administrative assistant Jobs in Indianapolis

administrative assistant

administrative clerk - weekends Jobs in Indianapolis

administrative clerk - weekends

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assistant - administrative ii

automotive service support Jobs in Indianapolis

automotive service support

bmv clerical assistant Jobs in Indianapolis

bmv clerical assistant

clerical support

Brickyard Healthcare

<p></p><div><div>We rely on and trust our <b>Receptionist</b> to provide clerical support to our center. We are seeking a qualified individual who is compassionate, a multi-tasker and ready to collaborate with leadership to change lives. The right person will be experienced and come to work with a positive attitude every day.</div>
<p><b>
Why Work for Us?
</b></p><ul><li>Excellent pay</li>
<li>Excellent Health Benefits packages</li>
<li>Career advancement opportunities</li>
<li>Education reimbursement program of up to $7,500 per year
</li></ul><p><b>Benefits &amp; Conditions:</b></p>
<ul>
<li>No waiting period for enrollment</li>
<li>Three health plan options</li>
<li>Delta Dental</li>
<li>VSP Vision</li>
<li>Free Basic Life Insurance</li>
<li>Disability, Critical Illness, Accident &amp; Legal Coverage</li>
<li>401(k) Retirement Plan</li>
<li>Employee Assistance Program</li>
</ul>
<div><b>Responsibilities:</b></div>
<ul>
<li>Performs general office duties included but not limited to filing, copying, faxing, etc. under supervision</li>
<li>Maintains records using an established filing system</li>
<li>Sort and distribute mail as appropriate</li>
</ul>
<div><b>Qualifications:</b></div>
<ul>
<li>High School diploma or GED</li>
<li>1 year office experience</li>
<li>Experience with MS office computer tools</li>
<li>Ability to file in alpha order</li>
<li>Detail oriented</li>
<li>Ability to multi-task and handle competing priorities</li>
<li>Good oral and written communication skills</li>
<li>Must be able to maintain confidentiality regarding patient and company proprietary information</li></ul></div>

Receptionist

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Feb 19, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>472677
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Bureau of Motor Vehicles (BMV):</b></div><div>
The Indiana Bureau of Motor Vehicles has been named one of Indiana&rsquo;s 2023 Top Workplaces by its employees.</div><div>
</div><div>
Our mission is to serve all Hoosiers by providing best-in-class driver and vehicle services in a timely and accurate manner while ensuring security and transparency. The BMV team works throughout the state of Indiana and is dedicated to fostering an environment where we:</div><div><ul><li>
Invest in our employees</li><li>
Engage our customers</li><li>
Provide sustainable systems</li><li>
Embrace product innovation</li></ul></div><div></div><div><b><br>
Role Overview</b>:</div><div>
The Clerical Assistant supports the Credential Management Team with securing and validating driver's licenses, learner's permits, and ID cards. You will assist with processing, reviewing, printing, and mailing documents, and support leadership as needed with clerical tasks.</div><div></div><div><b><br>
Salary</b>:</div><div>
The salary for this position traditionally starts at $29,558 annually ($15.17 per hour) but may commensurate with education and experience.</div><div></div><div><br>
Use our Compensation Calculator to view the total compensation package.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are:</div><ul><li>
Supports the daily operations of an organization by performing general office tasks.</li><li>
Communicates with customers, employees, and other individuals to answer questions, disseminate, or explain information.</li><li>
Reviews files, records, and other documents to obtain information to respond to requests.</li><li>
Types forms, correspondence, memos, and other materials.</li><li>
Maintains filing systems for efficient recordkeeping and easy retrieval.</li><li>
Checks emails, send faxes, make copies, and updates computer databases.</li><li>
Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.</li><li>
Trains other staff members to perform work activities, such as using computer applications.</li><li>
Completes tasks or projects assigned by supervisor in a timely manner.</li></ul><div></div><div><br>
The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Working knowledge of general office functions and clerical procedures.</li><li>
Active listening skills.</li><li>
Excellent critical thinking skills.</li><li>
Strong written and verbal communication skills.</li><li>
Strong organizational skills with the ability to prioritize tasks effectively.</li><li>
Excellent attention to detail and proofreading skills.</li><li>
Proficient computer skills required, including but not limited to Microsoft Word, Excel, case management and data base tools.</li><li>
Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.</li><li>
Ability to work independently.</li><li>
Ability to provide effective and professional customer service to internal and external parties.</li><li>
Able to perform essential functions with or without reasonable accommodation.</li></ul><div></div><div><br>
A degree is not required. However, at least 1 year of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefits package for full-time employees that includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 in election years</li></ul></li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

