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executive administrative assistant Jobs in Los Angeles

executive administrative assistant

personal assistant

Career Group

<div>
 
 
 Role:
 
 Part-Time Personal Assistant and Bookkeeper
 
 
 
 Location:
 
 Brentwood, Los Angeles (in the hills) &ndash; 4 to 5 days per week onsite
 
 
 
 Schedule:
 
 Part-time, approximately 30&ndash;32 hours per week
 
 
 
 Preferred Days:
 
 Monday, Tuesday, Wednesday, Friday
 
 
 
 Hours:
 
 9:00 AM &ndash; 4:00 PM (8-hour days)
 
 
 
 Compensation:
 
 $40.00 per hour
 
 
 
 Attire:
 
 Business casual
 
 
 
 Requirements:
 
 Bilingual in Spanish
 
 
 
 
 
 
 
 **Please note you must have QUICKBOOKS experience
 
 
 
 
 
 
 
 
 Our client, a high-net-worth couple, is seeking a highly organized and detail-oriented Personal Assistant to support their West Side household. This role offers an immediate start with an indefinite duration and combines estate management, scheduling, travel coordination, and basic bookkeeping. The ideal candidate is proactive, tech-savvy, and comfortable managing multiple priorities while providing seamless support. This position offers the flexibility of a part-time schedule and is perfect for someone who thrives in a dynamic, fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist with
 
 expense reporting
 
 and
 
 bookkeeping
 
 ; proficiency with
 
 QuickBooks
 
 (must have QuickBooks).
 </li>
 <li>
 
 Manage overall household operations
 
 , ensuring seamless coordination of
 
 vendors
 
 ,
 
 service providers
 
 , and
 
 estate management
 
 functions.
 </li>
 <li>
 
 Receive and oversee vendors
 
 on-site; maintain responsibility for
 
 budgeting
 
 and
 
 financial oversight
 
 related to household expenditures.
 </li>
 <li>
 
 Book personal and household appointments
 
 , manage complex
 
 scheduling needs
 
 , and collaborate with the principal&rsquo;s
 
 corporate Executive Assistant
 
 to ensure
 
 calendar alignment
 
 and efficiency.
 </li>
 <li>
 Coordinate
 
 domestic and international travel logistics
 
 , including arrangements for
 
 family members
 
 and select
 
 business travel
 
 .
 </li>
 <li>
 Oversee
 
 household purchases
 
 , track inventory, and maintain accurate records of all
 
 financial transactions
 
 .
 </li>
 <li>
 Provide basic care for a
 
 small dog
 
 , including occasional
 
 feeding
 
 and coordination of
 
 veterinary or grooming services
 
 as required.
 </li>
 <li>
 Deliver high-level
 
 administrative support
 
 while ensuring the household functions in a
 
 professional
 
 ,
 
 organized
 
 , and
 
 proactive
 
 manner.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Proficiency in
 
 QuickBooks
 
 for expense tracking - this is a must have.
 </li>
 <li>
 Must have a
 
 valid Driver's License.
 
 </li>
 <li>
 Previous experience as a
 
 Personal Assistant, Estate Manager, or similar role.
 
 </li>
 <li>
 Strong
 
 organizational, written, and multitasking skill
 
 s with a
 
 high level of discretion.
 
 </li>
 <li>
 Comfortable using
 
 Mac products
 
 (iPhone, MacBook, etc.).
 </li>
 <li>
 Familiarity with high-net-worth households and corporate coordination.
 </li>
 <li>
 Ability to anticipate needs and work independently in a
 
 private home office.
 
 </li>
 </ul>
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
 
 
 
 
 
 
 Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
 
 
</div>

Personal Assistant

Bishop Gold Group

We are seeking a highly organized and proactive Personal Assistant. This role is essential in ensuring the smooth operation of daily activities and household management, and requires a detail-oriented individual who can manage multiple tasks efficiently. The ideal candidate will possess excellent communication skills, the ability to prioritize tasks effectively, and maintain a high level of confidentiality.Responsibilities<ul><li>Calendar and household management, including scheduling meetings and appointments while ensuring optimal time management</li><li>Inventory management of household items, miscellaneous errands, vendor management</li><li>Organize and maintain files, both physical and digital, ensuring easy access to important documents such as bills and expenses</li><li>Assist in event and travel planning, coordinating logistics for meetings, conferences, and other engagements</li></ul>Qualifications<ul><li>Highly proactive/intuitive</li><li>Experience as a personal assistant or in a similar administrative role</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Proficiency in Microsoft Office Suite</li><li>Excellent written and verbal communication skills</li><li>Ability to handle sensitive information with discretion and maintain confidentiality</li></ul>Expected hours are typically Monday through Friday, 8:00 am - 5:00pm PST, with occasional assistance on weekends for misc errands and house management while away on travel.The expected salary range for this role is $70,000-$80,000 annually.Job Type: Full-timePay: $70,000.00 - $80,000.00 per yearApplication Question(s):<ul><li>What is your expected compensation?</li><li>Will you be able to reliably commute to Westwood, CA?</li></ul>Work Location: In person

Personal Assistant to CEO

Savant Senior Living

<div>
 Job Details
 
 
 
 Description
 
 
 
 
 Our Mission:
 
 
 
 Our mission is to enhance the lives of our senior residents by providing exceptional care, engaging programs, and promoting their physical and mental health. We strive to create a warm, welcoming, and supportive environment that feels like family for the individuals we serve and employ.
 
