&acirc;&bdquo;&cent; Yas Island Abu Dhabi, SeaWorld Yas Island Abu Dhabi, CLYMB&acirc;&bdquo;&cent; Yas Island Abu Dhabi, and TeamLab. Phenomena Abu Dhabi, and CLYMB&acirc;&bdquo;&cent; Abu Dhabi, as well as cultural treasures like Qasr Al Watan.
</p><p>We specialize in crafting unique experiences that cater to all tastes and ages, delivering a seamless blend of thrills, joy, and discovery. Our attractions are designed to ignite the imagination and create unforgettable memories for visitors from around the world. Whether you're seeking excitement, relaxation, or cultural enrichment, we offer something for everyone.
</p><p><b>About the Role
</b></p><p>We are seeking an experienced <b>Facilities Director </b>to lead the strategic planning, operation, and continuous improvement of facilities management across our world-class leisure destinations. This is a senior leadership role responsible for ensuring the reliability, safety, efficiency, and performance of all physical assets while delivering exceptional guest and colleague experiences.
</p><p>You will oversee both <b>Hard and Soft Services </b>, manage large-scale <b>OPEX and CAPEX budgets </b>, lead multidisciplinary teams, and drive operational excellence across maintenance, asset management, and compliance.
</p><div><b>Key Responsibilities
</b></div><div><b>Leadership &amp; Strategy
</b></div><ul><li>Lead and manage all facilities operations across the parks, ensuring assets are maintained to the highest quality and performance standards.
</li><li>Inspire, mentor, and develop facilities teams, conducting performance reviews and supporting career progression.
</li><li>Develop and implement facilities management policies, procedures, and best practices.
</li><li>Work closely with senior leadership and Finance to manage division P&amp;L and track expenditure versus budget.
</li></ul><div><b>Operations &amp; Maintenance
</b></div><ul><li>Oversee Hard Services and Soft Services, including HVAC, plumbing, irrigation, civil works, and general maintenance.
</li><li>Implement and continuously improve a comprehensive <b>Preventive Maintenance (PM) </b>program via the <b>CMMS </b>.
</li><li>Monitor CMMS data accuracy, PM effectiveness, and asset performance to reduce downtime and breakdowns.
</li><li>Ensure appropriate inventory levels for spare parts and effective asset lifecycle management.
</li></ul><div><b>Projects &amp; Capital Works
</b></div><ul><li>Manage and deliver <b>CAPEX projects </b>, including new construction, refurbishments, upgrades, and modifications.
</li><li>Participate in design reviews to provide operational input and drive long-term maintainability.
</li><li>Oversee facility and attraction installation, ensuring compliance with contracts, specifications, and drawings.
</li><li>Sign off work completion certificates and oversee third-party inspections.
</li></ul><div><b>Health, Safety &amp; Compliance
</b></div><ul><li>Ensure full compliance with government health, safety, and environmental regulations (e.g., HACCP, firefighting systems, FLS).
</li><li>Work closely with HSE/EHS teams to address safety logs and ensure timely rectification of issues.
</li><li>Ensure facilities are always safe for colleagues and guests.
</li><li>Ensure all team members are trained and properly use safety equipment to minimize workplace incidents.
</li></ul><div><b>Vendor &amp; Stakeholder Management
</b></div><ul><li>Manage contractors and vendors, including manpower planning and SLA performance.
</li><li>Review and manage service contracts in line with procurement processes.
</li><li>Liaise with operational departments to ensure service requests are completed on time and operational needs are met.
</li><li>Communicate scheduled facility interruptions clearly to all stakeholders.
</li></ul><div><b>Performance &amp; Continuous Improvement
</b></div><ul><li>Monitor departmental KPIs, service levels, and strategic initiatives.
</li><li>Identify and implement cost-saving initiatives without compromising quality or safety.
</li><li>Drive continuous improvement in maintenance processes, systems, and efficiency.
</li></ul><div><b>Qualifications &amp; Experience
</b></div><div><b>Essential
</b></div><ul><li>Bachelor&acirc;&euro;&trade;s degree in Facilities Management, Engineering, Business Administration, or a related field.
</li><li>Minimum <b>15 years&acirc;&euro;&trade; hands-on experience </b>in installation, commissioning, or supervision as an HVAC, Electrical, or Civil Engineer.
</li><li>Minimum <b>10 years&acirc;&euro;&trade; experience leading teams </b>of engineers, contractors, or skilled trades.
</li><li>Strong leadership, problem-solving, negotiation, and communication skills.
</li><li>Fluent in English (spoken and written).
</li><li>Strong working knowledge of MS Office (Excel, Word, PowerPoint).
</li></ul><div><b>Technical Expertise
</b></div><p>Hands-on knowledge of:
</p><ul><li>BMS systems
</li><li>HVAC systems (FAHU, AHU, FCU, etc.)
</li><li>Pumping and water treatment systems
</li><li>Aquatics and fountains
</li><li>Boilers and heat exchangers
</li><li>Fire suppression and firefighting systems
</li><li>Basic electrical systems (if not primary trade)
</li></ul><div><b>Desirable
</b></div><ul><li>Certified Facility Manager (CFM) or similar professional certification
</li><li>Experience in hospitality, leisure, or theme park environments
</li><li>CMMS experience (e.g., MAXIMO, CAFM or similar)
</li><li>AutoCAD knowledge
</li><li>Strong understanding of project management standards
</li><li>Preventive maintenance planning and asset management experience
</li></ul><p><b>Shape the Future With Us
</b></p><p>At Miral Experiences, we don&acirc;&euro;&trade;t just create world-class destinations - we create unforgettable memories for our guests and remarkable careers for our people.
</p><p>From theme parks and attractions to guest services and behind-the-scenes roles, every member of our team plays a part in delivering exceptional experiences. We&acirc;&euro;&trade;re driven by passion, powered by innovation, and committed to excellence in everything we do.
</p><p>We&acirc;&euro;&trade;re looking for passionate, driven, and talented individuals who are ready to grow, lead, and make a difference. No matter your background or expertise, there's a place for you at Miral Experiences.</p></div>

