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ceo secretary

WPP Media

<div>
 
 About WPP Media
 
 
 
 WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.
 
 
 WPP Media is WPP&rsquo;s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com
 
 
 At WPP Media, we believe in the power of our culture and our people. It&rsquo;s what helps us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP &amp; WPP Media&rsquo;s shared core values:
 
 
 <ul>
 <li>
 Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
 </li>
 <li>
 Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
 </li>
 <li>
 Lead Optimistically by Championing Growth and Development to Mobilize Enterprise.
 
 
 </li>
 </ul>
 
 Role Summary &amp; Impact
 
 
 
 The Executive Secretary to the CEO provides
 
 high-level administrative, strategic, and operational support
 
 to the CEO of WPP Media Pakistan. This role is central to ensuring effective leadership execution by managing the CEO&rsquo;s schedule, communications, meetings, and key internal and external interactions while maintaining confidentiality, professionalism, and strategic insight.
 
 
 
 Reporting of the Role
 
 
 
 This role reports to the CEO, WPP Media PK
 
 
 
 What Your Day Job Looks Like At WPP Media
 
 
 
 <ul>
 <li>
 Executive Support &amp; Calendar Management
 </li>
 <li>
 Maintain and proactively manage the CEO&rsquo;s complex calendar, including meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prioritize engagements and optimize CEO&rsquo;s time to align with business priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background documents for all meetings.
 </li>
 <li>
 Communication &amp; Correspondence
 </li>
 <li>
 Screen, prioritize, and respond to CEO&rsquo;s email and communications on their behalf when appropriate.
 </li>
 <li>
 Draft letters, emails, reports, and presentations with accuracy and professionalism.
 </li>
 <li>
 Facilitate clear and timely communication between CEO and stakeholders.
 </li>
 <li>
 Meeting Coordination &amp; Follow-Up
 </li>
 <li>
 Organize executive meetings, including logistics, materials, and minutes.
 </li>
 <li>
 Ensure action items are tracked and followed up with relevant teams.
 </li>
 <li>
 Attend internal/external meetings to capture key decisions and deliverables.
 </li>
 <li>
 Travel &amp; Logistics
 </li>
 <li>
 Plan and coordinate domestic and international travel itineraries, visas, accommodation, and transport.
 </li>
 <li>
 Prepare detailed travel briefs, expense claims, and itineraries.
 </li>
 <li>
 Confidentiality &amp; Information Management
 </li>
 <li>
 Handle sensitive information with discretion and strict confidentiality.
 </li>
 <li>
 Maintain organized records for legal, strategic, and operational documentation.
 </li>
 <li>
 Representation &amp; Stakeholder Engagement
 </li>
 <li>
 Serve as a liaison between CEO and senior leadership, clients, partners, and internal teams.
 </li>
 <li>
 Represent the CEO&rsquo;s office professionally and appropriately in all interactions.
 </li>
 <li>
 Special Projects &amp; Initiatives
 </li>
 <li>
 Lead or support special projects, cross-functional initiatives, and strategic deliverables as assigned by the CEO.
 </li>
 <li>
 Facilitate coordination with functional heads and project stakeholders.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 <ul>
 <li>
 Exceptional verbal and written communication skills.
 </li>
 <li>
 Superior organizational and time-management abilities.
 </li>
 <li>
 Advanced proficiency in calendar management, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and virtual meeting tools.
 </li>
 <li>
 Strong interpersonal skills with the ability to interface across all levels of staff and external partners.
 </li>
 <li>
 Strategic thinking with high emotional intelligence and discretion.
 </li>
 <li>
 Ability to anticipate needs, solve problems independently, and work under pressure.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, communications, or related field (Master&rsquo;s preferred but not required).
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 3+ years of executive support or senior administrative experience, preferably supporting C-suite executives in a corporate or media/advertising environment.
 
 
 </li>
 </ul>
 
 Life At WPP Media &amp; Benefits
 
 
 
 Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we&rsquo;re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media &amp; WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, vision, and dental insurance, significant paid time off, employee wellbeing facilities, and employee mental health awareness days.
 
 
 WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
 
 
 We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we&rsquo;ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodation or flexibility, please discuss this with the hiring team during the interview process.
 
