administrative assistant

Aiden Auto

<p>We are looking for a highly organized and dependable Remote Administrative Assistant to provide administrative and clerical support to our team. In this work-from-home position, you will manage schedules, handle communications, organize files, and assist with daily administrative tasks to ensure smooth business operations. The ideal candidate is detail-oriented, self-motivated, and able to work independently in a remote environment.</p><h3><strong>Responsibilities:</strong></h3><ul><li>Answer emails, phone calls, and respond to customer inquiries professionally.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, edit, and organize documents, reports, and presentations.</li><li>Maintain digital filing systems and company records.</li><li>Perform data entry and update databases with accurate information.</li><li>Coordinate meetings and prepare meeting agendas and notes.</li><li>Assist with travel arrangements and expense reporting when required.</li><li>Order office supplies and coordinate with vendors as needed.</li><li>Support managers and team members with various administrative tasks.</li><li>Maintain confidentiality of sensitive company information.</li></ul><h3><strong>Qualifications:</strong></h3><ul><li>High school diploma or equivalent; associate's or bachelor's degree is a plus.</li><li>Previous administrative assistant, office assistant, or customer service experience preferred.</li><li>Strong knowledge of Microsoft Office (Word, Excel, Outlook) and Google Workspace.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Ability to multitask and prioritize assignments effectively.</li><li>High attention to detail and accuracy.</li><li>Reliable high-speed internet connection and a dedicated home workspace.</li></ul>

Administrative Assistant (Remote – Work From Home)

SHANKAR DISTILLERS

<p>We are seeking a highly organized and detail-oriented Remote Administrative Assistant to provide administrative and operational support to our team. In this work-from-home role, you will manage schedules, coordinate communications, organize documents, and assist with day-to-day administrative tasks to ensure efficient business operations. The ideal candidate is proactive, dependable, and able to work independently in a remote environment while maintaining a high level of professionalism.</p><h3><strong>Responsibilities</strong></h3><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and respond to emails, phone calls, and other business communications.</li><li>Prepare, edit, proofread, and distribute reports, presentations, and correspondence.</li><li>Maintain electronic filing systems and organize company documents.</li><li>Perform data entry and update databases with accurate information.</li><li>Coordinate virtual meetings, prepare agendas, and record meeting notes when required.</li><li>Assist with travel arrangements, expense reports, and vendor communications as needed.</li><li>Monitor office supplies, subscriptions, and administrative resources.</li><li>Support managers and team members with special projects and administrative requests.</li><li>Maintain confidentiality of sensitive company and client information.</li></ul><h3><strong>Qualifications</strong></h3><ul><li>High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.</li><li>Previous experience as an administrative assistant, executive assistant, office assistant, or similar administrative role preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, multitasking, and time management abilities.</li><li>High attention to detail and accuracy.</li><li>Ability to work independently with minimal supervision.</li><li>Reliable high-speed internet connection and a dedicated home office.</li></ul>

Remote Administrative Assistant Full-Time / Part-Time (Remote)

Sage Society

<p><b>Job Overview</b></p><p>We are seeking a dynamic and organized Receptionist/Office Assistant to join our team! We are a long-established fine wine specialist catering to wine collectors and wine storage in West Los Angeles looking to hire a full time or part time Receptionist/Administrative Assistant. The ideal candidate would be providing exceptional customer service while managing various administrative tasks. This role requires strong Mac skills, organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Proficiency in office management software and excellent communication skills are essential for success in this position. Full time position is Tuesday through Saturday 10am to 6pm. Part time position is Mondays and Saturdays and one or two additional optional days from 10am to 6pm.</p><p>Required skills:</p><ul><li>Mac Computer savvy: required</li><li>Shopify backend experience: required</li><li>Manage multi-line phone systems, directing calls appropriately and taking messages as needed.</li><li>Perform data entry, filing, and clerical duties to support office operations.</li><li>Provide customer support by addressing inquiries and resolving issues promptly.</li><li>Handle confidential information with discretion.</li><li>Shopify backend experience preferred</li><li>Must know how to use Word, Excel, Pages, Numbers, Google Docs</li><li>Fast learner</li><li>Strong organizational and multi-tasking skills</li><li>Able to provide high level detail service to clients</li><li>Some wine knowledge preferred but not required</li><li>Strong work ethics</li><li>Honesty</li><li>Treat all situations with discretion and confidentiality</li><li>Must be able to pass full background check</li><li>Office maintenance</li><li>Help with events</li></ul><p><b>Experience</b></p><ul><li>Previous experience in a front desk or receptionist role is preferred.</li><li>Familiarity with multi-line phone systems and office management practices is essential.</li><li>Strong Mac computer skills with proficiency and Google Workspace.</li><li>Excellent organizational skills with the ability to manage time effectively and prioritize tasks.</li><li>Strong typing skills with attention to detail for accurate data entry.</li><li>Background in administrative support or personal assistant roles will be considered beneficial. We invite qualified candidates who are eager to contribute positively to our team to apply for this exciting opportunity.</li></ul><p>Position has a 90 day probationary period. Send your resumes. Include education, work history, and your contact information.</p><p>Pay: $22.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>Please briefly explain related work experience</li></ul><p>Experience:</p><ul><li>MacOS Server: 3 years (Required)</li><li>receptionist/office assistant : 1 year (Required)</li><li>E-commerce: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Receptionist/Office Assistant

