administrative assistant for a artist photographer

client financial executive assistant (remote)

accounting, finance and operations rotation program

administrative assistant Jobs in Los Angeles

administrative assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant for a artist photographer Jobs in Los Angeles

assistant to the chief operating officer Jobs in Los Angeles

assistant to the chief operating officer

client financial executive assistant (remote) Jobs in Los Angeles

executive assistant

Children's Hospital Los Angeles

<div>Location/Org Data : Introduction:
<div>
Join a team that's shaping the future of pediatric care. Children&rsquo;s Hospital Los Angeles is consistently ranked among the top 10 children's hospitals in the nation, delivering world-class care through more than 350 specialized programs and services. Here, world-class experts in medicine, research, and education work together to deliver family-centered care to more than 155,000 patients each year. At CHLA, your work will help build brighter tomorrows for the children and families we serve.</div>
Overview:
<div><b>Schedule:</b> Monday - Friday, 8 hour day shift, onsite.</div><div>
</div><div><b>
Purpose Statement/Position Summary: </b>The Executive Assistant provides the highest level of executive support and serves as the primary contact to the Department of Surgery Chair/Surgeon-in-Chief and AVP of Finance &amp; Strategy, serving as the primary point of coordination for complex scheduling, communications, and executive priorities. The Executive Assistant understands the Chair&rsquo;s line of business, clients and team, and is empowered to make decisions on behalf of the executive. Represents and supports the executive in client and non-client activities, often acting as a liaison between the executive and their organization or clients. The Executive Assistant completes high quality work to meet established goals, independently, with a large degree of autonomy and limited supervision.</div><div></div><div><div><br>
This role requires a deep understanding of the Chair&rsquo;s clinical, administrative, and external commitments, exercising strong judgment to prioritize competing demands, safeguard executive time, and coordinate high-impact meetings and events. As a trusted liaison, anticipates needs, manages sensitive information with discretion, and ensures efficient execution of departmental priorities.</div><div></div><div><br>
The Department of Surgery is responsible for the oversight and management of the divisions of surgery and their faculty. The Department provides leadership and direction to the advancement of teaching, research, and clinical care by its faculty. It regularly engages with USC &ndash; School of Medicine, CHLA Medical Group, and CHLA, as well as providing financial, planning, and strategic leadership. It recruits and retains pediatric experts from around the world to deliver world class care and to advance surgical medicine.</div></div><div></div><div><b><br>
Minimum Qualifications/Work Experience:</b>
</div><ul><li>5+ years of progressively responsible secretarial and administrative experience or a combination of related education, secretarial and business experience required.</li><li>
Previous support of C-Suite/ Senior level executives required.</li><li>
Advanced knowledge with demonstrated proficiency in MS Office programs is required.</li><li>
Expert calendaring required.</li><li><i>
Preferred experience includes</i>: Experience in the field of healthcare: basic medical and/or scientific terminology; experience in academic medicine; experience with executive presence and communication.</li></ul><div><b>
Education/Licensure/Certification:</b> Bachelor&rsquo;s degree required, or combination of education and equivalent relevant experience.</div>
Pay Scale Information: CHLA values the contribution each Team Member brings to our organization. Final determination of a successful candidate&rsquo;s starting pay will vary based on a number of factors, including, but not limited to, education and experience within the job or the industry. The pay scale listed for this position is generally for candidates who meet the specified qualifications and requirements listed on this specific job description. Additional pay may be determined for those candidates who exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Posting Range: $61,152.00-$100,464.00 Location/Org Data : Closing:
<div>
CHLA is a leader in pediatric and adolescent health, in our community, across the nation, and around the world . As a premier Magnet&reg;-recognized teaching hospital, CHLA offers an environment rooted in learning, collaboration, and compassionate care. . We are home to groundbreaking research, clinical innovation, and a culture that supports personal and professional growth.</div><div>
Since 1932, CHLA has been affiliated with the Keck School of Medicine of the University of Southern California. Through this partnership and our own enduring mission, we remain committed to creating hope and building healthier futures.</div></div>