Facilities Asset Management Director

SOCOTEC

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  Description Du Poste
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  Company Description
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 Let's SOCOTEC your potential!
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 Joining SOCOTEC means joining an active and ambitious community of 14,000 experts (turnover of &euro;1,6b in 2024 compared to &euro;510M in 2016), players in the city of tomorrow, ready to take up new challenges in the field of Testing, Inspection and Certification in Construction, Infrastructure and Industry.
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 We provide risk management and technical consulting services and support our clients throughout the asset cycle.
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 Our objectives are to ensure their compliance, extend their lifespan, improve their environmental performance and guarantee the safety of people.
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  Job Description
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  Description of the Role
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   Provide Mechanical, Electrical and Plumbing engineering services, including but not limited to, design and design review services, for building and infrastructure projects in the UAE and internationally.
  </li>
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   Review of HVAC and Plumbing designs, calculations and reports, as per Abu Dhabi Municipality requirements.
  </li>
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   Attend site visits and meetings as required by the project and the clients.
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   Identify business opportunities for SOCOTEC and work closely with the Commercial team to develop these.
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   Assist the Commercial team with the preparation of fee proposals and quotations.
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   Liaise with Technical Manager and Accountant for reporting and invoicing.
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   Assist Technical Manager, Accountant and Managing Director in analyzing the financial data associated with your projects.
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  Duties And Responsibilities
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   Be responsible for the delivery of the highest quality of work to SOCOTEC clients.
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   Deliver services within the timeframes dictated by the client and SOCOTEC.
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   Responsible for ensuring that work is carried out as per the relevant instructions.
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   Consistently exceed clients&rsquo; expectations.
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   Comply with SOCOTEC&rsquo;s group policies and procedures.
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   Achieve and maintain the highest qualification levels determined by SOCOTEC for the relevant consultancy disciplines.
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   Take an active and full role in the quality assurance of services delivered by SOCOTEC through document review, supervision, audit and assessment of other staff members, providing support and leadership to the engineering team.
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   Stand out as a good example to all staff.
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   Undertake such other responsibilities that might reasonably be required by the company.
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   Ensure the highest standards of administration.
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  </li>
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  Health And Safety Responsibilities
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   Comply with Socotec International and client quality, safety and environmental systems and procedures at all times.
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   Ensure that all accidents, incidents, near misses or hazards are immediately reported and relevant paperwork is completed.
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   Work within the team to develop a culture where everyone embraces, upholds and accepts responsibility for a safe workplace, a healthy working life, a sustainable environment and the right and duty to intervene.
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  </li>
 </ul>
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  Qualifications
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   Bachelor or Master Degree in Mechanical Engineering.
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   8 years&rsquo; experience, including 4 years in Abu Dhabi.
  </li>
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   Knowledge of ADM codes and local regulations.
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   Experienced in international codes and local regulations.
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   Experienced in Mechanical Design and Design Review in the building construction industry.
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   Experienced in international codes and local regulations.
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   Fluent in English. Arabic recommended.
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  Additional Information
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   Attractive salary and bonus with annual revision.
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   Cooperation with colleagues around the world in a leading global group.
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   Strong team spirit in an entrepreneurial environment of a growing company.
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   People values, social responsibility and sustainability.
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   Global development and relocation opportunities for high performers.
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   Opportunities for self-development and career advancement.
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 </ul>
</div>


