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venusgroupuae

<p>We are looking for a <b>Clerical Staff</b> member to support daily administrative operations, handle documentation, data entry, and assist in office coordination for ongoing infrastructure and construction projects.</p><p><b>Responsibilities</b></p><ul><li>Prepare and maintain records, reports, and correspondence.</li><li>Assist in data entry, document control, and updating project files.</li><li>Handle internal communication, emails, and scheduling.</li><li>Support procurement and HR teams with administrative tasks.</li><li>Ensure accuracy and confidentiality of records.</li></ul><p><b>Requirements</b></p><ul><li>Diploma or Bachelor&rsquo;s degree (any discipline).</li><li>5 years of clerical or administrative experience (construction or engineering company preferred).</li><li>Proficient in <b>MS Office (Word, Excel, Outlook)</b>.</li><li>Strong attention to detail, organizational skills, and communication ability.</li><li>Able to work under supervision and meet deadlines.</li></ul><p>Interested candidates are invited to email their CV to <b>hr.venusinfrastructure@gmail.com </b>with the subject line <b>&ldquo;Clerical Assistant Application&rdquo;</b>.</p><p>Selected Candidates has to <b>join Immediately.</b></p><p>Job Type: Full-time</p>

Clerical Assistant

Prestige One general  Contracting & maintenance 

<p><b>Job Description:</b></p><p>We are looking for a proactive and organized <b>Office Assistant</b> to join our team immediately. The ideal candidate will support daily administrative operations, maintain office organization, and assist management and staff with essential clerical tasks.</p><p><b>Responsibilities:</b></p><ul><li>Perform general administrative and clerical duties such as filing, data entry, and document management.</li><li>Handle incoming calls, emails, and correspondence efficiently.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li>Assist in preparing reports, quotations, and other documents.</li><li>Coordinate with different departments to ensure smooth workflow.</li><li>Arrange and manage appointments, schedules, and meetings.</li><li>Support HR and accounting functions when required.</li><li>Keep the office clean, organized, and well-maintained.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum <b>2 years of experience</b> as an Office Assistant or in a similar administrative role.</li><li><b>Gulf experience preferred.</b></li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication and organizational skills.</li><li>Ability to multitask and work under minimal supervision.</li><li>Must be available for <b>immediate joining.</b></li></ul><p><b>Salary:</b> To be discussed during the interview</p><p>.<b>How to Apply:</b></p><p>Interested candidates who meet the above requirements and are available for immediate joining may apply directly through Indeed</p><p>Job Type: Full-time</p><p>Pay: AED1,500.00 - AED2,200.00 per month</p>

Office Assistant

Wood PLC

<div><p>This is an exciting opportunity for a Receptionist (UAE National) to join our team in Abu Dhabi. This role is ideal for someone eager to start their career in administration, with responsibilities including handling office tasks, supporting team operations, and ensuring smooth day-to-day activities. No prior experience is required&mdash;just a proactive attitude and a willingness to learn!
</p><p>Our Clients and Projects
</p><p>Designing the future. Transforming the world.
</p><p>Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
</p><p>We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonisation and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
</p><p>Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
</p><p>What we can offer
</p><ul><li>Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
</li><li>Commitment to Diversity and Inclusion: We are an organisation actively committed to diversity and inclusion across our business
</li><li>Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover
</li><li>End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; service of our employees at 5 year service milestones
</li><li>Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
</li><li>Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
</li></ul><p>The key objectives for this role are:
</p><ul><li>Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
</li><li>Requires an understanding of the content of the manager&rsquo;s job and method of operation as well as knowledge of departmental operations and procedures.
</li><li>Organizes and maintains files of manager&rsquo;s correspondence, records etc. and follows up pending matters
</li><li>Acts as receptionist for the manager, screening correspondence and telephone calls</li></ul></div>
<br><div><div><div><div><div><div>Responsibilities for Internal Candidates
</div></div><br>
</div></div></div><p></p><div><div><div><ul><li>Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
</li><li>Requires an understanding of the content of the manager&rsquo;s job and method of operation as well as knowledge of departmental operations and procedures.
</li><li>Organizes and maintains files of manager&rsquo;s correspondence, records etc. and follows up pending matters
</li><li>Acts as receptionist for the manager, screening correspondence and telephone calls
</li><li>Schedules appointments and coordinates arrangements for meetings
</li><li>Prints, organises and prepares information for meetings
</li><li>Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager&rsquo;s review
</li><li>Organizes and expedites flow of work through office and initiates follow up action
</li><li>Support in collecting information and data for reporting
</li><li>Populates templates and creates documents
</li><li>General office housekeeping activities as required</li></ul></div></div></div></div>
<br><div><p>What makes you remarkable?
</p><p>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
</p><p>Expected:
</p><ul><li>Competent in Microsoft Office
</li><li>Excellent verbal and written communications skills
</li><li>Attention to detail
</li><li>Ability to manage a high volume of work and priorities
</li><li>Bachelor's degree in business administration or Logistics</li></ul></div>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Receptionist (UAE National)

