administrative assistant - los angeles Jobs in Los Angeles

administrative assistant - los angeles

administrative assistant, technology center for genomics & bioinformatics Jobs in Los Angeles

administrative assistant, technology center for genomics & bioinformatics

legal assistant

legal assistant iii

paralegal/legal assistant Jobs in Los Angeles

paralegal/legal assistant

administrative assistant

Joyous Ventures

<p><b>Building Stronger Communities</b></p><p>At <b>Joyous Ventures</b>, we are committed to providing immediate support to individuals and families experiencing homelessness or crisis. Through our dedicated Social Services Team, we help participants navigate available resources and access comprehensive care.</p><p>We assist with:</p><ul><li>Securing healthcare services (medical home, dental care, wellness programs)</li><li>Linkages to mental health and substance abuse support</li><li>Guidance with benefits enrollment (health insurance, income support)</li><li>On-site counseling, therapy, support groups, and assistance with emotional well-being and relationship challenges</li><li>Life skills development to foster independence</li><li>Community reintegration through social activities and connections</li><li>Transportation and accompaniment services</li><li>Additional support to achieve long-term housing stability</li></ul><p>These services are crucial in promoting the well-being, empowerment, and resilience of our participants&mdash;strengthening the broader community in the process.</p><p><b>JOB SUMMARY</b></p><p>The Administrative Assistant supports the daily operations of the interim housing program by maintaining accurate records, managing client services logistics, and ensuring smooth communication across internal teams and external partners. This role is vital to ensuring data integrity, program efficiency, and quality participant care.</p><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES</b></p><p><b>Administrative Operations</b></p><ul><li>Perform standard office duties including filing, copying, printing, and supply inventory management</li><li>Independently maintain electronic and physical client files, ensuring organization, accuracy, and confidentiality</li><li>Conduct regular file audits to verify compliance with recordkeeping standards</li><li>Submit the daily census report in alignment with program expectations and funder requirements</li><li>Schedule and confirm participant transportation and service appointments</li><li>Coordinate intake processes and ensure timely documentation for new program participants</li><li>Assist in linking participants to external services and resources to support housing stability</li><li>Prepare, reconcile, and submit program data for reporting purposes</li><li>Follow up on missing documentation according to established program guidelines</li><li>Draft memos, reports, and other confidential materials to support clinical staff and the Program Manager</li><li>Identify operational challenges and escalate concerns to the Program Manager as needed</li><li>Assist in planning and executing special projects assigned by the Program Manager</li><li>Maintain professional relationships with external stakeholders, including Office of Diversion &amp; Reentry (ODR),, LA County Probation Department, attorneys, and service providers</li><li>Support the management team in collaborative planning and task execution</li><li>Disseminate program data to external partners as instructed</li><li>Perform additional responsibilities as assigned to support program goals and enhance service delivery</li></ul><p><b>SKILLS AND QUALIFICATIONS:</b></p><ul><li>Minimum two years&rsquo; related experience</li><li>High school diploma or equivalent</li><li>Detail oriented with good time management, organization, written/verbal, and interpersonal skills</li><li>Able to maintain confidentiality</li></ul><p>Joyous Ventures is proud to be an Equal Opportunity/Affirmative Action Employer. We welcome all qualified applicants regardless of race, color, religion, sex (including sexual orientation and gender identity), national origin, disability, protected Veteran status, or any other protected classification under federal, state, or local law.</p><p>Job Type: Full-time</p><p>Pay: $25.00 - $27.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant - Los Angeles

