executive assistant

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bilingual executive assistant

Saga - Your Story

SAGA is seeking a presentable Arabic-speaking female Business Development Executive with a confident, client-facing demeanor and fluent English communication skills. The ideal candidate will represent our brand with cultural authenticity and professionalism, helping expand our footprint across the GCC region.

About the Role:
This role blends strategic outreach with direct client engagement, focusing on growth across interior, retail, and hospitality sectors. The candidate should be comfortable presenting to high-profile clients and embodying the brand’s values with an Arab face and fluent bilingual presence.
Key Responsibilities: <ul><li>Identify and onboard new B2B clients across interior, retail, and hospitality sectors </li><li>Present product samples and solutions tailored to client needs </li><li>Maintain strong relationships with architects, designers, and procurement teams </li><li>Collaborate with creative and operations teams to align offerings with market trends </li><li>Attend exhibitions and client meetings as required </li></ul>

Arabic-Speaking Female Business Development Executive

SAGA is seeking a female bilingual Content Creator fluent in Arabic and English, with a confident on-camera presence and a strong sense of cultural and visual storytelling. This role is ideal for someone who can embody our brand’s poetic, modern, and ethically grounded tone while engaging audiences across the GCC. About the Role: You will lead the creation of short-form video and social media content that reflects SAGA’s aesthetic and values. From product launches to behind-the-scenes moments, your work will shape how our story is told online.Key Responsibilities:<ul><li>Produce short-form video content for Instagram, TikTok, and YouTube </li><li>Write and translate captions, product descriptions, and campaign copy in Arabic and English </li><li>Collaborate with the design team to align visuals with brand tone </li><li>Cover product launches, behind-the-scenes shoots, and client installations </li><li>Monitor engagement and adapt content strategy accordingly</li></ul>

Female Bilingual Content Creator (Arabic & English)

Confidential

<div>
 
 The
 
 Executive Administrative Assistant
 
 provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
 
 construction and real estate development environment
 
 . The role demands
 
 exceptional organizational, communication, and multitasking abilities
 
 , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Executive Support &amp; Office Management:
 
 
 <ul>
 <li>
 Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
 </li>
 <li>
 High Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 <li>
 Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
 </li>
 <li>
 Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
 </li>
 <li>
 Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
 </li>
 </ul>
 
 
 
 
 
 2. Meeting &amp; Communication Coordination:
 
 
 <ul>
 <li>
 Organize and coordinate executive-level meetings, board discussions, and management reviews.
 </li>
 <li>
 Record and distribute meeting minutes, action items, and follow-up updates.
 </li>
 <li>
 Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
 </li>
 <li>
 Maintain strong, professional communication on behalf of the executive office.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Governance &amp; Documentation:
 
 
 <ul>
 <li>
 Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
 </li>
 <li>
 Handle sensitive corporate and project-related information with the highest level of discretion.
 </li>
 <li>
 Support in the preparation of presentations, proposals, and executive reports.
 </li>
 <li>
 Track key deadlines, project milestones, and ensure timely submission of deliverables.
 </li>
 </ul>
 
 
 
 
 
 4. Travel &amp; Logistics Management:
 
 
 <ul>
 <li>
 Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
 </li>
 <li>
 Coordinate logistics for local and international meetings, site visits, and client events.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination Across Departments:
 
 
 <ul>
 <li>
 Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
 </li>
 <li>
 Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
 </li>
 <li>
 Support in planning and coordination of corporate events, management retreats, and business reviews.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 <li>
 8&ndash;12 years of experience as an
 
 Executive Assistant or Executive Secretary
 
 supporting
 
 C-suite leaders (CEO, MD, Chairman, or COO)
 
 within
 
 construction, real estate, or contracting industries
 
 .
 </li>
 <li>
 Strong understanding of business operations, project documentation, and corporate communication.
 </li>
 <li>
 Excellent command of English (Arabic/Bilingual is an advantage).
 </li>
 <li>
 Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

Shades Interiors

Key Responsibilities:
<ul>
<li>Offer comprehensive administrative and executive-level support to the Managing Director / CEO.</li>
<li>Manage and prioritize the CEO s inbox, responding to correspondence and delegating tasks when appropriate.</li>
<li>Coordinate complex calendars, appointments, meetings, and travel logistics.</li>
<li>Draft, edit, and prepare correspondence, presentations, and reports in both Arabic and English.</li>
<li>Serve as the main liaison between the CEO and internal or external stakeholders, ensuring timely communication and follow-ups.</li>
<li>Handle sensitive and confidential information with discretion and professionalism.</li>
<li>Support the execution of strategic initiatives, projects, and key business objectives.</li>
<li>Organize board meetings, prepare detailed minutes, and track the completion of follow-up actions.</li>
<li>Conduct research and compile reports to assist in data-driven decision-making.</li>
<li>Assist the CEO with personal and investment-related matters such as scheduling, coordination, and correspondence.</li>
<li>Oversee general office administration and ensure smooth daily operations.</li>
</ul>
Requirements:
<ul>
<li>Bachelor s Degree in Business Administration, Management, or a related discipline.</li>
<li>Minimum of 5 years of experience as an Executive Assistant in a senior executive support role.</li>
<li>Bilingual proficiency in Arabic and English (both written and verbal).</li>
<li>Outstanding organizational, multitasking, and time management abilities.</li>
<li>Strong communication and interpersonal skills with a proactive, solution-driven approach.</li>
<li>High degree of integrity, professionalism, and confidentiality.</li>
<li>Skilled in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).</li>
<li>Experience managing complex schedules and correspondence systems.</li>
<li>Background in interior design, architecture, or investment sectors is advantageous.</li>
</ul>

