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administrative assistant ii

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executive administrative assistant Jobs in Los Angeles

executive administrative assistant

executive assistant

The Initiative Group

Description: The Initiative Group is seeking a highly organized, proactive Executive Assistant to support our fast-paced public relations team. This role is ideal for someone who thrives in the entertainment and media space, can anticipate needs before they arise, and is comfortable managing multiple priorities at once.This is a hybrid position based in Los Angeles or Southern California, with required in-person client coverage and event support as needed.The Executive Assistant will provide high-level administrative and operational support to partners and senior publicists while assisting with day-to-day client management. This role requires discretion, exceptional organizational skills, strong written communication, and the ability to work both independently and collaboratively in a deadline-driven environment.Responsibilities:<ul><li>Manage complex calendars, scheduling, and high-volume email and phone correspondence</li><li>Coordinate client logistics for press events, media interviews, photoshoots, and appearances</li><li>Create and maintain client schedules</li><li>Provide day-to-day support for clients and colleagues</li><li>Maintain digital files and press kits</li><li>Monitor media coverage and service clients with digital press breaks</li><li>Draft and edit memos and press materials (client bios, press kits, etc.) for approval by senior team members</li><li>Daily administrative tasks (updating client files, press lists, etc.)</li><li>Liaise with counterparts in both New York and Los Angeles</li><li>Provide in-person client support at events and appearances</li><li>Support ad hoc projects and special initiatives as needed</li></ul>Desired Skills/Abilities:<ul><li>Strong organizational and time management skills with the ability to juggle multiple priorities</li><li>Exceptional written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to work independently while contributing to a collaborative team environment</li><li>Strong understanding of social media platforms and current digital trends</li><li>Professional, solutions-oriented mindset with a positive attitude</li><li>Flexibility to work evenings and weekends as needed</li><li>General knowledge of the entertainment industry and media landscape</li><li>Passion for pop culture, entertainment, and public relations</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree preferred</li><li>1&ndash;3 years of experience in Public Relations, Communications, Marketing, or a related field (internship experience considered)</li><li>Equivalent combinations of education and experience will be considered</li></ul>Job Type: Full-timePay: $22.00 - $24.00 per hourWork Location: Hybrid remote in Los Angeles, CA 90048

Executive Assistant

The Wonderful Company LLC

<div>Company Description 
The Wonderful Company is a company committed to offering high-quality, healthy, and iconic brands such as Wonderful Pistachios, Wonderful Halos, FIJI Water, and POM Wonderful. We foster a collaborative workforce that encourages an entrepreneurial spirit and openness to change.
The Executive Assistant, Legal will manage the administrative and complex scheduling responsibilities for our General Counsel and assist with legal operations for The Wonderful Company&rsquo;s in-house legal team (&ldquo;TWC Legal&rdquo;) and Roll Law Group, its captive law firm. TWC Legal and Roll Law Group, with over approximately 100 individuals (including over 50 attorneys), provide full-service legal counsel to The Wonderful Company and all of its subsidiaries and affiliates.
The time will be split approximately 50% focused on Executive Assistant functions and 50% focused on legal operations functions. This role requires a high degree of organization, time management and flexibility, while upholding superior degrees of tact and confidentiality. It is a great opportunity for a polished professional who likes a challenge and can contribute their talents to our team environment.
This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday. 
Job Description 
<ul><li>
Manage complex day-to-day calendar management and prioritization of activities for our General Counsel, proactively identifying and resolving scheduling conflicts</li><li>
Partner closely with the Legal Operations function to provide support with vendor management, invoicing, legal systems and software platforms, and other tasks as needed</li><li>
Lead event planning including organization around use of facilities, booking venues and catering, managing invitations and itineraries</li><li>
Screen incoming calls and correspondence and respond independently when possible</li><li>
Organize and maintain confidential files and records</li><li>
Create, edit and format documents in Word, Excel and PowerPoint</li><li>
Handle travel reservations and itineraries and expense reimbursement</li><li>
Build relationships with the other Executive Assistants and collaborate for meetings, presentations, events, and travel</li><li>
Demonstrate constant professionalism, integrity, and sense of urgency</li><li>
Consistently meet deadlines with minimal supervision and the ability to anticipate needs and identify potential barriers before they happen</li></ul> 

