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administrative & bookkeeping assistant - bilingual in korean & english a must Jobs in Los Angeles

administrative assistant

PADCOM Design and Construction Management

<div>
 <p>
  <strong>
   <u>
    Administrative Assistant II
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Los Angeles World Airports (LAWA) &ndash; Capital Development Program
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  PADCOM is seeking a
  <strong>
   highly organized Administrative Assistant II
  </strong>
  to support the
  <strong>
   Development Group Cost Accounting Team
  </strong>
  at
  <strong>
   Los Angeles World Airports (LAWA)
  </strong>
  . This role provides critical administrative and operational support to capital program teams responsible for managing large infrastructure and construction initiatives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The position supports consultant timekeeping, budget documentation, data tracking, and reporting activities while helping maintain the systems and administrative processes that support LAWA&rsquo;s major capital development projects.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role requires someone who is
  <strong>
   detail-oriented, organized, and capable of managing multiple administrative tasks in a fast-paced environment
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the
   <strong>
    Development Group Cost Accounting Team
   </strong>
  </li>
  <li>
   Assist with
   <strong>
    consultant timekeeping services and tracking
   </strong>
  </li>
  <li>
   Prepare and route
   <strong>
    budget memos and financial documentation
   </strong>
  </li>
  <li>
   Maintain and update
   <strong>
    charge code lists, contract budget authorizations, and expenditure tracking
   </strong>
  </li>
  <li>
   Maintain and organize
   <strong>
    electronic project files in shared systems
   </strong>
  </li>
  <li>
   Assist with
   <strong>
    training new users on timekeeping systems
   </strong>
  </li>
  <li>
   Compile data and prepare
   <strong>
    reports, spreadsheets, and documentation
   </strong>
  </li>
  <li>
   Scan, archive, and manage project documentation
  </li>
  <li>
   Verify financial or administrative data such as
   <strong>
    invoice documentation
   </strong>
  </li>
  <li>
   Draft general correspondence and internal communications
  </li>
  <li>
   Answer calls, manage messages, and support internal coordination
  </li>
  <li>
   Receive and distribute incoming mail and documentation
  </li>
  <li>
   Support reporting activities and assist in maintaining project records
  </li>
  <li>
   Contribute to the efficient operation of administrative systems supporting capital programs
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Education
  </strong>
 </p>
 <ul>
  <li>
   High school diploma or equivalent
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Five (5) or more years of relevant administrative or office support experience
   </strong>
  </li>
  <li>
   Experience supporting
   <strong>
    project teams, finance teams, or administrative operations
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Experience
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting
   <strong>
    capital projects, infrastructure programs, or construction environments
   </strong>
  </li>
  <li>
   Familiarity with
   <strong>
    consultant timekeeping systems
   </strong>
  </li>
  <li>
   Experience supporting
   <strong>
    financial tracking or cost accounting teams
   </strong>
  </li>
  <li>
   Experience with
   <strong>
    document management systems
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Skills
  </strong>
 </p>
 <ul>
  <li>
   Microsoft Office Suite (Excel, Word, Outlook)
  </li>
  <li>
   Administrative coordination
  </li>
  <li>
   Data entry and reporting
  </li>
  <li>
   Document management
  </li>
  <li>
   Communication and interpersonal skills
  </li>
  <li>
   Organization and time management
  </li>
  <li>
   Multi-tasking in fast-paced environments
  </li>
  <li>
   Report preparation
  </li>
  <li>
   File management
  </li>
  <li>
   Administrative operations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Work Schedule
  </strong>
 </p>
 <p>
  Hybrid work schedule:
 </p>
 <ul>
  <li>
   <strong>
    Remote:
   </strong>
   Monday and Friday
  </li>
  <li>
   <strong>
    Onsite:
   </strong>
   Tuesday, Wednesday, Thursday
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