 
 
 About Pakistan
 
 
 
 WPP Media Pakistan is the leading global media investment management operation in Pakistan. We see major growth coming on Digital platforms with internet penetration growing to 87 million broadband users and 85 million 3G/4G subscribers. Social media platforms have also grown substantially in Pakistan where Facebook stands at 34 million subscribers and Tik Tok has replaced Instagram to become the second most penetrated social platform. While the digitalization of the market is happening at a fast pace, it has also opened opportunities for specializations like e-commerce, Digital Content, Video Planning solutions, Technology and Data &amp; Analytics in Pakistan.
 
 
 Please read our Privacy Notice for more information on how we process the information you provide.
</div>

CEO Secretary

<div>About WPP Media

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.

WPP Media is WPP's global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com

At WPP Media, we believe in the power of our culture and our people. It's what helps us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP &amp; WPP Media's shared core values:
<ul>
<li> Be Extraordinary by Leading Collectively to Inspire transformational Creativity.</li>
<li> Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.</li>
<li> Lead Optimistically by Championing Growth and Development to Mobilize Enterprise.</li>
</ul>
Role Summary &amp; Impact:

The Executive Secretary to the CEO provides high-level administrative, strategic, and operational support to the CEO of WPP Media Pakistan. This role is central to ensuring effective leadership execution by managing the CEO's schedule, communications, meetings, and key internal and external interactions while maintaining confidentiality, professionalism, and strategic insight.

Reporting of the Role

This role reports to the CEO, WPP Media PK

What your day job looks like at WPP Media:

1. Executive Support &amp; Calendar Management
<ul>
<li>Maintain and proactively manage the CEO's complex calendar, including meetings, appointments, and travel arrangements.</li>
<li>Prioritize engagements and optimize CEO's time to align with business priorities.</li>
<li>Prepare briefing materials, agendas, and background documents for all meetings.</li>
</ul>
2. Communication &amp; Correspondence
<ul>
<li>Screen, prioritize, and respond to CEO's email and communications on their behalf when appropriate.</li>
<li>Draft letters, emails, reports, and presentations with accuracy and professionalism.</li>
<li>Facilitate clear and timely communication between CEO and stakeholders.</li>
</ul>
3. Meeting Coordination &amp; Follow-Up
<ul>
<li>Organize executive meetings, including logistics, materials, and minutes.</li>
<li>Ensure action items are tracked and followed up with relevant teams.</li>
<li>Attend internal/external meetings to capture key decisions and deliverables.</li>
</ul>
4. Travel &amp; Logistics
<ul>
<li>Plan and coordinate domestic and international travel itineraries, visas, accommodation, and transport.</li>
<li>Prepare detailed travel briefs, expense claims, and itineraries.</li>
</ul>
5. Confidentiality &amp; Information Management
<ul>
<li>Handle sensitive information with discretion and strict confidentiality.</li>
<li>Maintain organized records for legal, strategic, and operational documentation.</li>
</ul>
6. Representation &amp; Stakeholder Engagement
<ul>
<li>Serve as a liaison between CEO and senior leadership, clients, partners, and internal teams.</li>
<li>Represent the CEO's office professionally and appropriately in all interactions.</li>
</ul>
7. Special Projects &amp; Initiatives
<ul>
<li>Lead or support special projects, cross-functional initiatives, and strategic deliverables as assigned by the CEO.</li>
<li>Facilitate coordination with functional heads and project stakeholders.</li>
</ul>
What you'll bring:
<ul>
<li>Exceptional verbal and written communication skills.</li>
<li>Superior organizational and time-management abilities.</li>
<li>Advanced proficiency in calendar management, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and virtual meeting tools.</li>
<li>Strong interpersonal skills with the ability to interface across all levels of staff and external partners.</li>
<li>Strategic thinking with high emotional intelligence and discretion.</li>
<li>Ability to anticipate needs, solve problems independently, and work under pressure.</li>
</ul>
Qualifications &amp; Skills

Education
<ul>
<li>Bachelor's degree in business administration, communications, or related field (Master's preferred but not required).</li>
</ul>
Experience
<ul>
<li>3+ years of executive support or senior administrative experience, preferably supporting C-suite executives in a corporate or media/advertising environment.</li>
</ul>
Life at WPP Media &amp; Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we're just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media &amp; WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, vision, and dental insurance, significant paid time off, employee wellbeing facilities, and employee mental health awareness days.
WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 
 
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week. If you require accommodation or flexibility, please discuss this with the hiring team during the interview process.