Executive Assistant

Sony Music Entertainment

<div></div><div><div>Executive Office</div><div></div><div>
Los Angeles</div></div>
<br><div><div><b>About Sony Music Entertainment</b></div>
<p>
At Sony Music Entertainment, we fuel the creative journey. We&rsquo;ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We&rsquo;ve nurtured some of music&rsquo;s most iconic artists and produced some of the most influential recordings of all time.</p>
<p>
Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we&rsquo;re committed to artistic integrity, transparency, and entrepreneurship.</p>
<p>
Sony Music Entertainment is a member of the Sony family of global companies.</p><br>
<p></p>
<p>
Sony Music Vision is the internal Film and Television studio for Sony Music Entertainment. The group is looking for a hyper-organized, detail-oriented Executive Assistant to provide administrative support for the President. This role also supports the broader Sony Music Vision team by organizing group events, managing the office, planning events and creating both internal facing deck presentations and client-facing materials.</p>
<h2 class="jobSectionHeader"><b>
What you'll do:</b></h2>
<ul><li>Provide administrative support including scheduling meetings, maintaining calendars and arranging conference calls.</li>
<li>Prepare and submit multiple expense reports for the department and the President in a timely and accurate manner.</li>
<li>Arrange travel for frequent business trips. Coordinate intricate itineraries and meeting schedules.</li>
<li>Design and create presentation decks for internal and external parties.</li>
<li>Serve as the office manager for the group, maintaining office supplies and coordinating with facilities.</li>
<li>Plan and execute events, conferences, lunches and parties.</li>
</ul>
<div></div><h2 class="jobSectionHeader"><b>Who you are:</b></h2>
<ul><li>2+ years of prior administrative assistant experience assisting an SVP or above</li>
<li>Extremely organized and detail oriented while working in a fast-paced environment</li>
<li>Very strong design and deck-building skills with experience creating external-facing materials in Canva, Powerpoint, etc.</li>
<li>Able to handle confidential information with a high level of professionalism and discretion</li>
<li>Flawless written and verbal communication skills</li>
<li>Strong technology skills including ability to work within PC and Mac programs with specific skills in Airtable, Microsoft Word, Power Point and Excel.</li>
<li>Great interpersonal skills and the ability to interact with staff at all levels</li>
<li>Proactive, flexible and a strong decision-making ability</li>
<li>Able to work independently and with little or no supervision</li></ul><div><br>
<div>
</div></div><div></div><h2 class="jobSectionHeader"><b>What we give you:</b></h2>
<ul><li>You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day</li>
<li>A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best</li>
<li>An attractive and comprehensive benefits package including medical, dental, vision, life &amp; disability coverage, and 401K + employer matching</li>
<li>Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans</li>
<li>Investment in your professional growth and development enabling you to thrive in our vibrant community.</li>
<li>The space to accelerate progress, positively disrupt, and create what happens next</li>
<li>Time off for a winter recess</li>
</ul>
<div><i>Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.</i></div>
<p><i>
California based applicants have certain rights under California law. Please see our </i><b><i>California Recruitment Privacy Policy</i></b><i> for more details.</i></p><div><div><div>
The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.</div><div>
California Pay Range</div><div>
$70,000&mdash;$75,000 USD</div></div></div></div>

Paramount Pictures

<div>
 <strong>
  #WeAreParamount on a mission to unleash the power of content&hellip; you in?
  <br/>
  <br/>
 </strong>
 We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture.
 <br/>
 <br/>
 <strong>
  Overview And Responsibilities
  <br/>
  <br/>
 </strong>
 This position provides high-level administrative and operational support to the EVP of Media for Paramount Pictures Theatrical and Home Entertainment. This role ensures the smooth functioning of the EVP&rsquo;s office by managing schedules and coordinating communications between internal departments and external key stakeholders.
 <br/>
 <br/>
 <strong>
  Primary Duties &amp; Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage EVP&rsquo;s complex calendar, prioritize meetings, and coordinate communications across varying internal departments and external partners.
  </li>
  <li>
   Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas and notes.
  </li>
  <li>
   Prepare expense reports and budget tracking related to the EVP&rsquo;s activities.
  </li>
  <li>
   Handle sensitive information with a high degree of confidentiality.
  </li>
  <li>
   Support EVP in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups.
  </li>
  <li>
   Act as a trusted sounding board, helping the EVP stay organized and focused during high-pressure release periods.
  </li>
  <li>
   Anticipate executive needs and proactively tackle scheduling conflicts or operational bottlenecks.
  </li>
  <li>
   Coordinate IT setup, catering, and logistics for meetings and any team events.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Basic Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred
  </li>
  <li>
   2+ years of administrative experience supporting senior executives; entertainment industry experience strongly preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Microsoft Office Suite.
  </li>
  <li>
   Extraordinary organizational and time-management skills.
  </li>
  <li>
   Strong written and verbal communication; ability to draft professional correspondence.
  </li>
  <li>
   Ability to manage shifting priorities in a fast‑paced, deadline‑driven environment
   <br/>
   <br/>
  </li>
 </ul>
 Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio&rsquo;s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount&rsquo;s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures&rsquo; passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.
 <br/>
 <br/>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 Hiring Salary Range: $50,000.00 - 60,000.00.
 <br/>
 <br/>
 The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
 <br/>
 <br/>
 <strong>
  What We Offer:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
  </li>
  <li>
   Generous paid time off.
  </li>
  <li>
   An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.
  </li>
  <li>
   Opportunities for both on-site and virtual engagement events.
  </li>
  <li>
   Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
  </li>
  <li>
   Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount
   <br/>
   <br/>
  </li>
 </ul>
 Paramount is an equal opportunity employer (EOE) including disability/vet.
 <br/>
 <br/>
 At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
 <br/>
 <br/>
 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
</div>