Rosewood Hotel Group

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information</b></h3></div><p><br>
</p></div><div><div><div><div>Country/Region
</div><div>United Arab Emirates
</div></div><div><div>Province/City
</div><div>Abu Dhabi
</div></div><div><div>Hiring Entity
</div><div>Rosewood Abu Dhabi
</div></div><div><div>Department
</div><div>Engineering
</div></div><div><div>Job Type
</div><div>Full-time Permanent
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3></div><p><br>
</p></div><div><div><div><div><p><b>OVERVIEW/BASIC FUNCTION:</b></p><p>
Perform a variety of clerical duties ensuring orderly and timely delivery of materials from vendors; assist in negotiating non-complex contractual arrangements between the Hotel and selected vendors by the Director of Engineering. Perform a variety of clerical and manual tasks involved in maintaining inventory controls to include receiving, verifying and issuing various supplies, materials and equipment</p><p></p><p><b>
RESPONSIBILITIES:</b></p><p></p><ul><li> Receive and unpack shipments and verify contents against purchase orders and invoices; record receiving reports on merchandise; prepare reports concerning shortages and damaged materials received; record receipt and pricing information on inventory records.
</li><li> Write issue tickets when required; record stock issued from stock issue tickets on appropriate inventory records; record stock issue ticket information into computer Inspect all invoices and receiving reports to determine if quantity ordered matches quantity received; review prices, f.o.b. points and payment terms to ensure agreement with purchase order and dispose of discrepancies. 6. At month end an accrual list id developed for only received items and services and submitted to accounting</li><li> Maintain interface with vendors to ensure the procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price, referring problems involving deliveries or invoices to the buyer for resolution.
</li><li> Assist in negotiating non-complex contractual arrangements between the Engineering Department and selected vendors; place purchases orders and handle in accordance with accounting practices of the hotel.
</li><li> Assist in analyses of markets to determine vendor sources and product availability; keep abreast of market fluctuations affecting prices; inform purchaser of new product development.
</li><li> Operates computer for monitoring and maintaining the parts inventory control record system; maintains bar coding on all parts and part bins using available inventory software if applicable.</li><li> Prepare and process various forms involving change orders, exception reports, bid requests, and other buying procedures; price requisitions as required.
</li><li> Perform secretarial work to assist and relieve supervisor of clerical duties; take and transcribe dictation, screen mail and compose correspondence based on general instruction.
</li><li> Maintain clean and orderly conditions in assigned work area.
</li><li> Assist Director of Engineering in preparing administrative reports, budgets, etc. as required.</li><li> Effectively communicates with associates in verbal or written form, listens and observes to ensure compression and keeps associates well informed.</li><li> Participate in departmental and hotel problem solving teams during weekly and monthly core meetings</li><li> Screen and route mail and documents; determine which to respond to or which to bring to Director's attention based on content of communication and broad knowledge of departmental programs and activities.
</li><li> Contact persons outside of the engineering department when appropriate, such as vendors, ladies &amp; gentleman to obtain information.
</li><li> Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes.
</li><li> Assist in preparing complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data.
</li><li> Review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.
</li><li> Assist in the preparation of complex and diversified departmental or divisional budgets making recommendations and projections based on knowledge of program activities and departmental operations.
</li><li> Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations.
</li><li> Schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings and speaking engagements for the Director; attend meetings to take minutes, provide information and serve as a resource person; interview callers; answer questions concerning departmental activities and transmit instructions and/or information to and from associates members; serve as liaison with administrative personnel and external agencies concerning Engineer Department policies and procedures.
</li><li> Greet callers and assist them with general problems or complaints.
</li><li> Advise every engineer lady &amp; gentlemen in the department; make and assign work assignments and review work for accuracy and completeness.
</li><li> Assign Preventive Maintenance Work Orders and review work for accuracy and completeness.</li><li> Successfully complete Training Certification Process and review all departmental safety information (i.e. MSDS's), practice emergency procedures in compliance with hotel company standards. Reacts and assist in hotel emergency situation as needed.</li><li> Understand and practice hotel emergency fire procedures.</li><li> Offer lateral service to internal /external customer when available.</li><li> Before end of shift check with co- workers to see if they need additional assistance.</li><li> Learn, understand, and energize the Rosewood Philosophy and Standards.
</li><li> Prepare the duty roster for the Engineering department based on the availability of the engineers.</li><li> Revise the Oasys record.</li><li> Maintain and update records for Annual Leave and Public Holidays within the department.
</li><li> Ensure the daily Banquet Event Order (BEO) is updated in the BMS office.</li><li> Weekly updates to the Ladder checklist in collaboration with the engineering team.
</li><li> Provide a monthly update on the status of open Purchase Orders and send this information to the Purchasing department at the end of each month.
</li><li> Create presentations for the monthly Engineering department meetings and organize these meetings each month.
</li><li> At the end of each month, update the minutes from the monthly department meetings and distribute them to T&amp;C.
</li><li> Monthly updates to the Thank You card records and submission to T&amp;C.
</li><li> Select the Monthly Engineering Department Ambassador based on performance, in coordination with the DOE, Manager, and Supervisors.
</li><li> Update the Trust You and Sentiment reports prior to each weekly meeting.
</li><li> Collect invoices for the Annual Maintenance Contract (AMC) and remind all suppliers to submit their invoices by the 25th of each month.
</li><li> Organize and coordinate with casual staff to assist the engineering department.
</li><li> Prepare all necessary documentation for Capex projects to obtain Owner approval.
</li><li> Review the monthly forecast and notify the DOE of any necessary adjustments.</li><li> Sustainability &amp; net zero reporting as per HQ guide lines.</li><li> Obtain the form from security and complete the Property Removal Pass for the removal of external materials from RWAD. Ensure the form is signed by the DOE or Manager.</li><li> Cash Expenses - Cash is utilized for emergency purchases that have been authorized by the DOE.
</li><li> Each month, the cash expenses are reconciled with a physical cash check conducted by the Finance department.</li></ul><br>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>About Us</b></h3></div><p><br>
</p></div><div><div><div><div>Located on Al Maryah Island at the core of Abu Dhabi&rsquo;s new Central Business District (CBD), Rosewood Abu Dhabi is a five-star luxury hotel inspired by the glistening Arabian Gulf, reflecting the history, architecture, and culture of Abu Dhabi. You will discover spacious guest rooms, fine dining, and world-class amenities married to stunning views.</div></div></div></div></div></div>

