executive assistant

administrative assistant

office assistant

admin assistant

office administrator

c level executive assistant

adidas

<div>
 <strong>
  Purpose &amp; Overall Job Summary
  <br/>
  <br/>
 </strong>
 We are seeking an experienced Executive Assistant to provide comprehensive and strategic support to the Managing Director of Emerging Markets.
 <br/>
 <br/>
 This role sits at the center of a vibrant, fast-paced, and multicultural region. You will anticipate needs, manage sensitive information with discretion, and represent the Managing Director with professionalism and integrity. Acting as a trusted partner, you will enable the MD to focus on strategic priorities while ensuring that every interaction and engagement reflects the excellence and values of adidas Emerging Markets.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Calendar &amp; MD Priorities Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Full ownership of the MD&rsquo;s calendar across local, regional and Global engagements
  </li>
  <li>
   Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion
  </li>
  <li>
   Develop, Manage and Execute MD focused initiatives aligned with the Emerging Markets Calendar priorities
  </li>
  <li>
   Facilitate MD offsites, meetings and travel, with duties including advance agenda prep, arranging complex travel logistics and relevant travel information and communication of expectations to respective stakeholders
  </li>
  <li>
   Optimize time management of MD with complex time zones
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel &amp; Logistics (T&amp;E)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Plan and manage complex, multi-destination travel arrangements (flights, hotels, visas, transportation)
  </li>
  <li>
   Coordinate itineraries and logistics for internal visitors and ensure seamless execution
  </li>
  <li>
   Track travel budgets, negotiate with vendors, and ensure cost-effectiveness
  </li>
  <li>
   Comprehensive understanding of Travel Policy and Expenses
  </li>
  <li>
   Promote sustainable and responsible travel practices across all Emerging Markets
  </li>
  <li>
   Strong partnership with Global Travel Management and Risk teams as well as dedicated Travel Agency
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Administrative &amp; Confidential Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Handle sensitive and confidential information with the utmost discretion and professionalism
  </li>
  <li>
   Draft, edit, and review correspondence, presentations, and internal/external communications on behalf of MD
  </li>
  <li>
   Maintain and update MDs databases, reports, and documentation with accuracy
  </li>
  <li>
   Provide PA support to MD ensuring seamless coordination between professional and personal commitments
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Stakeholder &amp; Office Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as the central liaison between the MD and all functional, market and Global leaders
  </li>
  <li>
   Coordinate external meetings and follow-ups with key partners and stakeholders
  </li>
  <li>
   Support alignment across leadership teams, ensuring calendar and meeting schedules reflect strategic business priorities and anticipated needs
  </li>
  <li>
   Lead and manage cross-functional projects and initiatives on behalf of the Executive Office, supporting planning, execution, and delivery across Emerging Markets
  </li>
  <li>
   Facilitate efficient decision-making, driving organizational alignment, and overseeing projects and initiatives.
  </li>
  <li>
   Collaborate closely with department heads and the EM Executive Assistant community to ensure efficiency, consistency, and alignment across all projects, market visits and meeting arrangements
  </li>
  <li>
   Strong interpersonal and communication skills, fostering collaboration and alignment across diverse teams
  </li>
  <li>
   Skilled at influencing and engaging stakeholders across multiple functions and regions, both internal and external
