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business office manager

Zapegg Tax Consultant

<div>Zapegg Tax Consultant is seeking an experienced and organized Office Manager to oversee daily administrative operations at its Dubai office. This role is ideal for a proactive professional who can manage office activities efficiently while supporting staff and ensuring smooth coordination across departments.

Key Responsibilities:
<ul>
<li>Manage day-to-day office operations and administrative functions.</li>
<li>Supervise administrative staff and ensure tasks are completed on time.</li>
<li>Coordinate office supplies, vendor relationships, and maintenance needs.</li>
<li>Maintain records, files, and documentation in an organized manner.</li>
<li>Support management with scheduling, reporting, and correspondence.</li>
<li>Ensure compliance with company policies and office procedures.</li>
<li>Act as a point of contact between management, staff, and external parties.</li>
</ul>
Qualifications:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>Proven experience as an Office Manager or in a similar administrative role.</li>
<li>Strong leadership, communication, and organizational skills.</li>
<li>Proficiency in MS Office and basic office management systems.</li>
<li>Ability to multitask, prioritize work, and handle confidential information.</li>
</ul>
The Office Manager role at Zapegg Tax Consultant in Dubai offers a professional working environment with opportunities to contribute to operational efficiency and team success. This position is well suited for individuals looking to grow their administrative leadership career within a reputable organization.</div>

Office Manager

Sensate Talent

Overview Job Title: Office ManagerLocation: DubaiEmployment Type: Full-timeExperience Level: Minimum 3 years in office management or administrative leadership About the Role We are seeking a proactive and organized Office Manager to oversee the smooth and efficient operation of our office. The ideal candidate will have at least three years of experience managing administrative functions, supporting cross-functional teams, and maintaining a productive work environment. You will play a key role in ensuring day-to-day operations run seamlessly and that our team has the resources and support needed to succeed. Key Responsibilities <ul><li>Manage the daily operations of the office, including facilities, supplies, and equipment maintenance.</li><li>Act as the first point of contact for internal and external stakeholders.</li><li>Oversee administrative staff and coordinate office activities to ensure efficiency and compliance with company policies.</li><li>Maintain vendor relationships and manage contracts, service agreements, and procurement.</li><li>Handle scheduling, travel arrangements, and event coordination for meetings, company events, and staff functions.</li><li>Develop and implement office policies and procedures to improve workflow and productivity.</li><li>Assist in budget preparation and expense management for office operations.</li><li>Ensure health and safety regulations are followed and workplace compliance is up to date.</li><li>Support HR functions such as onboarding, maintaining personnel records, and assisting with employee engagement initiatives.</li><li>Manage communication between departments to promote collaboration and resolve issues quickly.</li></ul> Requirements <ul><li>Minimum 3 years of proven experience as an Office Manager, Administrative Manager, or similar role.</li><li>Strong organizational and multitasking abilities with excellent attention to detail.</li><li>Proficiency in office management software (e.g., MS Office Suite, Google Workspace, or similar tools).</li><li>Excellent written and verbal communication skills.</li><li>Strong problem-solving and decision-making capabilities.</li><li>Knowledge of office procedures, budgeting, and basic HR administration.</li><li>Ability to manage time effectively and maintain confidentiality.</li><li>Bachelor's degree in Business Administration, Management, or a related field (preferred).</li></ul> What We Offer <ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional growth and development.</li><li>A collaborative, supportive, and inclusive work environment.</li><li>Flexible working arrangements (depending on company policy).</li></ul> Skills <ul><li>Experience in managing hybrid or remote teams.</li><li>Familiarity with project management tools (e.g., Asana, Trello, Notion).</li><li>Basic understanding of accounting or finance processes.</li><li>Positive attitude and team-oriented mindset.</li></ul>