UCLA Health

<div><div><b>Description</b><p></p><p>
Join a dynamic team at the forefront of genomic research. The Technology Center for Genomics &amp; Bioinformatics (TCGB) provides next-generation sequencing (NGS) services to over 200 investigators, processing 200&ndash;400 samples weekly. As our Administrative Assistant, you will play a pivotal role in ensuring the smooth, efficient operation of our research and educational programs. Primary duties include:</p><ul><li> Serve as the primary liaison between clients and TCGB, managing communications with researchers and collaborators.</li><li> Coordinate specimen drop-offs, provide updates on turnaround times, and respond to client inquiries regarding genomic testing services.</li><li> Coordinate complex schedules, meetings, and event logistics.</li><li> Facilitate travel arrangements and process reimbursements.</li><li> Obtain quotes from vendors and assist with purchasing.</li><li> Input requested services to billing log.</li><li> Follow-up on SFSA and PO process.
</li><li> Support the preparation of grant applications, justifications, budgets, and educational materials.</li><li> Assist with the planning and execution of educational seminars.</li><li> Maintain organized records, files, and inventory tracking systems.</li><li> Oversee shipping and receiving of samples and reagents.</li></ul><p>
Salary Range: $30.36 - $43.49/hour
</p></div><p></p><div><b>Qualifications</b><p></p><ul><li> Experience and/or working knowledge in Genomics terminology.
</li><li> Minimum 3 years of experience in business operations and/or administration.</li><li> Bachelor&rsquo;s degree and/or equivalent combination of education and experience. Background in Life Sciences preferred.
</li><li> Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li> Strong written and verbal communication skills.</li><li> Excellent interpersonal skills, with the ability to work effectively with faculty, staff, administrators, and researchers.</li><li> Ability to work independently, handle confidential information, and prioritize multiple tasks in a fast-paced environment.</li></ul></div></div><div></div>

Administrative Assistant, Technology Center for Genomics & Bioinformatics

Entry Level Communications Assistant

City National Bank

<div><div><b>LEGAL ASSISTANT III</b></div><div>
</div><div><b>WHAT IS THE OPPORTUNITY?</b></div><div>
Performs secretarial, administrative, and clerical assignments in support of the legal staff. Acts as an information source on bank policies and procedures, gathers, compiles, and reports information relevant to assignments. Prepares documentation for legal matters such as loans and litigation-related documents, prepares internal/external correspondence, and assists with word processing and corporate contracts and other legal documentation; maintains attorney calendars and schedules meetings as needed.</div><div>
</div><div><b>WHAT WILL YOU DO?</b></div><div><ul><li>
Compose and prepare transmittal correspondence, forms, engagement letters, demands, agreements, contracts, documents, pleadings, etc. from a variety of sources, i.e., internal bank records, department databases, handwritten notes, etc. Edit and proofread to ensure final materials are complete and correct and with all appropriate revisions made. Ensure documents and correspondence conform to established guidelines pertaining to format, grammar, and style. Review and answer general incoming correspondence, sometimes on own initiative and as directed by attorneys.</li><li>
Ability to use Microsoft Office (Word, Excel, PowerPoint) to create word documents, spreadsheets and presentations.</li><li>
Create and update files in electronic filing systems; sets up new matters in billing database (i.e., Legal Tracker); monitor, review, and confirm compliance with billing policies for electronic bills, and provides general support on electronic billing program.</li><li>
Establish, update and maintain case matter, subject, customer, chronological and document files and indexes. Responsible for proper management and confidential maintenance of office files and records to ensure efficient accessibility/usage/retention and confidentiality. Willingness to learn and use new procedures and technology used by the bank and the department (such as e-filing system, new operating systems and new word processing software).</li><li>
Prepare correspondence (both internal and external communication). Responsible for accuracy, proper form, syntax, grammar and appearance of all written materials.</li><li>
Maintain assigned attorney's calendar. Schedule and make arrangements for, videoconferences, meetings, appointments, travel plans, and court dates for attorneys. Prepare and submit attorney cost reimbursements. Maintains attorney's MCLE records and monitors compliance deadlines. Maintain attorney's files on their professional organizations.</li><li>
Interact with outside counsel, opposing counsel, court clerks, court reporters, witnesses, government agencies, and others to obtain information, set hearings, continuances or appointments; vendors, and others to answer inquiries, etc. with professional demeanor and in conformance with bank policies.</li><li>
Initiate and receive telephone calls for assigned attorneys. Answer and direct incoming calls, relay messages and place calls as needed.</li><li>
Comply fully with all bank policies and procedures as well as all regulatory requirements (e.g. Bank Secrecy Act, Know Your Client, Community Reinvestment Act, Fair Lending Practices, Code of Conduct, etc.).</li><li>
Complete all special projects as requested.</li><li>
ADDITIONAL RESPONSIBILITIES FOR LEGAL ASSISTANT (LITIGATION): Prepare/draft court pleadings and forms; maintain litigation calendar, including tracking hearing and court dates; coordinate with court service on court filings and service of process; prepare court documents (including motions) for filing; electronically file court documents in State and Federal courts; locate and pull dockets and documents from public court records; knowledge of PACER and familiarity with electronic court filing process and rules is necessary.</li></ul></div><div>
</div><div><b>WHAT DO YOU NEED TO SUCCEED?</b></div><div><b>
Required Qualifications*</b><ul><li>
H.S. Diploma</li><li>
Six years working in a legal environment</li><li>
Six years working with Microsoft Office (Word, Excel, PowerPoint)</li></ul><div>
</div><div></div><div><div><b>Additional Qualifications</b></div><ul><li>
Associates or Bachelor's degree preferred</li></ul></div><div><b><br>
WHAT'S IN IT FOR YOU?</b></div><div><b>
Compensation</b><div>
Starting base salary: $26.44 to $42.31 per hour. Exact compensation may vary based on skills, experience, and location.</div></div><div><b><br>
Benefits and Perks</b></div><div>
At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including:<ul><li>
Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date</li><li>
Generous 401(k) company matching contribution</li><li>
Career Development through Tuition Reimbursement and other internal upskilling and training resources</li><li>
Valued Time Away benefits including vacation, sick and volunteer time</li><li>
Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs</li><li>
Career Mobility support from a dedicated recruitment team</li><li>
Colleague Resource Groups to support networking and community engagement</li></ul><div>
</div><div>Get a more detailed look at our Benefits and Perks.</div></div><div><b><br>
ABOUT US</b></div><div>
Since day one we've always gone further than the competition to help our clients, colleagues and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North America's leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at About Us.</div><div><b><br>
INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT</b></div><div>
City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status or other basis protected by law.<br>
<br>
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.<br>
<br>
<ul><li>Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis, until filled.
</li></ul></div><div></div><div>Unless otherwise indicated as fully remote, reporting into a designated City National location is an essential function of the job.</div><div>
</div><div><div>#LI-JR1
</div><div></div><div>#CR-JR</div></div></div></div>