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  VIP Visits &amp; Event Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate high-level visits and internal events, managing agendas, logistics, and participant experience
  </li>
  <li>
   Liaise with venues, suppliers, and partners to ensure smooth execution of events.
  </li>
  <li>
   Work closely with NTP, legal and events management team for compliance delivery on all events
  </li>
  <li>
   Project lead and manage end to end operations for MD offsites and conferences
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Expense Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage Concur claims and related expense processes with accuracy and timeliness
  </li>
  <li>
   Comprehensive understanding and execution of T&amp;E Policy
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Anticipation &amp; Agility
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Anticipate needs, flag issues early, and bring solutions before problems arise
  </li>
  <li>
   Maintain composure and professionalism under pressure, acting as a stabilizing and reliable partner
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Managerial Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support performance evaluation processes by coordinating SLT feedback and development planning for Executive Assistant Hub team (e.g., 90-day plans, MYBEST PS)
  </li>
  <li>
   Provide guidance and mentorship to EA team, fostering collaboration, growth and creating path of succession
  </li>
  <li>
   Coordinate and manage the Emerging Markets Executive Assistant community to promote best practices, knowledge sharing, effective communication and process improvements
  </li>
  <li>
   Facilitate clear and consistent communication within the EA Community across all markets
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Relationships
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Managing Director Emerging Markets
  </li>
  <li>
   Emerging Markets Senior Leadership HUB Team (HR, BD, Finance, Comms, Brand, Supply Chain, Retail)
  </li>
  <li>
   Emerging Markets General Managers
  </li>
  <li>
   Emerging Markets Executive Assistants Community
  </li>
  <li>
   Global Board assistants and other Global BU EAs
  </li>
  <li>
   External client stakeholders
  </li>
  <li>
   Vendor managements and relations
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Profile, Skills And Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience supporting C-level or senior executives in a multinational, fast paced and dynamic environment
  </li>
  <li>
   Strong leadership and project management skills
  </li>
  <li>
   Exceptional organizational ability and attention to detail, with the capacity to manage multiple complex priorities simultaneously
  </li>
  <li>
   Excellent interpersonal, communication, and facilitation skills, with a collaborative and culturally aware mindset
  </li>
  <li>
   Proven ability to build trust and alignment across diverse teams and regions
  </li>
  <li>
   High degree of discretion, professionalism, and integrity in handling confidential information
  </li>
  <li>
   Strong problem-solving and decision-making abilities, demonstrating a proactive &ldquo;can-do&rdquo; attitude.
  </li>
  <li>
   Skilled in stakeholder coordination, networking, and relationship management
  </li>
  <li>
   Proven ability to streamline administrative processes and drive operational efficiency
  </li>
  <li>
   Technically proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, MS Teams), Concur, and SuccessFactors.
  </li>
  <li>
   Emotionally intelligent and a strong team spirit
  </li>
  <li>
   Previous experience working across complex time zones or within the travel industry is a plus
  </li>
  <li>
   Fluent in English; additional languages are an advantage.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5 years+ experience supporting C-level or senior leadership
  </li>
  <li>
   Bachelor&rsquo;s degree minimum
  </li>
  <li>
   Experience working in Emerging Markets Countries is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.
</div>