MB&A CPAs

Reports To: CEO / Managing DirectorJob Purpose:The Office Manager ensures the smooth operation of the office by overseeing all administrative and support functions, including office support services, license renewals, HR-related tasks, visa processing, insurance management, and general compliance. This role plays a critical part in maintaining a professional and organized workplace environment. Key Responsibilities 1. Office Administration & Support<ul><li>Manage day-to-day office operations and ensure office facilities are well-maintained and stocked.</li><li>Supervise support staff and external vendors (cleaners, IT, maintenance, etc.).</li><li>Handle procurement and inventory of office supplies and equipment.</li><li>Ensure all office systems (phones, printers, internet) are functioning efficiently.</li></ul>2. License and Government Renewals<ul><li>Monitor and manage renewal deadlines for trade licenses, tenancy contracts, chamber of commerce, and other governmental registrations.</li><li>Liaise with relevant authorities and service providers for timely processing.</li></ul>3. HR-Related Tasks<ul><li>Maintain employee records and documentation in compliance with company and regulatory requirements.</li><li>Coordinate onboarding and offboarding processes (e.g., offer letters, orientation, exit clearance).</li><li>Support in leave management, attendance tracking, and employee queries.</li><li>Assist with employee engagement initiatives and internal communication.</li></ul>4. Visa and Labor Processing<ul><li>Manage end-to-end visa processes including new applications, renewals, cancellations, and dependents' visas.</li><li>Coordinate with PRO or government portals (e.g., MOHRE, GDRFA) for labor cards, Emirates IDs, and other formalities.</li></ul>5. Insurance Management<ul><li>Oversee corporate and employee insurance policies (health, property, liability, etc.).</li><li>Liaise with insurance providers for renewals, claims, and policy enhancements.</li><li>Maintain up-to-date records of all insurance coverage and ensure compliance with relevant laws.</li></ul>6. General Support<ul><li>Act as the first point of contact for office-related queries.</li><li>Support management with documentation, scheduling, and occasional project coordination.</li><li>Assist in organizing meetings, events, and travel logistics.</li></ul> Requirements <ul><li>Bachelor's degree in Business Administration or related field.</li><li>Minimum 3-5 years experience in office administration, HR, or government relations in the UAE.</li><li>Strong knowledge of UAE labor law, visa and licensing procedures.</li><li>Excellent organizational and time management skills.</li><li>Proficient in MS Office and government e-portals.</li><li>Strong communication skills in English; Arabic is a plus.</li><li>Discretion, professionalism, and attention to detail.</li></ul>

Move One

POSITION PURPOSE: To oversee the functioning of the office by ensuring smooth operations. To support staff and management for all office-related matters. To manage and train Reception Staff. To oversee Transportation Department and Travel Specialist. RESPONSIBILITIES/DUTIES/FUNCTIONS TASKS: Ensure all visitors to the office are looked after according to the safety and security rules of Move One and ensure visitor demands are well met. Project manage internal training, workshops, and seminars (including, but not limited to, Regional Management Conferences) and ensure clear and effective communication and smooth organization. Manage and oversee the Travel Department, provide guidance to the Travel Specialist, and give recommendations to ensure adherence to Move One policy and a first-class service is provided to employees. Manage and oversee the Transportation Department, provide guidance to the Transportation Supervisor, and give recommendations to ensure a first-class service to all departments. Manage, train, and oversee the Receptionists at the company. Oversee the distribution of company-owned assets (mobile phones, SIM Cards, tablets, laptops, car parking spaces, etc.), ensure items are allocated according to Move One policy, and records (e.g., Proof of Acceptance forms) are kept up-to-date. Source vendors required for maintaining the office (office supply companies, office cleaning, coffee machine, etc.) and ensure items are competitively priced. Manage relationships with key office suppliers to ensure good and efficient service and maintenance. Oversee the cost-effective ordering and management of office supplies. Record office expenditure and manage the budget. Act as the main liaison between the facilities management of the office building and the company. Organize the office layout and ensure the office is kept clean and tidy. Maintain the condition of the office and arrange necessary repairs. Qualifications and Skills: University degree or college diploma preferred. Minimum of three years experience in Office Management is essential. Proven track record in organizing and managing corporate meetings and events. Strong English skills (written and verbal). Proficient computer skills. Excellent time management and multi-tasking skills. Positive attitude to work. Demonstrated ability to work in a proactively diverse and inclusive organization.About The Company: Move One provides time-critical supply chain solutions in logistics, relocation, and moving. Our strategically positioned international offices and partners deliver a door-to-door service unparalleled in the industry. Global experience and on-the-ground local expertise combined with technological innovation allow us to develop tailored products to meet our clients' needs. Founded in 1992, Move One has grown aggressively through its pursuit of new markets and results-driven company culture. Headquartered in Dubai, UAE, Move One is geographically positioned for further expansion in the logistics world.

