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Pocketbook Agency

<div>
 
 JRN #2508
 
 
 
 
 
 A fast-growing, entrepreneurial company is seeking a sharp, proactive, and highly organized Executive/Personal Assistant to support the Founder across both business and personal operations. This is an exciting opportunity for someone who thrives in a dynamic startup environment and enjoys operating as a true right hand in a fast-paced, ever-evolving role.
 
 
 The ideal candidate is highly resourceful, detail-oriented, tech-savvy, and comfortable managing shifting priorities with professionalism and discretion. This person should be proactive, adaptable, and capable of anticipating needs before they arise while helping create structure and efficiency across the Founder&rsquo;s day-to-day life and business operations.
 
 
 This role will support both professional operations and personal/lifestyle logistics, making it ideal for someone who enjoys wearing many hats and being deeply embedded in the flow of a growing business. This is a perfect opportunity for someone looking to grow alongside an entrepreneurial founder and gain exposure to a fast-moving, innovative environment.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
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 Manage and maintain a complex and ever-evolving calendar across business and personal commitments
 </li>
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 Coordinate meetings, calls, appointments, and scheduling logistics
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 Assist with inbox management, follow-ups, and prioritization of communications
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 Coordinate domestic travel arrangements, reservations, itineraries, and transportation logistics
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 Handle personal assistant duties including errands, gifting, appointments, and lifestyle coordination
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 Support operational and administrative projects for the Founder and broader business as needed
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 Help manage deadlines, task tracking, and organization across multiple priorities
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 Coordinate with vendors, clients, partners, and external stakeholders professionally and efficiently
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 Assist with event coordination, dinners, networking events, and occasional offsite logistics
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 Conduct research and help source solutions, vendors, tools, or services as needed
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 Serve as a trusted gatekeeper and organizational partner to the Founder
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 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
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 2-5+ years of experience supporting an executive, founder, entrepreneur, or high-level professional
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 Startup experience strongly preferred
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 Highly organized with exceptional attention to detail and follow-through
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 Tech-savvy and comfortable with calendar management tools and modern communication platforms
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 Strong written and verbal communication skills
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 Resourceful, proactive, and solutions-oriented
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 Able to pivot quickly and remain calm under pressure
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 Comfortable handling both executive-level tasks and day-to-day personal support
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 Discreet, trustworthy, and emotionally intelligent
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 Positive attitude with a no-task-too-small mentality
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 Los Angeles, CA (must be LA-based)
 
 
 
 Schedule:
 
 Hybrid with flexibility required
 
 
 
 Compensation:
 
 Up to $80,000 based on experience
 
 
 
</div>

Executive Personal Assistant

Bloom Talent

<div>
 
 A high-profile founder is looking for a Personal Assistant to support his family. This is an exciting opportunity to support a leader who values long-term partnerships. In this role, you will partner with the Executive Assistant to seamlessly integrate calendars, coordinate travel planning and logistics, and oversee multiple properties, including an international residence. You will also maintain organizational systems, oversee bill pay and vendor relationships, and serve as the primary liaison with household staff. Someone proactive, solutions-oriented, and demonstrates exceptional discretion when handling confidential information. This is a hybrid role, about 4 days/week, based in Los Angeles with travel between the office and the Executive's residences across West LA. Must be responsive and available after hours. 130-160K+ DOE + benefits, 401k, bonus eligible, and flexible PTO.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
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 Manage the Executive's personal calendar and coordinate with the Executive Assistant to ensure seamless integration with professional commitments. Maintain a master family calendar, integrating personal activities with professional obligations.
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 Plan and execute domestic and international travel arrangements for the Principal and family. Collaborate with travel agents and concierge services for vacation planning and coordination.
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 Develop and maintain organizational systems, including packing lists, household inventory tracking, and travel logistics. Manage documentation renewals (passports, driver's licenses) for family members.
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 Handle all personal communications, including calls, emails, and correspondence.
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 Oversee financial administration, including bill payments, subscription management, and household expense organization.
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 Schedule car maintenance and services.
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 Research and evaluate local and international service providers, including healthcare professionals, tutoring services, restaurants, and activities.
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 Organize and coordinate social engagements and family events.
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 Serve as primary liaison with household staff, including chef and housekeeper.
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 Manage relationships with external vendors and contractors across multiple properties. Oversee comprehensive home maintenance operations, including remote management of international residences.
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 Manage secure protocols for login credentials, passwords, and account access for principal and immediate family members.
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 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
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 Previous experience as a Personal Assistant, ideally with a long-term mindset and a commitment to relationship-building.
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 Ability to thrive in high-demand environments with strong organizational skills and exceptional attention to detail.
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 Professional communication style paired with the speed and flexibility of a startup mentality.
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 Proven ability to implement systems, manage projects, and coordinate with vendors and household service providers.
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 Intuitive, proactive, and solutions-oriented with a high level of emotional intelligence and discretion.
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 Comfortable using organizational tools such as Google Sheets and task tracking systems to manage logistics and communication.
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 Calm and steady under pressure, able to adapt quickly to shifting priorities and fast-paced demands.
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 Bonus: Spanish language skills are a plus, though not required.
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 </ul>
 