Senior Design Mechanical & Plumbing Engineer

Morgan Stanley

<div><h1 class="jobSectionHeader"><b>Investment Management - MENA Sales - Senior Associate
</b></h1><h1 class="jobSectionHeader"><b>Abu Dhabi
</b></h1><p></p><p>Company Profile
</p><p>Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.
</p><p></p><p>As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.
</p><p></p><p>Divisional Profile
</p><p>Morgan Stanley Investment Management (MSIM) is one of the largest global asset management organizations of any full service securities firm, with 45 offices serving clients in 19 countries. MSIM&rsquo;s professionals worldwide provide outstanding long-term investment performance. We offer clients a diverse array of equity, fixed income, liquidity and alternative investments, including merchant banking strategies.
</p><p></p><p>The firm together with its investment advisory affiliates has more than 590 investment professionals around the world and $405 billion in assets under management or supervision. Morgan Stanley Investment Management strives to provide outstanding long-term investment performance, service and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations and individuals worldwide.
</p><p></p><p>Primary Responsibilities
</p><p>Our MENA Sales team based in Abu Dhabi are looking for an experiences Sales professional to join the team with to include and not limited to:
</p><ul><li>Contribute towards development and delivery of long term strategy for the successful growth of MSIM across the MENA Region
</li><li>Develop client relationships and maintain existing client relationships.
</li><li>Successfully sell MSIM&rsquo;s asset management capabilities to a wide range of institutional clients in the financial institutions sector including SWFs, pension funds, insurance companies, bank trust companies and asset managers
</li><li>Work actively and collaboratively across the Division to deliver a seamless client experience throughout the sales process
</li><li>Operate credibly and network effectively across Business Units, in order to leverage cross selling opportunities and deliver the whole of Morgan Stanley to clients
</li></ul><p></p><p>Skills required
</p><ul><li>The candidate must have good knowledge of the asset management industry and the various forms of the main investment products across all asset classes
</li><li>The candidate must have worked with a range of clients in MENA, and be able to establish and consolidate relationships across the Region
</li><li>A strong, demonstrable track record in sales with institutional clients
</li><li>Strong team player; ability to collaborate with colleagues across MSIM and the broader organisation
</li><li>Self-starter with the ability to work independently
</li><li>University degree or equivalent
</li><li>Progress toward or completion of a CFA a plus<br>
</li></ul><p></p><p><b>WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
</b></p><p></p><p>At Morgan Stanley, we raise, manage and allocate capital for our clients &ndash; helping them reach their goals. We do it in a way that&rsquo;s differentiated &ndash; and we&rsquo;ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren&rsquo;t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you&rsquo;ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There&rsquo;s also ample opportunity to move about the business for those who show passion and grit in their work.
</p><p></p><p>To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
</p><p></p><p>Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.</p></div>