Executive Support Manager

<p></p><div><div><div><div><div><div><div><div><p>PURPOSE &amp; OVERALL JOB SUMMARY:</p></div>
<div>
We are seeking an experienced Executive Assistant to provide comprehensive and strategic support to the Managing Director of Emerging Markets.</div>
<div>
This role sits at the center of a vibrant, fast-paced, and multicultural region. You will anticipate needs, manage sensitive information with discretion, and represent the Managing Director with professionalism and integrity. Acting as a trusted partner, you will enable the MD to focus on strategic priorities while ensuring that every interaction and engagement reflects the excellence and values of adidas Emerging Markets.</div><br>
<p></p>
<div><p>
KEY RESPONSIBILITIES:</p></div>
<div><p>
 CALENDAR &amp; MD PRIORITIES MANAGEMENT</p></div>
<ul>
<li>Full ownership of the MD&rsquo;s calendar across local, regional and Global engagements</li>
<li>Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion</li>
<li>Develop, Manage and Execute MD focused initiatives aligned with the Emerging Markets Calendar priorities</li>
<li>Facilitate MD offsites, meetings and travel, with duties including advance agenda prep, arranging complex travel logistics and relevant travel information and communication of expectations to respective stakeholders</li>
<li>Optimize time management of MD with complex time zones</li>
</ul>
<div><p>TRAVEL &amp; LOGISTICS (T&amp;E)</p></div>
<ul>
<li>Plan and manage complex, multi-destination travel arrangements (flights, hotels, visas, transportation)</li>
<li>Coordinate itineraries and logistics for internal visitors and ensure seamless execution</li>
<li>Track travel budgets, negotiate with vendors, and ensure cost-effectiveness</li>
<li>Comprehensive understanding of Travel Policy and Expenses</li>
<li>Promote sustainable and responsible travel practices across all Emerging Markets</li>
<li>Strong partnership with Global Travel Management and Risk teams as well as dedicated Travel Agency
</li></ul><div><p>ADMINISTRATIVE &amp; CONFIDENTIAL SUPPORT</p></div>
<ul>
<li>Handle sensitive and confidential information with the utmost discretion and professionalism</li>
<li>Draft, edit, and review correspondence, presentations, and internal/external communications on behalf of MD</li>
<li>Maintain and update MDs databases, reports, and documentation with accuracy</li>
<li>Provide PA support to MD ensuring seamless coordination between professional and personal commitments</li>
</ul>
<div><p>STAKEHOLDER &amp; OFFICE COORDINATION</p></div>
<ul>
<li>Serve as the central liaison between the MD and all functional, market and Global leaders</li>
<li>Coordinate external meetings and follow-ups with key partners and stakeholders</li>
<li>Support alignment across leadership teams, ensuring calendar and meeting schedules reflect strategic business priorities and anticipated needs</li>
<li>Lead and manage cross-functional projects and initiatives on behalf of the Executive Office, supporting planning, execution, and delivery across Emerging Markets</li>
<li>Facilitate efficient decision-making, driving organizational alignment, and overseeing projects and initiatives.
</li><li>Collaborate closely with department heads and the EM Executive Assistant community to ensure efficiency, consistency, and alignment across all projects, market visits and meeting arrangements</li>
<li>Strong interpersonal and communication skills, fostering collaboration and alignment across diverse teams</li>
<li>Skilled at influencing and engaging stakeholders across multiple functions and regions, both internal and external</li><br>
</ul>
<p></p><div><p>VIP VISITS &amp; EVENT MANAGEMENT</p></div>
<ul>
<li>Coordinate high-level visits and internal events, managing agendas, logistics, and participant experience</li>
<li>Liaise with venues, suppliers, and partners to ensure smooth execution of events.</li>
<li>Work closely with NTP, legal and events management team for compliance delivery on all events</li>
<li>Project lead and manage end to end operations for MD offsites and conferences</li>
</ul>
<div><p>EXPENSE MANAGEMENT</p></div>
<ul>
<li>Manage Concur claims and related expense processes with accuracy and timeliness</li>
<li>Comprehensive understanding and execution of T&amp;E Policy
</li></ul><div><p>ANTICIPATION &amp; AGILITY</p></div>
<ul>
<li>Anticipate needs, flag issues early, and bring solutions before problems arise</li>
<li>Maintain composure and professionalism under pressure, acting as a stabilizing and reliable partner</li>
</ul>
<div><p>MANAGERIAL RESPONSIBILITIES</p></div>