 
 
 
 *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
 
 
 
 
</div>

Personal Assistant to High-profile Founder

<div>
 
 JRN: #2487
 
 
 
 
 
 We are seeking a highly organized, discreet, and proactive assistant to support our client, a high-profile principal, across personal, professional, and household needs. This role requires anticipating needs, managing logistics, and ensuring seamless daily operations in a fast-paced environment. We are looking for someone with a flexible schedule and a 24/7 mentality. Looking to hire ASAP.
 
 
 
 
 
 
 Responsibilities:
 
 
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 Manage complex calendar, appointments, travel, and priorities
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 Provide daily updates, reminders, and proactive planning
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 Run errands and assist with personal shopping
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 Manage online orders/returns, and expense tracking
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 Coordinate wardrobe, laundry, and styling for events
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 Drive principal to/from appointments, meetings, and events as needed
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 Liaise with management and external teams
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 Oversee daily household operations and organization
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 Manage household staff, vendors, and scheduling; assist with hiring, onboarding, and communication with staff
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 Maintain organization systems (closets, storage, inventory)
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 Coordinate maintenance, service providers, and supplies
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 Manage groceries, chef coordination, and household needs
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 Accompany the principal to ensure seamless travel execution
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 Pack, unpack, organize wardrobe, and manage all laundry during travel
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 Handle logistics and act as a point of contact
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 Schedule medical and wellness appointments, and assist with maintaining records
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 Coordinate routines and support overall wellness, including assisting with meal coordination and light cooking as needed
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 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Must have at least 5+ years supporting a high-level executive, VIP, or HNW principal
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 Must have strong household/estate management experience preferred
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 Must have exceptional organization, multitasking, and time management skills
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 Must be tech-savvy and detail-oriented
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 Must display a high level of discretion and professionalism
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 Must have a flexible schedule and be able to travel frequently
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 Must be available 24/7 with a willingness to work long days
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 </ul>
 
 
 
 
 
 Location:
 
 Calabasas, CA
 
 
 
 
 
 
 Compensation:
 
 $35-45 an hour, plus overtime
 
 
 
 
 
 
 Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.
 
 
 
 
 Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
 
 
 
 
</div>

Personal Assistant to Private High Profile Individual

Hadrian

<div>
 
 Hadrian - Manufacturing the Future
 
 
 
 Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts.
 
 
 We&rsquo;re accelerating our mission with the launch of Factory 3 in Mesa, Arizona, a 290,000-square-foot facility creating 350 new jobs. We are expanding rapidly to support thousands of future hires, launching Hadrian Maritime to expand into naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts.
 
 
 Hadrian is backed by leading investors including T. Rowe Price, Lux Capital, Founders Fund, and Andreessen Horowitz, our fast-growing team is united around reindustrializing American manufacturing for the 21st century and beyond.
 
 
 
 About The Role
 
 
 
 We are seeking an exceptional Executive Assistant to support the Office of the CEO, partnering closely with the Executive Assistant and Personal Assistant to deliver seamless, high-level support. This role requires a collaborative team player with strong judgment and attention to detail.
 
