executive assistant

office assistant

administrative assistant, floater support Jobs in Los Angeles

administrative assistant, new content experiences Jobs in Los Angeles

executive administrative assistant Jobs in Los Angeles

executive administrative assistant

administrative assistant

Children's Hospital Los Angeles

<div>Location/Org Data : Introduction:
<div>
Join a team that's shaping the future of pediatric care. Children&rsquo;s Hospital Los Angeles is consistently ranked among the top 10 children's hospitals in the nation, delivering world-class care through more than 350 specialized programs and services. Here, world-class experts in medicine, research, and education work together to deliver family-centered care to more than 155,000 patients each year. At CHLA, your work will help build brighter tomorrows for the children and families we serve.</div>
Overview:
<div>
Hours: Monday - Friday, 8:00am-4:30pm</div><div></div><div> 
Purpose Statement/Position Summary: The Administrative Assistant for Pharmacy Operations provides area and service support under supervision, helping to run the department's workplace as a robust business function, including a wide range of customer services and secretarial activities related to the day-to-day operations of the office, managing department expenses and invoices, organizing and maintaining files, meeting and event planning, document services, reception and floor support.</div><div></div><div> 
Minimum Qualifications/Work Experience: 2+ years' professional office experience. Previous experience in medical office administration preferred. Advanced secretarial and administrative experience required. Strong proficiency in Microsoft Word, Excel. Catering and meeting planning and support preferred.</div><div></div><div> 
Education/Licensure/Certification: High school graduate. Associate's degree or Bachelor's degree preferred.</div>
Pay Scale Information: CHLA values the contribution each Team Member brings to our organization. Final determination of a successful candidate&rsquo;s starting pay will vary based on a number of factors, including, but not limited to, education and experience within the job or the industry. The pay scale listed for this position is generally for candidates who meet the specified qualifications and requirements listed on this specific job description. Additional pay may be determined for those candidates who exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Posting Range: $44,117.00-$72,478.00 Location/Org Data : Closing:
<div>
CHLA is a leader in pediatric and adolescent health, in our community, across the nation, and around the world . As a premier Magnet&reg;-recognized teaching hospital, CHLA offers an environment rooted in learning, collaboration, and compassionate care. . We are home to groundbreaking research, clinical innovation, and a culture that supports personal and professional growth.</div><div>
Since 1932, CHLA has been affiliated with the Keck School of Medicine of the University of Southern California. Through this partnership and our own enduring mission, we remain committed to creating hope and building healthier futures.</div></div>

Administrative Assistant

Bessemer Trust

<div>
 The Administrative Assistant role is an exciting opportunity to join a collaborative team of dedicated professionals that service Bessemer&rsquo;s ultra-high net worth clients from our Los Angeles office. The Administrative Assistant will provide seamless administrative support to the Client Advisory and Office Management Team.
 
 
 
 Responsibilities
 
 
 
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 Screen incoming communications and route for action and follow-up.
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 Communicate with both internal and external contacts including significant prospect and client relationships.
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 Draft and proof standard correspondence.
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 Establish effective working relationships with colleagues and external contacts. This role may be required to provide flexible support to other Managers as required.
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 Assist with bookkeeping and accounting for various client transactions.
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 Comprehensive organization of meetings and luncheons as needed.
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 Detailed calendar management and coordination of travel arrangements.
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 Prepare and submit expense reports in a timely manner.
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 Welcome and assist guests visiting the office.
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 Provide general support to the Office Manager as needed.
 
 
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 Client Service
 
 
 
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 Handle routine communication with clients and their advisors via telephone, email, and fax.
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 Document written and verbal client interactions in Salesforce.
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 Prepare charts, spreadsheets, and materials for client meeting presentations using Excel, Word, PowerPoint and internal applications as needed.
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 File correspondence and other documents in internal databases.
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 Provide general support to the Client Advisory Team as needed.
 