<ul>
<li>Support performance evaluation processes by coordinating SLT feedback and development planning for Executive Assistant Hub team (e.g., 90-day plans, MYBEST PS)</li>
<li>Provide guidance and mentorship to EA team, fostering collaboration, growth and creating path of succession</li>
<li>Coordinate and manage the Emerging Markets Executive Assistant community to promote best practices, knowledge sharing, effective communication and process improvements</li>
<li>Facilitate clear and consistent communication within the EA Community across all markets</li><br>
</ul>
<p></p><div><p>KEY RELATIONSHIPS:</p></div>
<ul>
<li>Managing Director Emerging Markets
</li><li>Emerging Markets Senior Leadership HUB Team (HR, BD, Finance, Comms, Brand, Supply Chain, Retail)</li>
<li>Emerging Markets General Managers</li>
<li>Emerging Markets Executive Assistants Community
</li><li>Global Board assistants and other Global BU EAs</li>
<li>External client stakeholders
</li><li>Vendor managements and relations</li></ul><br>
<p></p>
<div><p>
</p></div><div><p>PROFILE, SKILLS AND ABILITIES:</p></div>
<ul>
<li>Proven experience supporting C-level or senior executives in a multinational, fast paced and dynamic environment</li>
<li>Strong leadership and project management skills</li>
<li>Exceptional organizational ability and attention to detail, with the capacity to manage multiple complex priorities simultaneously</li>
<li>Excellent interpersonal, communication, and facilitation skills, with a collaborative and culturally aware mindset</li>
<li>Proven ability to build trust and alignment across diverse teams and regions</li>
<li>High degree of discretion, professionalism, and integrity in handling confidential information</li>
<li>Strong problem-solving and decision-making abilities, demonstrating a proactive &ldquo;can-do&rdquo; attitude.</li>
<li>Skilled in stakeholder coordination, networking, and relationship management</li>
<li>Proven ability to streamline administrative processes and drive operational efficiency</li>
<li>Technically proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, MS Teams), Concur, and SuccessFactors.</li>
<li>Emotionally intelligent and a strong team spirit</li>
<li>Previous experience working across complex time zones or within the travel industry is a plus</li>
<li>Fluent in English; additional languages are an advantage.</li></ul><br>
<p></p>
<div><p>
QUALIFICATIONS:</p></div>
<ul>
<li>5 years+ experience supporting C-level or senior leadership
</li><li>Bachelor&rsquo;s degree minimum
</li><li>Experience working in Emerging Markets Countries is a plus.</li></ul><br>
<p></p>
</div></div></div></div></div><div><div><div><p>AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE&rsquo;S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.</p><p>
</p><ul><p>COURAGE: Speak up when you see an opportunity; step up when you see a need..</p>
<p>OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.</p>
<p>INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.</p>
<p>TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.</p>
<p>INTEGRITY: Play by the rules. Hold yourself and others accountable to our company&rsquo;s standards.</p>
<p>RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.</p></ul></div><br>
<p></p>
</div></div><div><div><div><div><br>
<b>AT ADIDAS, WE STRONGLY BELIEVE THAT EMBEDDING DIVERSITY, EQUITY, AND INCLUSION (DEI) INTO OUR CULTURE AND TALENT PROCESSES GIVES OUR EMPLOYEES A SENSE OF BELONGING AND OUR BRAND A REAL COMPETITIVE ADVANTAGE.
</b><br>
<br>
<b>&ndash; CULTURE STARTS WITH PEOPLE, IT STARTS WITH YOU &ndash;
</b><br>
<br>
<b>BY RECRUITING TALENT AND DEVELOPING OUR PEOPLE TO REFLECT THE RICH DIVERSITY OF OUR CONSUMERS AND COMMUNITIES, WE FOSTER A CULTURE OF INCLUSION THAT ENGAGES OUR EMPLOYEES AND AUTHENTICALLY CONNECTS OUR BRAND WITH OUR CONSUMERS.</b><br>
<b>
</b></div></div></div></div></div><div><div><div><div><div><div>JOB TITLE:
<div>Executive Support Manager
</div></div></div></div></div></div><div><div><div><div>BRAND:
</div></div></div></div><div></div><div><div><div><div>LOCATION:
<div>Dubai
</div></div></div></div></div><div><div><div><div>TEAM:
<div>Corporate Services
</div></div></div></div></div><div><div><div><div>STATE:
<div>Duba
</div></div></div></div></div><div><div><div><div>COUNTRY/REGION:
<div>AE
</div></div></div></div></div><div><div><div><div>CONTRACT TYPE:
<div>Full time
</div></div></div></div></div><div><div><div><div>NUMBER:
<div>536601
</div></div></div></div></div><div><div><div><div>DATE:
<div>Oct 28, 2025</div></div></div></div></div></div></div>