Qualifications 
<ul><li>
Minimum 3 years of experience in an administrative capacity required, ideally in a legal department</li><li>
Superior ability to organize and prioritize daily tasks with a keen sense of detail</li><li>
Strong Microsoft Office skills (Word, Excel, PowerPoint and Outlook) required</li><li>
Demonstrated comfort with learning new systems and technologies</li><li>
Possess confidence to effectively interact with all levels of management, including C-Suite executives</li><li>
Proven experience in organizing events, on and off site</li><li>
Demonstrated flexibility to pivot effectively at a moment&rsquo;s notice</li><li>
A four-year degree is highly desirable, but candidates with equivalent work experience will be considered</li></ul>
Pay Range: $39.00 - $41.00 an hour. Final compensation will be dependent upon skills &amp; experience. 
Additional Information 
<ul><li>
Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:<ul><li>
24/7 online physician consultations</li><li>
virtual mental health resources</li><li>
life coaching</li><li>
engaging employee community groups</li><li>
cash rewards for healthy habits and fitness reimbursements</li><li>
library of on-demand fitness videos</li></ul></li><li>
Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.</li><li>
Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.</li><li>
Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.</li><li>
Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.</li><li>
Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California&rsquo;s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE&rsquo;s &ldquo;100 Companies That Care&rdquo; list and was named one of Fortune magazine&rsquo;s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com.</li><li>
Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.</li></ul>
Headquartered in Los Angeles, The Wonderful Company is a privately held $6 billion company dedicated to harvesting health around the world through its iconic consumer brands. The company&rsquo;s 10,000 employees worldwide are committed to bringing consumers everywhere the freshest, most wholesome pistachios, citrus and pomegranates; bottling the finest water and wines; and creating colorful bouquets that are sure to touch the heart. This commitment is reflected in the company&rsquo;s market share: Wonderful Pistachios&reg; is America&rsquo;s No. 1 tree nut and America&rsquo;s fastest-growing snack; Wonderful&reg; Halos&reg; is the No. 1 mandarin orange in America; POM Wonderful&reg; is the No. 1 100% pomegranate brand in America; FIJI&reg; Water is America&rsquo;s No. 1 premium imported bottled water brand; JUSTIN&reg; Wine has the No. 1 Cabernet Sauvignon in California; and Teleflora&reg; is the world&rsquo;s leading floral delivery service.
The Wonderful Company&rsquo;s connection to consumers has health at its heart and giving back at its core. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California&rsquo;s Central Valley. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.
To learn more about The Wonderful Company, its products and its core values, visit www.wonderful.com, or follow us on Facebook, Twitter and Instagram.
The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.<div></div>
EEO is the law - click here for more information</div>

Executive Assistant, Legal

JPMorganChase

<div>JOB DESCRIPTION 
Become an integral part of the Consumer Retail team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Consumer Retail, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
<ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul>Required qualifications, capabilities, and skills
<ul><li>At least five years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
FEDERAL DEPOSIT INSURANCE ACT: 
 