<div>
 KDG Construction Consulting is seeking a detail-oriented
 <strong>
  Administrative Assistant
 </strong>
 to join their growing field team on a large construction program. The Administrative Assistant will provide word processing, data collection, and administrative support to a large project team supporting an aviation program in Los Angeles.
 <br/>
 <br/>
 <strong>
  Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Responsible for entering in detailed information into Microsoft SharePoint
  </li>
  <li>
   Work heavily within MS Outlook, MS Sharepoint and MS Excel to coordinate and process numerous access and construction-related requests across a large aviation program
  </li>
  <li>
   Working as part of a team responsible for maintaining a continuous flow of construction-related requests through the review and approval process
  </li>
  <li>
   Maintaining document tracking Logs, status logs and master calendar on SharePoint site with several critical users and stakeholders
  </li>
  <li>
   Responsible for checking work entered in to ensure accuracy
  </li>
  <li>
   Maintaining and updating all documentation associated with the construction-related requests through the review and final approval process
  </li>
  <li>
   Sending out approval notifications, documenting and closing out requests
  </li>
  <li>
   Following up on the status of work performed and contractor activity, as needed
  </li>
  <li>
   Work extensively with MS Outlook and SharePoint
  </li>
  <li>
   Must communicate effectively with Contractors, Project Managers, Technical Groups and other Stakeholders throughout the process using email/phone
  </li>
  <li>
   Performing other related tasks, as needed
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5 &ndash;7 years of relevant document processing, project coordination, and/or administrative project support within a construction project environment
  </li>
  <li>
   Advanced proficiency with Microsoft Office Suite software - Word, Excel, PowerPoint, and Outlook
  </li>
  <li>
   Strong knowledge of working within MS SharePoint
  </li>
  <li>
   Previous experience in construction administration, document processing, and/or providing coordination support to large teams is preferred
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Element-Specific Requirements/Notes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent organization skills and strong attention to detail
  </li>
  <li>
   Excellent oral and written communication skills
  </li>
  <li>
   Demonstrated ability to multi-task and prioritize assignments under pressure in a fast-paced environment
  </li>
  <li>
   Demonstrated ability to stay calm under pressure and prioritize work with evolving timelines
  </li>
  <li>
   Ability to work in a team environment and/or work independently, as required
  </li>
  <li>
   Basic knowledge of construction terminology and processes is highly desirable
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation:
 </strong>
 $49,000-$54,000/annually
 <br/>
 <br/>
 <strong>
  About KDG:
 </strong>
 KDG Construction Consulting (KDG) provides a full spectrum of construction management and project management services to owners within the transportation, education and utilities markets throughout California, Seattle and Nevada. KDG's collaborative environment and client-centric focus enable us to provide our clients with innovative, responsive, and tailored solutions to support their construction projects and programs.
 <br/>
 <br/>
 <strong>
  Employment with KDG
 </strong>
 : KDG provides a comprehensive benefits package, including health, dental, and vision benefits, a 401(k) plan, tuition assistance, and paid time off. KDG is an Equal Opportunity Employer and qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.
</div>