 
 You will be embedded in the daily operations of the CEO, supporting core business priorities while providing occasional personal support when needed. The role involves managing a complex scope of responsibilities while maintaining a calm and steady presence in a fast-paced environment.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Partner closely with the Executive Assistant team to ensure continuity and effective coverage.
 </li>
 <li>
 Manage the CEO&rsquo;s calendar with strategic prioritization across internal meetings, leadership sessions, and company commitments.
 </li>
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 Prepare briefing materials, agendas, and follow-up communications for executive meetings.
 </li>
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 Facilitate information flow across the leadership team, ensuring alignment and follow-through on key priorities.
 </li>
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 Coordinate cross-functional initiatives on behalf of the CEO, driving accountability and progress.
 </li>
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 Handle confidential communications with discretion and professionalism.
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 Support external engagement with board members, investors, partners, clients, and media.
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 Coordinate end-to-end travel logistics, including itineraries that anticipate potential changes.
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 Prepare the CEO for external engagements such as conferences, speaking events, and stakeholder meetings.
 
 
 </li>
 </ul>
 
 Personal Support
 
 
 
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 Provide personal assistance when needed, including appointments, vendors, and travel coordination.
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 Handle sensitive personal matters with a high level of discretion and sound judgment.
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 Anticipate needs and take initiative to resolve issues proactively.
 
 
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 </ul>
 
 What We're Looking For
 
 
 
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 5+ years of experience supporting Founder or C-suite executives in a fast-paced environment.
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 Experience managing both business and personal support for senior leaders.
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 Strong organizational and project management skills with close attention to detail.
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 Excellent written and verbal communication skills across a range of stakeholders.
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 Proficiency with tools such as Microsoft Office and task management platforms.
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 Ability to manage competing priorities and make sound decisions in real time.
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 High level of discretion when handling sensitive information.
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 Positive, collaborative approach that contributes to team culture.
 
 
 </li>
 </ul>
 
 What Will Set You Apart
 
 
 
 <ul>
 <li>
 Demonstrated interest in advanced technology, aerospace, or manufacturing.
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 Strong sense of ownership, with a commitment to availability and accountability in a fast-paced environment.
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 Sound judgment in dynamic situations, with the ability to act independently or escalate when appropriate.
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 Ability to bring structure to ambiguity, driving clarity and momentum across competing priorities.
 </li>
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 Clear and professional communication style and tailor to diverse audiences.
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 Proven ability to build trust through reliability, discretion, and a consistent presence.
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 Positive and collaborative approach that enhances team effectiveness.
 
 
 </li>
 </ul>
 
 Benefits For Full-time Employees
 
 
 
 <ul>
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 Medical, dental, vision, and life insurance plans for employees
 </li>
 <li>
 401k
 </li>
 <li>
 Relocation support may be provided for certain situations, based on business need.
 </li>
 <li>
 Flexible vacation policy
 
 
 </li>
 </ul>
 
 ITAR Requirements
 
 
 
 To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.
 
 
 
 Hadrian Is An Equal Opportunity Employer
 
 
 
 It is the Company&rsquo;s policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.
</div>

Executive Assistant, Office of the CEO

Health Within Wellness Center

Job Summary We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, serve as the first point of contact for visitors and clients, and support administrative functions across various departments. Your positive attitude, excellent communication skills, and organizational prowess will help create a smooth, efficient, and friendly environment for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.Duties<ul><li>Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly</li><li>Manage multi-line phone systems, directing calls efficiently and courteously</li><li>Handle incoming correspondence, emails, and inquiries with accuracy and professionalism</li><li>Maintain appointment calendars, schedule meetings, and coordinate conference room bookings</li><li>Perform data entry, filing, and document proofreading to support administrative workflows</li><li>Utilize computer skills with Microsoft Office Suite and Google Workspace to prepare reports and correspondence</li><li>Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software</li></ul>Requirements<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Excellent customer service skills with a friendly phone etiquette and professional demeanor</li><li>Bilingual abilities are highly preferred to assist diverse client needs</li><li>Proficiency in computer literacy including typing, data entry, Microsoft Office, Google Workspace, and familiarity with multi-line phone systems</li><li>Prior experience as a dental or medical receptionist is a plus but not required; training will be provided if necessary</li><li>Strong time management skills with the ability to prioritize tasks effectively</li><li>Personal assistant or office management experience is advantageous but not mandatory</li><li>Ability to handle confidential information discreetly and maintain professionalism at all times</li></ul>Join us in creating a welcoming environment where efficiency meets exceptional service! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting a vibrant team dedicated to excellence.Pay: $18.00 - $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li></ul>Work Location: In person