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM 
 
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 
 
 We&rsquo;re looking for a highly proactive Administrative Assistant to partner with senior HR and Talent leaders at Netflix, keeping them two steps ahead in a fast-moving, global environment. If you love anticipating needs, creating structure out of complexity, and taking pride in flawless execution, this role will put you at the center of our people and talent work. You are energized by enabling others, passionate about operational excellence, and hold a high bar for your own work.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Proactively manage complex calendars for multiple executives and leaders across time zones, aligning time with key business, team, and broader Talent priorities.
 </li>
 <li>
 Own high-volume meeting support (all-hands, leadership reviews, cross-functional sessions): scheduling, agendas, logistics, note-taking, and tracking follow-ups and actions.
 </li>
 <li>
 Coordinate domestic and international travel and process accurate, timely expense reports.
 </li>
 <li>
 Prepare materials for meetings and off-sites (agendas, decks, pre-reads, securing logistics) and ensure leaders are set up with the right context in advance.
 </li>
 <li>
 Anticipate operational needs and identify opportunities to innovate, streamline processes, tools, and routines for HRBPs and Talent leaders.
 </li>
 <li>
 Pull and organize basic reports and trackers (e.g., from HR systems or spreadsheets) to support visibility into key metrics, timelines, and Talent programs.
 </li>
 <li>
 Maintain and optimize team tools: shared drives, trackers, distribution lists, Google Groups, team org chart, Slack channels, and other communication channels.
 </li>
 <li>
 Assist with planning and executing team events and off-sites, including vendor/venue sourcing, logistics, and on-site execution support.
 </li>
 <li>
 Support executive-ready presentation deck development and end-to-end meeting preparation (content, logistics, and follow-up materials).
 </li>
 <li>
 Partner on the creation and refinement of presentations and materials for key talent and business discussions.
 </li>
 <li>
 Manage ad hoc data, reporting, and project requests to deliver insights that support talent planning and decision-making.
 </li>
 <li>
 Liaise with Workplace to support in-office space planning and team setup as needed.
 </li>
 <li>
 Handle ad hoc projects and sensitive information with professionalism, discretion, and sound judgment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 4+ years as an administrative or executive assistant supporting multiple leaders, ideally in a fast-paced, global, matrixed environment.
 </li>
 <li>
 Experience supporting Human Resources or Talent leaders preferred; interest in HR/people-related work is a plus.
 </li>
 <li>
 Demonstrated ability to anticipate needs, take initiative, be self-motivated, and drive work forward with minimal direction.
 </li>
 <li>
 Strong executive-level written and verbal communication skills.
 </li>
 <li>
 Highly organized, detail-obsessed, and comfortable juggling multiple priorities and stakeholders at once.
 </li>
 <li>
 Comfort pulling reports and working with basic data (e.g., spreadsheets, dashboards); strong Google Suite skills required (Calendar, Docs, Sheets, Slides, Drive).
 </li>
 <li>
 Proven ability to handle confidential information and sensitive topics with discretion.
 </li>
 <li>
 Responsive and able to work effectively across multiple time zones and cultures.
 
 
 </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
 
 
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 
 
 Netflix is a unique culture and environment. Learn more here.
 
 
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>

Administrative Assistant, HR (MarComms)

Deloitte

<div>
 Deloitte is seeking a Legal Assistant to join its Office of General Counsel ("OGC"). The hired individual will support litigation attorneys and accountants across various paralegal focused assignments and projects.
 
 
 The role is expected to be primarily remote in nature, although there will be occasional needs to work from a Deloitte office depending on the needs of particular cases and assignments and for training and events.
 
 
 Recruiting for this role ends on March 31, 2026
 
 
 
 Work You'll Do
 
 
 
 <ul>
 <li>
 Reviews all new subpoenas, pleadings, and other legal documents that OGC receives from the practice offices and from agents for service, identifies any involved clients and locates relevant information.
 </li>
 <li>
 Downloads legal documents from website of Deloitte's agents for service of process.
 </li>
 <li>
 Inputs data, maintains and updates OGC's litigation matter management system and its service of process tracking database.
 </li>
 <li>
 Circulates copies of new pleadings, subpoenas, and other legal documents and related information to OGC attorneys or to personnel outside OGC, as appropriate.
 </li>
 <li>
 Uses service of process tracking database to perform informal conflicts checks and to gather data for OGC personnel.
 </li>
 <li>
 Creates Excel spreadsheets presenting data.
 </li>
 <li>
 Interacts with process servers to receive service of process.
 </li>
 <li>
 Works closely with OGC attorneys, technical teams, and engagement personnel to gather information and respond to regulatory or litigation requests.
 </li>
 <li>
 Performs document management and review functions such as reviewing files, preparing indexes, redacting documents, and interfacing with outside reproduction services.
 </li>
 <li>
 Formats audit and tax working papers and other electronic documents for production.
 </li>
 <li>
 Performs quality control checks on document productions to ensure accuracy and compliance with attorney instructions.
 </li>
 <li>
 Drafts cover letters and objection letters.
 </li>
 <li>
 Prepares witness binders, exhibits, and data summaries for interviews and hearings.
 </li>
 <li>
 Conducts legal and other types of research utilizing internal and external computer databases and other tools.
 </li>
 <li>
 Performs other functions such as creating, maintaining and updating files, and organizing and maintaining hard copy files.
 </li>
 <li>
 Performs other job-related duties as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required:
 