 
 
 We would love to hear from you if you can answer YES to the below questions.
 
 
 
 <ul>
 <li>
 Are you a team player?
 </li>
 <li>
 Can you be committed to our mission?
 </li>
 <li>
 Do you have a passion for senior care?
 
 
 </li>
 </ul>
 
 About Our Team
 
 
 
 <ul>
 <li>
 A talented and motivated group that shares a passion for senior care
 </li>
 <li>
 Outstanding leadership support
 </li>
 <li>
 Culture of creating a safe, comfortable, and inclusive work environment
 
 
 </li>
 </ul>
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Reporting to the Wellness Director, the Caregiver is responsible for providing direct care and medication assistance to the residents in a manner that meets or exceeds Community expectations.
 </li>
 <li>
 Provide assistance (or reminders) with activities of daily living, including grooming, oral hygiene, bath/shower, hair cleaning and brushing, and transferring to and from activities and meals, as needed.
 </li>
 <li>
 Lift and/or transfer residents as needed.
 
 
 </li>
 </ul>
 
 Must Haves
 
 
 
 
 EXPERIENCE IN MEMORY CARE SETTING
 
 
 
 <ul>
 <li>
 This position prefers a high school diploma or equivalent certificate and a competent history in a similar facility.
 </li>
 <li>
 current CPR
 </li>
 <li>
 Must possess valid First Aid Certifications and, according to state regulations
 </li>
 <li>
 Speak read and understand English fluently.
 </li>
 <li>
 Ability to push, pull, and lift residents and support their physical needs constantly.
 </li>
 <li>
 Ability to spend prolonged periods of time standing.
 
 
 </li>
 </ul>
 
 Would Be Great
 
 
 
 <ul>
 <li>
 Experience working in Assisted Living
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Dental Plan
 </li>
 <li>
 Vision Plan
 </li>
 <li>
 Health Insurance
 </li>
 <li>
 Critical Illness and
 </li>
 <li>
 Accident Coverage
 </li>
 <li>
 401(k) Retirement Savings Plan
 </li>
 <li>
 Health and Dependent Day Care Flexible Spending (FSAs)
 </li>
 <li>
 Paid Vacation, Sick, Holiday, Bereavement Leave
 </li>
 <li>
 Tuition reimbursement
 </li>
 <li>
 Team Member Referral Program
 </li>
 <li>
 Spot Pet Insurance &ndash; up to 20% discount for employees
 
 
 </li>
 </ul>
 
 Pay rate $21.00 -23.50per hour
 
 
 
 Equal Opportunity Employer
 
 
 All qualified applicants will be considered for employment without regard to their race,
 
 
 color, religion, sex, age, national origin, gender identity, sexual orientation, genetic
 
 
 information, protected veteran status or any other characteristic protected by law, and
 