Career Group

<div>
 <p>
  <strong>
   Position:
  </strong>
  Temp Administrative Assistant (Floater)
 </p>
 <p>
  <strong>
   Company:
  </strong>
  Global Investment Firm
 </p>
 <p>
  <strong>
   Location:
  </strong>
  West Los Angeles (Sawtelle)
 </p>
 <p>
  <strong>
   Pay Rate:
  </strong>
  $30.00&ndash;$40.00/hour
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  8:00 AM &ndash; 5:00 PM | Monday&ndash;Friday | Fully Onsite
 </p>
 <p>
  <strong>
   Duration:
  </strong>
  8 weeks (leave coverage; subject to extension)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Summary:
  </strong>
 </p>
 <p>
  Our client, a leading global alternative investment firm specializing in corporate credit, is seeking a proactive Temporary Administrative Assistant to support its LA office during an employee leave.
 </p>
 <p>
  This role will serve as a floater across the administrative team, providing executive support while also assisting with reception and day-to-day office operations. The ideal candidate brings a strong service mindset, operates with professionalism and discretion, and embraces a &ldquo;no task too small&rdquo; approach in a fast-paced, high-expectation environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities &amp; Duties:
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive administrative support to leadership, including complex calendar management, prioritization of commitments, conflict resolution, and detailed travel coordination
  </li>
  <li>
   Prepare and submit expense reports in accordance with corporate policy, ensuring accuracy and timely reimbursement follow-up
  </li>
  <li>
   Offer coverage for administrative team members as needed and assist with special projects
  </li>
  <li>
   Serve as the first point of contact for visitors by greeting guests, coordinating conference room reservations, and managing building security protocols
  </li>
  <li>
   Answer, screen, and direct incoming calls professionally and efficiently
  </li>
  <li>
   Support overall office operations, including maintaining kitchen and office supplies, coordinating building access, and forwarding property communications
  </li>
  <li>
   Reset and maintain conference rooms following meetings, ensuring rooms are clean, organized, and fully functional
  </li>
  <li>
   Coordinate catering logistics, prepare parking validations and access cards for visitors and new hires, and manage meeting setup and breakdown
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Minimum 3 years of receptionist and/or administrative experience, preferably within a corporate or financial services environment
  </li>
  <li>
   Strong judgment, professionalism, and ability to interact effectively with internal and external stakeholders
  </li>
  <li>
   Proactive, detail-oriented, and solutions-driven mindset
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
  </li>
  <li>
   Strong organizational skills with the ability to manage shifting priorities
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
  </em>
 </p>
 <p>
  <em>
  </em>
 </p>
 <p>
  <strong>
   You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
  </strong>
 </p>
</div>