BMV Clerical Assistant

Avenues Recovery

<div><p><b>➢ Who We Are</b></p><p><br>
Avenues Recovery Center is a nationwide network of drug and alcohol rehab centers with eighteen locations<br>
across seven states. We offer highly individualized treatment in a clean, modern, comfortable setting,<br>
spanning every level of care, including detox, residential, PHP, IOP, and outpatient services. The secret to<br>
our success is our people - merged with a premier clinical program, it's allowed us to transform the lives<br>
of thousands of people to date. If you're passionate about recovery and want to impact others in a<br>
meaningful way - we warmly invite you to join our growing family!</p><p><b><i><br>
Now Hiring </i></b><b><i>a Receptionist</i></b><b> </b><b><i>for second shift at our </i></b><b><i>Detox and Residential treatment facility,</i></b><b> </b><b><i>located</i></b><b><i> in</i></b><b><i> Indianapolis, IN.</i></b></p><p><b><br>
➢ What You'll Do</b></p><div><ul><li><br>
Perform all standard clerical duties (emailing, filing, photocopying, faxing, transcribing etc.)</li><li>Greet, process, and direct all facility visitors as necessary, and answer all visitor/ family questions</li><li>Monitor phones and voicemail, and route all calls and messages appropriately</li><li>Handle all incoming and outgoing mail, as well as all UPS and Amazon shipments</li><li>Maintain inventory and cleanliness of reception area, and re-stock office supplies as necessary</li><li>Maintain pharmacy copay log and record all payments</li><li>Perform administrative errands as necessary, and any other duties as assigned</li></ul></div><p><b><br>
➢ What We're Looking For</b></p><div><ul><li><br>
High School Diploma/ GED preferred</li><li>Min. 1 year experience in treatment industry preferred</li><li>If in recovery, a minimum one-year period of sustained sobriety is required.</li><li>Strong communication, organization, and multitasking skills</li><li>Ability to maintain confidentiality and accountability at all times</li></ul></div><p><b><br>
➢ Where You'll Work</b></p><p>
Avenues Recovery Center at Indianapolis is a 144 - bed detox and residential rehab facility offering drug and alcohol addiction treatment. Located in the heart of Indianapolis, Avenues offers an evidence-based clinical program, comprehensive medical care, and custom MAT options - consistently yielding highly effective results. Its multidisciplinary staff includes doctors, nurses, addiction specialists, counselors, and support staff, who care for each and every client in a most compassionate and dignified manner. Freshly remodeled, the facility features a clean, bright and modern design with warm and enjoyable details throughout. Its airy bedrooms, beautiful, open lounges, and recreational areas all contribute to a nurturing and healing environment.</p><p><b><br>
➢ Why Join Us?</b></p><p><br>
Avenues features a rich, fulfilling workplace culture where each person is valued and greatness is pursued. We support our employees unconditionally, and work to provide them with every resource they need to excel! Aside from generous PTO and compensation, when you join the Avenues family, you'll be eligible for the following benefits package:</p><ul><li><b>
401K with employer match</b></li><li><b>
Eligible for HRSA STAR federal student loan repayment</b></li><li><b>
Medical Insurance</b></li><li><b>
Dental</b></li><li><b>
Vision</b></li><li>
Accident</li><li>
Critical Illness</li><li>
Hospital Indemnity</li><li>
Voluntary Short-Term Disability</li><li>
Voluntary Long -Term Disability</li><li>
Employer-Paid Life and AD&amp;D</li><li>
LifeTime Benefit Term Insurance with Long Term Care</li><li>
Legal Coverage</li><li>
Pet Insurance</li><li>
Identity Theft Protection</li><li>
Employer-Paid Employee Assistance Program</li><li>
Flexible Spending Account (FSA) - Medical</li><li>
Dependent Care FSA (DCF)</li></ul><p></p><p><b><i><br>
Join our growing team and discover the magic here at Avenues!</i></b></p><p></p><p><b><i><br>
Apply today!</i></b></p></div>

