legal assistant

office assistant

administrative assistant

ES Advertising, Inc

About UsES Advertising is a full-service multicultural marketing agency with over 25 years of experience helping global, national and local brands connect with diverse communities. We&rsquo;re a dynamic, fast-paced, and creative environment where every team member plays an essential role in delivering exceptional work for our clients.Position OverviewWe are seeking a proactive and detail-oriented Administrative Assistant to support our executive and account management teams. The ideal candidate is highly organized, efficient, and comfortable managing multiple priorities in a deadline-driven environment. This role offers an opportunity to work closely with creative, media, and strategy teams while contributing to the daily operations of a growing agency.Key Responsibilities<ul><li>Provide administrative and clerical support to executive and account teams</li><li>Manage scheduling, calendar coordination, and meeting logistics</li><li>Prepare correspondence, reports, and presentations</li><li>Assist with client communication, document organization, and filing systems</li><li>Support invoicing, expense tracking, accounts payable, and vendor management</li><li>Contribute to process improvements and support internal communications</li></ul>Qualifications<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>1-2 years of administrative or office experience (agency or marketing experience a plus). Will consider recent graduates.</li><li>Bilingual in written and spoken English and Korean</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace</li><li>Strong attention to detail, time management, and problem-solving skills</li><li>Ability to handle sensitive information with professionalism and confidentiality</li><li>Have a valid driver's license</li></ul>Interested candidates should email their resume to HR@ESAdvertising.net. Only local candidates will be considered.Job Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Bilingual Administrative Assistant (English & Korean)

The Hummingbird

Job Overview We are seeking a highly organized and proactive Executive Personal Assistant to support a renowned chef with diverse administrative and operational responsibilities. This role requires a professional with exceptional multitasking abilities, excellent communication skills, and proficiency in office management tools. The ideal candidate will serve as a key point of contact, manage schedules, coordinate projects, and handle various administrative tasks to ensure the chef's daily operations run smoothly and efficiently.Duties<ul><li>Manage and maintain the chef&rsquo;s calendar, including scheduling appointments, events, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.</li><li>Provide executive administrative support such as drafting correspondence, proofreading documents, and transcribing audio or video recordings.</li><li>Coordinate event planning activities for private dinners, culinary events, or public appearances.</li><li>Handle bookkeeping and invoicing using QuickBooks and perform basic bookkeeping tasks.</li><li>Oversee office management duties including filing, data entry, and maintaining organized records.</li><li>Manage communication via multi-line phone systems with professional phone etiquette; screen calls and respond to inquiries promptly.</li><li>Assist with project coordination related to culinary initiatives or business development efforts.</li><li>Support personal errands and other tasks as needed to facilitate the chef&rsquo;s professional and personal commitments.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and DocuSign for document signing processes.</li><li>Provide customer service support at the front desk or during events as required.</li></ul>Qualifications<ul><li>Proven experience as an executive assistant, personal assistant, or in office management roles with strong administrative background.</li><li>Exceptional organizational skills with keen attention to detail and ability to prioritize tasks effectively.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, QuickBooks, and data entry systems.</li><li>Excellent typing speed along with proofreading and transcription skills.</li><li>Strong communication skills including phone etiquette and professional demeanor in all interactions.</li><li>Experience with event planning, project coordination, bookkeeping, and office procedures is highly desirable.</li><li>Ability to handle multiple projects simultaneously while maintaining accuracy and professionalism.</li><li>Familiarity with multi-line phone systems, Microsoft Outlook Calendar, Office experience, and DocuSign is preferred. This position offers an exciting opportunity to work closely with a talented chef in a dynamic environment that values professionalism, efficiency, and creativity.</li></ul>Job Type: Part-timeProjected Total Compensation: $20.00 - $25.00 per hourWork Location: In person

Executive Personal Assistant for Chef

LIEBMAN, QUIGLEY & SHEPPARD

Small Insurance Defense firm is seeking a highly organized and detail-oriented Legal Assistant/Secretary to join our team. Individual will provide administrative support to our legal team and assist with various legal tasks, including scheduling appointments, depositions, and court hearings, maintaining Attorney calendar and on occasion, assist with the preparation of trial materials and exhibits. Perform general administrative tasks, such as answering phone calls, filing and handling of daily outgoing and incoming mail.Applicant should have at least 2 plus years of proven experience as a Legal Secretary, knowledge of legal terminology and procedures, excellent organizational skills and attention to detail with the ability to prioritize tasks and meet deadlines.This is an &quot;in-office&quot; position and is part-time. (30 hours a week)Please submit your application along with your resume for consideration.Job Type: Part-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li></ul>Work Location: In person

Legal Secretary/Assistant

Bingz Group Inc.