Executive Assistant to Managing Director / CEO

Bugshan Arabian Investment

We are seeking a highly experienced, tenured, and bilingual Executive Assistant to serve as the MD's primary administrative partner. The core mandate of this role is time reclamation, enabling the MD to dedicate focus to high-level strategic tasks, business growth, and executive decision-making. The ideal candidate must excel in autonomous decision-making and maintain unimpeachable discretion while managing sensitive international communications.Calendar & Travel Logistics (Time Reclamation) <ul><li>Calendar Management: Proactively manage and optimize the MD's demanding professional schedule, anticipating clashes and coordinating meetings across multiple international time zones (due to frequent MD travel). </li><li>Autonomous Travel Planning: Independently manage and execute all aspects of international and domestic travel arrangements, including flights, accommodations, visa requirements, and detailed transportation itineraries, without required travel accompaniment. </li><li>Expense Management: Systematically track, process, and reconcile the MD's professional and personal expense claims and manage complex invoice submission and follow-up. </li></ul>Confidentiality & Communication (Gatekeeping) <ul><li>Discreet Gatekeeping: Act as the MD's primary filter for all incoming communications (email, phone, visitors), prioritizing contact and responding to or redirecting issues that do not require the MD's immediate strategic input.</li><li>Sensitive Document Handling: Handle highly sensitive, confidential, and delicate materials (contracts, private correspondence, financial documents, and personal affairs) with the highest level of integrity and discretion. </li><li>Executive Correspondence: Draft, proofread, and prepare formal executive-level communications and internal announcements on behalf of the MD with impeccable accuracy and tone. </li><li></li></ul>Administrative & Project Support <ul><li>Prepare reports, executive summaries, presentations (PowerPoint), and spreadsheets (Excel) for strategic planning and board reviews. </li><li>Anticipate and procure necessary resources and materials to ensure the MD is fully prepared for all meetings and engagements. </li><li>Manage digital and physical filing systems to ensure instant retrieval of crucial documents.</li></ul>

Executive Assistant To Managing Director

Pharmacons FZ-LLC

<ul><li>Manage executive calendars, prioritize appointments, and coordinate meetings</li><li>Handle international travel arrangements, including visas and itineraries</li><li>Act as the primary contact for Russian-speaking clients and partners; translate documents and correspondence as needed</li><li>Draft, review, and proofread sensitive communications in English and Russian</li><li>Process invoices, packing lists, and raise purchase orders for CIS countries</li><li>Track shipments and maintain accurate shipment and inventory records</li><li>Prepare expense reports, board materials, presentations, and briefing notes</li><li>Record meeting minutes, follow up on action items, and ensure deadlines are met</li><li>Maintain organized filing systems and handle confidential information with discretion</li><li>Look after the office, ensure it is well-stocked, and supervise support staff as needed</li></ul>

Executive Assistant (Russian Speaker)

asset rock properties

Job description:Admin/HR ExecutiveLocation: UAE Job Type: Full-TimeJob Summary:We are seeking a dedicated Admin/HR Executive to join our team. The ideal candidate will handle day-to-day administrative tasks, support HR operations, assist with recruitment, employee relations, and ensure smooth office functioning.Key Responsibilities:Human Resources:<ul><li>Assist in recruitment process (job posting, screening, scheduling interviews)</li><li>Maintain employee records and HR database</li><li>Coordinate onboarding and offboarding procedures</li><li>Prepare offer letters, contracts, and HR documents</li><li>Handle visa processing, renewals, and employee documentation</li><li>Assist in employee attendance, payroll preparation &amp; leave management</li><li>Address employee queries and support HR policies implementation</li><li>Manage employee files and confidential information</li></ul>Administration:<ul><li>Manage office operations and support daily administrative tasks</li><li>Prepare and manage documents, reports, and correspondence</li><li>Coordinate with vendors, suppliers, and service providers</li><li>Handle office supplies, asset tracking, and maintenance requests</li><li>Assist management in company communications and scheduling</li><li>Maintain proper filing systems and office organization</li><li>Support management in administrative and operational tasks as required</li></ul>Requirements:<ul><li>Bachelor's degree in HR, Business Administration, or related field</li><li>1&ndash;3 years of HR/Admin experience (UAE experience preferred)</li><li>Knowledge of UAE labor laws &amp; visa procedures</li><li>Strong communication &amp; interpersonal skills</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Ability to multitask and handle work pressure</li></ul>Benefits:<ul><li>Competitive salary</li><li>Visa + Medical Insurance</li><li>Annual leave &amp; other benefits as per UAE labor law</li></ul>Job Types: Full-time, Permanent, ContractContract length: 24 monthsJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED2,200.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>

Male Admin & HR Assistant (English & Tagalog) Speaker

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