 
 will not be discriminated against on the basis of disability.
</div>

Personal Care Assistant - Memory Care

LA Independent film and music pro

(1 Full Day Per Week &ndash; On Site)Position Type: Part-Time / Student Position Work Structure: 1 full in-person working day per week Long-term collaboration preferredAbout the RoleI am looking for someone to work closely with me one full day per week as:<ul><li>My Choir Photo &amp; Video Content Creator and editor</li><li>My Social Media Manager (Growth-Focused)</li><li>And my Personal Operations Assistant</li></ul>Each week we intentionally work from a different location to explore new environments and expand our professional network.This is not a passive assistant role. I am looking for someone who can build structure, think independently, follow through, and actively contribute to growth.Core ResponsibilitiesChoir Content Production (Approx. 2 Hours Weekly)<ul><li>Attend choir rehearsal at call time</li><li>Capture high-quality photos</li><li>Record short-form vertical videos</li><li>Document rehearsal and behind-the-scenes moments</li><li>Select and edit photos</li><li>Edit short-form videos</li><li>Build a structured visual archive</li></ul>Social Media Management &amp; Growth<ul><li>Plan weekly content strategy</li><li>Schedule and publish posts</li><li>Maintain consistency across platforms</li><li>Monitor engagement and audience growth</li><li>Suggest growth strategies</li><li>Identify trends and opportunities</li><li>Ensure content supports long-term brand development</li></ul>You are expected not only to post &mdash; but to think about growth.Personal Operations &amp; Weekly Coordination<ul><li>Structure and manage my weekly calendar</li><li>Organize and draft emails</li><li>Track pending tasks and follow-ups</li><li>Monitor deadlines and commitments</li><li>Remind me of overlooked items</li><li>Hold me accountable when necessary</li><li>Suggest improvements when you see inefficiencies</li></ul>You are not waiting for instructions. You observe, structure, and act.Ideal Candidate<ul><li>Current university student (Media, Communication, Business, Arts, Conservatory or related fields preferred)</li><li>Basic photography knowledge</li><li>Familiar with Lightroom or similar tools</li><li>Basic video editing skills</li><li>Strong organizational ability</li><li>Proactive and reliable</li><li>Comfortable taking responsibility</li><li>Interested in creative growth and operations</li></ul>Who This Role Is For<ul><li>Students interested in personal branding, arts management, or creative direction</li><li>Individuals who want real responsibility</li><li>Self-starters who take initiative</li><li>Those seeking long-term mentorship and hands-on experience</li></ul>What You&rsquo;ll Gain<ul><li>Direct exposure to creative leadership</li><li>Real operational responsibility</li><li>Portfolio-building opportunities</li><li>Professional reference</li><li>Long-term collaboration potential</li></ul>Job Type: Part-timePay: $20.00 - $22.00 per hourExpected hours: 10 per weekWork Location: In person

Personal Operations Assistant & Social Media Manager (Choir Photography Focus)

Flourish Research

<div>Flourish Research is looking for motivated, talented, creative individual who want to learn and grow in their career while contributing to research that changes lives! We offer an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. 
 
We are actively hiring a Medical Executive Assistant at our site in Century City (LA), CA! 
 
We are seeking a dedicated and highly organized Executive Assistant to provide comprehensive support to a clinical research doctor in both professional and personal capacities. The ideal candidate will demonstrate exceptional time management, communication skills, and the ability to handle a variety of tasks with discretion and professionalism. This role is essential for helping the doctor maintain a balanced and efficient schedule while ensuring personal and professional commitments are met. 
 
Shift: Monday-Friday, 8:30 AM - 5 PM (Other hours occasionally as needed) 
Location: 2080 Century Pk E Suite 803, Los Angeles, CA 90067 
Compensation: $38.00 - $50.00 
Benefits: Health, dental, and vision insurance plans, 401(k) with 4% match, tuition reimbursement, parental leave, referral program, employee assistance program, life insurance, disability insurance, and 15 days of PTO + 10 company holidays.
RESPONSIBILITIES<ul><li>
Coordinate and manage the doctor&rsquo;s personal and professional calendar, including scheduling appointments, family commitments, and social engagements.</li><li>
Arrange travel itineraries, including transportation and accommodation, for both work and personal trips.</li><li>
Handle correspondence, phone calls, and emails, prioritizing messages and responding on behalf of the doctor when appropriate.</li><li>
Organize personal errands, such as managing household staff, coordinating with service providers, and overseeing family activities.</li><li>
Assist in planning personal events, such as family gatherings, celebrations, and social functions.</li><li>
Help organize community outreach or philanthropic activities aligned with the doctor&rsquo;s interests.</li><li>
Support in managing household tasks, including budgeting, scheduling maintenance, and organizing family logistics.</li><li>
Liaise with vendors and service providers to ensure smooth operations at home.</li><li>
Maintain the highest level of confidentiality regarding personal and professional matters.</li><li>
Exercise discretion in all interactions and decision-making processes.</li></ul><div>
QUALIFICATIONS</div><ul><li>
Bachelor&rsquo;s degree or equivalent experience in a related field (administration, management, personal assistance).</li><li>
Proven experience as a personal assistant or in a similar role, ideally in a healthcare, clinical research, or in C-suite environment.</li><li>
Strong organizational skills with the ability to manage multiple priorities seamlessly.</li><li>
Excellent written and verbal communication skills.</li><li>
High level of discretion, confidentiality, and professionalism.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with personal management tools.</li></ul>
Flourish Research offers an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. Apply today to learn more about how you can join us in our mission to save and improve the lives of others! 
 
Flourish Research is where clinical trials thrive. 
 
Flourish Research represents one of the industry's most progressive and diversified clinical trial companies with robust capabilities in the therapeutic areas of cardiology/metabolic disorders/renal, CNS, pulmonology, and vaccines. 
 
At Flourish Research, we strive toward excellence. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status. We embrace employees, customers, and patients from these underrepresented groups to help make this vision a reality. 
 
Flourish Research is driven by a diverse and inclusive community of passionate people who are committed to improving the quality of life of communities around the world. Flourish is committed to a safe work environment where all employees, customers, and patients are included, and treated with dignity and respect. 
 