 
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 Account Administration
 
 
 
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 Collaborate with the Client Administration Team to open accounts and coordinate with outside agents the transfer of assets to Bessemer.
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 Perform cash management functions using Workflow and Atlas in accordance with established account procedures and applicable fiduciary laws and policies.
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 Process client remittances and bill payments
 
 
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 Qualifications
 
 
 
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 Bachelor&rsquo;s Degree Preferred
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 Excellent oral and written communication skills
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 Adaptable and versatile skill set
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 Strong attention to detail
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 Experience with Salesforce is a plus
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 Experience with Microsoft Office Suite (Word, Excel, PowerPoint, outlook) is preferred.
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 Thoughtful interpersonal skills and comfort working within a team
 
 
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 The base salary range for this position is $70,000.00 - $90,000.00 per year. This range reflects the minimum and maximum base salary we reasonably expect to pay for this role. In addition, this position may be eligible to participate in the relevant business unit&rsquo;s incentive compensation plan, and other compensation programs as applicable. Eligible employees may participate in a 401(k) program with a generous profit-sharing contribution, medical, prescription dental, and vision coverage; life insurance; disability coverage; paid holidays; vacation; and sick time, subject to plan terms and Company policies.
 
 
 
 About Bessemer Trust
 
 
 
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 Bessemer Trust is a family office, overseeing $250 billion in assets for 3,000 individuals and families of substantial wealth. Its more than 1,300 employees are singularly focused on private wealth management &mdash; disciplined investment management, sophisticated wealth planning, comprehensive family office services, and highly personalized client service.
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 Established in 1907 as the family office for Annie and Henry Phipps, Bessemer Trust is in its seventh generation of ownership by the Phipps family. As a self-made entrepreneur, Henry Phipps was a founding partner and chief financial officer of Carnegie Steel.
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 Bessemer Trust retains its original focus as a privately owned and independent wealth manager deeply committed to its mission of providing peace of mind to its clients. Bessemer&rsquo;s adherence to putting clients&rsquo; interests first, fiduciary mindset, and highly collaborative culture are at the heart of everything the firm does.
 
 
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 Key Facts
 
 
 
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 For more than 119 years, Bessemer Trust has operated continuously in a single line of business, independently owned by one family.
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 Headquartered in New York&rsquo;s Rockefeller Center, Bessemer Trust has 22 offices in total. Woodbridge, NJ, is one of the firm&rsquo;s largest offices, which hosts a wide range of technology and operations professionals. In addition to its sizable presence in New York and Woodbridge, the firm provides client service through offices in Atlanta, Boston, Chicago, Dallas, Delaware, Denver, Garden City, Grand Cayman, Greenwich, Houston, Los Angeles, Miami, Naples, Nevada, Palm Beach, San Diego, San Francisco, Seattle, Stuart, and Washington, D.C.
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 To watch a video about Bessemer Trust&rsquo;s history, click here.
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 To learn more about Bessemer Trust, click here.
 
 
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 About Our Employee Rewards And Benefits
 
 
 
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 We provide exceptional rewards and benefits that are among the best in the industry, giving our people access to a wide range of options, including:
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 Competitive base salary plus discretionary annual bonus for select positions
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 A 401(k) plan with a generous annual profit-sharing contribution
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 Personalized development and career opportunities, including tuition reimbursement support
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 Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
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 Employee assistance (EAP) and wellness programs
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 Hybrid work environment: 60% in office, 40% remote for most positions
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 Paid time off and paid parental leave
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 Employer-paid life insurance and short- and long-term disability coverage
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 Legal services and financial wellness plans at no cost to employees
 
 
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 Bessemer Trust is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We encourage candidates of diverse backgrounds to apply.
 
</div>

Ultimate Staffing

<div>
 
 Established organization is hiring for an Executive Assistant on a temporary basis. The pay ranges from $28-32/hr. DOE.
 