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 Minimum of 3 years of full-time experience as a paralegal and/or legal assistant.
 </li>
 <li>
 Proficiency with Microsoft Excel and other Microsoft Office applications
 </li>
 <li>
 Must be legally authorized to work in the United States, without the need for employer sponsorship now or at any time in the future
 
 
 </li>
 </ul>
 
 Preferred:
 
 
 
 <ul>
 <li>
 Paralegal certificate
 </li>
 <li>
 Strong judgment and decision making to determine when an escalation is appropriate to attorneys and/or other legal team members
 </li>
 <li>
 Ability to manage a complex legal caseload, working alongside virtually based, cross-functional teams and internal or external stakeholders
 
 
 </li>
 </ul>
 The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $57,200 to $117,400.
 
 
 Information for applicants with a need for accommodation:
 
 
 https://www2.deloitte.com/us/en/pages/careers/articles/join-deloitte-assistance-for-disabled-applicants.html
 
 
 EA_ExpHire
</div>

Office of General Counsel - Legal Assistant - Litigation

Braille Institute of America

Location: Los Angeles, California
 
THE OPPORTUNITY
 Join us in building a more inclusive world at Braille Institute of America. We are undertaking one of the most transformative initiatives in our history, planning our next century of success in serving the blind and visually impaired communities.
 Through our 2024-2025 strategic planning process, we identified the next generation opportunities to advance critical initiatives in areas such as customer research; the expansion and transformation of current programs and services; the development of new nationally and internationally accessible programs; the creation of dynamic new strategic partnerships; and the alignment of our mission, strategy, and resources.
 If you are ready to join a dynamic organization transforming the lives of individuals experiencing vision loss, we want you on our team.
 
WHO WE ARE
 At Braille Institute, we are driven by a shared purpose: to serve the blind and low vision community. We come together to make a meaningful difference in the lives of others, finding fulfillment in the impact we create. We believe in fostering a culture that is collaborative, inclusive, and flexible.
 We understand the importance of work-life balance, valuing both personal and professional fulfillment. Here, you'll find an environment that supports your well-being while providing opportunities to learn, grow, and thrive alongside colleagues who are sighted and visually impaired.
 Join us in embracing technology and innovation as we shape the future of accessibility and positively transform the lives of those with vision loss.
 
JOB DESCRIPTION
 
SUBMIT A COVER LETTER UNDER "ADDITIONAL DOCUMENTS" ADDRESSED TO: DEBRA MARTIN
 
Position Summary
 
The Leadership Support Coordinator provides direct support to the Chief Executive Officer and Chief Financial Officer, as well as high-level support to Braille Institute’s leadership team in advancing the organization’s mission. This role blends executive support with project support, ensuring that leadership is positioned to focus on vision, fundraising, and impact, allowing operations to run smoothly and effectively. The individual will act as a trusted partner, managing critical priorities, streamlining workflows, and supporting strategic planning and execution.
 
The individual serves as a trusted partner to the Chief Executive Officer and Chief Financial Officer, supporting board relations, donor engagement, and cross-departmental initiatives that strengthen the organization’s effectiveness. The ideal candidate is proactive, tech-savvy, self-directed, highly organized, a strong communicator, and able to anticipate needs before they arise. Represents the organization’s mission, vision, and image to both internal and external constituents.
 
