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executive assistant

DoorDash

<div>
 <strong>
  About The Team
  <br/>
  <br/>
 </strong>
 DoorDash is scaling as a global organization, and we are hiring an Executive Assistant to partner with leaders at DoorDash. As operators and marketers, we partner with your favorite restaurants and local merchants to make DoorDash the #1 local delivery app.
 <br/>
 <br/>
 You'll be an essential part of the team, responsible for keeping our executives efficient and allowing them to make a difference, while scaling new ways to delight our customers using the DoorDash platform. We aim to be one step ahead. We value going into each day making the impossible possible.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 You will support our Engineering leaders and their teams. You will be their "go-to" person for calendar management, team-building activities, and project management. You will report to the Executive Business Partner on our Engineering Leadership Team.
 <br/>
 <br/>
 In this role, you will work a hybrid schedule, going in-person to our San Francisco HQ, Sunnyvale Century City or Seattle office 3 days a week.
 <br/>
 <br/>
 <strong>
  You're Excited About This Opportunity Because You Will&hellip;
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
  </li>
  <li>
   Promote team culture and cohesion
  </li>
  <li>
   Plan and oversee events for our team
  </li>
  <li>
   Manage multiple projects simultaneously
  </li>
  <li>
   Handle highly confidential information
  </li>
  <li>
   Be an integral part of our team
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We're Looking For...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5+ years of experience in an administrative support role
  </li>
  <li>
   You are an expert with G-suite tools, including Google Calendar, Gmail, Docs, Spreadsheets, Slides, etc.
  </li>
  <li>
   You are proficient in event planning, project planning and budgeting
  </li>
  <li>
   You have a history of being a top operator in a growing organization, such as a tech startup, large tech company, or similar company
  </li>
  <li>
   You enjoy diagnosing issues and implementing creative solutions to solve challenges
  </li>
  <li>
   You are adaptable in a shifting environment
   <br/>
   <br/>
  </li>
 </ul>
 Notice to Applicants for Jobs Located in NYC or Remote Jobs Associated With Office in NYC Only
 <br/>
 <br/>
 We use Covey as part of our hiring and/or promotional process for jobs in NYC and certain features may qualify it as an AEDT in NYC. As part of the hiring and/or promotion process, we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound from August 21, 2023, through December 21, 2023, and resumed using Covey Scout for Inbound again on June 29, 2024.
 <br/>
 <br/>
 The Covey tool has been reviewed by an independent auditor. Results of the audit may be viewed here: Covey
 <br/>
 <br/>
 <strong>
  Compensation
  <br/>
  <br/>
 </strong>
 The successful candidate&rsquo;s starting pay will fall within the pay range listed below and is determined based on job-related factors including, but not limited to, skills, experience, qualifications, work location, and market conditions. Base salary is localized according to an employee&rsquo;s work location. Ranges are market-dependent and may be modified in the future.
 <br/>
 <br/>
 In addition to base salary, the compensation for this role includes opportunities for equity grants. Talk to your recruiter for more information.
 <br/>
 <br/>
 DoorDash cares about you and your overall well-being. That&rsquo;s why we offer a comprehensive benefits package to all regular employees, which includes a 401(k) plan with employer matching, 16 weeks of paid parental leave, wellness benefits, commuter benefits match, paid time off and paid sick leave in compliance with applicable laws (e.g. Colorado Healthy Families and Workplaces Act). DoorDash also offers medical, dental, and vision benefits, 11 paid holidays, disability and basic life insurance, family-forming assistance, and a mental health program, among others.
 <br/>
 <br/>
 To learn more about our benefits, visit our careers page here.
 <br/>
 <br/>
 <strong>
  See Below For Paid Time Off Details
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   For salaried roles: flexible paid time off/vacation, plus 80 hours of paid sick time per year.
  </li>
  <li>
   For hourly roles: vacation accrued at about 1 hour for every 25.97 hours worked (e.g. about 6.7 hours/month if working 40 hours/week; about 3.4 hours/month if working 20 hours/week), and paid sick time accrued at 1 hour for every 30 hours worked (e.g. about 5.8 hours/month if working 40 hours/week; about 2.9 hours/month if working 20 hours/week).
   <br/>
   <br/>
  </li>
 </ul>
 The national base pay range for this position within the United States, including Illinois and Colorado.
 <br/>
 <br/>
 $98,600&mdash;$145,000 USD
 <br/>
 <br/>
 <strong>
  About DoorDash
  <br/>
  <br/>
 </strong>
 At DoorDash, our mission to empower local economies shapes how our team members move quickly, learn, and reiterate in order to make impactful decisions that display empathy for our range of users&mdash;from Dashers to merchant partners to consumers. We are a technology and logistics company that started by enabling door-to-door delivery, and we are looking for team members who can help us go from a company that is known as the place you order food to a company that people turn to for any and all goods.
 <br/>
 <br/>
 DoorDash is growing rapidly and changing constantly, which gives our team members the opportunity to share their unique perspectives, solve new challenges, and own their careers. We're committed to supporting employees&rsquo; happiness, healthiness, and overall well-being by providing comprehensive benefits and perks including premium healthcare, wellness expense reimbursement, paid parental leave and more.
 <br/>
 <br/>
 Our Commitment to Diversity and Inclusion
 <br/>
 <br/>
 We&rsquo;re committed to growing and empowering a more inclusive community within our company, industry, and cities. That&rsquo;s why we hire and cultivate diverse teams of people from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has room at the table and the tools, resources, and opportunity to excel.
 <br/>
 <br/>
 Statement of Non-Discrimination: In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity or expression, disability status, or veteran status. Above and beyond discrimination and harassment based on &ldquo;protected categories,&rdquo; we also strive to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at DoorDash. We value a diverse workforce &ndash; people who identify as women, non-binary or gender non-conforming, LGBTQIA+, American Indian or Native Alaskan, Black or African American, Hispanic or Latinx, Native Hawaiian or Other Pacific Islander, differently-abled, caretakers and parents, and veterans are strongly encouraged to apply. Thank you to the Level Playing Field Institute for this statement of non-discrimination.
 <br/>
 <br/>
 Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.
 <br/>
 <br/>
 <strong>
  If you need any accommodations, please inform your recruiting contact upon initial connection.
 </strong>
</div>