 
 
 Responsibilities:
 
 
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 Provide high-level administrative support to executives and the Board of Directors
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 Coordinate board and executive meetings, including agendas, materials, minutes, and follow-ups
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 Manage complex calendars, travel arrangements, and executive communications
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 Serve as a liaison between board members, executives, and internal stakeholders
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 Handle confidential information with discretion and professionalism
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 Qualifications:
 
 
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 Proven experience supporting both executive leadership and a Board of Directors
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 Strong organizational, communication, and time-management skills
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 Ability to manage competing priorities and work independently
 
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 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
</div>

Executive Administrative Assistant

The Wonderful Company

<div>
 
 Company Description
 
 
 
 You may know us as FIJI Water, POM Wonderful, Justin Wine, Teleflora and Halos Citrus, but we&rsquo;re all Wonderful &ndash; and we have a great opportunity for an Administrative Assistant. We&rsquo;re looking to make the world a healthier place through an uncompromising commitment to the well-being of our employees and their families. We foster a collaborative workforce that encourages an entrepreneurial spirit and openness to change.
 
 
 The
 
 Administrative Assistant
 
 is a key contributor to the Human Resources team, providing seamless administrative support and ensuring uninterrupted coverage for the President, Senior Vice Presidents, and Executives of The Wonderful Company. This role requires a highly organized, professional, and resourceful individual who excels at managing diverse administrative and office management tasks while maintaining discretion and efficiency. The Administrative Assistant interacts extensively with company leadership, supporting strategic initiatives and contributing to a smooth, high-functioning executive environment. This position reports to the Sr. Director, Human Resources.
 
 
 This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday.
 
 
 
 Job Description
 
 
 
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 Provide essential coverage for Executive Assistants while they are out of the office or require additional support and coverage for receptionists on breaks and vacations.
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 Utilize excellent organizational skills to maintain complex calendar management including meeting scheduling, travel arrangements, accommodations and other transportation plans.
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 Demonstrate flexibility and adaptability by supporting a variety of projects and adjusting schedules as needed to meet evolving business and executive needs.
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 Collaborate across teams to enhance office efficiency, communication, and overall workplace experience.
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 Proactively manage and coordinate all executive floor requirements, from food stock to office essentials, ensuring leaders have everything needed for smooth operations and meetings.
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 Coordinate and place building-wide grocery and snack orders in accordance with The Wonderful Company&rsquo;s snack program, ensuring consistent stock levels.
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 Ensure conference rooms are well-maintained and available for use.
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 Coordinate and manage the new employee headshot program, ensuring timely scheduling, professional photography, and seamless integration into company records.
 
 
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 Qualifications
 
 
 
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 Minimum of 1 year of experience (internships applicable), with experience supporting Executives and participating in office management
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 Four-year degree in Communications, Business Administrator, or a related field preferred
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 Strong knowledge of Microsoft Office products with the ability to format presentations and develop basic reports.
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 Proven ability to exhibit poise and confidence while aiding in a variety of functions.
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 Possess high level of organization, attention to detail and discretion with a high sense of urgency.
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 Ability to handle matters of confidentiality with utmost tact and diplomacy.
 
 
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 Pay Range: $28.00 - $29.00 hour. Final compensation will be dependent upon skills &amp; experience.
 
 
 
 Additional Information
 
 
 
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 Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:
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 24/7 online physician consultations
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 virtual mental health resources
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 life coaching
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 engaging employee community groups
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 cash rewards for healthy habits and fitness reimbursements
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 library of on-demand fitness videos
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 Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
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 Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.
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 Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.
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 Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.
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 Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California&rsquo;s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE&rsquo;s &ldquo;100 Companies That Care&rdquo; list and was named one of Fortune magazine&rsquo;s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com.
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 Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.
 
 
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 Headquartered in Los Angeles, The Wonderful Company is a privately held $6 billion company dedicated to harvesting health around the world through its iconic consumer brands. The company&rsquo;s 10,000 employees worldwide are committed to bringing consumers everywhere the freshest, most wholesome pistachios, citrus and pomegranates; bottling the finest water and wines; and creating colorful bouquets that are sure to touch the heart. This commitment is reflected in the company&rsquo;s market share: Wonderful Pistachios&reg; is America&rsquo;s No. 1 tree nut and America&rsquo;s fastest-growing snack; Wonderful&reg; Halos&reg; is the No. 1 mandarin orange in America; POM Wonderful&reg; is the No. 1 100% pomegranate brand in America; FIJI&reg; Water is America&rsquo;s No. 1 premium imported bottled water brand; JUSTIN&reg; Wine has the No. 1 Cabernet Sauvignon in California; and Teleflora&reg; is the world&rsquo;s leading floral delivery service.
 