edari

<div>
 <p>
  We are seeking an experienced and highly organized
  <strong>
   Executive Assistant to the CFO
  </strong>
  to join the team of our client who is the
  <strong>
   one of the leading semi government organization in the region.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This position is a contract role with an initial duration of
  <strong>
   12 months and is renewable
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant to the CFO will be responsible for ensuring the seamless operations of the CFO&rsquo;s office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Administrative Support:
   </strong>
   Efficiently manage and prioritize the CFO&rsquo;s calendar, coordinate meetings, and ensure timely follow-ups, optimizing the CFO&rsquo;s time.
  </li>
  <li>
   <strong>
    Communication:
   </strong>
   Serve as the primary liaison between the CFO and internal/external stakeholders, handling communications with professionalism and confidentiality.
  </li>
  <li>
   <strong>
    Meeting Coordination:
   </strong>
   Prepare meeting agendas, compile necessary materials, and draft minutes. Track and follow up on action items to ensure timely completion.
  </li>
  <li>
   <strong>
    Travel Management:
   </strong>
   Organize complex travel arrangements, including flights, accommodations, and itineraries, ensuring smooth travel experiences for the CFO.
  </li>
  <li>
   <strong>
    Document Management:
   </strong>
   Draft, review, and manage the CFO&rsquo;s correspondence, presentations, reports, and other documents, ensuring accuracy and professionalism.
  </li>
  <li>
   <strong>
    Project Management:
   </strong>
   Assist in the coordination and management of special projects as assigned by the CFO, ensuring deadlines are met.
  </li>
  <li>
   <strong>
    Event Planning:
   </strong>
   Organize and manage corporate events, board meetings, and other functions, ensuring all details are meticulously handled.
  </li>
  <li>
   <strong>
    Confidentiality:
   </strong>
   Handle all sensitive and confidential information with the utmost discretion and professionalism.
  </li>
  <li>
   <strong>
    Office Management:
   </strong>
   Oversee the daily operations of the CFO&rsquo;s office, ensuring a well-organized and professional environment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications and Skills:
  </strong>
 </p>
 <ul>
  <li>
   Minimum of 5 years of experience as an Executive Assistant, with at least 2 years supporting C-level executives.
  </li>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Communications, or a related field preferred.
  </li>
  <li>
   Superior organizational and time-management skills.
  </li>
  <li>
   Strong written and verbal communication abilities.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  </li>
  <li>
   Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  </li>
  <li>
   High degree of professionalism and discretion in handling confidential information.
  </li>
  <li>
   Strong problem-solving skills with attention to detail.
  </li>
  <li>
   Ability to work independently and collaboratively within a team.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Availability:
  </strong>
 </p>
 <p>
  Preference will be given to candidates available immediately.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for a candidate who will be able to work in the United Arab Emirates. Please apply with your resume and remember to provide us with your contact details.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We will review your job application within 7 working days. Should your profile fit the requirements of the role a consultant from Edari will be in touch with you to get a deeper understanding of your profile, discuss the role in more detail and potential next steps
 </p>
</div>


Executive Assistant

Client of AW Connect

<p>Key Responsibilities:</p> <ul> <li> <p>Ensure seamless and confidential management of the Chairman s and COO s daily operations and schedules.</p> </li> <li> <p>Handle all aspects of the travel desk   flight bookings, visas, hotels, itinerary management, and last-minute changes.</p> </li> <li> <p>Welcome and coordinate visits for VIP guests and delegations with cultural sensitivity and top-tier hospitality.</p> </li> <li> <p>Prepare meeting agendas, presentations, minutes, and track follow-ups on key action items.</p> </li> <li> <p>Liaise with internal departments and external partners on behalf of the executives.</p> </li> <li> <p>Coordinate executive meetings, boardroom setups, off-site events, and high-level corporate gatherings.</p> </li> <li> <p>Prioritize competing demands, anticipate needs, and provide proactive, end-to-end support.</p> </li> <li> <p>Manage special projects or any delegated tasks with accountability and professionalism.</p> </li> </ul> <p>What We re Looking For:</p> <ul> <li> <p>2 4 years of UAE-based experience supporting C-level executives in high-performing environments.</p> </li> <li> <p>A natural communicator   confident, articulate, and polished.</p> </li> <li> <p>Proactive and detail-oriented, with a solutions-first mindset.</p> </li> <li> <p>Strong organizational and project management skills   able to follow through on multiple priorities.</p> </li> <li> <p>Demonstrates discretion, loyalty, and emotional intelligence.</p> </li> <li> <p>Ability to work under pressure and manage last-minute changes calmly and effectively.</p> </li> <li> <p>High level of professionalism, executive presence, and personal grooming.</p> </li> <li> <p>Experience with VIP protocol, hospitality arrangements, and cultural sensitivity.</p> </li> <li> <p>Fluent in English; Arabic or additional languages is a plus.</p> </li> </ul>

