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accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

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administrative assistant iii Jobs in Los Angeles

administrative assistant iii

administrative resource team assistant (entry-level legal assistant) Jobs in Los Angeles

administrative assistant

<div>Responsibilities:
<p>
Are you passionate about building strong connections with people? Are you looking to find more than just a job &ndash; rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most?
</p><div>If so, we are looking for you to join our team as an <b>Administrative Assistant </b>at our affordable housing community in Los Angeles, CA.</div><div></div><p><b><br>
WHAT YOU&rsquo;LL BE DOING AS AN ADMINISTRATIVE ASSISTANT</b></p><ul><li>
providing timely and professional responses to phone calls and emails.</li><li>
Welcoming tenants and new applicants and guiding them through the application process.</li><li>
Distributing application materials, conducting interviews, and conducting background and credit checks.</li><li>
Managing leasing tasks such as lease signings, preparing financial statements and invoices, and performing other administrative duties.</li><li>
Establishing partnerships with local organizations to provide residents with resources that promote health and independence.</li><li>
Educating residents and staff about community resources, such as case management, meal delivery, transportation, etc.</li><li>
Overseeing the delivery of resident services to ensure their quality and timeliness.</li><li>
Collaborating with service providers and coordinating reporting as needed.</li><li>
Helping residents build supportive networks with family and friends.</li><li>
Organizing educational and volunteer opportunities for resident development and engagement</li></ul><div><b>
WHY YOU&rsquo;LL LOVE IT HERE</b><b>
</b></div><ul><li>Lots of paid time off (19+ days!) &ndash; we value your life outside of work.</li><li>
Customizable total rewards package &ndash; pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program</li><li>
Financial wellness perks to set you up for success - such as 401(k), FSA &amp; HSA, employer-paid life and AD&amp;D insurance; paid leave &amp; disability programs.
</li><li>Mental health resources, such as counseling, are available to our team members.</li><li>
Fertility benefits &ndash; such as surrogacy, adoption assistance and more!</li><li>
Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!</li><li>
Grow with us &ndash; learning &amp; training programs; tuition &amp; certification reimbursement; internal advancement opportunities are available.&hellip;and so much more!</li></ul><p><b>
COMPENSATION:</b></p><ul><li>
$21.00- $23.00 / hour</li><li>
Annual Performance Bonus</li><li>
This position is Non-Exempt, meaning eligible for overtime pay</li></ul><div><i>
This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate&rsquo;s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.</i></div><div></div><div><i><br>
Final compensation offers will be determined following a thorough assessment of the candidate&rsquo;s background and the requirements of the position.</i></div><div></div><div><i><br>
#RAJOBS</i></div><br>
<div></div>
Qualifications:
<ul><li>Prior experience in the <b>affordable housing</b> industry preferred</li><li>
Excellent written and verbal communication skills.</li><li>
A proven track record of managing complex operational tasks.</li><li><b>
Bilingual skills in Korean</b> (preferred but not required)</li><li>
You are <b>committed to exceed expectations</b> of those around you by providing exceptional service</li><li>
You bring<b> determination each day &ndash;</b> embracing constructive criticism and pushing to get better</li><li>
You believe in<b> teamwork &ndash;</b> that we are better, together</li><li>
You are <b>trustworthy and reliable</b> to do the right thing &ndash; no matter what</li><li>
You <b>welcome everyone</b> and know the best ideas are born through diversity of thought and perspective</li><li>
Demonstrates accountability and reliability by taking full ownership of projects and outcomes, prioritizing precision and attention to detail, and approaching challenges with grit, resilience, and proactive problem-solving, while continuously engaging in learning and development to enhance performance; fosters collaboration and a resident-centered environment, ensuring empathy, respect, and cross-functional success in all interactions.</li></ul>
Overview:
<div>
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.</div><p>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.</p><p>
Explore careers at www.Related.com</p><p>
For details on our hiring policies and privacy practices, visit our Privacy Policy</p></div>