Archer Aviation

Overview Archer is an aerospace company based in San Jose, California building an all-electric vertical takeoff and landing aircraft with a mission to advance the benefits of sustainable air mobility. We are designing, manufacturing, and operating an all-electric aircraft that can carry four passengers while producing minimal noise. Our culture Our sights are set high and our problems are hard, and we believe that diversity in the workplace is what makes us smarter, drives better insights, and will ultimately lift us all to success. We are dedicated to cultivating an equitable and inclusive environment that embraces our differences, and supports and celebrates all of our team members. What you'll do <ul> <li>Oversee day-to-day office operations and serve as the UAE team's go-to for coordination and logistics.</li> <li>Support local marketing campaigns, event execution, and stakeholder engagement in the UAE.</li> <li>Manage vendor relationships, office procurement, and administrative functions.</li> <li>Assist with hiring coordination, onboarding processes, and scheduling.</li> <li>Prepare presentation decks, briefing documents, and team reports.</li> <li>Track and follow up on key project deliverables across teams.</li></ul> What you need <ul> <li>Experience in business operations, administration, or project coordination</li> <li>Highly organized and resourceful with strong attention to detail</li> <li>Excellent communication and problem-solving skills</li> <li>Able to handle multiple projects and stakeholders in a fast-paced environment</li> <li>Fluency in English and Arabic required</li> <li>Based in UAE with ability to support activities across Abu Dhabi and Dubai</li></ul> Bonus Qualifications <ul> <li>Experience in mobility, aviation, or transport sectors</li> <li>Comfortable using productivity and project tracking tools</li> <li>Early career experience in management consulting or investment banking</li></ul> Equal Employment Opportunity and Accommodations Archer is committed to providing reasonable accommodations to job applicants with physical or mental disabilities, and those with sincerely held religious beliefs. Applicants who may require accommodation for any part of the application or hiring process should contact the Archer People Team at . Reasonable accommodations will be determined on a case-by-case basis. Candidate Privacy Information collected and processed as part of any job applications you choose to submit is subject to Archer's Candidate Privacy Policy. Archer is unable to provide work visa sponsorship for this position at the present time. Equal Opportunity Archer is proud to be an Equal Opportunity employer committed to diversity and inclusivity in the workplace. All aspects of employment are decided on the basis of merit, qualifications, and business needs. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, national origin, disability status, protected veteran status, gender identity or any other characteristic protected by federal, state or local laws. Recruitment Agencies Archer Aviation does not engage with external recruiting agencies/individual recruiters with whom it does not have a prior written agreement. Archer reserves the right to make use of any unsolicited resumes that it receives and bears no responsibility for payment of any fees asserted from the use of unsolicited resumes. If you are a recruiting agency or individual recruiter wishing to do business with Archer, please reach out to . All employment processes are managed by the Archer People Team.