Executive Secretary

Invest Georgia UAE

<div>
 <p>
  <strong>
   Department:&nbsp;Executive Office
  </strong>
 </p>
 <p>
  <strong>
   Reports To:&nbsp;Chairman / Board of Directors
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  <span>
   The Chairman&rsquo;s Personal Assistant is responsible for delivering high-level administrative and operational support to manage both the professional and personal affairs of the Chairman efficiently. This role requires exceptional organizational abilities, discretion, professionalism, and strong multitasking skills in a dynamic, fast-paced environment.
  </span>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <p>
  &middot; Oversee the Chairman&rsquo;s complex calendar, appointments, and daily schedule to ensure effective time management.
 </p>
 <p>
  &middot; Coordinate and organize meetings, including preparing briefing materials, agendas, presentations, and ensuring timely follow-ups.
 </p>
 <p>
  &middot;&nbsp;Draft, edit, and review professional correspondence, speeches, and reports on behalf of the Chairman.
 </p>
 <p>
  &middot;&nbsp;Maintain, organize, and update key business documents, confidential files, and sensitive records.
 </p>
 <p>
  &middot;&nbsp;Assist the Chairman in decision-making by preparing concise summaries, analytical reports, and business briefs.
 </p>
 <p>
  &middot;&nbsp;Represent the Chairman with professionalism in all communications with high-profile clients, investors, and government officials.
 </p>
 <p>
  &middot;&nbsp;&nbsp;Attend meetings as required, record minutes, and ensure prompt completion of follow-up actions.
 </p>
 <p>
  &middot; Handle confidential and strategic communication between departments and external stakeholders with discretion and accuracy.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative &amp; Office Coordination
  </strong>
 </p>
 <p>
  &middot; Coordinate with various departments to ensure timely submission of reports, proposals, and documentation for the Chairman&rsquo;s review.
 </p>
 <p>
  &middot;&nbsp; Oversee the planning and organization of corporate events, business trips, and official functions hosted or attended by the Chairman.
 </p>
 <p>
  &middot;&nbsp;&nbsp;Manage document signing, approval tracking, and ensure accurate archiving of all official records.
 </p>
 <p>
  &middot; Liaise with executive secretaries and departments such as Legal, HR, and Finance on behalf of the Chairman to maintain efficient workflow.
 </p>
 <p>
  &middot;&nbsp;Prepare and monitor expense reports and reimbursements, ensuring financial accuracy and compliance for all Chairman-related activities.
 </p>
 <p>
  &middot; Maintain and regularly update contact databases for VIP clients, government officials, and key business partners.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Travel &amp; Logistics
  </strong>
 </p>
 <ul>
  <li>
   Arrange both international and domestic travel, including flight bookings, visa processing, accommodations, transportation, and detailed itineraries.
  </li>
  <li>
   Coordinate protocol arrangements for business delegations and official visits.
  </li>
  <li>
   Ensure all travel documents, meeting materials, and itineraries are accurate, complete, and up to date.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Personal &amp; Lifestyle Management
  </strong>
 </p>
 <p>
  &middot;&nbsp;Manage personal appointments, household coordination, and family-related schedules as required.
 </p>
 <p>
  &middot;&nbsp;Handle personal errands, purchases, and concierge tasks with discretion and efficiency.
 </p>
 <p>
  &middot; Coordinate with personal staff, including drivers and household employees, to ensure smooth daily operations and scheduling.
 </p>
 <p>
  &middot; Assist in organizing family travel, events, and private functions, ensuring all arrangements are executed seamlessly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Communication &amp; Public Relations
  </strong>
 </p>
 <p>
  &middot;&nbsp;Serve as the primary point of contact for all matters addressed to the Chairman&rsquo;s office.
 </p>
 <p>
  &middot;&nbsp;Manage incoming communications with discretion, prioritizing urgent matters effectively.
 </p>
 <p>
  &middot; Coordinate with media, PR, and marketing teams for public appearances, interviews, and company representation.
 </p>
 <p>
  &middot;&nbsp;Assist in the preparation of speeches, messages, and social media content as needed.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Confidentiality &amp; Discretion
  </strong>
 </p>
 <p>
  &middot; Maintain the highest level of confidentiality concerning corporate strategies, financial matters, and personal affairs.
 </p>
 <p>
  &middot;&nbsp; Manage sensitive information and relationships with integrity, professionalism, and complete discretion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  &middot;&nbsp;Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.
 </p>
 <p>
  &middot;&nbsp;Minimum of 5 years&rsquo; experience supporting C-level executives, preferably in multinational or corporate settings.
 </p>
 <p>
  &middot;&nbsp;Excellent verbal and written communication skills in English; knowledge of Arabic, Russian, or Georgian is a plus.
 </p>
 <p>
  &middot;&nbsp;Proficient in MS Office Suite, Google Workspace, and scheduling/organizational software.
 </p>
 <p>
  &middot;&nbsp;Demonstrates strong judgment, initiative, and the ability to anticipate needs proactively.
 </p>
 <p>
  &middot;&nbsp;Flexible and willing to travel or work outside standard hours as required.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Skills
  </strong>
 </p>
 <p>
  &middot;&nbsp;Executive-level communication and coordination skills
 </p>
 <p>
  &middot;&nbsp;Strong discretion, confidentiality, and professionalism
 </p>
 <p>
  &middot;&nbsp;Strategic scheduling and task prioritization
 </p>
 <p>
  &middot;&nbsp;Expertise in report writing, presentations, and professional correspondence
 </p>
 <p>
  &middot;&nbsp;Event planning and travel management
 </p>
 <p>
  &middot;&nbsp;Relationship management with VIPs and government officials
 </p>
 <p>
  &middot;&nbsp;Ability to multitask under pressure with exceptional attention to detail
 </p>
 <p>
  <br/>
 </p>
</div>