 
 The Wonderful Company&rsquo;s connection to consumers has health at its heart and giving back at its core. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California&rsquo;s Central Valley. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.
 
 
 To learn more about The Wonderful Company, its products and its core values, visit www.wonderful.com, or follow us on Facebook, Twitter and Instagram.
 
 
 The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.
 
 
 EEO is the law - click here for more information
 
 
</div>

Administrative Assistant, Floater Support

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 
 
 ProdMerch is a new team that connects members to Netflix&rsquo;s world of entertainment by blending intuitive merchandising with local expertise to position, promote, and present content&mdash;making it easy and enjoyable for members to discover what they&rsquo;ll love.
 
 
 The Product Merchandising team is seeking an experienced Administrative Assistant to support the New Content Experience (NCX) team. A successful Administrative Assistant is self-motivated, proactive, and a strong communicator who is flexible and able to make sound judgment calls in order to move quickly. This role requires a strong emphasis on organization, unwavering attention to detail, and a demonstrated ability to problem-solve. Because this is a fast-paced, high-volume environment, you must be comfortable managing shifting priorities, staying organized under pressure, and maintaining a high level of accuracy and professionalism. Individuals who learn quickly and inherently exercise good judgment tend to be most successful both in this role and at Netflix.
 
 
 The ideal Administrative Assistant excels at day-to-day core responsibilities while also thinking strategically about the needs of each leader, the team, and the impact of our work across the broader global organization.
 
 
 
 Responsibilities
 
 
 
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 Maintain complex calendars for multiple directors, proactively managing priorities, conflicts, and time zones.
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 Stand up new org structures, including creating team rosters, communication channels, onboarding documentation, and recurring operating cadences (staff meetings, all‑hands, business reviews).
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 Partner with HR, Recruiting, Finance, and Facilities to operationalize org changes (new teams, reorgs, headcount changes), ensuring systems, workflows, and communication channels are properly set up.
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 Manage a large volume of internal meetings (all‑team, cross‑functional, and global), including scheduling, soliciting agenda items, time management, and delegation and tracking of action items.
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 Coordinate domestic and international travel arrangements and process corresponding expense reports.
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 Plan and execute team events, offsites, and external meetings, including venue/vendor sourcing, logistics, agenda coordination, and presentation support.
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 Assist with team projects and events as needed, providing coordination and follow‑through.
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 Support team‑building and team coordination through thoughtful communication and event support.
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 Maintain distribution lists, Google Groups, Slack channels, and similar tools for the team, serving as point of contact for general team communications.
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 Communicate frequently and effectively with a wide range of cross‑discipline internal partners.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
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 Senior experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures
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 Extensive experience within a technology or a rapidly scaling company
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 Strong executive written and verbal communication skills
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 Event planning experience is preferred - Creating and managing team events to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination and management for all aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs
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 Proficiency in Google Suite is required
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 A high degree of familiarity with Slack is preferred
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 Ability to be discreet and maintain confidential information
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 Responsive and able to work flexibly across multiple time zones
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 Understanding of how to prioritize, organize, and respond accordingly
 
 
 </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
 
 
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 
 
 Netflix is a unique culture and environment. Learn more here.
 
