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clinic coordinator

PlayThinks

<div>
 
 Benefits:
 
 
 
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 401(k)
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 Competitive salary
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 Dental insurance
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 Health insurance
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 Opportunity for advancement
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 Paid time off
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 Training &amp; development
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 Vision insurance
 
 
 
 </li>
 </ul>
 
 Position Summary
 
 
 
 The Clinic Coordinator is responsible for ensuring the smooth daily operation of PlayThinks across service lines. This role executes clinic schedules, manages day-to-day administrative operations, supports intake processes, coordinates communication between families and staff, and maintains accurate operational systems.
 
 
 Working closely with the Clinical Operations Manager, the Clinic Coordinator plays a critical role in maintaining organization, responsiveness, and continuity of care. After training and transition support, this role will independently manage daily scheduling execution and operational coordination.
 
 
 
 Essential Duties &amp; Responsibilities
 
 
 
 
 
 Clinic Scheduling &amp; Daily Operations
 
 
 
 
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 Execute daily clinic and staff schedules across service lines
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 Manage same-day callouts and coverage coordination
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 Adjust schedules due to staff absences
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 Assign and communicate coverage
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 Message staff when clients are out and confirm coverage assignments
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 </ul>
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 Communicate schedule changes to families and staff in a timely manner
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 Maintain client calendar accuracy
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 Update staff availability within scheduling systems
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 Respond to pick-up and drop-off timing questions
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 Provide daily schedule clarifications as needed
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 Track and confirm attendance records
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 </ul>
 
 
 Parent &amp; Front Office Communication
 
 
 
 
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 Serve as first point of contact for routine, non-clinical parent inquiries
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 Respond to general scheduling questions
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 Direct clinical or sensitive concerns to appropriate leadership
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 Ensure professional, warm, and consistent communication
 
 
 
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 </ul>
 
 
 Intake &amp; Documentation Support
 
 
 
 
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 Support intake preparation and documentation tracking
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 Send intake forms and track completed paperwork
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 Collect and organize insurance documentation
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 Prepare intake packets
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 Ensure required documentation is complete and organized prior to start dates
 
 
 
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 Administrative
 
 
 
 
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 Assist with operational reporting and data entry
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 Maintain accurate scheduling systems and records
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 Collect and record client payments
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 Issue invoices and payment reminders as directed
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 Pay routine bills and manage receipt tracking
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 Tracking &amp; Purchasing Office/Clinic materials
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 Coordinate documentation with leadership or bookkeeping
 
 
 
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 </ul>
 
 
 Operational Support
 
 
 
 
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 Escalate complex, clinical, or sensitive matters to the Clinical Operations Manager
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 Identify operational gaps and communicate proactively
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 Support leadership with administrative projects as assigned
 
 
 
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 </ul>
 
 Required Qualifications
 
 
 
 1+ of experience in clinic coordination and behavioral health setting
 
 
 Strong organizational and time-management skills
 
 
 Ability to manage multiple priorities in a fast-paced environment
 
 
 Professional written and verbal communication skills
 
 
 Comfort using scheduling systems, Google Workspace, AI and other digital tools
 
 
 High level of discretion and confidentiality
 
 
 Strong problem-solving skills and calm decision-making
 
 
 
 Working Conditions &amp; Physical Requirements
 
 
 
 Full-time, on-site position
 
 
 Monday&ndash;Thursday: 7:30 am &ndash; 4:30 pm
 
 
 Friday: 7:30 am &ndash; 1:30 pm
 
 
 Occasional Sundays
 
 
 Work is performed in an active clinic environment.
 
 
 Frequent computer and phone use required.
 
 
 Occasional standing, walking between rooms, and light lifting (up to 20 lbs).
</div>

