operations assistant

personal assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant (entry level) Jobs in Los Angeles

administrative assistant (entry level)

administrative assistant for a artist photographer Jobs in Los Angeles

administrative assistant

north figueroa animal hospital

<p>About the Role</p><p>We are looking for a motivated and detail-oriented Administrative Assistant to support daily office operations. This is an excellent opportunity for individuals who are starting their professional careers and want to gain experience in administration, record management, communication, and business support functions.</p><p>No advanced experience is required. Training will be provided for the right candidate.</p><p>Responsibilities</p><ul><li>Assist with day-to-day administrative activities</li><li>Maintain and organize digital and physical records</li><li>Enter, update, and verify information in company databases</li><li>Prepare reports, spreadsheets, and business documents</li><li>Coordinate schedules, meetings, and internal communications</li><li>Review documents for completeness and accuracy</li><li>Support various departments with administrative projects</li><li>Handle general office support duties as assigned</li></ul><p>Qualifications</p><ul><li>High school diploma or equivalent</li><li>Strong attention to detail</li><li>Basic computer and data entry skills</li><li>Good written and verbal communication abilities</li><li>Ability to manage multiple tasks and deadlines</li><li>Positive attitude and willingness to learn</li><li>Previous office experience is helpful but not required</li></ul><p>What We Offer</p><ul><li>Competitive compensation</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive team environment</li><li>Stable full-time employment</li><li>Professional development opportunities</li></ul><p>Pay: $25.00 - $31.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant (Entry Level)

University of California Los Angeles

<div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div><br>
<b>Salary &amp; Compensation</b>
<br>
<br>
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
<br>
<b>Qualifications</b><br>
<br>
<ul><li>Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
<br>
<b>Education, Licenses, Certifications &amp; Personal Affiliations</b><br>
<br>
<ul><li>High School Diploma Or equivalent experience (Required)</li></ul>
<br>
<b>Special Conditions for Employment</b><br>
<br>
<ul><li>Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<br>
<b>Schedule</b>
<br>
<br>
8:00 a.m. to 5:00 p.m.
<br>
<b>Union/Policy Covered</b>
<br>
<br>
CX-Clerical &amp; Allied Services
<br>
<b>Complete Position Description</b>
<br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971) Apply</div>
<br><div><div>Campus Requisition #:</div>
<div>10847</div>
<div>UC Payroll Title:</div>
<div>BLANK AST 3</div>
<div>Department:</div>
<div>GEOGRAPHY</div>
<div>Appointment Type:</div>
<div>2 - Staff: Career</div>
<div>Anticipated Hiring Pay Scale:</div>
<div>$30.36 - $35.60 (Step 1 - 8)</div>
<ul><li>Full Salary Range:</li></ul>
<div>USD $30.36/Hr. - USD $43.49/Hr.</div>
<div>Onsite | Remote | Hybrid Type:</div>
<div>Hybrid</div>
<div>Department Location:</div>
<div>315 Portola Plz Geography</div>
<div>Full or Part Time:</div>
<div>Full Time</div></div>

HR / Finance Assistant

Baker Tilly Canada

<div><h1 class="jobSectionHeader"><b>Overview</b></h1><p></p><p>
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world&rsquo;s leading financial centers &ndash; New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.</p><p>
Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.</p><p></p><p>
Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.</p><p></p><p><i>
Baker Tilly is an equal </i><i>opportunity/affirmative</i><i> action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.</i></p><p></p><p><i>
Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency (&quot;search firm&quot;) for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.</i></p><p></p><h1 class="jobSectionHeader"><b>
Job Description:</b><br>
</h1><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2><p></p><ul><li>
The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.</li><li>
Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops</li><li>
File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices)</li><li>
New hire set-up &ndash; assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members</li><li>
Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc.</li><li>
Schedule meetings and appointments. Schedule and prepare conference rooms. Provide reception coverage</li><li>
Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)</li></ul><h2 class="jobSectionHeader"><br>
<b>
Qualifications</b></h2><p></p><ul><li>
High School Diploma required</li><li>
1 to 3 years relevant experience required</li><li>
Proficiency in Microsoft Office suite</li><li>
Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred</li><li>
Excellent customer service and client focused skills</li><li>
Excellent organizational skills and ability to manage through competing priorities</li><li>
Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors</li><li>
Ability to work independently to follow directions and procedures</li><li>
Ability to work overtime and weekends as needed</li></ul><p></p><p>
The pay rate range for this job position is $23 to $30.25. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant&rsquo;s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.</p></div>

Office Services Assistant, Temporary

UCLA Health

<div><div><b>Description</b><p></p><p>
Our Semel Institute is seeking a part-time Student Assistant to support the Human Resources Department. You will provide essential administrative and clerical support to our HR office. Primary responsibilities include:</p><p></p><div><ul><li>
Perform document management, data entry, and file maintenance</li><li>
Distribute and process incoming and outgoing mail</li><li>
Provide front office support, including greeting visitors and answering calls</li><li>
Assist with maintaining accurate and organized HR records</li><li>
Track tasks and project progress</li><li>
Support daily HR operations while ensuring compliance</li></ul><div>
Salary range: $18.50/hr - $27/hr</div></div></div><div><b>
Qualifications</b><p></p><div><p>
Must be a current UCLA student</p><p>
Strong attention to detail</p><p>
Ability to work independently and follow through on assignments</p><p>
Basic proficiency with office equipment, including photocopiers, fax machines, telephone systems, and computers</p><p>
Organizational skills to effectively manage files and data</p></div></div></div>

