executive assistant

office manager

administrative assistant

personal assistant

office administrator

bilingual executive assistant

MENA Recruit

The Role
 We are seeking a highly organised Personal Assistant (Bilingual – Arabic & English) to support Senior Legal Management within a leading regional law-firm environment. This role does not require a full Legal PA background, but prior exposure to legal or professional services settings is an advantage. The position focuses on administrative coordination, document handling, gatekeeping, and ensuring smooth day-to-day operations for senior legal leaders. Key Responsibilities: 1. Provide comprehensive PA and administrative support to senior legal management, including diary management, meeting scheduling, travel coordination, and follow-ups. 2. Act as a gatekeeper: screening calls/emails, prioritizing requests, and managing access to senior leadership. 3. Prepare, format, and organize correspondence, documentation, and internal files in both English and Arabic. 4. Assist with basic legal administrative tasks: maintaining matter files, preparing bundles, updating schedules, and handling document flow. 5. Support billing processes such as timesheets, expense claims, invoice coordination, and internal reporting. 6. Arrange logistics for internal meetings, external appointments, and occasional travel. 7. Maintain structured filing systems and ensure confidentiality at all times. 8. Provide general support to the legal department and act as a liaison with internal and external stakeholders. This role is ideal for candidates with strong organisational skills, a proactive mindset, and solid experience supporting senior professionals in fast-paced environments.
 
Requirements
 1. Fluent in Arabic and English (spoken and written). 2. Minimum 3 years’ experience as a PA, Executive Assistant, or Administrative Assistant (legal or professional services experience preferred). 3. Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document formatting. 4. Experience supporting senior management in a fast-paced environment. 5. Exposure to billing, expenses, or timesheet processes is an advantage. 6. Excellent organisational skills, attention to detail, and ability to manage multiple priorities. 7. Professional, discreet, and confident in dealing with senior stakeholders. 8. Based in the UAE
 
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Personal Assistant (Bilingual - Arabic & English)

Major Best Real Estate

Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative support, including complex calendar management, meeting coordination, and detailed travel arrangements.</li><li>Communication Management: Act as the primary point of contact for the executive, handling and prioritizing communication in Russian and English, including email correspondence, phone calls, and client interaction.</li><li>Project Coordination: Assist with project management tasks, including tracking deliverables, organizing documents, and maintaining project timelines.</li><li>Research &amp; Reporting: Conduct in-depth research, prepare executive summaries, and compile detailed reports to support decision-making processes.</li><li>Confidentiality &amp; Discretion: Handle sensitive and confidential information with the utmost discretion.</li><li>Event &amp; Meeting Preparation: Coordinate internal and external meetings, including preparing agendas, managing logistics, and documenting key takeaways and follow-up actions.</li><li>Personal Assistance: Oversee personal tasks, manage household arrangements, and assist with family and travel arrangements when needed.</li></ul>Qualifications:<ul><li>Experience: Minimum 2 years of experience as an Executive Assistant or Personal Assistant in a high-paced environment.</li><li>Skills:</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and task/project management software.</li><li>Proactive approach with a high degree of flexibility and adaptability.</li><li>Attributes: Detail-oriented, trustworthy, able to work independently, and possess a strong sense of confidentiality.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Work Location: In person

Executive Assistant (Russian Speaker)

34 Real Estate Valuation

Job Overview: Al Ruwad Real Estate is seeking a highly professional and experienced Exclusive Administrative Assistant to support our CEO. This is a high-priority role requiring full dedication, discretion, and a deep understanding of the Dubai real estate market. The role involves managing all aspects of the CEO&rsquo;s schedule, meetings, appointments, and follow-ups, ensuring seamless operations and representation of the CEO in all official matters when required.Please send your cv at talent@iahgroup.aeBudget for this role - upto AED 8000Key Responsibilities:<ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and exclusive events related to CEO&rsquo;s personal deals withing Alruwad.</li><li>Schedule and coordinate property viewings, VIP client meetings, and corporate events.</li><li>Handle communication and follow-ups with investors, tenants, landlords, developers, and other stakeholders.</li><li>Review, prepare, and track all documents (EOI&rsquo;s, unit bookings, SPA&rsquo;s, tenancy documents, contracts, addendums, and legal forms)</li><li>Ensure compliance with RERA, DLD, AML and other relevant Dubai real estate regulations.</li><li>Attend meetings and viewings with or on behalf of the CEO when required.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Work closely with the General Manager and report directly under CEO&rsquo;s supervision.</li><li>Manage and update CRM efficiently for all relevant activities.</li><li>Organize and maintain filing systems, reports, and important documents.</li></ul>Requirements:<ul><li>Minimum 2 years of Dubai real estate experience in administrative or executive support roles.</li><li>Strong knowledge of Dubai tenancy contracts, forms, addendums, and RERA/DLD regulations.</li><li>Bachelor&rsquo;s degree from a recognized institution.</li><li>Languages: Arabic (Advanced), English (Advanced); additional languages are an advantage.</li><li>Highly presentable, structured, punctual, and professional.</li><li>Proven ability to work independently, manage priorities, and multitask effectively.</li><li>Expert in CRM software and administrative tools.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED8,000.00 per monthExperience:<ul><li>real estate admin: 2 years (Required)</li><li>personal assistant: 2 years (Required)</li></ul>Language:<ul><li>arabic (Required)</li></ul>