<p></p><div><div><div><div><div><b>Date Posted: </b>Feb 23, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>472462
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46214<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About Indiana Women's Prison</b><b>:</b></div><div>
As a part of the Indiana Department of Correction, the Indiana Women&rsquo;s Prison promotes public safety by providing meaningful, effective opportunities for successful re-entry. We strive to model best Correctional practices, return productive citizens to our communities, and inspire a culture of accountability, integrity and professionalism. The Indiana Women&rsquo;s Prison is maximum security Correctional facility for adult females. The Indiana Women&rsquo;s Prison is located in Indianapolis, Indiana. The Indiana Women&rsquo;s Prison houses special populations of female incarcerated individuals in the state, including pregnant, sick, mentally ill, youthful, elderly, and high-profile incarcerated individuals. The facility includes the Officer Breann Leath Memorial Maternal-Child Health Unit, which encourages the preservation of family by allowing incarcerated mothers to stay with their children and offering education and resources to support successful re-entry. The facility also offers resources and treatment geared toward mental health, substance use and domestic abuse, along with multiple educational opportunities. The goal is that through treatment and rehabilitation geared toward everyone, the facility will help prepare incarcerated women to re-enter their community with more skills and confidence than when they arrived.</div><div></div><div><b><br>
Role Overview</b>:</div><div>
As a Clerical Assistant, you will continually maintain active inmate files, prepare inmate release files, and inmate parole files for consolidation and archiving. This position scans all inmate files to IRIS and maintains the online records for the inmates housed at the Women's Prison.</div><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $27,638.00 but may be commensurate with education or work experience.</div><div><div><div><div><b>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Supports the daily operations of an organization by performing general office tasks</li><li>
Greets visitors and directs them to the appropriate person according to their needs.</li><li>
Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.</li><li>
Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.</li><li>
Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.</li><li>
Accurately maintains and organizes office files.</li><li>
Delivers messages and run errands.</li><li>
Maintains inventory, orders, and distributes supplies.</li><li>
Completes tasks or projects assigned by supervisor in a timely manner.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
The ideal candidate in this role should minimally have a<br>
<ul><li>High School Diploma or equivalent</li></ul></div><div>
Upon entering the role, individuals must have or obtain the following requirements:</div><ul><li>
Working knowledge of general office functions and clerical procedures.</li><li>
Basic computer skills</li><li>
Active listening skills</li><li>
Effective written and verbal communication skills</li><li>
Organizational skills with the ability to prioritize tasks effectively</li><li>
Attention to detail and proofreading skills</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties</li><li>
Ability to work independently</li><li>
Ability to provide effective and professional customer service to internal and external parties.</li><li>
Able to perform essential functions with or without reasonable accommodation.</li></ul></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may provide direct supervision for one or more staff members.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Clerical Assistant