University of Southern California

<div><b>Job ID</b> REQ20177416 <b>Category</b> Keck Medicine of USC</div>
<br><div><p>The Executive Assistant provides administrative support to the Chief Officer or Executive Leader and is responsible for office supervision including, but not limited, organizing office functions, providing work and direction to clerical support staff, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, and performing independent and collaborative projects as needed.<br>
</p><p><br>
<b>Departmental Specific Summary</b><br>
<br>
The Executive Assistant provides administrative support to the Chief Officer and/or Executive Leader and is responsible for office supervision including, but not limited, organizing office functions, providing work and direction to clerical support staff, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, and performing independent and collaborative projects as needed.<br>
<br>
<b>Essential Duties</b></p><ul><li>
Administers operations of the Officer or Executive Leader's office. May include functions such as supervising staff, managing electronic information systems, authorizing acquisitions, maintenance and repair of equipment and facilities, ensuring department's conformity to university policies and procedures, resolving complex departmental problems. Maintains currency on revisions to department, school and/or university policies and procedures. Analyzes department operations, prepares reports including conclusions and recommendations for change.</li><li>
Provides personnel management for the Officer or Executive Leader's office. May include maintaining accurate, secure and confidential faculty and/or staff records, administering faculty benefits programs (including sabbatical leaves) as appropriate, reviewing all proposed departmental staff changes and recommending approval/denial, faculty and/or staff recruitment, staff development and career succession planning.</li><li>
Establishes and maintains contact with faculty and/or staff members reporting directly to a dean or other university executive, monitors progress of department programs and projects, and apprises supervisor of progress toward and attainment of department goals.</li><li>
Manages special department projects on behalf of dean or other university executive. Assists in formation of ad hoc committees and monitors progress toward completion of assigned tasks. Ensures that committee reports and recommendations are submitted in a timely manner. Follows up with implementation, as appropriate.</li><li>
Participates in department planning and implementation processes, as assigned. May include budget, contingency, disaster, growth, policy, program/project, space, staff and/or strategic planning.</li><li>
Develops and maintains effective communications program within department. Ensures timely reciprocal exchange of information between Administrative Leaders.</li><li>
Assists in development, preparation and delivery of reports, publications, speeches, presentations, official correspondence, etc., as needed or as assigned by the Officer or Executive Leader's office.</li><li>
Assists in fundraising, public relations and other activities at dean or other university executive's request, including representing department at assigned functions, seeking out funding sources, preparing grant applications, proposals, and/or presentations.</li><li>
Maintains currency with organizations and publications in f1eld, updates executive on new developments, and advises on information deemed significant to department operations.</li><li>
Assists in student relations, as needed. May include recruitment and retention activities, student counseling and curriculum development.</li><li>
Develops and implements security related procedures such as office opening and dosing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's aim prevention and suppression programs and services. Ensures dissemination of security related information to staff.</li><li>
Performs other duties as assigned.</li></ul><p><b><br>
Required Qualifications:
</b></p><ul><li>Req High school or equivalent.</li><li>
Req 5 years Previous secretarial experience.</li><li>
Req Experience in supervising administrative operations of multi-faceted.</li><li>
Req Demonstrates excellent verbal and written communication skills.</li><li>
Req Computer literacy in word processing, spreadsheets, etc.</li><li>
Req Microsoft Office knowledge.</li><li>
Req Organization/time management skills.</li><li>
Req Able to function independently and as a member of a team.</li></ul><p></p><h2 class="jobSectionHeader"><b>
Preferred Qualifications:</b><b>
</b></h2><ul><li>Pref Specialized/technical training Formal secretarial training or equivalent education.</li></ul><p></p><p><b>
Required Licenses/Certifications:</b>
</p><ul><li>Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)</li></ul><br>
USC Care Medical Group serves as the sole physician entity reporting to the USC Health System, uniting faculty clinical practice under Keck Medicine of USC. This entity oversees clinical governance, physician and ambulatory services, and core enterprise functions including billing, contracting, and financial operations. The organization encompasses 17 clinical departments, with approximately 1,500 physicians and 2,000 staff delivering care across more than 80 locations from Kern County to Orange County and into Las Vegas. USC Care Medical Group is the engine for patient-centered growth&mdash;advancing quality, safety, access, and financial strength through integrated, system-level thinking that transcends silos and traditional models. By building bridges across the enterprise, embracing innovation, and leveraging technology, we deliver seamless, 5-Star access and service while expanding clinical reach and diversified models of care. Our work fuels a sustainable cycle of good health&mdash;organizationally, financially, and within the communities we serve&mdash;driving continued growth from within and beyond the system&rsquo;s boundaries. The hourly rate range for this position is $34.32 - $56.19. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
<div><b>Job ID</b> REQ20177416 <b>Posted Date</b> 07/09/2026</div></div><p></p>