Legal Assistant III

A24 Films

<div><div><p>We are seeking a friendly and welcoming temporary Receptionist to join the growing Workplace Experience team in our LA Office. The Receptionist is the first point of contact for clients and guests when they arrive at A24, ensuring everyone who comes through our doors feels welcomed and has an impeccable visit. Other job duties include answering phones and emails, data entry, organizing files, and other administrative responsibilities. This role is also responsible for monitoring office supplies and ordering more when necessary to ensure a sufficient supply remains. We seek candidates with some administrative experience but may be willing to train the right person.</p>
<p>
This role is expected to last a minimum of six (6) months and has a 5-days a week in office requirement.</p>
<p><b>
Responsibilities</b></p>
<ul>
<li>Greet and welcome office visitors, offering refreshments and meeting other needs</li>
<li>Direct visitors to the appropriate person and office</li>
<li>Answer, screen, and forward incoming phone calls</li>
<li>Perform clerical duties, maintain files, and organize documents</li>
<li>Receive, sort, and distribute mail deliveries and packages</li>
<li>Assist in planning in-office events, meetings, and luncheons</li>
<li>Ensure the reception area is tidy, presentable, and stocked</li>
<li>Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.)</li>
<li>Order front office supplies and keep an inventory of stock</li>
<li>Update calendars and schedule meetings</li>
<li>Keep updated records of office expenses and costs</li>
<li>Monitor corporate credit cards, track receipts, and generate expense reports for corporate card purchases</li>
<li>Supporting Workplace Experience Manager with grocery ordering</li>
</ul>
<p><b>Qualifications</b></p>
<ul>
<li>High school diploma or equivalent</li>
<li>Prior administrative or clerical experience preferred</li>
<li>Proficient with Google Workspace (Google Calendar, Docs, Sheets, Slides, etc.)</li>
<li>Highly organized multitasker who works well in a fast-paced environment</li>
<li>Excellent time management and communication skills</li>
<li>Hands-on experience with office equipment</li>
<li>Customer Service Focused</li>
</ul>
<p>We are looking for diverse perspectives. A24 is an Equal Opportunity Employer and encourages applications from all kinds of candidates.</p>
<p>
Our target hourly range for this role is between $20 to $22. We do not use formal job titles internally and similarly named positions may have different compensation levels. Actual starting salary within the range will depend on various considerations, including: work experience, skills, specializations, and training.</p>
<p>
A24 is an acclaimed global entertainment company known for producing and distributing films, television series, documentaries, music, publishing, and consumer products. Established in New York in 2012, A24 has cultivated a library of over 150 films and 50 TV series, earning critical and commercial acclaim with more than 21 Oscars, 18 Golden Globes, and 18 Emmys. Renowned for groundbreaking hits like Moonlight, Everything Everywhere All at Once, and Uncut Gems, as well as television successes such as Euphoria, Beef, and Ramy, A24 has developed a passionate fanbase and expanded into ventures like Half Magic and the Cherry Lane theater. Upcoming projects include The Smashing Machine starring Dwayne &ldquo;The Rock&rdquo; Johnson and Emily Blunt, Mother Mary, starring Anne Hathaway and Michaela Coel, If I Had Legs I&rsquo;d Kick You, starring Rose Byrne and A$AP Rocky, Marty Supreme starring Timoth&eacute;e Chalamet and Gwyneth Paltrow, and The Drama starring Zendaya and Robert Pattinson.</p></div></div>