Clinic Coordinator

Comprehensive Prosthetics & Orthotics

<div><h2 class="jobSectionHeader">Position Overview</h2>
Comprehensive Prosthetics &amp; Orthotics (CPO) is seeking a full-time Patient Services Coordinator to support our Chicago outpatient clinic. This healthcare administration role functions as a front desk coordinator, medical receptionist, and patient access specialist within a fast-paced orthotic and prosthetic clinic environment. The Patient Services Coordinator plays a central role in patient intake, scheduling, insurance verification, clinic operations, and healthcare customer service, ensuring an organized and compassionate experience from check-in through follow-up.
This position is ideal for candidates with experience in medical office workflows, outpatient clinic coordination, insurance documentation, HIPAA compliance, and patient management systems. As the first point of contact, this role directly impacts patient satisfaction, operational efficiency, and revenue cycle support. The successful candidate will combine strong communication skills, attention to detail, and healthcare administrative knowledge to support clinicians, referral sources, and patients across the full continuum of care.<h2 class="jobSectionHeader">
Essential Functions &amp; Responsibilities</h2><ul><li>
Serve as the primary front desk contact for patients, families, and visitors</li><li>
Manage patient scheduling, appointment coordination, and phone communication</li><li>
Complete patient intake processes including demographic entry and insurance documentation</li><li>
Perform insurance verification and explain financial responsibility clearly and professionally</li><li>
Collect and maintain HIPAA acknowledgments, consent forms, and Supplier Standards documentation</li><li>
Support clinicians by coordinating patient flow and ensuring accurate documentation</li><li>
Assist with billing support, scanning, records management, and administrative tasks</li><li>
Maintain a clean, organized, and welcoming outpatient clinic environment</li><li>
Collaborate with referral sources and internal teams to support continuity of care</li><li>
Participate in training and ongoing professional development</li></ul><h2 class="jobSectionHeader"> 
Required Qualifications</h2><ul><li>
High school diploma or equivalent</li><li>
Authorization to work in the United States</li><li>
Strong customer service, communication, and organizational skills</li><li>
Proficiency with computers, office equipment, and data entry systems</li><li>
Ability to lift up to 50 pounds as required for clinic operations</li></ul><h2 class="jobSectionHeader">
Preferred Qualifications</h2><ul><li>
3+ years of experience in a healthcare, medical office, patient access, or administrative support role</li><li>
Experience with insurance verification and patient financial counseling</li><li>
Familiarity with medical terminology and outpatient clinic workflows</li><li>
Experience using electronic health record (EHR) or patient management systems</li></ul><h2 class="jobSectionHeader">
Compensation &amp; Benefits</h2><ul><li>
Starting pay: $20.00 per hour, adjusted based on experience</li><li>
Competitive benefits package (details provided during interview process)</li><li>
Stable, growing healthcare organization with long-term career advancement opportunities</li><li>
Supportive team environment with training and development</li></ul><h2 class="jobSectionHeader">
About Comprehensive Prosthetics &amp; Orthotics (CPO)</h2>
Comprehensive Prosthetics &amp; Orthotics (CPO) is a leading Midwest provider of orthotic and prosthetic care. We combine advanced technology with compassionate, patient-centered service to help individuals regain mobility, confidence, and independence. Our culture emphasizes collaboration, accountability, and service excellence across every clinic we operate.<h2 class="jobSectionHeader">
Equal Employment Opportunity Statement</h2>
Comprehensive Prosthetics &amp; Orthotics is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.</div>

