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case administrator (legal services/administrative support)

co office manager legal administrator

Adams, Duerk & Kamenstein LLP

Location: Downtown Los AngelesPractice Area: Boutique Civil Litigation Position Type: Full-time, On-siteAbout UsWe are a boutique litigation practice representing clients in high-stakes, complex matters. Our small size means every team member has direct impact on our success, and we are committed to maintaining a professional, efficient, and collegial work environment. We are hiring a Co-Office Manager / Legal Administrator to join our team.The RoleThis position requires a hands-on, highly detailed and responsible leader who can balance traditional office management with direct legal administrative support. You will work closely with attorneys and staff to ensure smooth operations and consistent case support.This position is full-time, non-exempt, and to performed in-person at our offices in downtown Los Angeles.Key Responsibilities<ul><li>Office Operations</li><li>Run day-to-day administrative functions, including office systems, vendors, and supplies.</li><li>Manage office supplies, equipment, and technology, ensuring proper maintenance and procurement.</li><li>Maintain compliance with firm procedures and deadlines.</li><li>Coordinate with IT vendors and troubleshoot technology issues.</li><li>Manage insurance policies, contracts, and other risk-related documentation.</li><li>Case &amp; Attorney Support</li><li>Provide ongoing support to Attorney&rsquo;s and Paralegal&rsquo;s on various projects.</li><li>Assist attorneys with document preparation, filing, and organization.</li><li>Finance &amp; HR</li><li>Assist bookkeeping with billing, accounts receivable, and vendor invoices.</li><li>Help coordinate payroll, benefits, and onboarding.</li><li>Liaise with external vendors or bookkeepers as needed.</li><li>Leadership &amp; Collaboration</li><li>Serve as a point of contact for attorneys, paralegals, clients, and vendors.</li><li>Manage recruitment, onboarding, and training of administrative staff. Ensure staff is trained on relevant technology and software.</li></ul>Qualifications<ul><li>Associates Degree required; paralegal certificate and/or bachelor&rsquo;s degree a plus.</li><li>Minimum 3&ndash;5 years of law firm administrative experience, ideally in a litigation practice.</li><li>Familiarity with legal billing systems and case management tools (Clio, iManage, or similar)</li><li>Excellent organizational, leadership, and communication skills.</li><li>Ability to juggle multiple priorities in a boutique, fast-paced environment.</li><li>Detailed oriented</li><li>Problem solver and initiative taker</li></ul>Compensation &amp; Benefits<ul><li>Competitive salary commensurate with experience.</li><li>Health and PTO benefits.</li><li>A collaborative, close-knit work environment with meaningful responsibility.</li></ul>How to ApplyPlease send your resume and cover letter to recruiting@adkfirm.com with the subject line: Co-Office Manager / Legal Administrator &ndash; [Your Name].Job Type: Full-timePay: $61,407.49 - $73,953.11 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Co-Office Manager / Legal Administrator

Banc of California

<div>BANC OF CALIFORNIA AND YOUR CAREER

Banc of California, Inc. (NYSE: BANC) is a bank holding company headquartered in Los Angeles with one wholly-owned banking subsidiary, Banc of California (the &ldquo;bank&rdquo;). Banc of California is one of the nation&rsquo;s premier relationship-based business banks focused on providing banking and treasury management services to small, middle-market, and venture-backed businesses. Banc of California offers a broad range of loan and deposit products and services, with full-service branches throughout California and Denver, Colorado, as well as full-stack payment processing solutions through its subsidiary, Deepstack Technologies. The bank is committed to its local communities by supporting organizations that provide financial literacy and job training, small business support, affordable housing, and more.