Administrative Assistant to CEO - Real Estate Background - Arabic Speaker

Clover Project Management LLC

Personal Assistant Full Time Onsite - Office Based ESSENTIAL - Gujarati and English SpeakingWe are seeking a highly organised and proactive Personal Assistant who is fluent in English and Gujarati to provide comprehensive administrative and personal support to senior management. The ideal candidate will be detail-oriented, reliable, and able to manage a wide range of tasks with discretion and efficiency.Key Responsibilities<ul><li>Provide day-to-day administrative support to senior management.</li><li>Manage calendars, schedule appointments, and coordinate meetings.</li><li>Handle phone calls, emails, and correspondence in both English and Gujarati.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Assist with travel arrangements, itineraries, and logistics.</li><li>Maintain filing systems and ensure efficient organisation of records.</li><li>Support personal tasks, errands, and ad-hoc requests.</li><li>Liaise with internal teams, clients, and external stakeholders on behalf of management.</li><li>Ensure confidentiality and professionalism at all times.</li></ul>Requirements<ul><li>Fluency in English and Gujarati (spoken and written).</li><li>Proven experience as a Personal Assistant or similar administrative role.</li><li>Strong organisational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and manage tight deadlines.</li><li>High level of discretion, professionalism, and reliability</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you speak Gujarati?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant -Gujarati and English speaking

J S T LIMITED ELECTRONIC - L.L.C - O.P.C

<div>Darkblue Technology L.L.C., a leading system integrator and du channel parnter in the UAE focusing, is seeking a highly professional and detail-oriented Executive Assistant to the General Manager (GM). This role provides comprehensive administrative and personal support to the GM and ensures the smooth operation of daily office activities.<h2 class="jobSectionHeader"> 
Key Responsibilities 
</h2><h3 class="jobSectionHeader">
1. Executive Support to GM</h3><ul><li> 
Manage the GM&rsquo;s daily schedule, appointments, meetings, and travel arrangements</li><li> 
Prepare meeting agendas, presentations, minutes, and follow-up action items</li><li> 
Handle confidential business and personal documents, filing, and record keeping</li><li> 
Coordinate internal and external communications on behalf of the GM</li><li> 
Assist in preparing reports, correspondence, and bilingual documents (English/Chinese where needed)</li></ul><h3 class="jobSectionHeader"> 
2. Office Administration</h3><ul><li> 
Oversee day-to-day office operations including supplies, documentation, printing, and mail</li><li> 
Support administrative processes, workflow tracking, and document control</li><li> 
Manage meeting room bookings, visitor coordination, and general office logistics</li><li> 
Support procurement requests and internal administrative tasks</li></ul><h3 class="jobSectionHeader"> 
3. Financial &amp; Document Handling</h3><ul><li> 
Organize receipts, invoices, payment vouchers, and assist finance with reconciliations</li><li> 
Maintain proper filing of contracts, purchase orders, supplier records, and official documents</li><li> 
Assist with reimbursements, petty cash records, payment preparation files, and vendor follow-up</li></ul><h3 class="jobSectionHeader"> 
4. Coordination &amp; Communication</h3><ul><li> 
Act as a key point of contact between the GM, internal teams, partners, suppliers, and clients</li><li> 
Follow up on assigned tasks across departments to ensure timely completion</li><li> 
Draft professional emails, letters, and internal communications</li></ul><div></div><h3 class="jobSectionHeader"> 
Requirements</h3><h2 class="jobSectionHeader">
Requirements</h2><ul><li> 
Strong sense of responsibility, confidentiality, and professionalism</li><li> 
Excellent organizational, time-management, and multitasking abilities</li><li> 
Bachelor&rsquo;s degree in Business Administration, Communications, or related field</li><li> 
Minimum 3 years&rsquo; experience as Executive Assistant / Personal Assistant / Admin in the UAE</li><li> 
Proficiency in MS Office</li><li> 
Strong written and verbal communication in English (Chinese is a plus, but not mandatory)</li><li> 
Ability to handle urgent tasks and occasional overtime</li></ul><h2 class="jobSectionHeader"> 
Preferred Qualifications</h2><ul><li> 
Previous experience supporting senior executives (GM/CEO/Director level)</li><li> 
Familiarity with contract filing, document management, and finance-related paperwork</li><li> 
UAE driving license is a plus</li><li> 
Experience in technology, IT, or system integration industries is advantageous</li></ul><h2 class="jobSectionHeader"> 
Compensation &amp; Benefits</h2><ul><li> 
Competitive salary (based on experience)</li><li> 
UAE-compliant benefits: visa, insurance, annual leave, public holidays</li><li> 
Professional, modern working environment</li><li> 
Career growth opportunities within an expanding organization</li></ul></div><div></div>