Indianapolis Public Schools

<div><p><b>WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS!</b></p><p>
At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you&rsquo;ll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students&rsquo; lives.</p><p></p><p><br>
In return, no matter your role here, we expect a commitment to excellence and accountability. You&rsquo;ll be held to high standards. Resilience and passion are key&mdash;you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential.</p><p></p><p><br>
Together, we are <i>Proving What&rsquo;s Possible</i> by building a community where everyone belongs and each student has the opportunity to fulfill their potential.</p><p></p><p><b><br>
A Career in IPS Offers&hellip;</b></p><p><b>
Purpose and Impact:</b></p><ul><li><b>
Essential Contributions:</b> In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you&rsquo;re maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment.</li><li><b>
Belonging and Community:</b> IPS is a place where every employee is valued. You&rsquo;ll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families.</li></ul><p><b>
Professional and Personal Growth:</b></p><ul><li><b>
Training and Development Opportunities:</b> IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher.</li><li><b>
Skill Enhancement:</b> Whether you&rsquo;re new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement.</li></ul><p><b>
Comprehensive Compensation and Benefits:</b></p><ul><li><b>
Fair Compensation:</b> IPS ensures competitive wages and regularly reviews pay structures to maintain equity.</li><li><b>
Extensive Benefits Package:</b> Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs.</li></ul><p><b>
Work-Life Balance and Well-being:</b></p><ul><li><b>
Generous Leave Policies:</b> IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance.</li><li><b>
Wellness Programs:</b> IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling.</li></ul><p></p><p><b><br>
What We Expect:</b></p><ul><li><b>
Professionalism and Reliability:</b> Every role at IPS is vital to the district&rsquo;s success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families.</li><li><b>
Collaboration and Communication:</b> IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture.</li><li><b>
Flexibility and Problem-Solving:</b> As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools.</li></ul><h4 class="jobSectionHeader"><b><br>
JOIN US!</b></h4><p>
Indianapolis Public Schools is more than a workplace; it&rsquo;s a community where purpose, impact, and belonging come together to help <i>Prove What&rsquo;s Possible</i> &ndash; in your career and in your school. If you&rsquo;re ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you.</p><p></p><p><b><br>
SUMMARY OF OPPORTUNITY:</b></p><p>
Screens calls, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. This is a 10 month position.</p><p></p><p><b><br>
QUALIFICATIONS</b><b>:</b></p><p>
One year certificate from college or technical school; or three to six years related experience and/or training; or equivalent combination of education and experience.</p><p></p><p><b><br>
JOB RESPONSIBILITIES:</b></p><ul><li>
Answers and screens telephone calls, and arranges conference calls, disseminates messages to appropriate person.</li><li>
Greets visitors and conducts to appropriate area or person.</li><li>
Monitors traffic in and out of school; maintains records of all people entering and exiting the building.</li><li>
Knowledge of Word, Excel, and PowerPoint.</li><li>
Serve as a point of contact for the Athletic Department.</li><li>
Ability to organize and coordinate programming.</li><li>
Makes copies of correspondence or other printed materials.</li><li>
Prepares outgoing mail and correspondence, including e-mail and faxes.</li><li>
Composes and types routine correspondence.</li><li>
Assists Administrative Associate in routine office duties.</li><li>
Willing to learn and perform all office duties so when office co-workers are absent, or busy with other projects, they are able and willing to perform all office duties for seamless operations.</li><li>
Other duties as assigned by the principal.</li></ul><p></p><p><b><br>
SUPERVISORY RESPONSIBILITIES</b><b>: </b>None.</p><p></p><p><b><br>
LANGUAGE SKILLS</b>: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information in one-on-one, small group, and large group situations.</p><p></p><p><b><br>
MATHEMATICAL SKILLS</b><b>:</b> Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.</p><p></p><p><b><br>
REASONING ABILITY</b>: Ability to apply common sense understanding to carry out detailed but written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.</p><p></p><p><b><br>
CERTIFICATES, LICENSES, REGISTRATIONS</b><b>: </b>None.</p><p></p><p><b><br>
FLSA CLASSIFICATION:</b></p><p>
Non-Exempt</p><p></p><p><b><br>
ELIGIBILITY FOR REMOTE WORK:</b></p><p>
Not eligible</p><p></p><p><b><br>
PHYSICAL REQUIREMENTS:</b></p><p>
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.</p><p>
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.</p><p></p><p><b><br>
EEOC STATEMENT:</b></p><p>
Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals&rsquo; dignity or interferes with their ability to learn or work.</p><p></p><p><b><br>
DISCLAIMER:</b></p><p>
Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.</p></div>