Patient Services Coordinator (Full-Time, Day Shift) - South Side Chicago

COMMUNITYHEALTH CLINIC

Do you believe health care is a human right?Do you enjoy working with people?Do you have experience working in a lab or other medical setting? Are you organized and detail-oriented?The Clinical Support Coordinator role at CommunityHealth is a unique opportunity to apply your skills to ensure quality health care for all while working in a flexible, friendly, multicultural environment where everyone is passionate about the same goal.The OpportunityCommunityHealth seeks to hire a full-time, bilingual (Spanish) Clinical Support Coordinator (CSC). Under the supervision of the Senior Clinic Manager of Clinical Operations and Lab Services, the CSC will be an onsite leader, providing clarity and consistency for both volunteer medical providers and patients who are conducting in-person or remote telehealth visits.Responsibilities<ul><li>Coordinates all aspects of designated clinic sessions, including, but not limited to, being a resource for providers and clinic volunteers, overseeing the organization of clinic flow, providing timely follow up on patient needs/concerns, and ensuring all needed supplies and equipment are readily available and accessible.</li><li>Oversight of telehealth appointments during designated sessions</li><li>Oversees lab functions during assigned shifts</li><li>Performs EKGs and other onsite diagnostic tests/procedures as assigned</li><li>Acts as an electronic medical records (EMR) superuser</li><li>Collaborates with medical home team members and departments to coordinate patient care across multiple settings</li><li>Provides supervision to health center staff during designated clinic sessions: including being the site supervisor during evening and weekend clinic sessions, which may include addressing facility and building concerns and providing feedback to appropriate management regarding issues as appropriate</li><li>Provides oversight of volunteers and training programs during designated clinic sessions and lab shifts, ensuring they are adhering to clinic policies and protocols and follows up with Volunteer Services as needed</li><li>Provides support to health center staff including traveling to our microsite locations as needed</li><li>Uploads and enters clinical and lab documents during designated sessions</li></ul>Qualifications<ul><li>Medical Assistant experience, phlebotomy experience, or other relevant health care experience</li><li>Bilingual English/Spanish is required</li><li>CPR certified</li><li>Basic Microsoft Office skills: Word, Outlook, Excel</li><li>Possess a high level of customer service and interpersonal skills</li><li>Ability to work in a fast-paced environment and manage multiple tasks</li><li>Dependable, and willing to learn new skills</li><li>Ability to organize and prioritize responsibilities</li><li>Able to work individually, as well as within a team</li><li>Able to work evening and weekend hours</li><li>Travel to other locations required</li><li>Commitment to the CommunityHealth mission, model of service delivery, and core values</li><li>LIFE EXPERIENCE: We know that many of your most character-building experiences do not show up neatly on a resume. Please use a cover letter to tell us why you would be a good fit for this job, focusing especially on those qualifications that do not appear on your resume.</li></ul>Compensation<ul><li>The starting salary range for this position is $46,800 - $49,700 per year.</li><li>CommunityHealth values wellness and work/life balance for our employees. To that end, we offer a wide range of benefits for employees, such as hybrid in-person/remote work schedules, health insurance, retirement savings, a variety of opportunities for paid time off, and more. Visit http://www.communityhealth.org/wp-content/uploads/Total-Rewards-Package.pdf to learn more about our Total Rewards Package.</li></ul>CommunityHealth is an equal-opportunity employer and is committed to building a diverse team. Bilingual (especially Spanish or Polish speakers) candidates and BIPOC individuals are strongly encouraged to apply.NOTE: All employees are required to be fully vaccinated against COVID-19 and boosted when eligible as a condition of employment (or must obtain approval of a medical or religious exemption prior to start date).About CommunityHealthFounded in 1993, CommunityHealth is the largest volunteer-based health center in the nation. We provide primary and specialty care, medications, lab testing, mental health services, and health education at no charge to low-income, uninsured adults in Chicago. Visit our website to learn more!Job Type: Full-timePay: $46,800.00 - $49,700.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Clinical Support Coordinator (Bilingual English/Spanish)

BY YOUR SIDE Autism Therapy Services

<div>
 
 General Summary
 
 
 
 The BY YOUR SIDE HR Coordinator is responsible for providing administrative and clerical support functions for various Human Resources services to support the leaders and employees at BYS. The HR Coordinator responsibilities include onboarding, orientation, status changes, benefits, Unemployment Claims, basic payroll functions and company policies and practices.
 
 
 The HR Coordinator is responsible for supporting the HR department with managing tasks and providing administrative support to all employees at the direction of the HR Manager. Responsible for entering and maintaining data in multiple systems including the HRIS, entry level payroll experience is a plus. Must own maintenance of personnel files, will need to have basic knowledge of FMLA, I-9 USCIS Work Auth, IDOL, EEOC, ADA and Workmen&rsquo;s Compensation including all regulatory requirements of an HR Department and HR supporting role. A previous entry level HR role with 9 months - 2 years of experience is a strong PLUS to support success in the role. The HR Coordinator will also support Onboarding, Orientation, Engagement, Benefits, Personnel File Maintenance and legal required documentation in the day-to-day operation of an HR Department.
 
 
 The HR Coordinator always operates in a professional and ethical manor and sets the example with regards to interfacing with employees while answering incoming inquiries to the department, supporting other roles and supporting various department leaders to meet needs.
 
 
 This is a full time position and hours of work and days may vary based upon the needs of the business. Your required work schedule will be split between multiple centers (Naperville, Plainfield, Tinley Park, Darien), with the home base being flexible based on geography and need. This role also supports an employee population based in Colorado. Position could work remotely after training possibly one or two days a week as responsibilities and department integration and agility increase.
 