Temporary Receptionist

PIH Health

<div><div><p>Responsible for performing mid-level administrative human resources duties in an efficient and effective manner within the Human Resources Department while interacting in a professional, courteous manner with applicant, employees, and all members of the public. Responsible for consistently displaying a teamwork approach, considering the impact of his/her actions and behaviors on others.</p>
</div><p>PIH Health is a nonprofit, regional healthcare network that serves approximately 3 million residents in the Los Angeles County, Orange County and San Gabriel Valley region. The fully integrated network is comprised of PIH Health Downey Hospital, PIH Health Good Samaritan Hospital, PIH Health Whittier Hospital, 37 outpatient medical office buildings, a multispecialty medical (physician) group, home healthcare services and hospice care, as well as heart, cancer, digestive health, orthopedics, women&rsquo;s health, urgent care and emergency services. The organization is nationally recognized for excellence in patient care and patient experience, and the College of Healthcare Information Management Executives (CHIME) has identified PIH Health as one of the nation&rsquo;s top hospital systems for best practices, cutting-edge advancements, quality of care and healthcare technology. For more information, visit PIHHealth.org or follow us on Facebook, Twitter, or Instagram.</p><h2 class="jobSectionHeader"><b><br>
Required Skills</b></h2><ul>
<li>Knowledge of computer systems and ability to perform math calculations.</li>
<li>Analytical skills.</li>
<li>Perform in an independent manner, anticipating needs of employees, applicants, and management.</li>
<li>Careful attention to office duties, agreeable acceptance, and prompt execution of all work assignments.</li>
<li>Ability to handle details of a highly confidential and critical nature.</li>
<li>Ability to communicate verbally and in writing.</li>
<li>Knowledge of software applications including Microsoft Word, PowerPoint, Excel, Email, HRIS.</li>
<li>Excellent organizational, planning and time management skills</li><br>
</ul><br>
<h2 class="jobSectionHeader"><b>Required Experience</b></h2><p><b>
Required:</b></p>
<ul><li>High school diploma or equivalent.</li>
<li>Prior Human Resources experience.</li>
<li>Minimum three (3) years&rsquo; experience in an administrative capacity.</li>
<li>LA City Fire Card within 6 months of employment (PHGSH only)</li></ul><br>
<p></p><p><b>Preferred:</b></p>
<ul><li>Human Resources courses or college education
</li><li>Prior Healthcare Experience</li></ul><br>
<br>
<p></p><b>Address</b><br>
1225 Wilshire Boulevard<br>
<br>
<b>Salary</b><br>
28.81-47.53<br>
<br>
<b>Shift</b><br>
Days</div>