Bessemer Trust

<div>
 The Administrative Assistant role is an exciting opportunity to join a collaborative team of dedicated professionals that service Bessemer&rsquo;s ultra-high net worth clients from our Los Angeles office. The Administrative Assistant will provide seamless administrative support to the Client Advisory and Office Management Team.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Screen incoming communications and route for action and follow-up.
  </li>
  <li>
   Communicate with both internal and external contacts including significant prospect and client relationships.
  </li>
  <li>
   Draft and proof standard correspondence.
  </li>
  <li>
   Establish effective working relationships with colleagues and external contacts. This role may be required to provide flexible support to other Managers as required.
  </li>
  <li>
   Assist with bookkeeping and accounting for various client transactions.
  </li>
  <li>
   Comprehensive organization of meetings and luncheons as needed.
  </li>
  <li>
   Detailed calendar management and coordination of travel arrangements.
  </li>
  <li>
   Prepare and submit expense reports in a timely manner.
  </li>
  <li>
   Welcome and assist guests visiting the office.
  </li>
  <li>
   Provide general support to the Office Manager as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Client Service
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Handle routine communication with clients and their advisors via telephone, email, and fax.
  </li>
  <li>
   Document written and verbal client interactions in Salesforce.
  </li>
  <li>
   Prepare charts, spreadsheets, and materials for client meeting presentations using Excel, Word, PowerPoint and internal applications as needed.
  </li>
  <li>
   File correspondence and other documents in internal databases.
  </li>
  <li>
   Provide general support to the Client Advisory Team as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Account Administration
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Collaborate with the Client Administration Team to open accounts and coordinate with outside agents the transfer of assets to Bessemer.
  </li>
  <li>
   Perform cash management functions using Workflow and Atlas in accordance with established account procedures and applicable fiduciary laws and policies.
  </li>
  <li>
   Process client remittances and bill payments
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s Degree Preferred
  </li>
  <li>
   Excellent oral and written communication skills
  </li>
  <li>
   Adaptable and versatile skill set
  </li>
  <li>
   Strong attention to detail
  </li>
  <li>
   Experience with Salesforce is a plus
  </li>
  <li>
   Experience with Microsoft Office Suite (Word, Excel, PowerPoint, outlook) is preferred.
  </li>
  <li>
   Thoughtful interpersonal skills and comfort working within a team
   <br/>
   <br/>
  </li>
 </ul>
 The base salary range for this position is $70,000.00 - $90,000.00 per year. This range reflects the minimum and maximum base salary we reasonably expect to pay for this role. In addition, this position may be eligible to participate in the relevant business unit&rsquo;s incentive compensation plan, and other compensation programs as applicable. Eligible employees may participate in a 401(k) program with a generous profit-sharing contribution, medical, prescription dental, and vision coverage; life insurance; disability coverage; paid holidays; vacation; and sick time, subject to plan terms and Company policies.
 <br/>
 <br/>
 <strong>
  About Bessemer Trust
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bessemer Trust is a family office, overseeing $250 billion in assets for 3,000 individuals and families of substantial wealth. Its more than 1,300 employees are singularly focused on private wealth management &mdash; disciplined investment management, sophisticated wealth planning, comprehensive family office services, and highly personalized client service.
  </li>
  <li>
   Established in 1907 as the family office for Annie and Henry Phipps, Bessemer Trust is in its seventh generation of ownership by the Phipps family. As a self-made entrepreneur, Henry Phipps was a founding partner and chief financial officer of Carnegie Steel.
  </li>
  <li>
   Bessemer Trust retains its original focus as a privately owned and independent wealth manager deeply committed to its mission of providing peace of mind to its clients. Bessemer&rsquo;s adherence to putting clients&rsquo; interests first, fiduciary mindset, and highly collaborative culture are at the heart of everything the firm does.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Facts
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   For more than 119 years, Bessemer Trust has operated continuously in a single line of business, independently owned by one family.
  </li>
  <li>
   Headquartered in New York&rsquo;s Rockefeller Center, Bessemer Trust has 22 offices in total. Woodbridge, NJ, is one of the firm&rsquo;s largest offices, which hosts a wide range of technology and operations professionals. In addition to its sizable presence in New York and Woodbridge, the firm provides client service through offices in Atlanta, Boston, Chicago, Dallas, Delaware, Denver, Garden City, Grand Cayman, Greenwich, Houston, Los Angeles, Miami, Naples, Nevada, Palm Beach, San Diego, San Francisco, Seattle, Stuart, and Washington, D.C.
  </li>
  <li>
   To watch a video about Bessemer Trust&rsquo;s history, click here.
  </li>
  <li>
   To learn more about Bessemer Trust, click here.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Our Employee Rewards And Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   We provide exceptional rewards and benefits that are among the best in the industry, giving our people access to a wide range of options, including:
  </li>
  <li>
   Competitive base salary plus discretionary annual bonus for select positions
  </li>
  <li>
   A 401(k) plan with a generous annual profit-sharing contribution
  </li>
  <li>
   Personalized development and career opportunities, including tuition reimbursement support
  </li>
  <li>
   Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
  </li>
  <li>
   Employee assistance (EAP) and wellness programs
  </li>
  <li>
   Hybrid work environment: 60% in office, 40% remote for most positions
  </li>
  <li>
   Paid time off and paid parental leave
  </li>
  <li>
   Employer-paid life insurance and short- and long-term disability coverage
  </li>
  <li>
   Legal services and financial wellness plans at no cost to employees
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Bessemer Trust is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We encourage candidates of diverse backgrounds to apply.
 </em>
</div>