About Bingz USABingz is a rapidly expanding multinational fast-casual restaurant brand known for its signature Chinese Burgers, Hand-Pulled Noodles, and Wontons. With hundreds of successful stores across China, Canada, Singapore, and other international markets, Bingz is now accelerating its growth across the United States.Our U.S. headquarters, based in Newport Beach, California, oversees operations, supply chain management, and expansion strategy throughout North America.About the RoleWe are seeking a highly organized and bilingual Executive Assistant (English/Chinese) to support the CEO and executive team in daily operations, communication, and strategic coordination. The ideal candidate will serve as a key bridge between the U.S. headquarters and our international teams, providing bilingual support during meetings and daily communications to ensure efficiency and clarity.Key Responsibilities<ul><li>Provide comprehensive administrative and operational support to the CEO and executive leadership.</li><li>Facilitate clear bilingual communication (English/Chinese) in meetings, calls, and daily interactions.</li><li>Manage executive calendars, schedule meetings, and arrange travel logistics.</li><li>Coordinate with internal teams, vendors, and partners across multiple time zones.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Support special projects, research, and business initiatives as assigned.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or above.</li><li>Fluent in both English and Mandarin Chinese (spoken and written).</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Strong attention to detail and ability to work independently in a fast-paced environment.</li></ul>Why Join Bingz USA<ul><li>Competitive annual salary: $85,000-$95,000 USD</li><li>Work directly with the CEO and senior leadership team</li><li>Be part of a rapidly growing international restaurant brand expanding across the U.S.</li><li>Collaborative, bilingual, and multicultural work environment</li><li>Long-term career growth opportunities within a global organization</li></ul>Job Type: Full-timePay: $85,000.00 - $95,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Relocation assistance</li><li>Vision insurance</li></ul>Work Location: In person

CEO Executive Assistant (Mandarin, H-1B Sponsor)

Judy Blue Jeans

Position Summary We are seeking a reliable and detail-oriented Office Assistant to support day-to-day operations of our wholesale denim business. The ideal candidate is a proactive professional who thrives in a fast-paced environment and can manage a variety of office support tasks with efficiency and discretion.This role requires someone who is organized, resourceful, and committed to delivering high-quality work. You will assist with administrative tasks, customer communications, and inventory coordination, helping ensure smooth office and warehouse workflows.Key Responsibilities <ul><li>Answering phone calls (transferring callers as appropriate), answering emails from clients, vendors, and internal teams.</li><li>Monitoring and managing office access.</li><li>Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel.</li><li>Managing schedules for conference and showroom spaces.</li><li>Monitoring and ordering inventory for office and break room supplies pending Supervisor approval.</li><li>Managing janitorial and office supply inventory lists.</li><li>Managing incoming and outgoing correspondence, including emails, mail, and packages.</li><li>Filing and organizing records, invoices and other important documentation.</li><li>Support with order processing and documentation if needed.</li><li>Submitting work orders and scheduling repairs for general office space and equipment pending Supervisor approval.</li><li>Assist with special projects assigned by management as needed.</li></ul>Qualifications <ul><li>High school diploma or equivalent; associate degree preferred</li><li>Prior experience in wholesale, fashion, or apparel industry is a plus</li><li>1-3 years of proven experience in an administrative or customer service role.</li><li>Excellent interpersonal skills</li><li>Ability to embrace organizational goals and work in a team-oriented environment</li><li>Ability to adhere to professional boundaries and confidentiality requirements</li><li>Strong organizational skills and time management skills</li><li>Strong written and verbal communication skills - must be able to speak clearly over the phone and in person to communicate with both colleagues and clients</li><li>Proficiency with Microsoft Office (Excel, Outlook, Word); QuickBooks or ERP systems a plus</li><li>Knowledge and experience working with general office equipment (phones, copier, &amp; computer)</li><li>Bilingual a plus, but not required</li></ul>Benefits <ul><li>Medical, Dental, and Vision insurance (HMO and PPO options)</li><li>Accrued paid time off</li><li>Paid Holiday</li><li>401(k) option</li><li>3% Company Safe Harbor contribution*</li><li>Pension*</li><li>Sick leave</li></ul>*Employee eligible after 12-month, full vesting after 6 years.Eligibility Candidates must be legally authorized to work in the United States without the need for current or future visa sponsorship. We are unable to sponsor employment visas at any stage.Physical Requirements This role is primarily office-based and involves standard activities such as sitting, typing, attending meetings, and occasional lifting of items up to 25 pounds. We&rsquo;re committed to providing reasonable accommodations to support individuals with disabilities in performing essential job functions.Diversity, Equity, Inclusion &amp; Equal Employment Opportunity at Judy Blue: Judy Blue affirms that inequality is detrimental to our workforce, our customers, and the communities we impact. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Judy Blue is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance. Job Type: Full-timePay: $19.00 - $21.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90001 (Required)</li></ul>Work Location: In person