RWABU - Engineering Assistant - UAE National

Koshan Development & Investment

<p><b>Administrative Cum Legal</b> <b>Assistant </b></p><p><b>Position Summary:</b><br/>The <b>Administrative Cum Legal Assistant</b> provides essential administrative and clerical support to ensure efficient day-to-day operations within the organization. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee <b>daily office operations</b>, including scheduling, correspondence, and document management.</li><li><b>Handle phone calls, emails, and inquiries</b> in a professional and timely manner.</li><li>Maintain and <b>organize company records, files, and confidential documentation</b> with accuracy and discretion.</li><li>Assist in <b>preparing reports, presentations, proposals, and meeting materials</b> for management and departments.</li><li><b>Coordinate meetings, appointments, and travel arrangements</b>, ensuring smooth logistical support.</li><li>Provide <b>administrative assistance</b> to HR and Finance teams, including data entry, filing, and record maintenance.</li><li>Monitor office supplies and ensure the <b>workspace remains organized, efficient, and well-equipped</b>.</li><li><b>Support the Managing Director</b> by managing daily meetings, preparing reports, and assisting with ongoing projects and activities.</li><li>Prepare, proofread, and organize legal documents, contracts, and correspondence.</li><li>Conduct research on laws, regulations, and case precedents.</li><li>Maintain and update case files, databases, and document management systems.</li><li>Coordinate meetings, hearings, and client communications.</li><li>Assist in the preparation of reports, presentations, and case summaries.</li><li>Ensure confidentiality and compliance with firm policies and legal standards.</li><li>Support lawyers in court proceedings and administrative tasks as required.</li></ul><p><b>Qualifications:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Proven experience as an Administrative Assistant or similar role.</li><li>Proficiency in <b>MS Office (Word, Excel, Outlook, PowerPoint)</b>.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail, time management, and multitasking abilities.</li><li>Professional, proactive, and reliable attitude.</li></ul><p>Job Type: Full-time</p>