Chairman’s Personal Assistant

Confidential

<div>
 <p>
  The
  <strong>
   Executive Administrative Assistant
  </strong>
  provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
  <strong>
   construction and real estate development environment
  </strong>
  . The role demands
  <strong>
   exceptional organizational, communication, and multitasking abilities
  </strong>
  , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   1. Executive Support &amp; Office Management:
  </strong>
 </p>
 <ul>
  <li>
   Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
  </li>
  <li>
   High Proficiency in
   <strong>
    MS Office Suite (Word, Excel, PowerPoint, Outlook)
   </strong>
   and document management tools.
  </li>
  <li>
   Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
  </li>
  <li>
   Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
  </li>
  <li>
   Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
  </li>
  <li>
   Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   2. Meeting &amp; Communication Coordination:
  </strong>
 </p>
 <ul>
  <li>
   Organize and coordinate executive-level meetings, board discussions, and management reviews.
  </li>
  <li>
   Record and distribute meeting minutes, action items, and follow-up updates.
  </li>
  <li>
   Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
  </li>
  <li>
   Maintain strong, professional communication on behalf of the executive office.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   3. Administrative Governance &amp; Documentation:
  </strong>
 </p>
 <ul>
  <li>
   Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
  </li>
  <li>
   Handle sensitive corporate and project-related information with the highest level of discretion.
  </li>
  <li>
   Support in the preparation of presentations, proposals, and executive reports.
  </li>
  <li>
   Track key deadlines, project milestones, and ensure timely submission of deliverables.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   4. Travel &amp; Logistics Management:
  </strong>
 </p>
 <ul>
  <li>
   Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
  </li>
  <li>
   Coordinate logistics for local and international meetings, site visits, and client events.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   5. Coordination Across Departments:
  </strong>
 </p>
 <ul>
  <li>
   Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
  </li>
  <li>
   Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
  </li>
  <li>
   Support in planning and coordination of corporate events, management retreats, and business reviews.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
  </li>
  <li>
   8&ndash;12 years of experience as an
   <strong>
    Executive Assistant or Executive Secretary
   </strong>
   supporting
   <strong>
    C-suite leaders (CEO, MD, Chairman, or COO)
   </strong>
   within
   <strong>
    construction, real estate, or contracting industries
   </strong>
   .
  </li>
  <li>
   Strong understanding of business operations, project documentation, and corporate communication.
  </li>
  <li>
   Excellent command of English (Arabic/Bilingual is an advantage).
  </li>
  <li>
   Proficiency in
   <strong>
    MS Office Suite (Word, Excel, PowerPoint, Outlook)
   </strong>
   and document management tools.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Administrative Assistant

