executive assistant Jobs in Dubai United Arab Emirates

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office assistant Jobs in Dubai United Arab Emirates

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bilingual administrative assistant

My Business Consulting DMCC

Position: Administrative Assistant My Business Consulting DMCC is a 16-year-old corporate services firm, headquartered in Dubai, UAE. The company specializes in designing and developing bespoke solutions for Business Setup, Immigration Support, Corporate Banking, Corporate Finance, Tax Compliance and Second Citizenship programs.Part of the determined expansion of My Business Consulting DMCC, we are looking for Administrative Assistant with proven records of UAE and International experience in corporate services.What do you get?<ul><li>Salary AED 6000 to AED 8000 per month, depending on work experience.</li><li>A guarantee of our company strongly investing in your self-development and professional growth.</li><li>In-depth Internal and external trainings</li><li>Company visa and Health Insurance</li><li>All benefits as per the UAE labour law: annual paid leave, PH as per private sector, gratuity, etc.</li><li>Office location just front of the metro station.</li><li>Working hours 9:00 AM to 6:00 PM from Monday to Friday</li></ul>Job responsibilities:<ul><li>Communicate and coordinate with the Corporate Service Manager (CSM) or Corporate Service Executive (CSE) to ensure each task is completed properly with a high degree of client satisfaction.</li><li>Process company formation (mainland, free zone, offshore companies) which includes but not limited to completing post-licensing procedures, registration with various 3rd Parties, Power of Attorney, portal set-up, legalization, translation, HR signatory, Company Coordinator, Establishment Card &amp; E-channel Registrations.</li><li>Process company renewals, and anything related to the renewal of the company as required by the UAE authorities.</li><li>Process renewals of any document related to individual or corporate clients, and all administrative tasks including but not limited to Chamber of Commerce, Customs, Municipality, Dubai Police, Road Transport Authority, NOC from other Authorities for Renewal of Company.</li><li>Process licensing/renewal of offshore companies, any certificate requests, offshore amendments, and any existing/new offshore company services.</li><li>Process UAE Visa (Residence, Investor, Employee, Dependent, Property visa, Visa cancellation, Visa renewal, New Visa and any other new type of UAE visas).</li><li>Process all tasks related to clients acquiring Second Citizenship and all UAE Immigration tasks.</li><li>Process and coordinate all administrative tasks including but not limited to UAE identity cards and applications, Company and Employee Insurance, COVID Vaccination cards, updating relevant personal &amp; UAE identity documents in relevant applications, assisting with registering the company in required UAE authority platforms, processing various Employment/ Administrative/ Immigration/ Investor related tasks in relevant UAE authority platforms.</li><li>Process personal and corporate bank accounts opening, bank accounts closure and any other banking-related services that are provided by MBC.</li><li>Process any kind of amendments (such as Transfer of Shares, Change of Manager and Officeholders, Change of Activity, Upgrade/Downgrade of Property, Office Sharing, Increase/Decrease of Shares, etc.).</li><li>Process Liquidation/De-registration/Re-instating of companies.</li><li>Process of any attestation of documents (in embassies/consulates, MOFA, Dubai court, etc.) and Legalization of Corporate Documents (MOFA, Consulates/Embassy)</li><li>Process and coordinate all administrative tasks including but not limited to PO Box Registration and Renewal, Dubai Court Services which are POA for existing company, Registration of Last Will and Testament, Signature Verification, etc., Ultimate Beneficial Owner (UBO Update), Parent Company Officers Update, goAML registration &amp; update, and assist with translation of documents whenever required.</li><li>Coordinate with the PROs for all tasks.</li></ul>Requirements:<ul><li>Min. 1-3 years&rsquo; work experience in Corporate Services industry (same field as My Business Consulting DMCC) &ndash; please check our website to know the services we are offering.</li><li>Proficiency in oral and written &#8203;English &#8203;language&#8203; is mandatory&#8203;;</li><li>Must speak Russian language</li><li>Bachelor&rsquo;s Degree</li><li>Advanced computer user;</li><li>Smart professional appearance at all times.</li><li>Highly independent, can work under pressure and dedicated toward his/her responsibilities</li><li>Effective team player</li></ul>Note: Applicants without work experience will not be entertained. Please send your CV to e-mail hr@mybusinessconsulting.ae Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthExperience:<ul><li>UAE Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Admin - Russian Speaker preferred - Business Setup / Company Formation / UAE Visa