At Banc of California, our success is driven by our people, and we take pride in fostering an environment where everyone can reach their full potential. We embrace a culture of empowerment, progressive thinking, and entrepreneurial spirit, ensuring our team members have an opportunity to make an impact and play an important role in the future of Banc of California. Our core values &ndash; Entrepreneurialism, Operational Excellence, and Superior Analytics &ndash; empower us in creating a dynamic and inclusive workplace. We are committed to supporting your growth and well-being with comprehensive benefits, career development programs, a variety of employee resource groups, and more. TOGETHER WE WIN&reg; 


THE OPPORTUNITY

Responsible for preparing loan documents once a request is made by the applicable region/business unit, Loan Administrator. The Officer, Loan Documentation Administrator is responsible for performing all essential duties related to Loan Documentation. Performs all duties in accordance with the Company&rsquo;s policies and procedures, all U.S. state and federal laws and regulations, wherein the Company operates. 


HOW YOU&rsquo;LL MAKE A DIFFERENCE
<ul>
<li>Handle preparation of varying levels of complexity loans, including those involving outside legal documentation and correspondence, as well as, transactions involving syndications and specialized lending.</li>
<li>Be able to prepare loan documentation independently on LaserPro or Word-based documents in accordance with policies, procedures and credit approval.</li>
<li>Assist in the training of junior Loan Documentation Administrators on process, procedure, and loan document preparation as necessary. Provide backup support for the Loan Documentation Manager as needed.</li>
<li>Maintain specialized knowledge of the loan documentation and processing functions, terminology, policies and procedures and may be required to perform the due diligence requirements for commercial loan purchases.</li>
<li>Review the loan file for accuracy and completion as needed for preparation of loan documents, including without limitation, BSA documents, entity documents, appraisal information, preliminary reports and searches.</li>
<li>Identify any open items within 24 hours of loan assignment and notify the Loan Administrator and Relationship Manager. Manage and update open items list as received and reviewed.</li>
<li>Review preliminary title reports, exceptions, and plotted easements and survey if applicable to identify any potential issues, discuss with the Loan Administrator or Business Unit representative as to the course of action; if applicable, compare to the proforma title policy ordered by the Loan Administrator. Request revisions directly with the Loan Administrator/Business Unit representative, if any as it relates to loan documentation.</li>
<li>Prepare and review all types of loan documents, which may include, Loan Agreement, Note, Guarantee(s), Subordination Non-Disturbance Agreement (SNDA)&rsquo;s, Security Agreements, loan assignments, assumptions and modifications, etc. confirming the loan documents accurately reflect the credit approval and conform to Company policy and regulatory requirements.</li>
<li>Ensure Loan Administrator has obtained Certificate of Good Standing from Secretary of State (dated within 90 days of closing) for Borrower, Guarantor, and Managing Member as it relates to the preparation of loan documentation.</li>
<li>Complete the Loan Document Review Checklist and submit to the designated loandocument reviewer for review and execution or may be required to act as a reviewer on other Loan Document Administrators&rsquo; document package.</li>
<li>File all collateral related Uniform Commercial Code (UCC)-1 (state level).</li>
<li>Perfect motor vehicle title collateral.</li>
<li>Provide backup support to the Loan Administrators, as requested/needed in the loan closing and loan funding process, including, without limitation, reviewing the balance sheet, the closing checklist, flood determinations, insurance (including flood insurance), wire, tax service contract and other funding and closing requirements.</li>
<li>Work with the Loan Administrators to organize all loan records and information accordingly within 5 days of closing.</li>
<li>Treat people with respect; keep commitments; inspire the trust of others; work ethically and with integrity; uphold organizational values; accept responsibility for own actions.</li>
<li>Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action.</li>
<li>Follows policies and procedures; completes tasks correctly and on time; supports the company&rsquo;s goals and values.</li>
<li>Performs the position safely, without endangering the health or safety to themselves or others and will be expected to report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one&rsquo;s own actions and conduct.</li>
<li>Performs other duties and projects as assigned.</li></ul> 