 
 
 We Offer
 
 
 
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 Compensation: $21-$23/hour
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 Full benefits package (health insurance, dental, vision)
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 4 weeks paid time off per calendar year
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 Paid Holidays
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 401K with Company Match
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 Brand new facilities, with a clean and safe work environment
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 Employee Recognition Program
 
 
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 </ul>
 
 Essential Functions, Duties &amp; Responsibilities
 
 
 
 Core duties and responsibilities include the following:
 
 
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 Schedule, assist and create all onboarding documents, conduct remote orientation (pre and post), including i9 verifications and compliance testing, generally every other week.
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 Supports background screens and ensures compliance as part of onboarding process.
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 Processing all status changes within the required systems ensuring timely communication with department heads and teams.
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 Support the maintenance of all online training (HIPAA, Bloodborne Pathogen, Mandated Reporter and Sexual Harassment) within designated platform.
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 Educate newly hired employees on HR policies, internal procedures and regulations.
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 Oversee and input all new hires in the HRIS; as well as into any required peripheral software, support all integration projects and software changes as needed.
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 Maintain and audit all personnel digital files and upload their documents into personnel files.
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 Follow up with employee engagement plans, meet and greets and stay interviews.
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 Preparing all anniversary certificates, keeping track of gifts and preparing updates and assisting the HR staff for distribution.
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 Perform various administrative and clerical functions for the HR Department
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 Assist with any payroll initiatives.
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 Other duties and special projects as assigned.
 
 
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 </ul>
 
 Skills Required
 
 
 
 Include demonstrated competencies and physical, mental, &amp; interpersonal skills
 
 
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 Bachelor's degree required, Human Resource Management strongly preferred.
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 6+ months experience in a human resource role required.
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 Experience with orientation and onboarding strongly preferred.
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 Must be able to appropriately handle confidential and sensitive information. Experience handling such information is required.
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 Understanding of State and Federal policies, such as, HIPAA, EEO and ADA.
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 Must have a high level of initiative and be able to work effectively without constant, direct supervision.
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 Flexibility and dependability with schedule as orientation locations may change.
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 Must be responsible, adaptable, honest and reliable.
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 Ability to work effectively and efficiently with constant changing priorities and deadlines in this fast-pace organization.
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 Excellent time management skills with the ability to multi-task, prioritize, execute on deadlines and produce high-quality deliverables with great attention to details.
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 Must possess strong analytical and problem-solving skills.
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 Reliable transportation and the ability to travel as needed.
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 Strong verbal, written, communication and collaboration skills required.
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 Must have a positive &ldquo;can do&rdquo; attitude, a people person; as well as a Team Player.
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 Payroll experience a strong plus.
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 Advanced computer skills in Microsoft Office Products, including data entry, data processing, and communication tools.
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 Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
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</div>

HR Coordinator

Bee Line Support, Inc

We are hiring for one long-term, part-time position at a clinic in Chicago IL 60614. This is an excellent opportunity for someone seeking stable, consistent evening work.Schedule: Monday through Saturday, 7:30 PM &ndash; 9:00 PM Pay: $16.50 per hourResponsibilities:<ul><li>Sweep, mop, scrub, or vacuum floors.</li><li>Collect and dispose of trash.</li><li>Clean and restock restrooms.</li><li>Wipe down countertops and tables.</li><li>Clean windows, glass partitions, and mirrors using appropriate cleaners, sponges, and squeegees.</li></ul>Pay: $16.50 per hourBenefits:<ul><li>Referral program</li></ul>Experience:<ul><li>Janitorial : 1 year (Required)</li></ul>Shift availability:<ul><li>Night Shift (Required)</li></ul>Work Location: In person

Janitorial Chicago IL 60614

Mobile Generation

<div>Administrative Coordinator &ndash; Operations Support
<div>Compensation: $35,000 - $58,000 depending on experience</div>
Overview: 
Mobile Generation is seeking a highly organized and adaptable Administrative Coordinator to support our corporate operations team. This role will assist with a range of administrative tasks and short-term projects across multiple departments, with responsibilities shifting based on current needs and priorities. The Administrative Coordinator will work closely with our Real Estate and Facilities Operations Managers, as well as directly with the Director of Corporate &amp; Field Operations. This is a full-time, in-office role based at our corporate headquarters.
<h3 class="jobSectionHeader">Key Responsibilities:</h3> 