Position: Administrative Assistant (RUSSIAN-SPEAKING CANDIDATES PREFERRED)My Business Consulting DMCC is a 16-year-old corporate services firm, headquartered in Dubai, UAE. The company specializes in designing and developing bespoke solutions for Business Setup, Immigration Support, Corporate Banking, Corporate Finance, Tax Compliance and Second Citizenship programs.Part of the determined expansion of My Business Consulting DMCC, we are looking for Administrative Assistant with proven records of UAE and International experience in corporate services.What do you get?<ul><li>Salary AED 6000 to AED 8000 per month, depending on work experience.</li><li>A guarantee of our company strongly investing in your self-development and professional growth.</li><li>In-depth Internal and external trainings</li><li>All benefits as per the UAE labour law: annual paid leave, PH as per private sector, gratuity, etc.</li><li>Office location just front of the metro station.</li><li>Working hours 9:00 AM to 6:00 PM from Monday to Friday</li></ul>Job responsibilities:<ul><li>Communicate and coordinate with the Sales team to ensure each task is completed properly with a high degree of client satisfaction.</li><li>Process company formation (mainland, free zone, offshore companies) which includes but not limited to completing post-licensing procedures, registration with various 3rd Parties, Power of Attorney, portal set-up, legalization, translation, HR signatory, Company Coordinator, Establishment Card &amp; E-channel Registrations.</li><li>Process company renewals, and anything related to the renewal of the company as required by the UAE authorities.</li><li>Process renewals of any document related to individual or corporate clients, and all administrative tasks including but not limited to Chamber of Commerce, Customs, Municipality, Dubai Police, Road Transport Authority, NOC from other Authorities for Renewal of Company.</li><li>Process licensing/renewal of offshore companies, any certificate requests, offshore amendments, and any existing/new offshore company services.</li><li>Process UAE Visa (Residence, Investor, Employee, Dependent, Property visa, Visa cancellation, Visa renewal, New Visa and any other new type of UAE visas).</li><li>Process all tasks related to clients acquiring Second Citizenship and all UAE Immigration tasks.</li><li>Process and coordinate all administrative tasks including but not limited to UAE identity cards and applications, Company and Employee Insurance, COVID Vaccination cards, updating relevant personal &amp; UAE identity documents in relevant applications, assisting with registering the company in required UAE authority platforms, processing various Employment/ Administrative/ Immigration/ Investor related tasks in relevant UAE authority platforms.</li><li>Process personal and corporate bank accounts opening, bank accounts closure and any other banking-related services that are provided by MBC.</li><li>Process any kind of amendments (such as Transfer of Shares, Change of Manager and Officeholders, Change of Activity, Upgrade/Downgrade of Property, Office Sharing, Increase/Decrease of Shares, etc.).</li><li>Process Liquidation/De-registration/Re-instating of companies.</li><li>Process of any attestation of documents (in embassies/consulates, MOFA, Dubai court, etc.) and Legalization of Corporate Documents (MOFA, Consulates/Embassy)</li><li>Process and coordinate all administrative tasks including but not limited to PO Box Registration and Renewal, Dubai Court Services which are POA for existing company, Registration of Last Will and Testament, Signature Verification, etc., Ultimate Beneficial Owner (UBO Update), Parent Company Officers Update, goAML registration &amp; update, and assist with translation of documents whenever required.</li><li>Coordinate with the PROs for all tasks.</li></ul>Requirements:<ul><li>Min. 1-3 years&rsquo; work experience in Corporate Services industry (same field as My Business Consulting DMCC) OR any office-based role in Dubai &ndash; please check our website to know the services we are offering.</li><li>Proficiency in oral and written &#8203;English &#8203;language&#8203; is mandatory&#8203;;</li><li>Must speak Russian language</li><li>Ability to pay attention to details, multi-task, have good time-management skills</li><li>Advanced computer user;</li><li>Smart professional appearance at all times.</li><li>Highly independent, can work under pressure and dedicated toward his/her responsibilities</li><li>Effective team player</li></ul>Note: Applicants without work experience will not be entertained. Please send your CV to e-mail hr@mybusinessconsulting.ae Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthExperience:<ul><li>UAE Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Admin - Russian Speaker preferred - Office Assistant