Administrative Assistant

Children's Hospital Los Angeles

<div>Location/Org Data : Introduction:
<div>
Join a team that's shaping the future of pediatric care. Children&rsquo;s Hospital Los Angeles is consistently ranked among the top 10 children's hospitals in the nation, delivering world-class care through more than 350 specialized programs and services. Here, world-class experts in medicine, research, and education work together to deliver family-centered care to more than 155,000 patients each year. At CHLA, your work will help build brighter tomorrows for the children and families we serve.</div>
Overview:
<div><b>
Hours: </b>Monday - Friday, 8:00am-4:30pm</div><div></div><div><b><br>
Purpose Statement/Position Summary:</b> The Administrative Assistant for Pharmacy Operations provides area and service support under supervision, helping to run the department's workplace as a robust business function, including a wide range of customer services and secretarial activities related to the day-to-day operations of the office, managing department expenses and invoices, organizing and maintaining files, meeting and event planning, document services, reception and floor support.</div><div></div><div><b><br>
Minimum Qualifications/Work Experience:</b> 2+ years' professional office experience. Previous experience in medical office administration preferred. Advanced secretarial and administrative experience required. Strong proficiency in Microsoft Word, Excel. Catering and meeting planning and support preferred.</div><div></div><div><b><br>
Education/Licensure/Certification: </b>High school graduate. Associate's degree or Bachelor's degree preferred.</div>
Pay Scale Information: CHLA values the contribution each Team Member brings to our organization. Final determination of a successful candidate&rsquo;s starting pay will vary based on a number of factors, including, but not limited to, education and experience within the job or the industry. The pay scale listed for this position is generally for candidates who meet the specified qualifications and requirements listed on this specific job description. Additional pay may be determined for those candidates who exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Posting Range: $44,117.00-$72,478.00 Location/Org Data : Closing:
<div>
CHLA is a leader in pediatric and adolescent health, in our community, across the nation, and around the world . As a premier Magnet&reg;-recognized teaching hospital, CHLA offers an environment rooted in learning, collaboration, and compassionate care. . We are home to groundbreaking research, clinical innovation, and a culture that supports personal and professional growth.</div><div>
Since 1932, CHLA has been affiliated with the Keck School of Medicine of the University of Southern California. Through this partnership and our own enduring mission, we remain committed to creating hope and building healthier futures.</div></div>