Investment Management - MENA Sales - Senior Associate

Luxoft

<div><div><h5 class="jobSectionHeader"><b>Project description
</b></h5><p>The Murex FO support analyst will be required to be part of GM IT FO Squad responsible to provide IT services to Global Markets team. The squad is responsible for support, change request and projects pertaining to Global Markets. Key responsibilities of the role include providing level 1 / level 2 trading floor support to traders and control groups.
</p></div><div><h5 class="jobSectionHeader"><b>Responsibilities</b></h5>
<div><div><p>Support traders, middle office users on daily issues including PL / position mismatches / market data, mkt operations, etc.
</p></div><div><p>Configure curves (rate, rate hedge, credit) and static data including securities, generators, indices, currencies, vol surface, portfolios, user groups, access rights etc., in Murex.
</p></div><div><p>Write new pre trade rules, create / amend lookup tables / simulation views / e-tradepad strategies / Live Book views.
</p></div><div><p>Work on Patch upgrades / version upgrades testing to reconcile any PL / Greeks issue &amp; avoid any regressions.
</p></div><div><p>Reporting on progress on issues / showstoppers to manager and other stakeholders
</p></div><div><p>Assist in developing business and operational processes and to participate in developing system training artefacts when required
</p></div></div></div><div><h5 class="jobSectionHeader"><b>Skills</b></h5>
<p>Must have
</p><div><div><p>Minimum 7-10 years of experience as Murex Front office support
</p></div><div><p>Extensive experience in setting up and validating Interest rate curves including for ARRs.
</p></div><div><p>Expertise in multiple asset classes (at least 2 of the following) such as IR vanilla and exotic derivatives, Equity Derivatives, Commodity Derivatives, FX Derivatives, Structured Products Credit Derivatives, FIMM (Fixed Income, / Money Market). One of the two must be Exotics
</p></div><div><p>Expertise in terms of pricing, valuation, risk management and sensitivities including for exotic products.
</p></div><div><p>Strong exposure to FO Modules of Murex
</p></div><div><p>E-Tradepad, Simulation, Livebook, RTPM, Pre-Trade Workflow, Market Data, Dynamic Tables, P&amp;L Notepad, FDI Templates, Blotters, Risk Matrices etc.
</p></div><div><p>Experience in implementation and supporting Murex v3.1 with regards to front office capabilities
</p></div><div><p>Excellent knowledge of Capital Markets products and processes, front to back.
</p></div><div><p>Experience on implementation of both linear and non-linear products in Murex
</p></div><div><p>Strong analytical and problem-solving skills accompanied with excellent communication
</p></div></div><p>Nice to have
</p><div><div><p>The candidate should possess either a postgraduate degree or qualification in Information Systems / Engineering / Business Administration.
</p></div><div><p>The candidate should carry a minimum relevant work experience in a Bank or I.T. Company for a minimum of 5-7 years.
</p></div><div><p>Strong record of stakeholder management and leadership skills
</p></div><div><p>Strong understanding of the financial markets, trading, and banking solutions
</p></div><div><p>Strong knowledge of the Global Markets products and practices, front-to-end: pricing, limit checks, booking, risk management, accounting generation, settlements, and confirmation generation
</p></div><div><p>Candidate must be technically astute and have had relevant exposure and experience with bank systems and processes.
</p></div><div><p>Strong proven track record of liaising with stakeholders for business requirements, specification documents, testing processes and other relevant information.
</p></div><div><p>Strong numerical skills coupled with the ability to deliver well under pressure and tight deadlines.
</p></div><div><p>Candidate must display strong verbal and written communication skills.
</p></div></div></div><div><h5 class="jobSectionHeader"><b>Other</b></h5>
<div><div><div><p>Languages</p>
<p>English: C2 Proficient
</p></div></div><div><div><p>Seniority</p>
<p>Senior</p></div></div></div></div></div>
<br><div><div><div><p>Abu Dhabi, United Arab Emirates
</p></div><p>Req. VR-119654
</p></div><div></div><div><div><p>Murex FO
</p></div><div><p>BCM Industry</p>
</div><div><p>27/02/2026
</p></div><div><p>Req. VR-119654</p></div></div></div><p></p>