Student Assistant (Semel Institute)

Jamie Haller

<p><b>Job Description:</b></p><p>We&rsquo;re looking for a full time Operations Assistant based in Los Angeles, CA. This role will support and streamline our daily business operations. This position offers the unique opportunity to work side by side with our COO, assisting in the execution of all operational functions. This includes logistics, production, inventory maintenance, and communication. This role is well suited for someone who thrives in a fast paced environment and has a keen eye for detail. You will be a key player in keeping the business running behind the scenes. This role is required to be in office.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Inventory Management:</b> Maintain accurate inventory records, working with the COO to assess stock levels, prepare for new collections, and ensure products are available in the right quantities. Collaborate with the logistics team to ensure timely restocking and product availability.</li><li><b>Order Fulfillment: </b>You will help manage order fulfillment for our wholesale customers. Working closely with our Customer Service Manager to discuss product estimated deliveries to facilitate timely order processing for our customers.</li><li><b>Logistics and Fulfillment:</b> Coordinate with logistics partners for shipping, receiving, and order fulfillment, ensuring timely deliveries of both raw materials and finished products. Help track shipments and ensure efficient warehouse management for both our retail and online customers.</li><li><b>Administrative Support:</b> Provide administrative support to the COO, managing internal and external communication with various departments.</li><li><b>Production Coordination:</b> Assist in the day-to-day management of production timelines, from sourcing materials to ensuring timely deliveries from manufacturers. Track the production process to ensure quality standards and deadlines are met.</li><li><b>E-commerce Support:</b> Assist in overseeing the flow of online orders, ensuring smooth processing from order receipt to fulfillment. Provide operational support for online product launches, ensuring accurate product listings, inventory updates, and order tracking.</li><li><b>Vendor &amp; Supplier Relations:</b> Develop and maintain strong relationships with our vendors, fabric suppliers, and production partners to ensure smooth communication and delivery timelines. Help troubleshoot any supply chain or production issues.</li><li><b>Process Improvement:</b> Work with the COO and other team members to identify areas of improvement across the supply chain, manufacturing, and fulfillment processes, ensuring a smoother and more cost-effective workflow.</li><li><b>General Operations Support:</b> Handle ad-hoc tasks, assist with special projects, and provide backup for other team members as needed.</li></ul><p><b>Qualifications:</b></p><ul><li>1 year of experience in operations, production coordination, or administrative support within the fashion industry.</li></ul><ul><li>Strong understanding of fashion production processes, from design to finished product.</li></ul><ul><li>Experience with inventory management systems and order fulfillment.</li></ul><ul><li>Familiarity with logistics, shipping, and supply chain management in the fashion space.</li></ul><ul><li>Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Suite.</li></ul><ul><li>Ability to multitask in a fast-paced, deadline-driven environment.</li></ul><ul><li>Exceptional organizational skills and a keen attention to detail.</li></ul><ul><li>Excellent communication skills, with the ability to work cross-functionally with creative, technical, and operational teams.</li></ul><ul><li>Experience working with an ERP system.</li></ul><ul><li>Ability to think creatively and problem-solve quickly in high-pressure situations.</li></ul><p>Job Type: Full-time</p><p>Pay: $60,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Operations Assistant