Weingart Center

<p></p><div><h4 class="jobSectionHeader"><b>JOB SUMMARY:</b></h4><p>
The Administrative Assistant will provide administrative support to the Director of Programs and Services, as well as all programs in general, manage funder and other reporting duties and handle other projects as assigned.</p>
<h4 class="jobSectionHeader"><b>
ESSENTIAL FUNCTIONS INCLUDE, but are not limited to following:</b></h4><h4 class="jobSectionHeader"><b>
Secretarial</b></h4><p>
Provide secretarial, clerical and administrative support to the 3 Programs Directors.</p>
<p>
Manage purchase orders and expense reports when needed.</p>
<h4 class="jobSectionHeader"><b>
Program Reporting/Data Collection/Contract Compliance</b></h4><p>
Maintain a report calendar and produce necessary reports for the Department.</p>
<p>
Produce demographic, service and certain financial reports required by funders, as well as internal reports.</p>
<p>
Coordinate and monitor data collection from programs.</p>
<p>
Assist with contract compliance.</p>
<h4 class="jobSectionHeader"><b>
Special Projects/Other Duties</b></h4><p>
Assist the Directors on a wide range of special projects and with other duties that may be assigned.</p>
<p>
Program troubleshooting when necessary.</p>
<p>
Conduct tours of the Center. Programs department supplies and distribution management.</p>
<p>
Maintain and control files and filing systems.</p>
<p>
Work with volunteers when directed</p>
<p>
Assist with the maintenance of the client boutiques</p>
<p>
Report for work as scheduled</p>
<p>
And other duties as assigned.</p>
<p>
Ability to work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering the ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier, and respecting the diversity of our work force in actions, words and deeds.</p>
<h4 class="jobSectionHeader"><b>
PHYSICAL AND MENTAL REQUIREMENTS AND WORK ENVIRONMENT:</b></h4><p>
Sitting and standing for long periods of time, along with being able to move to various physical locations in the complex.</p>
<p>
Ability to see, hear, and talk clearly to receive instructions and to give instructions.</p>
<p>
Ability to operate a computer efficiently. Must be able to operate all types of office equipment.</p>
<p>
Work indoors in temperature-controlled environment.</p>
<p>
Complex reading and writing skills. Ability to read, punctuate, proof, and analyze complex reports.</p>
<p>
High level concentration and attention to detail for extended periods of time required.</p>
<p>
Ability to quickly organize and communicate thoughts and to understand communications from others.</p>
<p>
Ability to work independently, with others, around others, have verbal contact with others, face-to-face contact with others and prioritize work and make decisions.</p>
<p>
Ability to communicate effectively with individuals in the organization, on the Board, and outside providers and consultants.</p>
<h4 class="jobSectionHeader"><b>
KNOWLEDGE, SKILLS AND ABILITIES:</b></h4><p>
Typing speed of 65-70 wpm and ability to operate basic office equipment.</p>
<p>
Strong computer skills (proficient in the use of word processing and spreadsheet software (Microsoft Word, WordPerfect, Excel or Lotus a plus).</p>
<p>
Excellent writing and oral communication skills.</p>
<p>
The ability to manage several projects simultaneously.</p>
<p>
Excellent interpersonal skills to interact with personnel at all levels in the organization and relate well to contacts outside the organization.</p>
<p>
Exercises discretion and holds confidential any business and personnel matters pertaining to the Weingart Center Association.</p>
<p>
Sensitive to the needs of low income and homeless clients.</p>
<p>
Flexibility in meeting deadlines and adjusting to changing priorities.</p>
<h4 class="jobSectionHeader"><b>
EDUCATION/TRAINING AND EXPERIENCE:</b></h4><p>
B.A. or equivalent preferred.</p>
<p>
Minimum 3 years&rsquo; experience providing administrative support to upper management. Demonstrated abilities in management of multiple projects and priorities essential.</p>
<h4 class="jobSectionHeader"><b>
About WEINGART CENTER ASSOCIATION</b></h4>
As one of the best comprehensive human services organizations in the western United States, Weingart Center is committed to removing barriers that keep people from housing. With multiple Interim and Permanent Supportive Housing solutions throughout the greater Los Angeles area, Weingart Center addresses the needs of seniors, Veterans, women, members of the LGBTQAI+ community, the formerly incarcerated, and many others experiencing homelessness. All Weingart Center housing solutions include comprehensive wraparound services, which are designed to help clients overcome challenges and clear the way for a fulfilling life.</div><p></p>