Metropolitan Water District of Southern California

<div>Job Overview:
<div>
At <b>The Metropolitan Water District of Southern California</b>, we deliver reliable water to a region with 19 million people-and to accomplish this, we rely on a team of Talented Employees: innovators, problem-solvers, and collaborators who make it all possible.</div><div><br>
There is currently one (1) opening for Administrative Assistant I located at Headquarters in Los Angeles.</div><div><br>
This recruitment may result in an eligibility list.</div><div><br>
We&rsquo;re looking for an <b>Administrative Assistant I</b> who&rsquo;s enthusiastic about organization and dedicated to keeping operations running seamlessly. This entry-level role supports a wide range of administrative activities and is ideal for someone who thrives on creating order out of complexity and takes pride in being a reliable, detail-focused contributor.</div><div><br>
In this role, you&rsquo;ll independently organize and prioritize recurring tasks within established guidelines and perform routine assignments that help keep your team moving forward. You&rsquo;ll also identify and resolve problems of limited scope and support the team by managing information, documentation, and day-to-day administrative needs.</div><div><br>
If you have the precision of a planner, the mindset of a problem-solver, and the communication skills of a true collaborator, this is an opportunity to make a real impact through dependable operational support.</div><div><b><br>
What You&rsquo;ll Do</b><br>
<ul><li>Assist with essential administrative tasks including purchasing supplies with a procurement card, managing mail, and answering/routing questions and visitors with a helpful, customer-focused attitude.</li><li>Support day-to-day financial processes by handling a variety purchases, payment reconciliation, and invoice tracking utilizing financial systems like Oracle.</li><li>Serve as the group contact for office supplies, calendar maintenance, timekeeper, and employee emergency contact information.</li><li>Manage sensitive files and confidential information with professionalism and discretion.</li><li>Organize, update, and archive files&mdash;including records, reports, and documents&mdash;ensuring information is easy to locate and maintained according to established procedures.</li></ul></div><ul><li>Coordinate travel requests and expense reporting with precision and efficiency.</li><li>Bring people together by organizing facility events and meetings.</li><li>Provide administrative support to Information Technology teams contributing to a well-organized and efficient office environment.</li></ul><div><br>
This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job.</div><div><br>
To view the full job description click here: <b>Administrative Assistant I</b></div><div></div><div><b><br>
Schedule:</b> 9/80. Start times are no earlier than 6 a.m. and end times no later than 6 p.m.</div><div></div><div><b><br>
Hybrid: </b>Metropolitan&rsquo;s current practice in this position is a hybrid work schedule. This typically includes two days a week in person and the other days remote. This is subject to change dependent on organizational needs. In addition, a telework policy is scheduled for negotiations and once completed and implemented, will provide final direction on the hybrid schedule.</div><div></div><div><b><br>
EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS</b><br>
<b>Education and Experience: </b>A high school diploma or high school equivalency certificate and four years of relevant experience; or associate&rsquo;s degree from an accredited college or university in a related field and two years of relevant experience; or bachelor&rsquo;s degree from an accredited college or university in a related field.</div><div><b><br>
Relevant Experience is defined as: </b>administrative work experience</div><div></div><div><b><br>
CLOSING</b><br>
<b>Benefits:</b></div><ul><li>Competitive compensation</li><li>Excellent medical, dental, life, vision plans.</li><li>Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.</li><li>Retirement benefits under the California Public Employees' Retirement System</li><li>Tuition reimbursement</li><li>Training and advancement opportunities</li><li>Excellent working environment</li><li>Public transportation reimbursements and van pools</li><li>Hub of public transportation: rail, subway, buses, and taxis</li></ul><div></div><div><br>
For more information on MWD benefits, please use the following link: <b>Benefits Regular FT PT Employees (Represented)</b></div><div></div><div><b><br>
ABOUT MWD</b></div><div>
The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs.</div><div></div><div><br>
The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: jobs@mwdh2o.com.</div><div></div><div><br>
Metropolitan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other protected characteristic(s).</div><div></div><div><b><br>
Application Filing Period:</b> Closes at 4:30 pm PST on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended.</div><div></div><div><b><br>
Qualifying Experience:</b> Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your experience. If your employment was part-time, make sure you identify it on your resume next to the month/year.</div><div></div><div><b><br>
Sponsorship:</b> Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).</div></div>