Executive Assistant

Paramount Pictures

<div>
 <strong>
  #WeAreParamount on a mission to unleash the power of content&hellip; you in?
  <br/>
  <br/>
 </strong>
 We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture.
 <br/>
 <br/>
 Overview and Responsibilities:
 <br/>
 <br/>
 This position provides high-level administrative and operational, and creative facing support to the EVP of Global Creative Content for Paramount Pictures. This role ensures the smooth functioning of the EVP&rsquo;s office by managing schedules and coordinating communications between internal departments and external key stakeholders.
 <br/>
 <br/>
 Primary Duties &amp; Responsibilities:
 <br/>
 <br/>
 <ul>
  <li>
   Manage EVP&rsquo;s complex calendar, prioritize meetings, and coordinate communications across varying internal departments and external partners.
  </li>
  <li>
   Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas and notes.
  </li>
  <li>
   Prepare expense reports and budget tracking related to the EVP&rsquo;s activities.
  </li>
  <li>
   Handle sensitive information with a high degree of confidentiality.
  </li>
  <li>
   Support EVP in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups.
  </li>
  <li>
   Act as a trusted sounding board, helping the EVP stay organized and focused during high pressure release periods.
  </li>
  <li>
   Anticipate executive needs and proactively address scheduling conflicts or operational bottlenecks.
  </li>
  <li>
   Coordinate IT setup, catering, and logistics for meetings and any team events.
   <br/>
   <br/>
  </li>
 </ul>
 Basic Qualifications:
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred
  </li>
  <li>
   2+ years of administrative experience supporting senior executives; entertainment industry experience strongly preferred.
  </li>
  <li>
   Proficiency in Microsoft Office Suite.
   <br/>
   <br/>
  </li>
 </ul>
 Additional Qualifications:
 <br/>
 <br/>
 <ul>
  <li>
   Remarkable organizational and time-management skills.
  </li>
  <li>
   Strong written and verbal communication; ability to draft professional correspondence.
  </li>
  <li>
   Ability to manage shifting priorities in a fast‑paced, deadline‑driven environment.
  </li>
  <li>
   Must be able to work in a dynamic environment
  </li>
  <li>
   Passion for film, marketing and fun is preferred!
   <br/>
   <br/>
  </li>
 </ul>
 Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio&rsquo;s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount&rsquo;s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures&rsquo; passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.
 <br/>
 <br/>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 Hiring Salary Range: $50,000.00 - 60,000.00.
 <br/>
 <br/>
 The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
 <br/>
 <br/>
 <strong>
  What We Offer:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
  </li>
  <li>
   Generous paid time off.
  </li>
  <li>
   An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.
  </li>
  <li>
   Opportunities for both on-site and virtual engagement events.
  </li>
  <li>
   Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
  </li>
  <li>
   Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount
   <br/>
   <br/>
  </li>
 </ul>
 Paramount is an equal opportunity employer (EOE) including disability/vet.
 <br/>
 <br/>
 At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
 <br/>
 <br/>
 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
</div>