Murex FO Support Consultant

Kaptius

<p><b>Job Title: Lead ITAM Implementer (HAM / SAM)</b></p><p><b>Location:</b> Abu Dhabi - Hybrid (remote with occasional travel)<br/><b>Employment Type:</b> Permanent<br/><b>Compensation Guide:</b> AED (tax free) - Dependent on Experience</p><p><b>About Kaptius</b></p><p>Kaptius is a fast-growing <b>ServiceNow Partner</b>, delivering enterprise-scale digital transformation programmes across the Middle East. As our footprint in the UAE continues to expand, we are strengthening our <b>IT Asset Management (ITAM)</b> capability to support complex customer environments and long-term platform maturity.</p><p>We are looking for a <b>Lead ITAM Implementer</b> with deep hands-on expertise across <b>Hardware Asset Management (HAM)</b> and <b>Software Asset Management (SAM)</b> to lead and deliver high-quality implementations for our customers.</p><p><b>Role Summary</b></p><p>The <b>Lead ITAM Implementer</b> is responsible for designing, implementing, and optimising ITAM solutions on the ServiceNow platform, with a strong focus on <b>HAM and SAM</b>. This role sits at the intersection of technical delivery, process design, and customer engagement.</p><p>You will lead ITAM implementations end to end, act as a subject matter expert for asset lifecycle and compliance, and work closely with architects, developers, and customer stakeholders to ensure ITAM solutions deliver measurable business value.</p><p>This is a senior, hands-on role suited to someone who enjoys owning outcomes, guiding others, and engaging directly with customers.</p><p><b>Key Responsibilities</b></p><ul><li>Lead the <b>end-to-end implementation of ServiceNow ITAM</b>, including HAM and SAM Pro.</li><li>Design and configure <b>asset lifecycle processes</b>, including procurement, receiving, deployment, maintenance, optimisation, and disposal.</li><li>Implement and optimise <b>software asset management</b> capabilities, including entitlement management, reconciliation, compliance, and optimisation.</li><li>Configure and govern <b>hardware asset models</b>, lifecycle workflows, and asset normalisation.</li><li>Work closely with <b>Discovery, CMDB, and ITOM teams</b> to ensure accurate asset and configuration data.</li><li>Design and support <b>integrations</b> with procurement, finance, inventory, and vendor systems.</li><li>Act as <b>ITAM design authority</b> on projects, ensuring best practice and reuse of standard components.</li><li>Lead customer <b>workshops and working sessions</b> to define ITAM requirements, processes, and operating models.</li><li>Provide guidance and mentoring to <b>developers, administrators, and junior ITAM consultants</b>.</li><li>Support <b>pre-sales activities</b>, including solution design, estimation, and responding to ITAM-related requirements.</li><li>Identify opportunities to expand ITAM adoption across customers and feed these into delivery roadmaps.</li></ul><p><b>Experience Required</b></p><ul><li>Strong hands-on experience implementing <b>ServiceNow ITAM</b>, with deep expertise in <b>HAM and SAM</b>.</li><li>Proven track record delivering <b>enterprise ITAM implementations</b>, ideally in consulting or partner environments.</li><li>Practical experience with <b>software licensing models</b>, entitlement management, and compliance reporting.</li><li>Experience working with <b>Discovery, CMDB, and integrations</b> to support accurate asset data.</li><li>Comfortable engaging directly with <b>customer stakeholders</b>, including IT, procurement, finance, and asset managers.</li><li>Experience leading delivery streams or acting as a <b>lead consultant</b> on ITAM-focused engagements.</li><li>Familiarity with Agile delivery and ITIL-aligned service management practices.</li></ul><p><b>Skills &amp; Capabilities</b></p><ul><li>Deep understanding of <b>ITAM processes</b> and how they are implemented on the ServiceNow platform.</li><li>Strong configuration skills across <b>HAM and SAM Pro</b>, including workflows, rules, and reporting.</li><li>Solid understanding of <b>CMDB data models</b>, asset relationships, and discovery approaches.</li><li>Ability to design practical, scalable solutions that balance process, data quality, and automation.</li><li>Strong communication skills, able to explain ITAM concepts clearly to technical and non-technical stakeholders.</li><li>Confident workshop facilitator with a structured, consultative approach.</li><li>Collaborative mindset with a focus on quality, consistency, and customer value.</li></ul><p><b>Certifications</b></p><p><b>Required / Strongly Preferred</b></p><ul><li>ServiceNow Certified System Administrator (CSA)</li><li>ServiceNow Certified Implementation Specialist &ndash; <b>ITAM / HAM / SAM</b></li></ul><p><b>Nice to Have</b></p><ul><li>Additional ServiceNow CIS certifications (ITSM, ITOM)</li><li>ITIL certification</li><li>Vendor licensing certifications or ITAM-related training</li></ul><p><b>Why Join Kaptius</b></p><ul><li>Join a <b>high-growth ServiceNow Partner</b> building a strong ITAM capability in the UAE.</li><li>Work on <b>complex, high-impact ITAM programmes</b> with enterprise customers.</li><li>Opportunity to act as a <b>go-to ITAM specialist</b> and influence delivery standards.</li><li>Competitive, tax-free compensation aligned to specialist skill demand.</li><li>Long-term career growth within a growing Middle East practice.</li></ul><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>Can you walk me through a full end-to-end ServiceNow ITAM implementation you&rsquo;ve personally led, specifically covering HAM and/or SAM Pro?</li><li>How have you configured and governed hardware asset lifecycle processes in ServiceNow (procurement through disposal)?</li><li>How have you ensured asset data accuracy between ITAM, CMDB, and Discovery?</li><li>Have you acted as ITAM design authority on a project? What decisions were you responsible for?</li></ul>