About Pakistan

WPP Media Pakistan is the leading global media investment management operation in Pakistan. We see major growth coming on Digital platforms with internet penetration growing to 87 million broadband users and 85 million 3G/4G subscribers. Social media platforms have also grown substantially in Pakistan where Facebook stands at 34 million subscribers and Tik Tok has replaced Instagram to become the second most penetrated social platform. While the digitalization of the market is happening at a fast pace, it has also opened opportunities for specializations like e-commerce, Digital Content, Video Planning solutions, Technology and Data &amp; Analytics in Pakistan.<div> 

Please read our Privacy Notice for more information on how we process the information you provide.</div></div>

Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Secretary &ndash; Recruitment to provide administrative, operational, and coordination support to senior management and the recruitment department.The ideal candidate will have 5&ndash;7 years of experience in executive assistance or recruitment coordination, along with exceptional communication, organizational, and time-management skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.</li><li>Manage internal and external communication, including emails, calls, and professional correspondence.</li><li>Maintain, organize, and safeguard confidential documents, reports, and recruitment records.</li><li>Assist in preparing proposals, presentations, and client-related recruitment reports.</li><li>Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.</li><li>Handle office administration tasks to ensure smooth and efficient daily operations.</li><li>Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.</li><li>Perform any additional administrative tasks assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking skills with attention to accuracy and detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.</li><li>Professional attitude with the ability to handle confidential information discretely.</li><li>Ability to work under pressure, prioritize tasks, and meet deadlines effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Recruitment Agency: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

360 Human Capital solutions pvt ltd

Job Description &ndash; Executive SecretaryPosition: Executive SecretaryQualification: GraduateExperience: Minimum 2 years of relevant experienceLocation: KarachiPosition OverviewOur Client a well-reputed financial institution is seeking to hire an Executive Secretary to provide administrative and secretarial support to senior management. The ideal candidate should be self-motivated, growth-oriented, and passionate about learning and building a strong career.Key Responsibilities<ul><li>Manage and maintain executive schedules, appointments, and travel arrangements.</li><li>Handle incoming calls, emails, and correspondence; prioritize and route appropriately.</li><li>Prepare and draft letters, memos, reports, and meeting minutes with accuracy.</li><li>Organize meetings, conferences, and events; coordinate logistics and documentation.</li><li>Maintain filing systems, both electronic and physical, ensuring easy retrieval.</li><li>Assist in the preparation of presentations, reports, and confidential documents.</li><li>Liaise with internal departments, clients, and external vendors on behalf of the executive.</li><li>Track and follow up on pending tasks, deadlines, and commitments.</li><li>Handle office coordination tasks such as stationery, supplies, and administrative support.</li><li>Perform any other duties assigned by the executive to ensure efficient workflow.</li></ul>Required Skills <ul><li>Strong verbal and written communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle sensitive and confidential information.</li><li>Professional attitude, strong work ethic, and attention to detail.</li><li>Ability to multitask and work under pressure.</li><li>Strong interpersonal and coordination skills.</li></ul>Send your Resumes to jobs@hcspak.comNote: Only shortlisted candidates will be contactedJob Type: Full-timeWork Location: In person