Career Group

<div>
 <p>
  Executive Assistant / Personal Assistant to a High-Profile Executive
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an exceptional EA/PA to support one of the most influential female executives in the country. This role is ideal for a polished, poised professional who thrives in a fast-paced, 24/7 environment and excels at staying ten steps ahead. If you are a
  <em>
   take‑charge problem solver
  </em>
  with impeccable judgment, flawless organizational skills, and the ability to pivot seamlessly as priorities shift, this opportunity offers an extraordinary front‑row seat to a world of innovation, leadership, and high‑level operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  What You&rsquo;ll Do:
 </p>
 <ul>
  <li>
   Manage complex personal and professional logistics
  </li>
  <li>
   Coordinate extensive travel + high-touch itineraries
  </li>
  <li>
   Support events, engagements, and fast-moving initiatives
  </li>
  <li>
   Operate with complete discretion and a &ldquo;no task too big or too small&rdquo; mindset
  </li>
  <li>
   Serve as the steady, composed anchor for an incredibly dynamic schedule
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  What We&rsquo;re Looking For:
 </p>
 <ul>
  <li>
   10&ndash;15 years of EA/PA experience with long-term stability
  </li>
  <li>
   Experience supporting high-profile or high-net-worth individuals
  </li>
  <li>
   Exceptional communication skills + strong EQ and IQ
  </li>
  <li>
   Tech-savvy, solution-driven, and endlessly resourceful
  </li>
  <li>
   Comfortable with early mornings, evenings, and weekend support
  </li>
  <li>
   Highly polished, elegant, service-oriented presence
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  This is a rare chance to work alongside&mdash;and learn from&mdash;a powerhouse leader. If you&rsquo;re committed to excellence and energized by a role where every day is different, we want to hear from you.
 </p>
</div>


Executive Assistant/ Personal Assistant

<div><p><b>#WeAreParamount on a mission to unleash the power of content&hellip; you in?</b><br>
We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the<b> </b>power<b> </b>to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture.</p><div><br>
</div><div><div>
This position provides high-level administrative and operational support to the President, Post Production &amp; Innovation for Paramount Pictures. This role ensures the Presidents office runs capably by managing schedules, coordinating communication, and handling information. The assistant acts as a key liaison between the President, internal departments, external vendors, and senior executive team, while maintaining confidentiality and professionalism.</div><div>
</div></div><div><div><b>
Responsibilities</b><b>:</b></div></div><div><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li></ul></div><div><ul><li>Prioritize and organize appointments to align with production timelines and executive priorities.</li></ul></div><div><ul><li>Draft, review, and manage emails, memos, and reports on behalf of the President.</li></ul></div><div><ul><li>Serve as the primary point of contact for internal teams and external partners.</li></ul></div><div><ul><li>Prepare agendas, take detailed notes, and track action items for meetings.</li></ul></div><div><ul><li>Organize post-production review sessions, screenings, and vendor calls.</li></ul></div><div><ul><li>Assist in tracking post-production milestones and deliverables for multiple films.</li></ul></div><div><ul><li>Maintain databases and spreadsheets for budgets, schedules, and vendor information.</li></ul></div><div><ul><li>Process expense reports, purchase orders, and invoices.</li></ul></div><div><ul><li>Support budget tracking for post-production projects.</li></ul></div><div><ul><li>Handle information related to talent, budgets, and studio strategy.</li></ul></div><div><ul><li>Liaise with editorial, sound, VFX, and finishing teams to ensure smooth communication.</li></ul><div>
</div></div><div><div><b>
Basic Qualifications:</b></div></div><div><ul><li>Bachelors degree Preferred.</li></ul></div><div><ul><li>2+ years of experience supporting senior executives, ideally in entertainment or post-production.</li></ul></div><div><ul><li>Proficiency in Microsoft Office Suite, scheduling tools, and insight with post-production workflows.</li></ul><div>
</div></div><div><div><b>
Additional Qualifications:
</b></div></div><div><ul><li>Strong organizational and time-management abilities.</li></ul></div><div><ul><li>Excellent written and verbal communication.</li></ul></div><div><ul><li>Ability to administer multiple priorities under tight deadlines.</li></ul></div><p><br>
Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio&rsquo;s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount&rsquo;s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures&rsquo; passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.</p><p></p><p><br>
ADDITIONAL INFORMATION</p><p></p><p><br>
Hiring Salary Range: $52,000.00 - 60,000.00.</p><p></p><p><br>
The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.<br>
</p><p></p><div><b>What We Offer:</b></div><ul><li>
Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits</li><li>
Generous paid time off.</li><li>
An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.</li><li>
Opportunities for both on-site and virtual engagement events.</li><li>
Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.</li><li>
Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount</li></ul><p></p><p><br>
Paramount is an equal opportunity employer (EOE) including disability/vet.</p><p></p><p><br>
At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.</p><p></p><p><br>
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.</p></div>