Lead ITAM Implementer

ALEMCO

<div>
 <p>
  <strong>
   Site Administrator &ndash; Abu Dhabi, UAE
  </strong>
 </p>
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  Are you a highly organized and detail-oriented professional who can keep site operations running smoothly - not just handle paperwork?
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for a Site Administrato
  <strong>
   r
  </strong>
  who can manage documentation, coordinate site communications, and support project teams to ensure compliance, efficiency, and structured reporting across our MEP projects.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who We are?
  </strong>
 </p>
 <p>
  ALEC Holdings L.L.C - S.O (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises
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  In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
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  ALEMCO provides integrated MEP and facilities services that power some of the region&rsquo;s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.
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 <p>
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 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
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 <p>
  As a Site Administrator at ALEMCO, you will play a vital role in maintaining site documentation control, workforce records, and communication flow between site teams, head office, and external stakeholders.
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  <br/>
 </p>
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  Join a professional and structured environment where your organization skills directly support project success and operational efficiency.
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 </p>
 <p>
  <strong>
   About Your Team
  </strong>
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  Reporting to the Project Manager / Contract Stores Manager, you will be responsible for managing site documentation, coordinating administrative processes, and ensuring accurate record keeping to support day-to-day site operations.
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  <strong>
   Key Responsibilities
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  <strong>
   Documentation &amp; Records Management
  </strong>
 </p>
 <ul>
  <li>
   Maintain site filing systems (hardcopy &amp; digital)
  </li>
  <li>
   Manage incoming and outgoing correspondence
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  <li>
   Track drawings, transmittals, and technical documents
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  <li>
   Maintain material submittal and approval logs
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   Ensure proper document version control
  </li>
 </ul>
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  <strong>
   Workforce &amp; HR Coordination
  </strong>
 </p>
 <ul>
  <li>
   Monitor manpower attendance and timesheets
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   Coordinate onboarding documentation for new site staff
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  <li>
   Assist with leave tracking and site HR documentation
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  <li>
   Support compliance documentation and audits
  </li>
 </ul>
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  <strong>
   Procurement &amp; Site Support
  </strong>
 </p>
 <ul>
  <li>
   Track material deliveries and gate passes
  </li>
  <li>
   Maintain LPO and invoice logs
  </li>
  <li>
   Coordinate with procurement and logistics teams
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  <li>
   Support site inventory and asset tracking
  </li>
 </ul>
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 </p>
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 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For
  </strong>
 </p>
 <p>
  <strong>
   Experience
  </strong>
  : 5+ years in a similar administrative role, preferably in a manufacturing or construction environment
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  <strong>
   Knowledge
  </strong>
  : Site documentation management, reporting, workforce admin, logistics, and internal communication
 </p>
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  <strong>
   Expertise
  </strong>
  : Microsoft Office Suite, task tracking systems, basic data reporting, and organizational best practices
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Top Skills
  </strong>
 </p>
 <ul>
  <li>
   Qualification in administration or relevant discipline, or equivalent experience
  </li>
  <li>
   Strong time management and multitasking capabilities
  </li>
  <li>
   High attention to detail and discretion
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   Strong written and verbal communication
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   Ability to coordinate across departments and handle fast-paced environments
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  <li>
   Proficiency in software and systems used for reporting and communication
  </li>
 </ul>
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  <br/>
 </p>
 <p>
  <strong>
   What We Offer
  </strong>
 </p>
 <ul>
  <li>
   The chance to contribute to some of the UAE&rsquo;s most iconic projects
  </li>
  <li>
   A collaborative, supportive environment that values efficiency and excellence
  </li>
  <li>
   Opportunities for professional growth and career progression
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ready to elevate your career?
  </strong>
  Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We&rsquo;re excited to hear from you!
 </p>
 <p>
  <br/>
 </p>
 <p>
  If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
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  <br/>
 </p>
 <p>
  If you are organized, proactive, and thrive in structured site environments - we want to hear from you.
 </p>
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  <br/>
 </p>
 <p>
  Apply today and be part of something excellent!
 </p>
</div>


Site Administrator

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