Atlas Rd

<p><b>Overview</b><br/>We are seeking a dynamic and proactive Marketing Coordinator / Executive Assistant to join our innovative team. This role offers an exciting opportunity to blend strategic marketing initiatives with administrative excellence, supporting our brand growth and operational efficiency. The ideal candidate will be energized by multitasking, possess a passion for digital marketing, and demonstrate exceptional organizational skills. You will play a vital role in executing multichannel marketing campaigns, managing content creation, and providing essential support to our marketing leadership. This paid position is perfect for someone eager to develop their marketing expertise while contributing to impactful projects in a fast-paced environment.</p><p><b>Duties</b></p><ul><li>Assist in developing and executing integrated marketing strategies across digital channels, including social media marketing, newsletter marketing, and content marketing</li><li>Coordinate email marketing campaigns using marketing automation tools, tracking open rates, click-throughs, and conversions to enhance campaign effectiveness</li><li>Assist in product management tasks by preparing presentations, managing budgets for advertising campaigns, and supporting cross-functional teams with copywriting and creative assets.</li><li>Prepare reports on campaign performance, website analytics, and sales data to inform strategic decisions.</li><li>Provide comprehensive administrative support including scheduling meetings, managing correspondence, coordinating events, and maintaining organized records of all marketing activities</li><li>Provide additional support to the Company's CEO, including personal tasks and errands</li></ul><p><b>Experience</b></p><ul><li>Proven experience in digital marketing or a related role with a strong understanding of multichannel marketing strategies.</li><li>Strong research skills combined with excellent copywriting abilities for creating compelling content tailored to target audiences.</li><li>Ability to manage multiple projects simultaneously while maintaining attention to detail under tight deadlines.</li><li>Excellent communication skills&mdash;both written and verbal&mdash;and a proactive approach to problem-solving. Join us as we drive innovative marketing initiatives that elevate our brand presence! This role is designed for energetic professionals eager to make an impact through creative strategy combined with meticulous execution&mdash;empowering your growth while supporting our mission of excellence in marketing communications.</li></ul><p>Pay: $40,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90064</p>