Administrative Cum Legal Assistant

<p><b>Administrative Cum Legal Assistant </b></p><p><b>Position Summary:</b><br/>The <b>Administrative Cum Legal Assistant</b> provides essential administrative and clerical support to ensure efficient day-to-day operations within the organization. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee <b>daily office operations</b>, including scheduling, correspondence, and document management.</li><li><b>Handle phone calls, emails, and inquiries</b> in a professional and timely manner.</li><li>Maintain and <b>organize company records, files, and confidential documentation</b> with accuracy and discretion.</li><li>Assist in <b>preparing reports, presentations, proposals, and meeting materials</b> for management and departments.</li><li><b>Coordinate meetings, appointments, and travel arrangements</b>, ensuring smooth logistical support.</li><li>Provide <b>administrative assistance</b> to HR and Finance teams, including data entry, filing, and record maintenance.</li><li>Monitor office supplies and ensure the <b>workspace remains organized, efficient, and well-equipped</b>.</li><li><b>Support the Managing Director</b> by managing daily meetings, preparing reports, and assisting with ongoing projects and activities.</li><li>Prepare, proofread, and organize legal documents, contracts, and correspondence.</li><li>Conduct research on laws, regulations, and case precedents.</li><li>Maintain and update case files, databases, and document management systems.</li><li>Coordinate meetings, hearings, and client communications.</li><li>Assist in the preparation of reports, presentations, and case summaries.</li><li>Ensure confidentiality and compliance with firm policies and legal standards.</li><li>Support lawyers in court proceedings and administrative tasks as required.</li></ul><p><b>Qualifications:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Proven experience as an Administrative Assistant or similar role.</li><li>Proficiency in <b>MS Office (Word, Excel, Outlook, PowerPoint)</b>.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail, time management, and multitasking abilities.</li><li>Professional, proactive, and reliable attitude.</li></ul><p>Job Type: Full-time</p>

Admin Assistant

Merit for Economic and Management Consultancy

<p>We are urgently seeking a <b>Temporary Female Secretary/ Administrative Assistant</b> to join our team immediately. The ideal candidate will be detail-oriented, organized, and capable of handling multiple administrative tasks efficiently in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide comprehensive administrative and clerical support to ensure smooth office operations.</li><li>Manage correspondence by answering phone calls, responding to emails, and handling inquiries.</li><li>Organize and maintain schedules, appointments, and travel arrangements.</li><li>Prepare, draft, and edit business correspondence, reports, and presentations.</li><li>Maintain and update databases, spreadsheets, and filing systems (both physical and digital).</li><li>Operate and oversee the use of office equipment, including printers, copiers, and fax machines.</li><li>Conduct research and compile data for reports or presentations as requested.</li><li>Coordinate with consultants and internal teams to ensure deadlines and priorities are met.</li><li>Uphold a professional and positive image of the organization at all times.</li></ul><p><b>Qualifications:</b></p><ul><li><b>Availability:</b> Immediate joiner only</li><li>Proven experience in administrative or secretarial roles preferred.</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Excellent communication and organizational skills.</li><li>Ability to multitask and adapt to changing priorities.</li><li>Professional demeanor and customer service-oriented attitude.</li><li>Accounting background is a plus.</li></ul><p><b>Start Date:</b> Immediate<br/><b>Contract Duration:</b> Until <b>15 December 2025</b><br/><b>Type:</b> Temporary</p><p>Job Type: Temporary<br/>Contract length: 2 months</p>

Temporary Secretary / Administrative Assistant

Explore 145+ Clerical assistant in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.