Office Assistant

Chrysalis Center Inc.

<div>Job Summary:
The HR Coordinator provides day-to-day administrative and project support to Human Resources department. The ideal candidate for this role is a team player that will provide exceptional customer service, be organized, and enjoys working in a fast paced environment. In this role, you will use your analytical and problem-solving skills, coordinate efforts, interpret and apply policies, practices, and guidelines. 
Duties and Responsibilities to include but not limited to:<ul><li>
Perform administrative work, including scheduling, maintaining files and sorting mail for the Human Resources department</li><li>
Process and respond to incoming departmental mail (electronic and hardcopy)and filing.</li><li>
Serve as primary point person for Permanent and Transitional employees; Handle all HR requests for employees including employment verifications and inquiries from federal, state and local agencies.</li><li>
Preparing offer packets, benefit packets and other employee related information; ensure timely and accurate completion of all new hire paperwork for transitional and permanent employees.</li><li>
Responsible for auditing Transitional and Staff employee files; Maintain HRIS systems and follow up on all HR documents as needed.</li><li>
Conducting new hire orientations for professional and transitional staff.</li><li>
Create personnel files for all new hires and coordinate filing and management of temporary transitional and permanent employee files and archives.</li><li>
Maintenance and auditing of I-9 forms via E-Verify and current on-site hardcopy.</li><li>
Enter all transitional employees into HRIS, update records and create employee files.</li><li>
Assist Payroll &amp; Compliance Manager with distribution checks on Friday mornings.</li><li>
Coordinate and provide administrative support to department as needed and assigned.</li></ul> 
Job Skills &amp; Qualifications:<ul><li>
2+ years' experience working in human resources or a related field</li><li>
Proficiency with general office software (MS Word, MS Excel, and MS Outlook).</li><li>
Independent, critical thinking skills including the ability to analyze and resolve problems with minimal guidance</li><li>
Excellent oral and written communication skills.</li><li>
Strong attention to detail and accuracy.</li><li>
Timely follow through to completion of assigned tasks.</li><li>
Professional, personable, high energy and customer service-oriented.</li><li>
Ability to be flexible, meet deadlines, establish priorities, and work independently with limited supervision.</li><li>
Demonstrated proficiency in handling confidential matters and external and internal inquiries with the highest degree of discretion and diplomacy.</li><li>
Ability to work effectively with a wide variety of individuals with competing priorities.</li><li>
Committed to daily attendance and punctuality.</li><li>
Possess a deep commitment to social services and Chrysalis&rsquo;s organizational mission.</li></ul> 
FAIR CHANCE HIRING STATEMENT 
Chrysalis is an equal opportunity employer and strongly encourages applications from all qualified individuals who share lived experience with the communities we serve. In particular, Chrysalis welcomes applicants who are formerly incarcerated and/or justice-involved; people who have experienced housing insecurity and/or economic inequity; Black, Indigenous, and people of color; persons with disabilities; ethnic and religious minorities; and members of the LGBTQ+ community.</div>