WHAT YOU&rsquo;LL BRING
<ul>
<li>Five years of commercial loan documentation experience including: loan documentation preparation, loan documentation maintenance and control, Loan collateral maintenance and control, Credit and public record information searches.</li>
<li>Bachelor&rsquo;s Degree and/or relevant work experience or training</li>
<li>Proficient understanding of all documents required for all borrowing entities and ability to assess if the legal documents drawn cover all necessary terms and conditions appropriate for the approved credit product.</li>
<li>Experience with FIS loan accounting system preferred.</li>
<li>Proficient with nCino and SalesForce.</li>
<li>Proficient understanding of the loan closing/funding process.</li>
<li>LaserPro experience is required.</li>
<li>Knowledge of real estate and commercial &amp; industrial (C&amp;I) loans and loan documentation. Small Business Administration (&ldquo;SBA&rdquo;) and consumer loan documentation knowledge is a plus.</li>
<li>Knowledgeable in all branch functions associated with origination, processing and closing.</li>
<li>Intermediate knowledge of title policies and related loan regulations such as RESPA, HMDA and other Bank lending policies.</li>
<li>Intermediate skills in computer terminal and personal computer operation; Microsoft Office applications including but not limited to: Word, Excel, PowerPoint and Outlook.</li>
<li>Intermediate math skills; calculate interest and percentages; balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; compute rate, ratio and percent, including the drafting and interpretation of bar graphs.</li>
<li>Effective organizational and time management skills.</li>
<li>Exceptional oral, written and interpersonal communication skills.</li>
<li>Ability to make decisions that have moderate impact on the immediate work unit and cross functional departments.</li>
<li>Ability to work with little to no supervision while performing duties.</li></ul> 


HOW WE&rsquo;LL SUPPORT YOU
<ul>
<li>Financial Security: You will be eligible to participate in the company&rsquo;s 401k plan which includes a company match and immediate vesting.</li>
<li>Health &amp; Well-Being: We offer comprehensive insurance options including medical, dental, vision, AD&amp;D, supplemental life, long-term disability, pre-tax Health Savings Account with employer contributions, and pre-tax Flexible Spending Account (FSA).</li>
<li>Building &amp; Supporting Your Family: Banc of California partners with providers that offer adoption, surrogacy, and fertility assistance as well as paid parental leave and family support solutions including care options for your family.</li>
<li>Paid Time Away: Eligible team members receive paid vacation days, holidays, and volunteer time off.</li>
<li>Career Growth Opportunities: To support career growth of our team members, we offer tuition reimbursement, an annual mentorship program, leadership development resources, access to LinkedIn Learning, and more.</li></ul> 


SALARY RANGE

The base salary ultimately offered is determined through a review of education, industry experience, training, knowledge, skills, abilities of the applicant in alignment with market data and other factors.

Banc of California is an equal opportunity employer committed to creating a diverse workforce. All qualified applicants will receive consideration for employment without regard to age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), denial of Family and Medical Care Leave, disability (mental and physical) including HIV and AIDS, marital status, medical condition (cancer and genetic characteristics), genetic information, military and veteran status, national origin (including language use restrictions), race, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, and sexual orientation. If you require reasonable accommodation as part of the application process, please contact Talent Acquisition.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

OFC, Loan Documentation Administrator

- HAVE TO BE AUTHORIZED TO WORK IN USV2 Lighting International Inc is looking for an office administrator to assist in the day-to-day office tasks and support company operations by maintaining office systems. You will be working closely to the core aspects of the company and be invoiced in tasks such as coordinating meetings and client orders, Managing marketing online and phone calls, as well as basic accounting. For you to be successful in this role, we are looking for someone who is highly organized, a quick learner with the ability to adapt to the fast pace working environment. The goal is to be organized and professional and we want to thrive with you together!Responsibilities:- AutoCAD knowledge is a MUST- Managing office emails from a day-to-day basis- Scheduling meetings and attending meeting with the team lead and conducting client meetings alone- Create project proposals and invoices for clients- Complete Accounting tasks and office administration tasks- work with the warehouse manager on delivery schedules and planning- Managing clients on Monday.com and adapting to the existing client management systems- Manage client leads and communications- Assist team lead with office tasks whenever possible- Assist in the building of catalog pages in Adobe creative suites when needed- Fluent in Mandarin is perferedSkills:- Proven expertise in client management and office administrative tasks- A strong ability to stay organized and create new systems or organization- The ability to multitask and work in a fast pace environment- Comfortable with talking with clients on the phone and in person- Stay involved during project meetings and able to understand project goals quickly.- Sensitivity to numbers and calculations- Experience with client management software such as Monday.com- Experience with Microsoft office suite is a must- Experience with QuickBooks is a plus.- Experience with Adobe creative Suite is a plus.Job Type: Full-timePay: $30.00 - $35.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Office Manager and Interior Designer