Executive Assistant - Ambulatory Operations Improvement - Full Time 8 Hour Days (Non-Exempt)(Non-Union)

Stratus Hydration, Inc.

<p><strong>Job Overview</strong><br /><br />Stratus Hydration, Inc. is a forward-thinking company dedicated to providing innovative hydration solutions for health-conscious consumers. We specialise in a range of high-quality, sustainable products designed to support active lifestyles and promote overall wellness. We are currently seeking a highly organised and self-motivated <strong>Remote Virtual Assistant</strong> to join our team on a <strong>full-time</strong> basis. The ideal candidate will provide comprehensive administrative support to ensure our operations run smoothly and efficiently. This is a remote position based in the United States, offering the flexibility to work from your own dedicated home office.<br /><br /><strong>Position:</strong> Remote Virtual Assistant<br /><strong>Employment Type:</strong> Full-Time<br /><strong>Compensation:</strong> <strong>$34.00 - $36.00 USD per hour</strong><br /><br /><strong>Responsibilities</strong><br /><br />As a Virtual Assistant, you will be an integral part of our team, responsible for a wide range of administrative and support tasks. Your key duties will include:<br /><br />- Managing calendars, scheduling appointments, and coordinating meetings for senior staff.<br />- Handling email correspondence, filtering messages, and responding to enquiries in a professional and timely manner.<br />- Preparing and organising documents, reports, and presentations.<br />- Performing data entry and maintaining company databases and filing systems.<br />- Assisting with basic social media tasks, such as scheduling posts and monitoring engagement.<br />- Conducting online research to support various company projects and initiatives.<br />- Providing general administrative support to help streamline our day-to-day operations.<br /><br /><strong>Qualifications</strong><br /><br />We are looking for a candidate who is proactive, reliable, and possesses excellent communication skills. The required qualifications include:<br /><br />- Proven experience working as a Virtual Assistant or in a similar administrative role.<br />- Exceptional written and verbal communication skills.<br />- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.<br />- Excellent organisational and time-management skills with the ability to prioritise tasks effectively.<br />- The ability to work independently with minimal supervision and a high degree of discretion.<br />- A reliable high-speed internet connection and a suitable home office setup.<br />- Experience within the health, wellness, or consumer goods industry is highly desirable but not essential.</p>

Remote Virtual Assistant

Stello Products, Inc.

<p><strong>Virtual Assistant - Remote</strong><br /><br /><strong>Job Overview</strong><br />Stello Products, Inc., a leading sign manufacturer since 1959, is seeking a highly organised and proactive Virtual Assistant to join our team. This is a <strong>fully remote</strong>, <strong>full-time</strong> position. For over 60 years, we have been specialising in a wide range of high-quality signage solutions for the highway industry, municipalities, and personal use. The ideal candidate will be a self-motivated professional who can provide exceptional administrative and operational support, contributing directly to our long-standing commitment to quality and service. You will play a crucial role in ensuring our operations run smoothly and our clients receive the outstanding support they expect.<br /><br /><strong>Responsibilities</strong><br />• Provide comprehensive administrative support, including managing calendars, scheduling meetings, and handling email correspondence.<br />• Serve as a key point of contact for customer enquiries, delivering prompt, professional, and helpful responses via email and phone.<br />• Assist with the processing of customer orders, tracking shipments, and maintaining accurate records.<br />• Prepare and format reports, presentations, and other important business documents.<br />• Maintain and update internal databases and customer relationship management (CRM) systems with accuracy.<br />• Conduct online research to support various business needs, such as identifying potential clients or sourcing materials.<br />• Perform other administrative tasks as required to support the efficiency of our team.<br /><br /><strong>Qualifications</strong><br />• Proven professional experience as a Virtual Assistant, Administrative Assistant, or in a similar role.<br />• Exceptional written and verbal communication skills with a professional demeanour.<br />• Strong organisational and time-management abilities, with a proven capacity to manage multiple priorities effectively.<br />• High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.<br />• Experience with online collaboration tools such as Slack, Zoom, or Microsoft Teams.<br />• The ability to work independently and take initiative with minimal supervision.<br />• A meticulous eye for detail and a proactive approach to problem-solving.<br />• High degree of discretion and a commitment to maintaining confidentiality.<br /><br /><strong>What We Offer</strong><br />• A competitive hourly wage of <strong>$20 - $30 USD</strong>, commensurate with your experience.<br />• The flexibility of a <strong>fully remote</strong> work environment.<br />• An opportunity to be an integral part of a stable, reputable company with a rich history of success and a strong commitment to its employees and customers.<br />• A supportive and professional team culture.</p>