Marketing Coordinator / Executive Assistant

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 <br/>
 <br/>
 <strong>
  Netflix is seeking an experienced Executive Assistant to support the Head of Sports Business Affairs and senior leaders in the Sports and Non-Fiction Business Affairs group. This role sits within a small, high-impact team that values collaboration, candor, and a healthy sense of humor. The ideal candidate is a highly organized, self-motivated professional who thrives in a fast-paced, high-volume environment. You are comfortable working with contracts and legal documents, confident with technology and new tools, and able to manage shifting priorities with sound judgment and discretion. Strong interpersonal skills are essential, as you will interact regularly with internal partners and external stakeholders. In this role, you will juggle multiple responsibilities while maintaining exceptional attention to detail and clear communication. In return, you&rsquo;ll be part of a close-knit team that works hard, supports one another, and offers meaningful opportunity to grow as Netflix&rsquo;s sports business continues to expand.
  <br/>
  <br/>
 </strong>
 <strong>
  Responsibilities Include But Are Not Limited To
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as the executive administrative lead for the team, overseeing all administrative functions and acting as the primary point of contact for operational processes such as vendor and contract management, renewals, and documentation.
  </li>
  <li>
   Manage high‑volume, complex calendars and communications across multiple time zones for senior executives, and provide comprehensive support for seamless internal and external meetings by owning logistics, agenda preparation, executive support, catering arrangements as needed, tracking action items, and creating and maintaining presentations (e.g., Google Slides/PowerPoint), templates, org charts, and project trackers.
  </li>
  <li>
   Arrange and process domestic and international travel, itineraries, and expense reports.
  </li>
  <li>
   Plan and execute team events (offsites, social events), including agendas, logistics, vendors coordination, and budget tracking.
  </li>
  <li>
   Manage space planning, office moves, and onboarding of new hires, including developing and maintaining onboarding processes and documentation.
  </li>
  <li>
   Opportunity, depending on experience, to learn, take on or grow into contract management, including light contract drafting (e.g., first drafts) and basic review under the supervision of Business Affairs Executives, subject to interest, fit, and team needs.
  </li>
  <li>
   Assist Business Affairs Executives with reviewing, formatting, proofreading, tracking, and coordinating agreements and related documents (e.g., contracts, SOWs, amendments, option letters) from initial drafts through execution and distribution.
  </li>
  <li>
   Act as a liaison on agreements and rights-related questions; partner with internal teams on rights clearances and contract administration.
  </li>
  <li>
   Input, track, and maintain deal and rights information in internal systems, reviewing and analyzing contracts to ensure accurate data entry and compile clear deal/issue summaries to help guide contractual rights and obligations for Business Affairs Executives and leadership.
  </li>
  <li>
   Maintain and improve contract, workflow, and information systems (including internal portals), recommending and implementing process efficiencies.
  </li>
  <li>
   Support all areas of the team as needed, including special projects and new subject areas.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   BA/BS Degree preferred and a JD or MBA is a plus
  </li>
  <li>
   5+ years as an Executive Assistant (experience in Sports or at a media/ entertainment company is a plus)
  </li>
  <li>
   Experience with Sports deals and live sports production is a plus
  </li>
  <li>
   A team player who operates well in a fast-paced team-oriented setting;
  </li>
  <li>
   Ability to be discrete and maintain confidential information
  </li>
  <li>
   Understanding how to prioritize and quickly respond to change
  </li>
  <li>
   Strong written and verbal communication skills, and the ability to multitask
  </li>
  <li>
   Takes initiative, and approaches the work with curiosity and productivity, and
  </li>
  <li>
   Proficiency in using technology systems including Google Suite and new cutting edge tools
   <br/>
   <br/>
  </li>
 </ul>
 Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $125,000.00 - $220,000.00.
 <br/>
 <br/>
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 <br/>
 <br/>
 Netflix is a unique culture and environment. Learn more here.
 <br/>
 <br/>
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 <br/>
 <br/>
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>


Executive Assistant, Business Affairs, Sports

Rowin Insurance

<div><p>We are seeking a highly organized and dependable <b>Client Financial Executive Assistant</b> to support our financial services team with client coordination and administrative operations. This role is ideal for individuals looking to gain experience in financial services while working in a flexible, remote environment.</p><p></p><p><br>
You will play a key role in ensuring smooth day-to-day support for client-related financial processes.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><br>
<p></p><ul><li>
Assist with client financial documentation and basic reporting</li><li>
Maintain and organize client records with accuracy and confidentiality</li><li>
Support financial executives with administrative and coordination tasks</li><li>
Handle data entry, document processing, and online submissions</li><li>
Communicate professionally with internal teams and, when needed, clients</li><li>
Ensure timely completion of assigned projects and tasks</li></ul><div><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul><li>
Strong attention to detail and organizational skills</li><li>
Professional communication (written and verbal)</li><li>
Basic proficiency with computers, online tools, and data entry</li><li>
Ability to manage time effectively in a remote setting</li><li>
Prior administrative, finance, or customer support experience is a plus (not required)</li></ul><div><h3 class="jobSectionHeader"><b>
Compensation &amp; Benefits</b></h3><ul><li>
Competitive project-based compensation</li><li>
Performance-based bonuses and growth incentives</li><li>
Flexible remote work environment</li><li>
Opportunity to gain experience in financial services and client management</li><li>
Potential for long-term collaboration and advancement</li></ul><div><h3 class="jobSectionHeader"><b>
Work Environment</b></h3><p>
This is a fully remote opportunity open to candidates across the United States. You will have the flexibility to manage your own schedule while meeting project deadlines.</p></div></div></div></div>

Client Financial Executive Assistant (Remote)