Bessemer Trust

<div>
 The Administrative Assistant role is an exciting opportunity to join a collaborative team of dedicated professionals that service Bessemer&rsquo;s ultra-high net worth clients from our Los Angeles office. The Administrative Assistant will provide seamless administrative support to the Client Advisory and Office Management Team.
 <br/>
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 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Screen incoming communications and route for action and follow-up.
  </li>
  <li>
   Communicate with both internal and external contacts including significant prospect and client relationships.
  </li>
  <li>
   Draft and proof standard correspondence.
  </li>
  <li>
   Establish effective working relationships with colleagues and external contacts. This role may be required to provide flexible support to other Managers as required.
  </li>
  <li>
   Assist with bookkeeping and accounting for various client transactions.
  </li>
  <li>
   Comprehensive organization of meetings and luncheons as needed.
  </li>
  <li>
   Detailed calendar management and coordination of travel arrangements.
  </li>
  <li>
   Prepare and submit expense reports in a timely manner.
  </li>
  <li>
   Welcome and assist guests visiting the office.
  </li>
  <li>
   Provide general support to the Office Manager as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Client Service
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Handle routine communication with clients and their advisors via telephone, email, and fax.
  </li>
  <li>
   Document written and verbal client interactions in Salesforce.
  </li>
  <li>
   Prepare charts, spreadsheets, and materials for client meeting presentations using Excel, Word, PowerPoint and internal applications as needed.
  </li>
  <li>
   File correspondence and other documents in internal databases.
  </li>
  <li>
   Provide general support to the Client Advisory Team as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Account Administration
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Collaborate with the Client Administration Team to open accounts and coordinate with outside agents the transfer of assets to Bessemer.
  </li>
  <li>
   Perform cash management functions using Workflow and Atlas in accordance with established account procedures and applicable fiduciary laws and policies.
  </li>
  <li>
   Process client remittances and bill payments
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s Degree Preferred
  </li>
  <li>
   Excellent oral and written communication skills
  </li>
  <li>
   Adaptable and versatile skill set
  </li>
  <li>
   Strong attention to detail
  </li>
  <li>
   Experience with Salesforce is a plus
  </li>
  <li>
   Experience with Microsoft Office Suite (Word, Excel, PowerPoint, outlook) is preferred.
  </li>
  <li>
   Thoughtful interpersonal skills and comfort working within a team
   <br/>
   <br/>
  </li>
 </ul>
 The base salary range for this position is $70,000.00 - $90,000.00 per year. This range reflects the minimum and maximum base salary we reasonably expect to pay for this role. In addition, this position may be eligible to participate in the relevant business unit&rsquo;s incentive compensation plan, and other compensation programs as applicable. Eligible employees may participate in a 401(k) program with a generous profit-sharing contribution, medical, prescription dental, and vision coverage; life insurance; disability coverage; paid holidays; vacation; and sick time, subject to plan terms and Company policies.
 <br/>
 <br/>
 <strong>
  About Bessemer Trust
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bessemer Trust is a family office, overseeing $250 billion in assets for 3,000 individuals and families of substantial wealth. Its more than 1,300 employees are singularly focused on private wealth management &mdash; disciplined investment management, sophisticated wealth planning, comprehensive family office services, and highly personalized client service.
  </li>
  <li>
   Established in 1907 as the family office for Annie and Henry Phipps, Bessemer Trust is in its seventh generation of ownership by the Phipps family. As a self-made entrepreneur, Henry Phipps was a founding partner and chief financial officer of Carnegie Steel.
  </li>
  <li>
   Bessemer Trust retains its original focus as a privately owned and independent wealth manager deeply committed to its mission of providing peace of mind to its clients. Bessemer&rsquo;s adherence to putting clients&rsquo; interests first, fiduciary mindset, and highly collaborative culture are at the heart of everything the firm does.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Facts
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   For more than 119 years, Bessemer Trust has operated continuously in a single line of business, independently owned by one family.
  </li>
  <li>
   Headquartered in New York&rsquo;s Rockefeller Center, Bessemer Trust has 22 offices in total. Woodbridge, NJ, is one of the firm&rsquo;s largest offices, which hosts a wide range of technology and operations professionals. In addition to its sizable presence in New York and Woodbridge, the firm provides client service through offices in Atlanta, Boston, Chicago, Dallas, Delaware, Denver, Garden City, Grand Cayman, Greenwich, Houston, Los Angeles, Miami, Naples, Nevada, Palm Beach, San Diego, San Francisco, Seattle, Stuart, and Washington, D.C.
  </li>
  <li>
   To watch a video about Bessemer Trust&rsquo;s history, click here.
  </li>
  <li>
   To learn more about Bessemer Trust, click here.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Our Employee Rewards And Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   We provide exceptional rewards and benefits that are among the best in the industry, giving our people access to a wide range of options, including:
  </li>
  <li>
   Competitive base salary plus discretionary annual bonus for select positions
  </li>
  <li>
   A 401(k) plan with a generous annual profit-sharing contribution
  </li>
  <li>
   Personalized development and career opportunities, including tuition reimbursement support
  </li>
  <li>
   Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
  </li>
  <li>
   Employee assistance (EAP) and wellness programs
  </li>
  <li>
   Hybrid work environment: 60% in office, 40% remote for most positions
  </li>
  <li>
   Paid time off and paid parental leave
  </li>
  <li>
   Employer-paid life insurance and short- and long-term disability coverage
  </li>
  <li>
   Legal services and financial wellness plans at no cost to employees
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Bessemer Trust is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We encourage candidates of diverse backgrounds to apply.
 </em>
</div>