Executive Secretary

Safe Mix Concrete Ltd

The Chief Operating Officer (COO) of Concrete Ltd is responsible for overseeing the company&rsquo;s day-to-day operations, ensuring operational excellence, and driving the organization toward its strategic and financial objectives. The COO acts as the primary executive in charge of implementing the company&rsquo;s business strategies, operational systems, and performance goals, with full authority delegated by the CEO.Duties:1. Strategic &amp; Operational Leadership<ul><li>Oversee all operational functions of the company including production, logistics, sales, procurement, HR, administration, and finance.</li><li>Develop and implement business strategies, policies, and procedures to ensure the company&rsquo;s goals and objectives are achieved.</li><li>Translate the CEO&rsquo;s vision and strategic direction into actionable operational plans.</li><li>Drive efficiency, productivity, and profitability across all departments.</li></ul>2. Business Management &amp; Execution<ul><li>Supervise plant operations, quality control, and supply chain management to ensure timely and cost-effective production.</li><li>Monitor financial performance and ensure proper utilization of resources.</li><li>Identify and implement process improvements to optimize operations and reduce costs.</li><li>Ensure compliance with company standards, health and safety regulations, and legal requirements.</li></ul>3. Leadership &amp; People Management<ul><li>Lead, mentor, and motivate department heads to achieve high performance and accountability.</li><li>Foster a results-oriented and collaborative work culture.</li><li>Ensure effective communication between departments and with senior management.</li></ul>4. Reporting &amp; Coordination<ul><li>Report directly to the CEO regarding overall operational performance and key business indicators.</li><li>Prepare periodic operational and financial reports for management review.</li><li>Work closely with the CEO on critical business decisions and policy matters.</li></ul>5. Authority &amp; Decision-Making<ul><li>Authorized to manage and make decisions on all operational matters, as delegated by the CEO.</li><li>Final approvals, contractual signings, and external commitments are executed under the CEO&rsquo;s instructions.</li></ul>Job Type: Full-timePay: Up to Rs800,000.00 per monthWork Location: In person

Cheif Operating Officer

Industry: Oil Trading / Energy Job Type: Full-time | PermanentAbout the Role: We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to senior management in an oil trading company. The role requires strong coordination, documentation handling, and strict confidentiality in a fast-paced trading environment.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to senior management.</li><li>Manage calendars, meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and official trade documents.</li><li>Handle communication with suppliers, buyers, banks, shipping agents, and internal teams.</li><li>Maintain accurate filing of contracts, invoices, LC documents, and trade records.</li><li>Coordinate with logistics, banks, and regulatory authorities as required.</li><li>Ensure confidentiality of sensitive trading and company information.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, preferably in oil trading or commodities.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with oil trading documentation and UAE / Pakistan trade procedures.</li></ul>Core Competencies:<ul><li>Strong administrative and coordination skills</li><li>Attention to detail and accuracy</li><li>Professional communication</li><li>Ability to work under pressure</li><li>Discretion and confidentiality</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and stable working environment</li><li>Long-term career growth opportunities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Oil Trading: 5 years (Required)</li></ul>Work Location: In person

Executive Secretary – Oil Trading

Al Rahim Developers

Overview We are seeking a highly organized, proactive, and professional Personal Assistant to the CEO. The ideal candidate will manage executive schedules, coordinate communication, and ensure smooth day-to-day operations for the CEO&rsquo;s office.Responsibilities<ul><li>Manage the CEO&rsquo;s calendar with precision, scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Coordinate complex project tasks, ensuring deadlines are met through effective planning and follow-up.</li><li>Handle all correspondence with professionalism via phone, email, and in-person interactions, demonstrating excellent phone etiquette and customer service skills.</li><li>Organize and maintain files, documents, and records both digitally and physically with meticulous attention to detail.</li><li>Assist with event planning for company functions or executive engagements, including logistics, invitations, and venue arrangements.</li><li>Support bookkeeping activities such as data entry in QuickBooks, invoicing, expense tracking, and basic office bookkeeping tasks.</li><li>Perform clerical duties including proofreading documents, transcribing recordings, managing office supplies inventory, and filing systems.</li><li>Oversee office management responsibilities such as front desk duties, multi-line phone systems handling, and ensuring a welcoming environment for visitors.</li><li>Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for preparing reports, presentations, and correspondence as needed.</li><li>Support personal errands or special projects for the CEO to ensure their focus remains on strategic initiatives.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>2&ndash;4 years of experience as PA/EA to senior leadership</li><li>Excellent written and verbal communication skills</li><li>Strong time management and organizational skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>Professional attitude and strong sense of responsibility</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs200,000.00 per monthWork Location: In person

Personal Assistant (PA) to CEO

Explore 31+ Ceo secretary in Charge Female Jobs In Charge Female Jobs In Karachi this January. Find roles across top companies and apply now to boost your career.

31 ceo secretary jobs IN Charge Female Jobs In Charge Female Jobs In Karachi

CEO Secretary

CEO Secretary

Executive Secretary – Recruitment

Executive Secretary

Cheif Operating Officer

Executive Secretary – Oil Trading

Personal Assistant (PA) to CEO