Clinica Romero

<div><p><b>Position Title: </b>Medical Assistant (Certified or Non-Certified) TEMP</p>
<p><b>
Department: </b>Medical</p>
<p><b>
Reports to: </b>LVN Manager</p><br>
<p><b>
Type: </b>Union</p>
<p>
Certified Medical Assistant (CMA): $25.86 per hour</p>
<p>
Medical Assistant (MA): $23.51 per hour</p>
<p>
Temp Assignment: 4-6 months</p><p></p><p><b><br>
Position Summary:</b></p>
<p>
Under direct supervision, determine reason for patient&rsquo;s visit; assist with minor surgical/diagnostic exams; assist patients to understand recommendations given by their health care providers; performs patient care functions; post patient&rsquo;s information to medical records; answer and screen medical calls; provide support in planning continuity of treatment. Adhere to Clinica Romero&rsquo;s mission and core values: Compassion, Commitment to Service, Quality Care, Respect, and Dignity; and complies with all policies and procedures of the organization.</p><p></p><p><b><br>
Responsibilities:</b>
</p><ul><li>Take and record vital signs; report abnormal findings to provider.</li>
<li>Perform: venipuncture; EKG; apply/remove dressings and bandages; collect non-invasive specimens from both adults and children; assist patient in ambulation/transfer; perform simple lab test; read PPD skin tests; perform visual acuity/audiometric screening; perform finger sticks; obtain throat swabs; perform ear lavage; administer medication/vaccines as per CMOAR policy/ procedure and scope of practice including Pulmoaid.</li>
<li>Document reason for patient&rsquo;s visit.</li>
<li>Observe signs, symptoms and reactions and report unusual conditions as appropriate.</li>
<li>Prepare consent forms as needed and required.</li>
<li>Administer and document treatments as per policy and procedure.</li>
<li>Maintain laboratory logs.</li>
<li>Collect and label specimens; prepares appropriate lab slips with 100% accuracy.</li>
<li>Prepare/assist the provider with examination and/or procedures.</li>
<li>Provide patient/family education related to treatment and after care according to policy and procedures. Explain all procedures and treatments to patient prior to their performance. Assure patients/family&rsquo;s understanding by obtaining verbal feedback or return demonstration.</li>
<li>Adhere to infection control practices: Universal Precautions; Hand Washing; Sterile/Aseptic technique.</li>
<li>Mathematical skills: add, subtract, multiply and divide.</li>
<li>Respond to emergency situations according to established policies.</li>
<li>Demonstrate knowledge in proper use of equipment and emergency procedures.</li>
<li>Maintain a safe, clean work area.</li>
<li>Maintain and observe ergonomics safety precautions.</li>
<li>Promote cost effectives by utilizing equipment and supplies in an efficient manner.</li>
<li>Maintain established stock levels in assigned areas</li>
<li>Learn and use current MIS system.</li>
<li>Adhere to HIPPA guidelines.</li>
<li>Discharge and arrange follow up appointments.</li>
<li>Document pertinent patient data.</li>
<li>Assure timeliness of services rendered to patients.</li>
<li>Assist with translation as needed
</li><li>Assist Pharmacy Clerk, LVN and D.O.N. with monthly check medication expiration in the dispensary.</li>
<li>Generate and route data forms to appropriate destination (billing, medical records, etc.).</li>
<li>Review super bill forms.</li>
<li>Organize time and promotes team effort.</li>
<li>Maintain current CPR.</li>
<li>Perform clerical duties as assigned.</li>
<li>Attend in-services and/or trainings.</li>
<li>Ability to lift/move up to 15 pounds.</li>
<li>Other duties as assigned.</li></ul><br>
<p></p>
<p><b>
Qualifications/Requirements:
</b></p><ul><li>Medical Assistant certification</li>
<li>One-year experience in related field for Medical Assistant with Diploma.</li>
<li>No experience required if Certified Medical Assistant</li>
<li>CPR certification</li>
<li>High School graduate or equivalent</li>
<li>Basic computer skills</li>
<li>Bi-lingual English/Spanish required</li>
<li>Ability to communicate effectively, verbal and written; work without close supervision, detail oriented and well organized.</li>
<li>Customer service skills: communication, empathy, patience, and technical knowledge</li>
<li>Work in team-oriented environment, and work well under deadlines.</li>
<li>Ability to work at multiple clinic sites</li></ul></div><p></p>

TEMP - Medical Assistant (Certified or Non-Certified) (Alvarado)

Bank of Hope

<div><p>HR Coordinator will involve performing a variety of administrative tasks, including updating employee records, filing, and data management. As an HR Intern, you will play a crucial role in ensuring the smooth running of our HR procedures. Your attention to detail and organizational skills will be essential in maintaining accurate employee records and assisting with various HR-related activities.</p><br>
<p></p>
<ul>
<li>Update our internal databases with new employee information, including contact details and employment forms.</li>
<li>Digitize HR personnel documents.</li>
<li>Ensure HR records are filed and uploaded accurately.</li>
<li>Label HR records accurately.</li>
<li>Assist with the onboarding process for new hires.</li>
<li>Support the HR team with organizing and coordinating HR events.</li>
<li>Help in preparing HR-related reports as needed.</li>
<li>Assist with other HR projects and tasks as assigned.</li></ul><br>
<p></p>
<p><b>
Job Qualifications/Requirements</b></p>
<ul>
<li>Currently enrolled as a Junior or Senior in college, majoring in Human Resources, Business Administration, or a related field.</li>
<li>Ability to multitask and work under pressure.</li>
<li>Strong communication and collaboration skills in a team environment.</li>
<li>Proficiency in Microsoft Word, Excel, and other Office applications.</li>
<li>Exceptional attention to detail.</li>
<li>Prior experience in an office or administrative role is a plus but not required.</li></ul><br>
<p></p>
<p>
The salary range for this full-time position is $19.24 - $21 hourly + bonus + benefits</p>
<p>
Salary ranges are determined based on qualifications, level, and location</p>
<p>
Exact compensation may vary based on your skills and experience.</p><br>
<p></p>
<p>
Bank of Hope is an equal employment opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, genetic information, national or ethnic origin, disability, marital status, veteran status or any other basis protected by federal, state, or local law.</p><p>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</p></div>

HR Coordinator Intern

Explore 60+ Administrative assistant in Los Angeles this July. Find roles across top companies and apply now to boost your career.