Office Associate (195 Day) 26/27 SY

Pynkerton Chiropractic Group

<p><b>Job Summary</b><br/>We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant who is fluent in Spanish to join our dynamic team. This role offers an exciting opportunity to develop foundational office management skills while supporting daily administrative operations. The ideal candidate will bring enthusiasm, strong organizational abilities, and excellent communication skills to ensure smooth office workflows and exceptional customer support. This paid position is perfect for individuals eager to grow their career in administrative support within a vibrant work environment.</p><p><b>Responsibilities</b></p><ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately with professional phone etiquette.</li><li>Manage multi-line phone systems efficiently, handling inquiries and routing calls accurately.</li><li>Perform data entry and maintain organized filing systems, ensuring all documents are accurate and easily accessible.</li><li>Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings.</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices.</li><li>Provide customer service support by responding to inquiries via phone, email, or in person with a friendly and professional attitude.</li><li>Proofread documents for accuracy and clarity, ensuring all correspondence meets quality standards.</li></ul><p><b>Experience</b></p><ul><li>Prior office or clerical experience is preferred but not required; training will be provided for the right candidate.</li><li>Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Bilingual fluency in Spanish and English is essential to effectively communicate with diverse clients and team members.</li><li>Familiarity with multi-line phone systems, data entry, filing procedures, and basic bookkeeping is highly desirable.</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently while managing time effectively.</li><li>Demonstrated customer service experience with a focus on professionalism and courtesy in all interactions.</li><li>Ability to handle confidential information discreetly and maintain high standards of accuracy in proofreading and data entry tasks. Join us to be part of a supportive team that values your growth! This entry-level role provides comprehensive training opportunities to develop your administrative expertise while contributing meaningfully to our organization&rsquo;s success.</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: $15.00 - $19.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant (Spanish) Entry Level

Comfort Inn & Suites North at the Pyramids by Choice Hotels

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Executive Assistant specializing in Hospitality to join our vibrant team. This role offers an exciting opportunity to support senior management with seamless administrative operations, coordinate high-profile events, and manage a variety of projects within a fast-paced hospitality environment. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills, ensuring the smooth functioning of daily activities and special initiatives that enhance our guest experience. This paid position is perfect for someone passionate about hospitality, administrative excellence, and delivering exceptional service.</p><p><b>Duties</b></p><ul><li>Provide comprehensive executive administrative support to senior leaders, including calendar management, travel arrangements, and correspondence handling using tools like Microsoft Outlook Calendar and Google Workspace</li><li>Coordinate and assist with planning and executing events, meetings, and special functions to ensure flawless delivery and guest satisfaction</li><li>Manage office operations efficiently by overseeing filing systems, data entry, bookkeeping using QuickBooks, and maintaining office supplies</li><li>Handle multi-line phone systems with professionalism, practicing excellent phone etiquette while directing calls or taking messages accurately</li><li>Perform clerical tasks such as proofreading documents, transcription of notes, and preparing reports with precision</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, and ensuring timely completion of tasks</li><li>Maintain excellent customer service standards at the front desk or reception area by greeting visitors warmly and managing inquiries effectively</li></ul><p><b>Skills</b></p><ul><li>Proven experience in executive administrative support within a hospitality or office setting</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools</li><li>Familiarity with QuickBooks for bookkeeping and financial record-keeping</li><li>Excellent typing speed combined with transcription skills for accurate documentation</li><li>Knowledge of event planning logistics from conceptualization to execution</li><li>Exceptional phone etiquette skills across multi-line phone systems and customer service experience</li><li>Ability to proofread documents carefully while maintaining high attention to detail</li><li>Office management expertise including filing systems, office supplies inventory, and front desk responsibilities</li><li>Experience with project coordination tools such as DocuSign for document signing processes</li><li>Strong computer literacy combined with organizational skills necessary for efficient calendar management using Microsoft Outlook Calendar</li></ul><p>Join us to be part of a passionate team dedicated to delivering memorable experiences through exceptional hospitality. We value proactive individuals who thrive on organization, communication excellence, and creating welcoming environments for guests and colleagues alike. This is your chance to make a meaningful impact in a vibrant setting while advancing your career in hospitality administration!</p><p>Job Types: Full-time, Part-time, Contract</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li></ul><p>Work Location: In person</p>

Executive Assistant - Hospitality

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Office Associate (195 Day) 26/27 SY

Administrative Assistant (Spanish) Entry Level

Executive Assistant - Hospitality