Executive Assistant to General Manager

Magic

Magic Global Village, Dubai, United Arab Emirates Overview Join or sign in to find your next jobRole: Bilingual Customer Support Specialist - Freelance, RemoteMagic Global Village, Dubai, United Arab EmiratesJoin to apply for the Bilingual Customer Support Specialist - Freelance, Remote role at MagicLocation: Global+Compensation: $7.00 / hour Description About the Client: Our client is a fast-growing education services company based in California, dedicated to providing personalized academic support to K-12 students. They specialize in college counseling, test preparation, and enrichment programs that help students achieve admission into top universities worldwide. With a strong record of success and a commitment to student excellence, they offer both online and in-person services to families across diverse backgrounds.Why does this role exist? This role exists to ensure seamless communication and support for students and parents while maintaining smooth operations behind the scenes. The client needs a proactive professional who can manage daily communications, coordinate class schedules, and provide timely updates to both families and instructors. By hiring for this position, the client's goal is to deliver a high-quality customer experience that reduces stress for families and allows instructors to focus on teaching. The Impact you'll make Customer Support & Communication<ul><li>Respond promptly to emails and live chats from students and parents.</li><li>Conduct light follow-up calls when necessary to confirm attendance or resolve concerns.</li><li>Use WeChat for external communications and GChat for internal team updates.</li></ul>Scheduling & Calendar Management<ul><li>Coordinate class schedules and ensure accurate updates to the shared calendar.</li><li>Add new classes and sessions to the calendar.</li><li>Remind and follow up with students and parents about scheduled sessions.</li></ul>Student & Instructor Coordination<ul><li>Review and update student profiles with accurate information.</li><li>Share important updates with instructor groups to ensure smooth class delivery.</li><li>Act as a liaison between students, parents, and instructors for scheduling and class attendance.</li></ul>Administrative Organization<ul><li>Maintain clear records of student interactions and class schedules.</li><li>Support the client's platforms and websites with accurate inputs.</li><li>Assist in coordinating events or special sessions when needed.</li></ul> Skills, Knowledge and Expertise Required:<ul><li>Minimum 1-2 years of customer service experience (email, chat, and/or phone).</li><li>Proven experience supporting a service-based business or education-related services.</li><li>Strong bilingual skills: English and Mandarin (written and spoken).</li><li>Demonstrated ability to manage calendars and schedules.</li><li>Strong organizational skills with high attention to detail.</li><li>WFH Set-Up: Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.</li><li>Internet speed of at least 40MBPS</li><li>Headset with an extended mic that has noise cancellation and a webcam</li><li>Back-up computer and internet connection</li><li>Quiet, dedicated workspace at home</li></ul>Your Superpowers:<ul><li>Excellent written and verbal communication skills in English and Mandarin.</li><li>Tech-savvy with strong working knowledge of Google Workspace (Gmail, GDocs, GSheets, GMeet, Calendar).</li><li>Adaptability to quickly learn client platforms and tools</li><li>Strong interpersonal skills-empathetic, patient, and proactive.</li><li>Detail-oriented with the ability to manage multiple tasks simultaneously.</li></ul>You should apply if <ul><li>You enjoy helping students and parents feel supported and well-informed.</li><li>You are proactive, adaptable, and thrive in fast-paced environments.</li><li>You believe in the importance of education and are motivated by making a difference in students' academic journeys.</li><li>You value accuracy, clear communication, and take pride in being detail-oriented.</li><li>You're comfortable working independently while being a reliable team player.</li></ul> What to expect Work Setup:<ul><li>Remote position</li><li>Must have a reliable internet connection and a quiet workspace</li><li>Required to provide own computer with Intel Core i5 or equivalent or higher</li></ul>Working Hours:<ul><li>32 hours per week</li><li>10 AM-7 PM Pacific Time, with 1 hour unpaid break</li><li>Thursday to Sunday, Pacific Time</li></ul>Compensation:<ul><li>$7 per hour</li><li>No benefits package included</li></ul> Benefits <ul><li>Seniority level</li><li>Executive</li></ul> Employment type <ul><li>Part-time</li></ul> Job function <ul><li>Other</li><li>Industries: Software Development</li></ul>Referrals increase your chances of interviewing at Magic by 2xGet notified about new Customer Support Specialist jobs in Global Village, Dubai, United Arab Emirates.Dubai, Dubai, United Arab Emirates 3 hours agoAccounts Receivable Specialist - Freelance, RemoteGlobal Village, Dubai, United Arab Emirates 2 days agoATM Technician Customer Support (UAE Nationals only)Bilingual Executive Assistant - Freelance, RemoteGlobal Village, Dubai, United Arab Emirates 1 month agoGlobal Village, Dubai, United Arab Emirates 23 hours agoWe're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Bilingual Customer Support Specialist - Freelance, Remote