Key Responsibilities
 
Executive Support
 
<ul>
<li>Manage the Chief Executive Officer’s and Chief Financial Officer’s calendars, communications, and meeting preparation with internal and external stakeholders.</li>
<li>Draft correspondence, reports, and talking points for donors, board, and partner communications.</li>
<li>Participate in conducting research, gathering data and analysis, and draft briefing materials to inform leadership decisions.</li>
<li>Assist in tracking progress toward organizational goals and preparing dashboards and status reports.</li>
<li>Prepare and organize materials for meetings, including agendas, presentations, reports, and follow-up actions.</li>
<li>Coordinate travel, logistics, and event participation for leadership.</li>
<li>Maintain confidentiality and professionalism in handling sensitive information with discretion.</li>
</ul>
Board & Governance Support
 
<ul>
<li>Coordinate logistics for board and committee meetings, including scheduling, preparing agendas, distributing materials, and ensuring minutes are recorded, finalized and archived.</li>
<li>Track and follow up on action items from board and committee meetings.</li>
<li>Support board engagement by preparing updates, presentations, and donor cultivation materials.</li>
</ul>
Project & Relationship Management
 
<ul>
<li>Support leadership with the planning, coordination, and monitoring of cross-departmental initiatives, ensuring alignment with organizational priorities and that deliverables and timelines are met.</li>
<li>Serve as liaison between leadership and team members, fostering clear communication and collaboration.</li>
<li>Cultivate and maintain relationships with external partners, vendors, and stakeholders.</li>
<li>Anticipate needs, proactively problem-solve, and identify opportunities for improving efficiency.</li>
<li>Maintain positive relationships with key stakeholders, community partners, and funders.</li>
<li>Help ensure consistent messaging and mission alignment across communications.</li>
</ul>
Qualifications
 
<ul>
<li>Education: Bachelor’s degree in Business Administration, Nonprofit Management, Communications, or related field, or related experience.</li>
<li>Experience: 3–7 years of experience in executive support, project management, and experience working in a dynamic, fast-paced working environment.</li>
<li>Skills & Attributes:</li>
<li>Exceptional organizational and time-management skills; ability to manage multiple priorities.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Comfortable working with boards, donors, and community stakeholders.</li>
<li>High level of discretion, professionalism, judgement, integrity and emotional intelligence.</li>
<li>Ability to juggle multiple priorities and adapt quickly in a fast-paced environment.</li>
<li>Proficiency with productivity tools (Google Workspace / Microsoft Office), project management software (Asana, Trello, Monday.com), Artificial Intelligence, and Customer Relationship Management systems.</li>
<li>Creative, analytical, and problem-solving mindset with excellent attention to detail.</li>
<li>Passion for our mission of serving those who are blind or have vision loss, and commitment to equity, inclusion, and community impact.</li>
</ul>
Key Competencies
 
<ul>
<li>Strategic thinker – sees the big picture while managing details.</li>
<li>Proactive partner – anticipates needs and removes obstacles for leadership.</li>
<li>Collaborative communicator – builds trust and alignment across teams.</li>
<li>Adaptable and resilient – thrives in changing, dynamic environments.</li>
<li>Results-driven – takes ownership of projects and outcomes.</li>
</ul>
Working Conditions
 
<ul>
<li>Full-time, 37.5 hours per week</li>
<li>Some evening/weekend hours may be required for board meetings, events, or deadlines.</li>
</ul>
Salary range- $65,000 to $80,000
 
#BIA1
 
Generous donors keep our life-changing programs and services 100% free! [brailleinstitute.org/give]Help support Braille Institute and give today.
 
HOW TO APPLY
 
Complete an online application by clicking the "Apply Now" button below. A Sign-In window will pop up where you can enter your email address and password to log in if you have already created an account on this Career Site. If you don't have an account yet, please click the "Create One Now" link on the Sign-In window to create a new account.
 
If you encounter an accessibility issue or difficulty creating an account, please send your cover letter and resume to resumes@brailleinstitute.org. Documents submitted as attachments must be in Microsoft Word format with the “.doc” or ".docx" file extension or as an Adobe PDF document. We cannot accept compressed or zipped files.

Leadership Support Coordinator

Explore 59+ Executive assistant in Los Angeles this March. Find roles across top companies and apply now to boost your career.

59 executive assistant jobs In Los Angeles

Executive Assistant

Executive Assistant, Legal

Executive Administrative Assistant

Administrative Assistant, HR (MarComms)

Administrative Assistant, HR (MarComms)

Office of General Counsel - Legal Assistant - Litigation

Leadership Support Coordinator