Human Resources Coordinator

Buffalo

Job Summary:Buffalo Electric Wholesale is a wholesale construction distributor company based in Koreatown / Downtown Los Angeles, proudly serving contractors and builders since 2004. Our office may be warehouse style rather than fancy, but it&rsquo;s a busy, thriving environment where we proudly serve contractors, homeowners, and builders. We are seeking a highly organized, results driven specialist to handle both collections and bookkeeping. If you aren't confident with collections, this is not the job for you.Collections are the core of this role. You must be persistent, proactive, and confident on the phone, consistently following up and securing payments. At the same time, you will maintain accurate financial records, organize receipts perform reconciliations, and prepare reports that support management decisions. You must learn quickly, take direction, stay extremely organized, and manage lien filings, waivers, and accounting, tasks independently. Opportunity to transition to full-time for those who show their value and dedication.Key Responsibilities: Collections &amp; Documentation<ul><li>Collect outstanding payments and checks from customers.</li><li>Follow up consistently via phone, email, and written notices.</li><li>Present a simple, clear plan for managing collections, tracking communication, and setting payment terms.</li><li>Learn and manage mechanic&rsquo;s lien filings, preliminary notices, and lien releases (training provided).</li><li>Prepare and maintain Conditional and Unconditional Waivers (Progress and Final).</li><li>Send professional letters and notices; coordinate with collection agencies or pursue small claims court if necessary.</li><li>Ensure compliance with applicable state laws and lien deadlines.</li><li>Maintain highly organized files of all communications and documentation.</li><li>Develop a visible task or follow-up system using Google Calendar, spreadsheets, or other tools so nothing is missed and status is clear to others.</li></ul>Bookkeeping &amp; Collections<ul><li>Collect outstanding payments and checks from customers and follow up consistently via phone, email, and written notices.</li><li>Coordinate with collection agencies or pursue small claims court when necessary to secure overdue payments.</li><li>Present a clear, simple plan for managing collections, tracking communications, and setting payment terms.</li><li>Learn and manage mechanic&rsquo;s lien filings, preliminary notices, and lien releases (training provided).</li><li>Prepare and maintain Conditional and Unconditional Waivers (Progress and Final).</li><li>Ensure compliance with applicable state laws and lien deadlines.</li><li>Maintain highly organized files of all communications, documentation, and follow-up activities.</li><li>Manage daily bookkeeping tasks including journal entries, account reconciliation, and balance sheet reconciliation.</li><li>Oversee accounts receivable and support accounts payable processes to ensure timely payments and collections.</li><li>Utilize accounting software such as QuickBooks to maintain accurate financial records.</li><li>Prepare financial reports in compliance with GAAP and assist management in budgeting and financial analysis.</li><li>Maintain the general ledger, recording all transactions accurately and timely.</li><li>Assist with bank and credit card reconciliations and track company expenses.</li><li>Manage petty cash and any other finance-related tasks as needed.</li><li>Provide support during audits by preparing necessary documentation and explanations.</li><li>Develop a visible task or follow-up system using Google Calendar, spreadsheets, or other tools so nothing is missed and status is clear to others.</li></ul>Administrative Support<ul><li>Handle email correspondence and follow-up reminders.</li><li>Coordinate or assist with special projects.</li><li>Provide clear, regular updates to management on collection efforts and account status.</li><li>Perform other administrative duties as needed to support daily operations.</li></ul>Qualifications &amp; Requirements:<ul><li>Proven experience in bookkeeping and collections.</li><li>Strong ability to get payments in, including checks from customers, and stay on top of every account.</li><li>Experience preparing and managing mechanic&rsquo;s liens, conditional and unconditional waivers (progress and final).</li><li>Familiarity with collection agencies and small claims court procedures is a plus.</li><li>Strong organization, attention to detail, and follow-up skills.</li><li>Excellent Excel, Google Sheets, Google Docs, and Google Calendar skills; able to create and manage organized systems.</li><li>QuickBooks experience is a plus but not required.</li><li>Clear, professional phone communication skills.</li><li>Ability to work independently, prioritize tasks, and meet deadlines.</li><li>Comfortable with numbers, payment schedules, and balances.</li><li>Bilingual preferred but not required.</li></ul>Extras:<ul><li>Save money on lunch! Free weekday lunch (bento box style)</li></ul>Job Type: Part-time Location: Koreatown / Downtown Los AngelesTo Apply: Please submit your resume and cover letter.Job Type: Part-timePay: $25.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Experience:<ul><li>Bookkeeping: 2 years (Required)</li></ul>Work Location: In person

Bookkeeper

Explore 75+ Administrative assistant in Los Angeles this November. Find roles across top companies and apply now to boost your career.