The Expert Advice

The Expert Advice is a professional consultancy firm based in Dubai, specializing in services. We focus on delivering trusted guidance, excellent client service, and transparent processing for every case.HR Assistant:Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.Onboard new employees, conduct orientations, and ensure a smooth integration into the company.Maintain employee records and ensure compliance with HR policies and procedures.Support employee relations initiatives and assist in resolving HR-related issues.Only Fluent Hindi SpeakerAccounts Assistant:Assist in processing invoices, expense reports, and other financial transactions.Reconcile bank statements and assist in month-end financial closing activities.Prepare and maintain financial reports, including budget vs. actual analysis.Assist in managing payroll processes and ensuring accurate and timely payments.Only Fluent Hindi Speaker Qualifications: Bachelor's degree in Human Resources, Accounting, Finance, or a related field.Previous experience in HR or accounting roles is preferred.Strong organizational skills with attention to detail.Excellent communication and interpersonal skills.Proficient in Microsoft Office Suite and familiarity with HR and accounting software.Ability to maintain confidentiality and handle sensitive information.Only Fluent Hindi SpeakerMonday to Sat :- 9.30 am to 6.30 pm Sunday ClosedJob Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthLanguage:<ul><li>Hindi Only (Preferred)</li></ul>

Accounts / HR - Admin Assistant ( Female Hindi Speaker Only )

Dubai Department of Economy and Tourism

<div>
 
 
 Job Objective
 
 
 
 
 
 
 Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency
 
 
 
 
 
 
 Functional Role:
 
 
 
 
 Office Correspondence
 
 :
 
 <ul>
 <li>
 Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
 </li>
 <li>
 Proofread and disseminate correspondences to the related internal and external parties;
 </li>
 <li>
 Provide administrative and clerical support to department&rsquo;s team members;
 </li>
 <li>
 Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
 </li>
 <li>
 Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc.
 </li>
 </ul>
 
 
 
 
 
 Calendar Management:
 
 
 <ul>
 <li>
 Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
 </li>
 <li>
 Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
 </li>
 <li>
 Alert line managers about cancelations or new meetings and maintain calendar up to date.
 </li>
 </ul>
 
 
 
 
 
 Meetings &amp; Events:
 
 
 <ul>
 <li>
 Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
 </li>
 <li>
 Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes
 
 
 circulate on all involved parties;
 </li>
 </ul>
 
 
 
 
 
 Records Management:
 
 
 <ul>
 <li>
 Setting up and manage both electronic and paper filing systems;
 </li>
 <li>
 File and retrieve corporate documents, records, and reports.
 </li>
 </ul>
 
 
 
 
 
 General Tasks:
 
 
 <ul>
 <li>
 Maintain office supplies of stationery and equipment suffice;
 </li>
 <li>
 Perform any other job-related duties and responsibilities as designated by the line manager.
 </li>
 </ul>
 
 
</div>

Executive Assistant - Arabic Speaker

asset rock properties

Job description:Admin/HR ExecutiveLocation: UAE Job Type: Full-TimeJob Summary:We are seeking a dedicated Admin/HR Executive to join our team. The ideal candidate will handle day-to-day administrative tasks, support HR operations, assist with recruitment, employee relations, and ensure smooth office functioning.Key Responsibilities:Human Resources:<ul><li>Assist in recruitment process (job posting, screening, scheduling interviews)</li><li>Maintain employee records and HR database</li><li>Coordinate onboarding and offboarding procedures</li><li>Prepare offer letters, contracts, and HR documents</li><li>Handle visa processing, renewals, and employee documentation</li><li>Assist in employee attendance, payroll preparation &amp; leave management</li><li>Address employee queries and support HR policies implementation</li><li>Manage employee files and confidential information</li></ul>Administration:<ul><li>Manage office operations and support daily administrative tasks</li><li>Prepare and manage documents, reports, and correspondence</li><li>Coordinate with vendors, suppliers, and service providers</li><li>Handle office supplies, asset tracking, and maintenance requests</li><li>Assist management in company communications and scheduling</li><li>Maintain proper filing systems and office organization</li><li>Support management in administrative and operational tasks as required</li></ul>Requirements:<ul><li>Bachelor's degree in HR, Business Administration, or related field</li><li>1&ndash;3 years of HR/Admin experience (UAE experience preferred)</li><li>Knowledge of UAE labor laws &amp; visa procedures</li><li>Strong communication &amp; interpersonal skills</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Ability to multitask and handle work pressure</li></ul>Benefits:<ul><li>Competitive salary</li><li>Visa + Medical Insurance</li><li>Annual leave &amp; other benefits as per UAE labor law</li></ul>Job Types: Full-time, Permanent, ContractContract length: 24 monthsJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED2,200.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>