Metropolitan Industries

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Opportunity for advancement</li>
</ul></div><div><div><b>Position Summary</b></div>
<div>We are seeking a <b>Accounting Administrative Assistant</b> to join our team! The Accounting Administrative Assistant provides documentation, filing, and reporting support to the Accounting Manager and Accounting Clerk. This role ensures accounting records are organized, complete, and audit-ready, while assisting with preparation of draft financial reports and monthly close documentation. The ideal candidate has experience working in customer service, is extremely organized, and can maintain the highest level of confidentiality.</div>
<div></div>
<div><b>Key Responsibilities</b></div>
<ul><li>Maintain organized digital and physical accounting files</li>
<li>File and index:<ul>
<li> Vendor invoices</li>
<li> Bank statements</li>
<li> Insurance policies</li>
<li> Property tax bills</li>
<li> Loan and lender statements</li>
</ul></li><li>Assist in preparing draft reports, including:<ul>
<li>Expense summaries</li>
<li>AR and AP aging reports</li>
<li>CAM backup schedules</li>
</ul></li><li>Assist with preparation of monthly rent billing packages.</li>
<li>Organize documentation for monthly close</li>
<li>Assemble documents for audits, lenders, and ownership requests</li>
<li>Track reporting deadlines and missing documentation</li>
<li>Support onboarding of new properties from a documentation standpoint</li>
</ul><div><b>Qualifications</b></div>
<ul><li>3+ years of administrative or accounting support experience preferred</li>
<li>Strong organizational and documentation skills</li>
<li>Experience supporting accounting or finance teams a plus</li>
<li>Real estate or property management experience preferred but not required</li>
<li>Proficiency with Microsoft Office, OneDrive, DropBox and cloud-based file systems</li>
<li>High attention to detail and confidentiality</li>
</ul><div><b>Location</b></div>
<div>This is an <b>on-site position</b> located in <b>Downtown Los Angeles</b>.<br>
Candidates must be able to reliably commute to DTLA.</div></div></div>