Hadrian

<div>
 <strong>
  Hadrian - Manufacturing the Future
  <br/>
  <br/>
 </strong>
 Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts.
 <br/>
 <br/>
 We&rsquo;re accelerating our mission with the launch of Factory 3 in Mesa, Arizona, a 290,000-square-foot facility creating 350 new jobs. We are expanding rapidly to support thousands of future hires, launching Hadrian Maritime to expand into naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts.
 <br/>
 <br/>
 Hadrian is backed by leading investors including T. Rowe Price, Lux Capital, Founders Fund, and Andreessen Horowitz, our fast-growing team is united around reindustrializing American manufacturing for the 21st century and beyond.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 We are seeking an exceptional Executive Assistant to support the Office of the CEO, partnering closely with the Executive Assistant and Personal Assistant to deliver seamless, high-level support. This role requires a collaborative team player with strong judgment and attention to detail.
 <br/>
 <br/>
 You will be embedded in the daily operations of the CEO, supporting core business priorities while providing occasional personal support when needed. The role involves managing a complex scope of responsibilities while maintaining a calm and steady presence in a fast-paced environment.
 <br/>
 <br/>
 <strong>
  What You&rsquo;ll Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Partner closely with the Executive Assistant team to ensure continuity and effective coverage.
  </li>
  <li>
   Manage the CEO&rsquo;s calendar with strategic prioritization across internal meetings, leadership sessions, and company commitments.
  </li>
  <li>
   Prepare briefing materials, agendas, and follow-up communications for executive meetings.
  </li>
  <li>
   Facilitate information flow across the leadership team, ensuring alignment and follow-through on key priorities.
  </li>
  <li>
   Coordinate cross-functional initiatives on behalf of the CEO, driving accountability and progress.
  </li>
  <li>
   Handle confidential communications with discretion and professionalism.
  </li>
  <li>
   Support external engagement with board members, investors, partners, clients, and media.
  </li>
  <li>
   Coordinate end-to-end travel logistics, including itineraries that anticipate potential changes.
  </li>
  <li>
   Prepare the CEO for external engagements such as conferences, speaking events, and stakeholder meetings.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Personal Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide personal assistance when needed, including appointments, vendors, and travel coordination.
  </li>
  <li>
   Handle sensitive personal matters with a high level of discretion and sound judgment.
  </li>
  <li>
   Anticipate needs and take initiative to resolve issues proactively.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We're Looking For
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5+ years of experience supporting Founder or C-suite executives in a fast-paced environment.
  </li>
  <li>
   Experience managing both business and personal support for senior leaders.
  </li>
  <li>
   Strong organizational and project management skills with close attention to detail.
  </li>
  <li>
   Excellent written and verbal communication skills across a range of stakeholders.
  </li>
  <li>
   Proficiency with tools such as Microsoft Office and task management platforms.
  </li>
  <li>
   Ability to manage competing priorities and make sound decisions in real time.
  </li>
  <li>
   High level of discretion when handling sensitive information.
  </li>
  <li>
   Positive, collaborative approach that contributes to team culture.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Will Set You Apart
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Demonstrated interest in advanced technology, aerospace, or manufacturing.
  </li>
  <li>
   Strong sense of ownership, with a commitment to availability and accountability in a fast-paced environment.
  </li>
  <li>
   Sound judgment in dynamic situations, with the ability to act independently or escalate when appropriate.
  </li>
  <li>
   Ability to bring structure to ambiguity, driving clarity and momentum across competing priorities.
  </li>
  <li>
   Clear and professional communication style and tailor to diverse audiences.
  </li>
  <li>
   Proven ability to build trust through reliability, discretion, and a consistent presence.
  </li>
  <li>
   Positive and collaborative approach that enhances team effectiveness.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits For Full-time Employees
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Medical, dental, vision, and life insurance plans for employees
  </li>
  <li>
   401k
  </li>
  <li>
   Relocation support may be provided for certain situations, based on business need.
  </li>
  <li>
   Flexible vacation policy
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  ITAR Requirements
  <br/>
  <br/>
 </strong>
 To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.
 <br/>
 <br/>
 <strong>
  Hadrian Is An Equal Opportunity Employer
  <br/>
  <br/>
 </strong>
 It is the Company&rsquo;s policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.
</div>


Executive Assistant, Office of the CEO

Explore 91+ Executive assistant in Los Angeles this May. Find roles across top companies and apply now to boost your career.

91 executive assistant jobs In Los Angeles

Executive Assistant

Executive Assistant

Executive Assistant

Marketing Coordinator / Executive Assistant

Executive Assistant, Business Affairs, Sports

Client Financial Executive Assistant (Remote)

Executive Assistant, Office of the CEO