 
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>

Administrative Assistant, New Content Experiences

construxx

Job Description:We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our team, supporting a Los Angeles /Venice based General Contractor. This role will be integral to keeping the business operations running smoothly, with a focus on customer communication, financial tracking, and general administrative tasks. The ideal candidate will be proficient in Quickbooks, able to work independently, manage their own schedule, and communicate effectively with clients, vendors, and the company owner.Key Responsibilities:<ul><li>Create and Issue Proposals: Prepare and send accurate and timely Proposals to potential customers.</li><li>Customer Communication: Serve as a point of contact for customer inquiries, handling emails and phone calls with professionalism and excellent customer service.</li><li>Invoice Management: Create and distribute invoices, ensuring proper documentation of all transactions.</li><li>Licensing, Insurance and Payments: Stay up to date with licensing and insurance renewals and ensure timely payments for necessary business operations.</li><li>Document Organization: Maintain and organize all business paperwork, both digital and physical, ensuring everything is up to date and easily accessible.</li><li>Bookkeeping: General financial tracking of expenses and income. Must be proficient in Quickbooks for invoicing, financial tracking and reporting.</li></ul>Required Qualifications:- Strong organizational skills and attention to detail.- Excellent customer service and communication skills, both written and verbal.- Ability to work independently and manage a flexible schedule.- Proficiency with QuickBooks .Work Environment:- Flexible schedule- Work closely with company owner ito discuss project details and business needs.This is an excellent opportunity for someone who enjoys working independently, has a strong background in administration, and is eager to contribute to the growth of a local construction business. If you are an organized, customer-focused individual with a passion for supporting small businesses, we encourage you to apply!Job Type: Part-timePay: $25.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90034 (Required)</li></ul>Ability to Relocate:<ul><li>Los Angeles, CA 90034: Relocate before starting work (Preferred)</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90034

Part-Time Administrative Assistant for General Contractor

Dotun Ogunyemi MD Inc.

Job Title: Executive Personal Assistant to CEO/President (Part-time, Hybrid)Summary: Provide organized, discreet, and proactive administrative and personal support to CEO/President, across roles as physician, non-profit foundation CEO, and in personal matters. Support is flexible across professional, nonprofit, academic, and personal responsibilities to optimize time, communications, and operations.Key Responsibilities:<ul><li>Calendar &amp; Scheduling: Manage and coordinate all calendars, meetings, travel, and event logistics across professional and personal commitments.</li><li>Reminders &amp; Follow‑Up: Track deadlines, action items, bills, renewals, and deliverables; ensure timely follow-through.</li><li>Communication &amp; Correspondence: Draft and manage emails, calls, and other communications; act as a professional gatekeeper.</li><li>Documentation &amp; Submissions: Prepare, review, and submit reports, applications, licensure/insurance paperwork, and other documents.</li><li>Administrative Systems: Maintain task tracking, filing, and workflows (Trello/Asana/Google Workspace); manage memberships and compliance tracking.</li><li>Accounting Support: Maintain budget spreadsheets, monitor bookkeeping and tax documents, collaborate with QuickBooks/bookkeeper.</li><li>Relationship Coordination: Manage and follow up with professional, academic, contractor, donor, and personal contacts.</li><li>Personal Assistance: Support select personal errands, appointments, and household scheduling as needed.</li></ul>Qualifications:<ul><li>Prior executive or personal assistant experience supporting senior leaders.</li><li>Strong organizational, time‑management, and written communication skills.</li><li>High discretion, professionalism, and ability to manage competing priorities.</li><li>Tech‑proficient with Google Workspace, Microsoft Office, Calendly, Trello/Asana; QuickBooks experience preferred.</li><li>Comfortable working independently and across clinical, nonprofit, and academic environments.</li></ul>Role Details:<ul><li>Job Type: Part-time</li><li>Location: Hybrid remote &mdash; Los Angeles, CA 90068</li><li>Benefits: Flexible schedule, professional development support, potential bonuses.</li></ul>To apply: Send resume and brief cover letter highlighting relevant cross‑role support experience.Pay: $23.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90068

Assistant to the CEO/President/Physicians

Explore 59+ Administrative assistant in Los Angeles this April. Find roles across top companies and apply now to boost your career.

59 administrative assistant jobs In Los Angeles

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant

Administrative Assistant, Floater Support

Administrative Assistant, New Content Experiences

Part-Time Administrative Assistant for General Contractor

Assistant to the CEO/President/Physicians