<ul><li>Provide administrative support across real estate and facilities operations functions
</li><li>Assist with lease-related tasks such as organizing files, tracking critical dates, and helping prepare documentation for renewals or audits
</li><li>Communicate with landlords and third-party vendors regarding property-related issues, maintenance needs, or lease follow-ups
</li><li>Support utility setup and transfers for new or relocated store locations
</li><li>Monitor Zendesk tickets and follow up on maintenance status, updates, or escalations
</li><li>Help maintain internal documentation for HVAC records, service logs, and vendor performance
</li><li>Assist with quarterly operations bonus tracking by gathering and auditing submitted data
</li><li>Support the Director of Operations with administrative tasks, internal reporting, and short-term project tracking
</li><li>Perform general administrative tasks such as file management, data entry, and spreadsheet maintenance
</li></ul><div><h3 class="jobSectionHeader">Qualifications:</h3>
<ul><li>2+ years of experience in administrative support, operations, or project coordination
</li><li>Strong proficiency in Excel or Google Sheets
</li><li>Excellent attention to detail, time management, and task prioritization
</li><li>Clear and professional communication skills when working with both internal teams and external partners
</li><li>Familiarity with platforms like Zendesk or Google Drive is a plus
</li><li>Experience with real estate operations or property management is helpful, but not required
</li><li>Comfortable supporting multiple departments and adjusting focus based on shifting priorities
</li></ul></div>Compensation:
<div><div>About Mobile Generation
</div><div>Mobile Generation is an authorized Verizon Wireless retailer, headquartered in Chicago Illinois. Currently, we operate over 50 high-performing Verizon Wireless retail locations in Illinois, Indiana, Kentucky, and Wisconsin. At Mobile Generation, we think a little differently than most other phone retailers. We think it should be ALL ABOUT OUR CUSTOMERS. We pride ourselves in providing an Amazing Customer Experience to each customer who walks through our doors.</div>
<div></div><div>Mobile Generation is always looking for outgoing full-time people with a focus on great customer service to join our sales team. We are looking for winners who love the latest technology and are looking for a career with growth potential. Because we offer world-class training programs in cutting-edge sales strategies, our employees love working here! Mobile Generation believes happy employees make happy customers.</div>
<div></div><div>To learn more about Mobile Generation visit www.themobilegeneration.com</div>
<div></div><div>Mobile Generation is an Equal Opportunity Employer and does not discriminate in employment based on race, color, religion, creed, national origin, ancestry, sex/gender (including pregnancy, childbirth, breastfeeding/lactation, and related medical conditions), age, disability, genetic information, sexual orientation, gender identity or expression, citizenship status, military/veteran status, and any other characteristic under applicable federal, state, or local law.</div>
</div>
<ul><li>Full-time, in-office position
</li><li>Salary range: $35,000&ndash;$58,000, depending on experience and scope</li></ul></div>

Administrative Coordinator – Operations Support

RWB Trucking LLC

<div>
 Logistics Coordinator
 
 
 Location:
 
 Woodridge, IL (On-site)
 
 
 
 Schedule:
 
 Monday&ndash;Friday, 7:00 a.m. &ndash; 4:00 p.m.
 
 About RWB Trucking
 
 RWB Trucking is a boutique, high-performance 3PL headquartered in the Chicago area. We specialize in temperature-controlled freight, over-the-road, drayage, and LTL solutions for national brands. We move fast, solve problems, and build long-term partnerships with our customers.
 
 The Role
 
 We are hiring a Logistics Coordinator to support one of our senior National Account Executives in managing several of RWB&rsquo;s largest customer accounts.
 
 
 This is a hands-on, fast-paced role focused on executing freight from pickup to delivery. You will help coordinate shipments, communicate with carriers and customers, track loads, and resolve issues in real time. You&rsquo;ll work directly alongside senior leadership and gain exposure to high-level account management and operations.
 
 
 No prior logistics experience is required - we will train the right person. However, experience in transportation, brokerage, or supply chain is a strong plus.
 
 What You&rsquo;ll Do
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 Coordinate daily freight for key national accounts
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 Track shipments and ensure on-time pickup and delivery
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 Communicate with carriers, customers, and internal team members
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 Resolve service issues quickly and professionally
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 Support pricing, load entry, and operational execution
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 Learn the full lifecycle of freight brokerage from experienced leaders
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 </ul>
 What We&rsquo;re Looking For
 <ul>
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 Strong communication skills and professionalism
 </li>
 <li>
 High attention to detail and sense of urgency
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 Ability to multitask in a fast-paced environment
 </li>
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 Coachable, reliable, and team-oriented
 </li>
 <li>
 Logistics or transportation experience is a plus, but not required
 </li>
 </ul>
 
 This is an in-person role in Woodridge, IL. We&rsquo;re looking for someone who wants to grow within a high-performance logistics team and build a long-term career in transportation.
 
</div>

Logistics Coordinator

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