Male Admin & HR Assistant (English & Tagalog) Speaker

Bugshan Arabian Investment

We are seeking a highly experienced, tenured, and bilingual Executive Assistant to serve as the MD's primary administrative partner. The core mandate of this role is time reclamation, enabling the MD to dedicate focus to high-level strategic tasks, business growth, and executive decision-making. The ideal candidate must excel in autonomous decision-making and maintain unimpeachable discretion while managing sensitive international communications.Calendar & Travel Logistics (Time Reclamation) <ul><li>Calendar Management: Proactively manage and optimize the MD's demanding professional schedule, anticipating clashes and coordinating meetings across multiple international time zones (due to frequent MD travel). </li><li>Autonomous Travel Planning: Independently manage and execute all aspects of international and domestic travel arrangements, including flights, accommodations, visa requirements, and detailed transportation itineraries, without required travel accompaniment. </li><li>Expense Management: Systematically track, process, and reconcile the MD's professional and personal expense claims and manage complex invoice submission and follow-up. </li></ul>Confidentiality & Communication (Gatekeeping) <ul><li>Discreet Gatekeeping: Act as the MD's primary filter for all incoming communications (email, phone, visitors), prioritizing contact and responding to or redirecting issues that do not require the MD's immediate strategic input.</li><li>Sensitive Document Handling: Handle highly sensitive, confidential, and delicate materials (contracts, private correspondence, financial documents, and personal affairs) with the highest level of integrity and discretion. </li><li>Executive Correspondence: Draft, proofread, and prepare formal executive-level communications and internal announcements on behalf of the MD with impeccable accuracy and tone. </li><li></li></ul>Administrative & Project Support <ul><li>Prepare reports, executive summaries, presentations (PowerPoint), and spreadsheets (Excel) for strategic planning and board reviews. </li><li>Anticipate and procure necessary resources and materials to ensure the MD is fully prepared for all meetings and engagements. </li><li>Manage digital and physical filing systems to ensure instant retrieval of crucial documents.</li></ul>

Executive Assistant To Managing Director

Confidential

<div>
 
 The
 
 Executive Administrative Assistant
 
 provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
 
 construction and real estate development environment
 
 . The role demands
 
 exceptional organizational, communication, and multitasking abilities
 
 , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Executive Support &amp; Office Management:
 
 
 <ul>
 <li>
 Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
 </li>
 <li>
 High Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 <li>
 Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
 </li>
 <li>
 Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
 </li>
 <li>
 Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
 </li>
 </ul>
 
 
 
 
 
 2. Meeting &amp; Communication Coordination:
 
 
 <ul>
 <li>
 Organize and coordinate executive-level meetings, board discussions, and management reviews.
 </li>
 <li>
 Record and distribute meeting minutes, action items, and follow-up updates.
 </li>
 <li>
 Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
 </li>
 <li>
 Maintain strong, professional communication on behalf of the executive office.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Governance &amp; Documentation:
 
 
 <ul>
 <li>
 Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
 </li>
 <li>
 Handle sensitive corporate and project-related information with the highest level of discretion.
 </li>
 <li>
 Support in the preparation of presentations, proposals, and executive reports.
 </li>
 <li>
 Track key deadlines, project milestones, and ensure timely submission of deliverables.
 </li>
 </ul>
 
 
 
 
 
 4. Travel &amp; Logistics Management:
 
 
 <ul>
 <li>
 Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
 </li>
 <li>
 Coordinate logistics for local and international meetings, site visits, and client events.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination Across Departments:
 
 
 <ul>
 <li>
 Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
 </li>
 <li>
 Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
 </li>
 <li>
 Support in planning and coordination of corporate events, management retreats, and business reviews.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 <li>
 8&ndash;12 years of experience as an
 
 Executive Assistant or Executive Secretary
 
 supporting
 
 C-suite leaders (CEO, MD, Chairman, or COO)
 
 within
 
 construction, real estate, or contracting industries
 
 .
 </li>
 <li>
 Strong understanding of business operations, project documentation, and corporate communication.
 </li>
 <li>
 Excellent command of English (Arabic/Bilingual is an advantage).
 </li>
 <li>
 Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

Explore 1775+ Bilingual administrative assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.