Virtual Assistant - REMOTE

Sony Music Entertainment

<div></div><div><div>Administrative Support</div><div></div><div>
Los Angeles</div></div>
<br><div><div><b>About Sony Music Entertainment</b></div>
<p>
At Sony Music Entertainment, we fuel the creative journey. We&rsquo;ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We&rsquo;ve nurtured some of music&rsquo;s most iconic artists and produced some of the most influential recordings of all time.</p>
<p>
Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we&rsquo;re committed to artistic integrity, transparency, and entrepreneurship.</p>
<p>
Sony Music Entertainment is a member of the Sony family of global companies.</p>
<p>
Seeking an Executive Assistant that will provide administrative support to an Executive in the Music Industry. This key support role functions as a trusted team member responsible for day-to-day administrative and operational activities. This individual will possess exceptional communication skills, ensure seamless execution of priorities, and operate with autonomy.</p>
<h2 class="jobSectionHeader"><b>
What you'll do:</b></h2>
<ul><li>Provide administrative support for the Executive, coordinating meetings, scheduling, and setting up client/staff meetings, lunches, and heavy calendar management in a fast-paced creative environment</li>
<li>Proactively anticipates needs and identifies opportunities to optimize time and impact</li>
<li>Adapt quickly to &ldquo;in the moment changes&rdquo;, ensuring continuous communication and coordination</li>
<li>Prepare for meetings &mdash; including agendas, briefings and follow-up actions</li>
<li>Responsible for booking travel, manage reservations, check-in for flights and be on standby when executive is traveling</li>
<li>Proactively organize and prioritize daily workload</li>
<li>Handle sensitive and confidential information with discretion</li>
<li>Assist with general office errands, support, and assist with various administrative tasks and projects as needed</li>
<li>Ad hoc projects and perform other duties as assigned.</li>
</ul><h2 class="jobSectionHeader"><b>Who you are:</b></h2>
<ul><li>Outstanding organizational and time-management skills with the ability to manage competing priorities</li>
<li>Ability to deliver complex messages confidently &mdash; clear, concise, and professional</li>
<li>Superior interpersonal and relationship-building skills with the ability to communicate effectively across all levels of the organization</li>
<li>Action oriented problem solver that operates in a calm, steadfast, and detail-oriented manner</li>
<li>Proficiency with digital collaboration tools (Microsoft 365, Teams, Zoom, Concur, etc.).</li>
<li>Ability to navigate within a complex global organization with flexibility and resilience</li>
<li>Demonstrated ability to manage confidential and sensitive information with sound judgment</li>
<li>Stay calm and centered during moments of high pressure while maintaining a sense of urgency</li>
<li>Prior music or entertainment industry experience supporting senior level executives preferred</li>
</ul>
<div></div><h2 class="jobSectionHeader"><b>What we give you:</b></h2>
<ul><li>You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day</li>
<li>A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best</li>
<li>An attractive and comprehensive benefits package including medical, dental, vision, life &amp; disability coverage, and 401K + employer matching</li>
<li>Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans</li>
<li>Investment in your professional growth and development enabling you to thrive in our vibrant community.</li>
<li>The space to accelerate progress, positively disrupt, and create what happens next</li>
<li>Time off for a winter recess</li>
</ul>
<div><i>Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.</i></div>
<p><i>
California based applicants have certain rights under California law. Please see our </i><b><i>California Recruitment Privacy Policy</i></b><i> for more details.</i></p><div><div><div>
The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.</div><div>
California Pay Range</div><div>
$130,000&mdash;$140,000 USD</div></div></div></div>

Executive Assistant

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