Tishbi Law Firm

Our Firm is looking for an EXPERIENCED Case Handler/Manager to handle a variety of Personal Injury matters.<ul><li>Speaking SPANISH is preferred not required.</li><li>We are looking for someone who will have a major impact on our practice and clients, and is looking for a long-term position for an office that continues to evolve and grow.</li><li>The ideal candidate MUST have experience as a legal assistant/administration assistant or Case Handler or Case Manager in a personal Injury Firm.</li><li>Job includes handling clients' files such as communicating with Insurance companies, scheduling and managing clients' doctor appointments, requesting medical records, police report and handling clients' property damage and other related personal injury matters.</li><li>We are looking for a bright, energetic person who is well organized and motivated and self starter. Someone who is able to follow directions and learn quick.</li></ul>Please note that this job description is not exhaustive and may be subject to change or modification at any time.Job Type: Full-timePay: $25.00 - $29.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Our office is located in the Mid Wilshire area, would you be comfortable with the daily commute to the office? This is an in person position.</li></ul>Experience:<ul><li>Personal injury law: 1 year (Required)</li><li>Case management: 1 year (Required)</li></ul>Work Location: In person

Case Handler / Case Manager - Personal Injury

Carpenter & Zuckerman

Job Summary/Objective: The Case Manager plays a pivotal role in our personal injury law firm, providing essential support to attorneys in the management and resolution of complex injury and wrongful death claims. This position involves overseeing cases related to motor vehicle accidents, premises liability, and product liability matters. The ideal candidate will possess a deep understanding of the claims process, liability theories, and medical treatment protocols. With a strong focus on client communication, the Case Manager will ensure clients are well-informed and supported throughout their legal journey, contributing to positive outcomes for both clients and the firm.Job Duties: <ul><li>Opening and organization of all transfer files for our referral sources; including obtaining all retaining packets/documents</li><li>Initial communications and introductions with transfer clients as well as with referring attorneys.</li><li>Preparation of MVA Complaints, filings and services.</li><li>Serve as the primary point of contact for clients, providing regular updates on case status and addressing any questions or concerns.</li><li>Coordinate depositions, medical exams, and court appearances, ensuring all parties are informed and prepared.</li><li>Liaise with medical professionals, experts, and other external resources as needed.</li><li>Prepare case status reports for attorneys and clients, maintaining clear communication throughout.</li><li>Managing incoming correspondence. Scanning and forwarding to staff and/or handling teams.</li></ul>Competencies &amp; ability to:<ul><li>Fluency in Spanish is essential; candidates must be able to speak, read, and write Spanish at a professional level.</li><li>Bachelor&rsquo;s degree or equivalent experience; paralegal certification is a plus.</li><li>3+ years of experience in personal injury law or litigation case management.</li><li>Strong understanding of personal injury law, including relevant statutes and court procedures.</li><li>Excellent organizational and time-management skills.</li><li>Proficient in legal research tools and case management software.</li><li>Strong written and verbal communication skills, with a focus on client service.</li></ul>Work Environment: This job operates in an office environment and/or home office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.Position Type/Expected Hours of Work: This is full-time position. Days and hours of work are Monday through Friday; 8:00 a.m. to 4:30 p.m. based on an eight-hour day. Position may require extra work hours and scheduled may be modified according to our operational needs.Required Education and Experience:<ul><li>Computer skills: Proficient in MS Word desirable, Microsoft Outlook, Adobe, but willing to train</li><li>Filing documents with court, bookmarking.</li></ul>Job Type: Full-timePay: $40.00 - $45.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90035

Case Manager (Hybrid)

American Arbitration Association

<div>Description 
 
 
Case Administrator (Legal Services/Administrative Support) - 2025-161 
Overview 
You will work with a dedicated group of professionals and will be responsible for providing administrative support on arbitration and mediation cases in accordance with the rules and procedures of the AAA and applicable law. This is an exciting opportunity for an individual seeking a legal career who prides themselves on professionalism, client service, communications abilities, and problem-solving skills. 
 