Accounting Administrative Assistant

Oakwood Risk Insurance Solutions

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  Oakwood Risk Insurance Solutions is seeking a highly organized and detail-oriented Administrative Professional to support our fast-paced insurance brokerage. This role is central to keeping daily operations running smoothly - managing client communications, coordinating internal workflows, and assisting with policy processing, renewals, and documentation. The ideal candidate is proactive, resourceful, and comfortable juggling multiple priorities while maintaining a high level of accuracy and professionalism. Experience in insurance or financial services is a plus but not required.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Overview:
  </strong>
 </p>
 <p>
  We are a growing insurance brokerage seeking a highly organized and proactive Administrative Assistant to support our team. This role is essential to maintaining efficient day-to-day operations, ensuring client requests are handled promptly, and supporting the processing of insurance policies and documentation.
 </p>
 <p>
  The ideal candidate is detail-oriented, responsive, and thrives in a fast-paced environment where priorities shift quickly. You should be comfortable managing multiple tasks at once while maintaining accuracy and professionalism.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to agents and leadership team
  </li>
  <li>
   Manage client communications, including emails, follow-ups, and document collection
  </li>
  <li>
   Assist with policy processing, renewals, and endorsements
  </li>
  <li>
   Prepare proposals, invoices, certificates, and other client-facing documents
  </li>
  <li>
   Coordinate with insurance carriers and underwriters for quotes and updates
  </li>
  <li>
   Track deadlines, renewal timelines, and outstanding items to ensure completion
  </li>
  <li>
   Maintain accurate and organized records in internal systems
  </li>
  <li>
   Manage calendars, schedule meetings, and assist with internal coordination
  </li>
  <li>
   Identify opportunities to improve efficiency and streamline workflows
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   1&ndash;3 years of administrative or office experience
  </li>
  <li>
   Strong organizational skills and attention to detail
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Ability to multitask and prioritize in a fast-paced environment
  </li>
  <li>
   Proficient in Microsoft Office
  </li>
  <li>
   Experience with CRM or agency management systems is a plus
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For:
  </strong>
 </p>
 <ul>
  <li>
   Highly organized and dependable
  </li>
  <li>
   Proactive and resourceful
  </li>
  <li>
   Strong sense of urgency and accountability
  </li>
  <li>
   Professional, polished, and client-focused
  </li>
  <li>
   Able to handle confidential information with discretion
  </li>
  <li>
   Team player with a positive, can-do attitude
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation &amp; Benefits:
  </strong>
 </p>
 <ul>
  <li>
   Starting salary $50k - $55k
  </li>
  <li>
   401k matching
  </li>
  <li>
   Health insurance reimbursement
  </li>
  <li>
   Opportunity for growth within a growing brokerage
  </li>
  <li>
   Supportive, team-oriented environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Insurance Administrative Assistant

DE Builders

<p><b>David Elliot Builders</b> is a high-end custom home builder specializing in complex residential and commercial construction throughout Los Angeles. We are known for precision, accountability, and delivering projects that meet the highest standards of quality and execution.</p><p><b>Position Overview</b><br/>We are looking for a highly organized and detail-oriented Administrative Assistant to support our Project Management team. This role is critical to keeping projects running efficiently by coordinating bids, managing communication, and supporting day-to-day project operations.</p><p>This is not a passive admin role&mdash;we need someone proactive, sharp, and capable of keeping up in a fast-paced construction environment.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate and solicit subcontractor bids across multiple trades</li><li>Track and organize proposals, scopes of work, and pricing</li><li>Manage and streamline communication between project managers, vendors, and subcontractors</li><li>Maintain accurate records, logs, and project documentation</li><li>Assist with budgeting support and bid leveling using Excel</li><li>Follow up with vendors to ensure timely responses and accountability</li><li>Support project managers with day-to-day administrative and coordination tasks</li></ul><p><b>Qualifications</b></p><ul><li>Strong communication skills (written and verbal) &ndash; clear, concise, and professional</li><li>High proficiency in <b>Microsoft Excel</b> (this is required, not optional)</li><li>Prior experience in <b>project coordination, construction administration, or similar role</b></li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and manage deadlines in a fast-paced environment</li><li>Problem-solver with a proactive mindset</li></ul><p><b>Preferred</b></p><ul><li>Experience in construction or real estate development</li><li>Familiarity with reading scopes, plans, and bid packages</li><li>Experience working with subcontractors and vendors</li></ul><p><b>Compensation</b></p><ul><li>Competitive, based on experience</li><li>Opportunity for growth within a high-performing team</li></ul><p><b>How to Apply</b><br/>Please submit your resume along with a brief note outlining your relevant experience.</p><p>Pay: $26.71 - $32.17 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>What interested you in this position?</li></ul><p>Work Location: In person</p>

Construction Administrative Assistant

Explore 180+ Administrative assistant in Los Angeles this May. Find roles across top companies and apply now to boost your career.

180 administrative assistant jobs In Los Angeles

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Accounting Administrative Assistant

Insurance Administrative Assistant

Construction Administrative Assistant