HR Coordinator

DO & CO

We have an incredible opportunity for a dynamic HR Coordinator (Bilingual, Spanish) to join our growing HR Team in Redondo Beach!
<br>About DO & CO
<br>We have a passion for hospitality culinary delights on every banquet floor and in the sky. With the three business segments of Airline Catering, International Event Catering, and Restaurants, Lounges & Hotels, we offer gourmet entertainment all over the world. We operate in 32 locations, 12 countries and 3 Continents, maintaining the highest standard of quality in both our products and services. We refine the classics, develop the unknown, and grow constantly – sometimes beyond our own expectations.
<br><br>
<b>What We Offer:</b><br>
<ul>
<li>Pay Rate: $26.00 – $28.00 per hour</li>
<li>Full-time employees are eligible for 401K and healthcare benefits; Medical, Dental & Vision.</li>
<li>Daily Complimentary Meals (Breakfast, Lunch and Dinner).</li>
<li>An organization dedicated to fostering innovation; in pursuit of cultivating creativity, embracing new ideas, and leveraging our impeccable standard for hospitality.</li>
<li>Genuine career development opportunities, both nationally and internationally.</li>
<li>The chance to collaborate and represent a leading force in the luxury global gourmet entertainment industry.</li>
</ul>
Position Overview
<br>The HR Coordinator provides essential administrative and operational support to the HR department, ensuring smooth day-to-day functioning of HR processes and services. This role serves as a first point of contact for employee inquiries and assists with implementing HR programs and initiatives across the organization.
<br>Key Responsibilities
<br><ul>
<li>Manage HR Inbox and respond to general employee inquiries regarding HR policies, benefits, and procedures and escalate as appropriate</li>
<li>Provide administrative support for HR processes including onboarding, offboarding, and employee data management</li>
<li>Process Form I-9 and E-Verify for all new hires</li>
<li>Maintain accurate and up-to-date employee records in HRIS and physical files, ensuring compliance with data privacy requirements</li>
<li>Coordinate new hire onboarding activities including orientation sessions, paperwork completion, and system setup</li>
<li>Process HR documentation such as employment verification requests, unemployment claims, and status changes</li>
<li>Assist with coordinating training sessions, meetings, and company events</li>
<li>Assist with special projects and initiatives as assigned</li>
</ul>
Qualifications
<br><ul>
<li>Associate's or Bachelor's degree in Human Resources, Business Administration, or related field</li>
<li>1-3 years of HR experience, preferably in a coordinator or administrative role</li>
<li>Knowledge of HR principles, practices, and employment laws</li>
<li>Proficiency with HRIS systems and Microsoft Office Suite (especially Excel)</li>
<li>Strong organizational skills with attention to detail</li>
<li>Bilingual, Spanish, required</li>
<li>Excellent written and verbal communication abilities</li>
<li>Ability to maintain confidentiality and handle sensitive information appropriately</li>
<li>Customer service orientation with a positive, helpful attitude</li>
<li>Ability to work independently and as part of a team</li>
<li>Basic knowledge of payroll and benefits administration preferred</li>
<li>SHRM-CP or a PHR certification a plus</li>
</ul>
Competencies
<br><ul>
<li>Administrative efficiency and time management</li>
<li>Confidentiality and discretion</li>
<li>Problem-solving and critical thinking</li>
<li>Interpersonal and customer service skills</li>
<li>Adaptability and flexibility</li>
<li>Attention to detail and accuracy</li>
<li>Organizational awareness</li>
<li>Process improvement mindset</li>
</ul>
Working Conditions
<br>This position operates in a professional office environment during standard business hours. The role primarily involves computer work, phone communications, and in-person interactions with employees. Occasional lifting of office supplies up to 15 pounds may be required.
<br>Diversity & Inclusion
<br>DO & CO is proud to be an equal opportunity employer. We consider applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected characteristic.

Human Resources - HR Coordinator (Bilingual, Spanish)

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