The Role
<br>Role Overview The Executive Assistant provides one-to-one executive, strategic, and administrative support to the Founder and CEO of VCA. This role requires exceptional organizational skills, emotional intelligence, and the ability to manage high-level communication and coordination across global cultural and brand partnerships. The EA acts as a key liaison between the CEO and internal teams, clients, and external stakeholders, ensuring seamless alignment, prioritization, and execution across all initiatives. Core Responsibilities Executive Support • Serve as the first point of contact for the CEO, handling all correspondence and phone calls with professionalism and discretion. • Prepare working files, briefing materials, and documentation required by the CEO. • Manage and maintain various databases, including contact lists, calendars, and key dates (e.g., birthdays, anniversaries). • Proactively manage the CEO’s calendar, prioritizing and organizing internal and external meetings, and ensuring timely preparation of all necessary briefing materials. • Liaise with internal team members to coordinate business matters, communicate instructions from the CEO, and monitor execution and follow-up. Communication & Meetings • Act as CEO’s first point of contact, filtering correspondence and managing daily communications with discretion and professionalism. • Draft, review, and edit high-level correspondence, presentations, and briefing notes. • Prepare agendas, talking points, and briefing materials for all key meetings and events. Travel & Logistics • Arrange all aspects of international travel, including flights, transfers, hotel accommodations, and visa support. • Liaise directly with global partners and suppliers to ensure smooth arrangements for all business trips. Personal Support • Assist in coordinating personal and family matters on behalf of the CEO. • Oversee property-related tasks and ensure smooth management of personal logistics. Project & Partner Coordination • Track project milestones and deliverables related to CEO’s scope and ensure timely execution. • Manage relationships and communications with high-level vendors, VIP contacts, and brand partners. • Oversee bookings, invitations, and external coordination for events and projects directly involving the CEO. Administrative & Organizational Tasks • Maintain efficient filing systems (digital and physical), ensuring easy retrieval of documents and emails. • Provide comprehensive personal assistant support, handling a wide range of administrative responsibilities. • Work effectively in a multitasking environment, managing competing priorities with accuracy and efficiency. Culture & Engagement • Support a positive and collaborative office culture. • Coordinate internal communications, key moments, and team engagement initiatives.
<br><br>
Requirements
<br>Skills & Attributes • High emotional intelligence and adaptability. • Excellent written and verbal communication in English; Arabic proficiency is a strong plus. • Outstanding attention to detail and ability to manage competing priorities. • Strategic thinker with proactive problem-solving skills. • Grace under pressure and strong interpersonal awareness. • Ability to maintain confidentiality and discretion at all times. • Strong organizational skills with the ability to multitask and coordinate across global teams. Experience Required • Minimum 5 years’ experience as a senior Executive Assistant or Chief of Staff, preferably within luxury, art, cultural, or creative industries. • Proven experience supporting C-level executives in dynamic, fast-paced environments. • Experience managing international travel, complex schedules, and high-level stakeholder communications. • Demonstrated ability to coordinate multi-disciplinary projects and manage sensitive personal and professional matters. Overall Goal To enable the CEO to operate strategically and efficiently across all global partnerships, ensuring that her time, focus, and communications are fully optimized, while maintaining seamless operational and administrative support for both professional and personal matters.
<br><br>
About the company
<br>VCA is a global events agency committed to creating positive cultural impact. Our mission is to promote culture and to support talents via collaborations and partnerships between brands, cultural institutions and independent creative initiatives. VCA works with an international team of multidisciplinary professionals across offices in London and Dubai. Together, we unite creativity, inspiration and partnership to bring ideas to life.

Executive Assistant to Chief Executive Officer

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