Office Manager, UAE Abu Dhabi, Abu Dhabi, United Arab Emirates

NWM Consulting FMR LLC - Felix Rippl

<div>Du bist eine durchsetzungsstarke Pers&ouml;nlichkeit, die klare Strukturen, Effizienz und Verantwortung sch&auml;tzt? 
Dann bist du bei uns genau richtig.
Wir suchen eine gewissenhafte und strukturierte Fachkraft (m/w/d), die klare Zust&auml;ndigkeiten und feste Abl&auml;ufe sch&auml;tzt. In dieser Rolle stellst du sicher, dass interne Prozesse reibungslos, p&uuml;nktlich und zuverl&auml;ssig funktionieren. Wenn du gerne Verantwortung &uuml;bernimmst, mit System arbeitest und einen hohen Anspruch an Ordnung und Genauigkeit hast, dann passt du perfekt zu uns.<h4 class="jobSectionHeader">
Dein Aufgabenbereich</h4><ul><li>
Verwaltung &amp; Dokumentation: Bearbeitung von Auftr&auml;gen, Erstellung von Rechnungen, &Uuml;berwachung von Zahlungseing&auml;ngen sowie Verwaltung von Personalakten und Lagerbest&auml;nden, immer mit Blick auf Struktur, Genauigkeit und Vollst&auml;ndigkeit.</li><li>
Assistenzaufgaben: Unterst&uuml;tzung der Gesch&auml;ftsleitung im Tagesgesch&auml;ft, diskret, strukturiert und planungssicher.</li><li>
Kundenkontakt: Telefonische und schriftliche Abstimmungen mit Kunden, um klare Abl&auml;ufe und verbindliche Kommunikation sicherzustellen.</li><li>
Organisation von Terminen &amp; Reisen: Koordination von Gesch&auml;ftsreisen und Seminaren mit Fokus auf Fristen, Budgets und reibungsloses Timing.</li><li>
Prozesspflege: Erkennen von Optimierungspotenzial und systematische Verbesserung bestehender Abl&auml;ufe.</li></ul><h4 class="jobSectionHeader">
Wir bieten dir</h4><ul><li>
Sicherer Arbeitsplatz mit klarer Perspektive: Langfristige Zusammenarbeit mit Fokus auf Verl&auml;sslichkeit und Best&auml;ndigkeit.</li><li>
Strukturierter Arbeitsalltag: Klare Prozesse und Routinen geben dir Orientierung und Sicherheit im Tagesgesch&auml;ft.</li><li>
Angenehme Arbeitsumgebung: Modernes B&uuml;ro mit klimatisierten R&auml;umen und hochwertiger Ausstattung.</li><li>
Teamkultur mit System: Klare Zust&auml;ndigkeiten, gegenseitiger Respekt und ein Team, das sich aufeinander verlassen kann.</li></ul><ul><li>
Abgeschlossene kaufm&auml;nnische Ausbildung oder ein Studium im Bereich BWL.</li><li>
Du arbeitest organisiert, planvoll und verlierst auch bei vielen Aufgaben nicht den &Uuml;berblick.</li><li>
Disziplin, Eigenverantwortung und P&uuml;nktlichkeit geh&ouml;ren zu deinem Arbeitsverst&auml;ndnis.</li><li>
Du kommunizierst klar, sachlich und l&ouml;sungsorientiert, schriftlich wie m&uuml;ndlich.</li><li>
Du hast Freude daran, Prozesse einzuhalten und Abl&auml;ufe strukturiert zu verbessern.</li><li>
Kenntnisse in Coaching, Marketing oder Beratung sind ein Plus, aber keine Voraussetzung.</li></ul></div>

Kauffrau/-mann für Büromanagement - Vollzeit (German Speaking)

HRsource

<div>
 
 
 Our client is seeking an experienced Office Manager &amp; EA
 
 to oversee the daily operations of their office and ensure an efficient, well-organized, and welcoming environment. This role requires a hands-on professional with strong organizational and communication skills who can manage administrative processes, support staff, and keep the office running smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee and improve office operations, procedures, and systems to ensure efficiency.
 </li>
 <li>
 Manage office facilities, supplies, and vendor relationships while keeping within budget.
 </li>
 <li>
 Support onboarding processes; coordinate training and orientation.
 </li>
 <li>
 Organize office layouts, allocate space, and ensure smooth day-to-day functioning.
 </li>
 <li>
 Monitor staff performance, provide feedback, and foster a collaborative workplace.
 </li>
 <li>
 Handle scheduling, calendars, and internal communications.
 </li>
 <li>
 Coordinate office events, meetings, and team activities.
 </li>
 <li>
 Ensure compliance with company policies and relevant regulations.
 </li>
 <li>
 Stay updated on organizational changes and provide proactive administrative support.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience as an Office Manager or in a similar administrative leadership role.
 </li>
 <li>
 Strong knowledge of office management procedures and best practices.
 </li>
 <li>
 Familiarity with budget management, facilities oversight, and vendor coordination.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Excellent problem-solving, organizational, and multitasking skills.
 </li>
 <li>
 Strong leadership qualities with the ability to motivate and support a team.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field preferred.
 </li>
 </ul>
 
 
</div>

Office Manager & EA

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4597 business office manager jobs IN Dubai United Arab Emirates

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Office Manager, UAE Abu Dhabi, Abu Dhabi, United Arab Emirates

Kauffrau/-mann für Büromanagement - Vollzeit (German Speaking)

Office Manager & EA