Flourish Research strives to build an organization that attracts and leverages diversity in our staff, which reflects the diversity of our local communities. We promote education, acceptance, and inclusion because there is beauty in diversity. The more diversity we have in our team, the more unique perspectives, and ideas we share, and the better prepared we are to serve our communities. WE SEE YOU. WE ARE YOU. WE EMBRACE YOU. WE CELEBRATE YOU! 
 
Flourish Research is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, sex, (including pregnancy and gender identity), citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, genetic information, marital status, veteran status, political affiliation, or any other factor protected by law. Flourish Research complies with the law regarding reasonable accommodation for handicapped and disabled employees. 

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Medical Executive Assistant

AEG Worldwide

<div>For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Position Summary: The Executive Assistant provides high-level support to executives by managing operational duties and travel arrangements, conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions. Administrative functions include but are not limited to, preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, scheduling meetings and heavy calendaring. This individual will also work on various projects of a confidential nature as assigned by the executive.

Essential Functions:
<ul>
<li>Manage daily operational duties related to the executive in a personal and professional capacity. Ensures that all documents are seen and signed in timely manner.
</li><li>Execute various projects assigned by the executive in a timely, accurate and confidential manner.</li>
<li>Prepare, manage, and schedule travel arrangements for the executive and occasionally other team members.</li>
<li>Extremely heavy calendar management for both personal and professional management; coordinating and scheduling internal and external meetings.</li>
<li>Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence.</li>
<li>Prepare and submit the executive's expense reports including reconciling travel.</li>
<li>Work onsite at concert and festival events on an as needed basis as an industry liaison and coordinator. Coordinate credentials for executive's guest. Intercept issues and resolve before they reach executive.
</li><li>May be responsible for assisting the executive with the preparation of proposals and reporting information related to artist deals, venue development and internal operation reports. Make decisions on behalf of executive.
</li></ul>Required Qualifications:
<ul>
<li>BA/BS Degree (4-year) - in a related field</li>
<li>4-6 years - of related work experience</li>
<li>4-6 years - Executive level support experience</li>
<li>4-6 years - Experience processing travel and expense reports in Concur or a similar software.</li>
<li>Strong attention to detail, ability to work effectively under pressure and time constraints</li>
<li>Significant time management, organization, multi-tasking and prioritization skills</li>
<li>Strong attention to detail, ability to work effectively under pressure and time constraints</li>
<li>Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)</li>
<li>Ability to act with discretion and handle confidential information</li>
<li>Ability to interact with all levels of management</li>
<li>Ability to act in a professional manner in person, phone, and through email communications</li>
<li>Ability to work flexible schedule, including nights, weekends and some holidays</li>
<li>Passion for music preferred</li>
<li>Desire to attend music events outside of office requirements preferred</li>
</ul>
Payscale:$71,203.60 - $85,000

If not applicable: This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

AEG's policy is to hire the most qualified applicants. We are an equal opportunity employer and will not discriminate against any individual, employee, or application for employment on the basis of race, color, marital status, religion, age, sex, sexual orientation, national origin, or any other legally protected status recognized by federal, state or local law.

Employer does not offer work visa sponsorship for this position.</div>

Executive Assistant - Global Touring

Elite Placement Group, Inc.

<div>
 
 
 Administrative Assistant &ndash; Private Equity Firm
 
 
 
 
 Hybrid schedule: 4 days in office, 1 day remote (Century City)
 
 
 
 Starting base salary up to
 
 $85K DOE
 
 and excellent benefits
 
 
 
 
 
 Our client, a well-established private equity firm, is seeking a polished and proactive Administrative Assistant to join their Los Angeles office (Century City). This is an excellent opportunity for an early-career professional looking to build a career within the finance industry while supporting a dynamic team in a fast-paced environment.
 
 
 
 
 
 Key Responsibilities:
 
 
 &bull; Provide administrative support to executives and investment team members
 
 
 &bull; Manage complex calendars, coordinate meetings, and schedule conference calls
 
 
 &bull; Assist with travel arrangements and expense reporting
 
 
 &bull; Prepare documents, presentations, and maintain organized filing systems
 
 
 &bull; Coordinate office logistics and assist with internal projects as needed
 
 
 &bull; Help ensure the office operates efficiently day-to-day
 
 
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree
 
 
 &bull; 1&ndash;3 years of professional administrative or office experience
 
 
 &bull; Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
 
 
 &bull; Strong organizational skills and attention to detail
 
 
 &bull; Excellent written and verbal communication skills
 
 
 &bull; Professional demeanor and the ability to work in a fast-paced environment
 
 
 
 
 
 Local Los Angeles candidates only please
 
 
 
 
 
 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the State of California.
 
 
 
</div>

Administrative Assistant

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