Administrative Assistant I

Amity Foundation

<div>
 <strong>
  Amity Foundation
 </strong>
 , an internationally acclaimed Teaching, and Therapeutic Community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as a
 <strong>
  Administrative Assistant.
 </strong>
 This groundbreaking opportunity will allow you to work with our prison and re-entry programs helping the community and will also enhance your training and experience in the field.
 <br/>
 <br/>
 <strong>
  About Amity:
 </strong>
 Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building.
 <br/>
 <br/>
 <em>
  Remembrance, Resolution, Reconciliation, Restoration, Renewal
  <br/>
  <br/>
 </em>
 <strong>
  About the Position:
 </strong>
 The Administrative Assistant provides clerical support for the Program Director. They are responsible for a variety of functions including document processing and preparation, scheduling, data entry, reception and secretarial duties.
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 Job Type: Full-TimePosition: Non-ExemptHourly :$18-$22.50Location Los Angeles
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 <strong>
  What You Will Do:
 </strong>
 Performs a variety of administrative, secretarial and receptionist tasks for the project including, but not limited to, arranging itineraries, preparing agendas, arranging meetings, and composing correspondence and memos. Establishes and maintains files and records, which may include clinical or other confidential materials. Receives, screens and routes visitors, correspondence, and telephone calls. May attend committees or other meetings. May assist in research compilation and organization of statistical and narrative data for reports and proposals. Maintains general filing systems. Coordinate routine data entry of administrative information, which may include general faculty (staff) records and training. Manage the logistics of routine in-service trainings. Attend and participate in Amity community building functions. Actively develop and build upon creative and technical knowledge of TC (Therapeutic Communities) program activities. Attend workshops, meetings, and trainings as requested by supervisor. May serve as Community Advocate role in addition to job as requested by community leadership. Performs other related duties as assigned.
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  What You Will Bring
  <br/>
  <br/>
 </strong>
 Excellent organizational skills and attention to detail Excellent written and verbal communication skills. Excellent interpersonal, negotiation, and conflict resolution skills. Strong analytical and problem-solving skills. Ability to prioritize tasks and to delegate them when appropriate. Ability to act with integrity, professionalism, and confidentiality. Proficient with Microsoft Office Suite or related software.
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  What We Bring
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  <br/>
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 Medical, Dental, Vision.Paid vacation, sick time, &amp; holidays.401K, HSA, &amp; Life insurance programs.Organization committed to community action.Community oriented workplace.
</div>


Administrative Assistant- Amistad

McGuireWoods LLP

<div>Overview:
<div>
McGuireWoods LLP has an opening for a Legal/Practice Assistant to join our Practice Assistants Response Team in our Los Angeles, CA (Century City) office. The Assistant will be part of a team of Legal/Practice Assistants supporting first-fifth year associates across the firm with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects, within our litigation practice area.</div><div></div><div><br>
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Prepares, edits and formats legal documents and correspondence.</li><li>
Assembles exhibits and hearing binders; prepares document productions; schedules depositions.</li><li>
Manages documents: uploads documents to e-rooms and the DMS; scan, saves to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintains pleading and document indices when appropriate.</li><li>
Organizes and maintains case files, retrieves case files, and prepares files for closing in accordance with Records Department procedures.</li><li>
Communicates with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person.</li><li>
Participates as part of a team of Practice Assistants providing coverage and/or backup coverage as needed.</li></ul>
Qualifications:
<ul><li>3-5 years of litigation assistant experience.</li><li>
Preferred experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver).</li><li>
Ability to work efficiently and effectively in a different location than the people supported and part of a team environment.</li><li>
Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure.</li><li>
Ability to proactively identify opportunities to assist team and those the team supports.</li><li>
Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.</li><li>
Must be highly organized, strong team player, possess good communication and attention to detail skills, and be a self-starter.</li></ul><div><br>
</div><div><b>Have more questions? Connect with a </b><b>recruiter</b><b> directly. </b>#LI-ER1</div></div>

Legal Administrative Assistant

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Administrative Assistant- Amistad

Legal Administrative Assistant