This position's starting annual salary range is based upon location, with quarterly incentive opportunities.<ul><li>
San Antonio, TX | Charlotte, NC | Miami, FL - $48,000 - $51,000</li><li>
Atlanta, GA | Buffalo, NY | Dallas, TX | Fresno, CA - $51,000 - $54,000</li><li>
Johnston, RI | Houston, TX | Minneapolis, MN- $51,000 - $55,000</li><li>
New York, NY | San Francisco, CA - $60,000 - $63,000</li><li>
Chicago, IL | Voorhees, NJ | San Diego, CA - $54,000 - $57,500</li><li>
Boston, MA | Los Angeles, CA | Piscataway, NJ - $56,000 - $59,000</li></ul>
The American Arbitration Association (AAA) is the leading provider of arbitration and mediation dispute resolution services, and has consistently been named one of the 50 best non-profits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. We offer a competitive compensation package, including incentives. Eligible employees also participate in a comprehensive benefits program that includes medical, dental, orthodontia, vision coverage, student loan repayment, 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid-time-off benefits. 
 
RESPONSIBILITIES:<ul><li>
Assists in administering arbitration and mediation cases; communicates regularly with parties, party representatives, and arbitrators and mediators by telephone, email, video conferencing, and letter; performs scheduling and other administrative tasks.</li><li>
Understands and applies respective rules and procedures for administering arbitration and mediation cases, including fee and billing policies; interprets and determines their appropriate application to assigned cases.</li><li>
Maintains and updates case files, records, and documents in the online case management system (PRISM).</li><li>
Ensures confidentiality of case information and case records; adheres to the AAA's information security and data privacy policies, procedures, and practices.</li><li>
Assists in coordinating, initiating, and administering conference calls and video conferences.</li><li>
Applies correct case fee schedules; accurately calculates and allocates billings/cancellations based on fee schedules and contractual agreements; explains fee calculations and billing processes to customers.</li><li>
Prepares and sends electronic and written communications to parties, party attorneys, and arbitrators and mediators.</li><li>
Proactively identifies case management issues and informs management; takes appropriate action to resolve them as appropriate.</li><li>
Responds to inquiries from clients, client representatives, and panelists in a timely and courteous manner; assists managers with informing and educating clients and client representatives on ADR processes.</li><li>
Provides feedback to management regarding interaction with arbitrators and mediators.</li><li>
Demonstrates regular, reliable, and predictable job attendance.</li><li>
Attends on-site and in-person meetings and training sessions.</li></ul> 

EDUCATION AND EXPERIENCE 
 
Associate's degree in business or related discipline; three years of relevant work experience (e.g. customer service, case administration, legal environment); or an equivalent combination of education and work experience. 
 
KNOWLEDGE, SKILLS, &amp; ABILITIES 
<ul><li>
Proficiency in reading and interpreting various documents, including legal files, business correspondence, and procedure manuals.</li><li>
Demonstrates strong written communication skills for reports and correspondence.</li><li>
Communicates effectively verbally, both in person and via telephone, with diverse stakeholders such as customers, attorneys, arbitrators, mediators, and colleagues.</li><li>
Intermediate proficiency with Microsoft Outlook, Word and web-based case management systems.</li><li>
Intermediate proficiency in Microsoft Excel, including functions such as pivot tables, formulas, and data analysis tools to maintain, interpret and present complex data effectively.</li><li>
Experienced in data management, with the ability to organize and maintain large datasets, ensuring accuracy and efficiency in reporting and decision-making processes.</li><li>
Ability to maintain composure and professionalism when dealing with challenging situations or difficult individuals.</li></ul> 
The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.</div>

Case Administrator (Legal Services/Administrative Support)

Personal Injury Attorney -  base to $175k + commission

Explore 234+ Co office manager legal administrator in Los Angeles this October. Find roles across top companies and apply now to boost your career.