ALSHAQAF MEDICAL

<div>
 
 
 Job Title: Personal Assistant to the Chairman &ndash; Al Shaqaf Medical, Dubai Location: Dubai, UAE Job Type: Full-Time (1 day off per week, with flexibility for extra hours on weekdays as needed) About the Role: Al Shaqaf Medical, a leading medical research company, is seeking a highly professional Personal Assistant to support the Chairman in all aspects of his daily life and personal management. The ideal candidate will be discreet, proactive, bilingual (Arabic &amp; English), and fully flexible, with the ability to travel whenever required. This role requires a high level of trust, professionalism, and availability, as the Chairman often works late and may require support outside standard working hours. Key Responsibilities: Manage the Chairman&rsquo;s personal schedule, appointments, and daily routines. Arrange personal travel, accommodations, and logistics both locally and internationally. Handle personal errands, shopping, and lifestyle management tasks. Coordinate private events, meetings, and social engagements. Assist with household management, staff coordination, and daily organizational needs. Provide support for personal communication, including phone calls and messages, with full discretion. Ensure the Chairman&rsquo;s daily life runs smoothly and efficiently, anticipating needs proactively. Maintain flexibility to work extra hours during weekdays as required by the Chairman&rsquo;s schedule. Qualifications &amp; Requirements: Minimum 5 years of proven experience as a personal assistant for high-level executives. Excellent command of English (spoken and written). Highly organized, discreet, and trustworthy. Professional, polished, and presentable appearance at all times. Flexible and committed to extended hours when required. Ready to travel domestically and internationally on short notice. Based in Dubai with the legal right to work in the UAE. Preferably with no major personal commitments or dependents, and fully dedicated to the role. Personal Attributes: Highly professional and reliable. Proactive and solution-oriented with the ability to anticipate needs. Friendly, approachable, and adaptable to a fast-paced lifestyle. Benefits: Competitive salary (based on experience and qualifications). Full UAE employment visa and legal benefits. Accommodation or housing allowance may be provided. Opportunity to work closely with the Chairman of a leading medical research company. Exposure to a high-level, dynamic professional environment. How to Apply: Please submit your CV, and a brief cover letter highlighting your experience as a personal assistant, bilingual skills, availability, and readiness to travel. Send applications
 
 
 
 
 to:
 
 info@shaqaf-med.com
 
 
 
 #DubaiJobs #HiringInDubai #PersonalAssistant #ExecutiveAssistantJobs #DubaiCareers #UAEJobs #AlShaqafMedical #MedicalResearch #DubaiHiring #PAJobsDubai #ExecutiveSupport #CareerOpportunityDubai #UrgentHiringDubai
 
 
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Personal Assistant

Explore 1559+ Bilingual executive assistant in Dubai this December. Find roles across top companies and apply now to boost your career.