Front Desk Receptionist

Children's Hospital Los Angeles

<div>Location/Org Data : Introduction:
<div>
Join a team that's shaping the future of pediatric care. Children&rsquo;s Hospital Los Angeles is consistently ranked among the top 10 children's hospitals in the nation, delivering world-class care through more than 350 specialized programs and services. Here, world-class experts in medicine, research, and education work together to deliver family-centered care to more than 155,000 patients each year. At CHLA, your work will help build brighter tomorrows for the children and families we serve.</div>
Overview:
<div>
Hours: Monday - Friday, 8:00am-4:30pm</div><div></div><div> 
Purpose Statement/Position Summary: The Administrative Assistant for Pharmacy Operations provides area and service support under supervision, helping to run the department's workplace as a robust business function, including a wide range of customer services and secretarial activities related to the day-to-day operations of the office, managing department expenses and invoices, organizing and maintaining files, meeting and event planning, document services, reception and floor support.</div><div></div><div> 
Minimum Qualifications/Work Experience: 2+ years' professional office experience. Previous experience in medical office administration preferred. Advanced secretarial and administrative experience required. Strong proficiency in Microsoft Word, Excel. Catering and meeting planning and support preferred.</div><div></div><div> 
Education/Licensure/Certification: High school graduate. Associate's degree or Bachelor's degree preferred.</div>
Pay Scale Information: CHLA values the contribution each Team Member brings to our organization. Final determination of a successful candidate&rsquo;s starting pay will vary based on a number of factors, including, but not limited to, education and experience within the job or the industry. The pay scale listed for this position is generally for candidates who meet the specified qualifications and requirements listed on this specific job description. Additional pay may be determined for those candidates who exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Posting Range: $44,117.00-$72,478.00 Location/Org Data : Closing:
<div>
CHLA is a leader in pediatric and adolescent health, in our community, across the nation, and around the world . As a premier Magnet&reg;-recognized teaching hospital, CHLA offers an environment rooted in learning, collaboration, and compassionate care. . We are home to groundbreaking research, clinical innovation, and a culture that supports personal and professional growth.</div><div>
Since 1932, CHLA has been affiliated with the Keck School of Medicine of the University of Southern California. Through this partnership and our own enduring mission, we remain committed to creating hope and building healthier futures.</div></div>

Administrative Assistant

cheryl Younger, artist

Overview Join a vibrant and creative environment as an Administrative Assistant supporting a talented artist photographer. This dynamic role offers the opportunity to be the backbone of daily operations, ensuring smooth workflows. You'll manage essential administrative tasks, and provide vital support to help bring artistic visions to life. If you thrive in a fast-paced setting and possess excellent organizational skills, this position is your chance to contribute to a thriving creative enterprise while honing your professional skills. (AI generated)Duties for this position will include as defined by Artist Employer:<ul><li>Organize and archive photos and paper files. Trouble shoot computer issues if needed. Maintain and coordinate hard drives and archives, and update website as it develops.</li><li>Research Skills will be helpful for locating data in historic sources.</li><li>At this point, we are creating a couple of books, Photoshop, Indesign and any experience with book Publishing and marketing will prove helpful.</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment</li><li>This position offers an opportunity to be part of a creative team that values dedication, organization, and vibrant energy. Your skills will define you role. If you're motivated by supporting artistic endeavors through meticulous administration and, we invite you to apply!</li></ul>Pay: $20.00 - $25.00 per hourWork Location: In person

Administrative Assistant for a Artist Photographer

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