Executive Assistant, Post Production

Rowin Insurance

<div><p>We are seeking a highly organized and dependable <b>Client Financial Executive Assistant</b> to support our financial services team with client coordination and administrative operations. This role is ideal for individuals looking to gain experience in financial services while working in a flexible, remote environment.</p><p></p><p><br>
You will play a key role in ensuring smooth day-to-day support for client-related financial processes.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><br>
<p></p><ul><li>
Assist with client financial documentation and basic reporting</li><li>
Maintain and organize client records with accuracy and confidentiality</li><li>
Support financial executives with administrative and coordination tasks</li><li>
Handle data entry, document processing, and online submissions</li><li>
Communicate professionally with internal teams and, when needed, clients</li><li>
Ensure timely completion of assigned projects and tasks</li></ul><div><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul><li>
Strong attention to detail and organizational skills</li><li>
Professional communication (written and verbal)</li><li>
Basic proficiency with computers, online tools, and data entry</li><li>
Ability to manage time effectively in a remote setting</li><li>
Prior administrative, finance, or customer support experience is a plus (not required)</li></ul><div><h3 class="jobSectionHeader"><b>
Compensation &amp; Benefits</b></h3><ul><li>
Competitive project-based compensation</li><li>
Performance-based bonuses and growth incentives</li><li>
Flexible remote work environment</li><li>
Opportunity to gain experience in financial services and client management</li><li>
Potential for long-term collaboration and advancement</li></ul><div><h3 class="jobSectionHeader"><b>
Work Environment</b></h3><p>
This is a fully remote opportunity open to candidates across the United States. You will have the flexibility to manage your own schedule while meeting project deadlines.</p></div></div></div></div>

Client Financial Executive Assistant (Remote)

Ultimate Staffing

<div>
 <p>
  Established organization is hiring for an Executive Assistant on a temporary basis. The pay ranges from $28-32/hr. DOE.
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative support to executives and the Board of Directors
  </li>
  <li>
   Coordinate board and executive meetings, including agendas, materials, minutes, and follow-ups
  </li>
  <li>
   Manage complex calendars, travel arrangements, and executive communications
  </li>
  <li>
   Serve as a liaison between board members, executives, and internal stakeholders
  </li>
  <li>
   Handle confidential information with discretion and professionalism
  </li>
 </ul>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Proven experience supporting both executive leadership and a Board of Directors
  </li>
  <li>
   Strong organizational, communication, and time-management skills
  </li>
  <li>
   Ability to manage competing priorities and work independently
   <br/>
  </li>
 </ul>
 <p>
  <em>
   All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
  </em>
 </p>
</div>


Executive Administrative Assistant

Dotun Ogunyemi MD Inc.

<p>Job Title: Executive Personal Assistant to CEO/President (Part-time, Hybrid)</p><p>Summary: Provide organized, discreet, and proactive administrative and personal support to CEO/President, across roles as physician, non-profit foundation CEO, and in personal matters. Support is flexible across professional, nonprofit, academic, and personal responsibilities to optimize time, communications, and operations.</p><p>Key Responsibilities:</p><ul><li>Calendar &amp; Scheduling: Manage and coordinate all calendars, meetings, travel, and event logistics across professional and personal commitments.</li><li>Reminders &amp; Follow‑Up: Track deadlines, action items, bills, renewals, and deliverables; ensure timely follow-through.</li><li>Communication &amp; Correspondence: Draft and manage emails, calls, and other communications; act as a professional gatekeeper.</li><li>Documentation &amp; Submissions: Prepare, review, and submit reports, applications, licensure/insurance paperwork, and other documents.</li><li>Administrative Systems: Maintain task tracking, filing, and workflows (Trello/Asana/Google Workspace); manage memberships and compliance tracking.</li><li>Accounting Support: Maintain budget spreadsheets, monitor bookkeeping and tax documents, collaborate with QuickBooks/bookkeeper.</li><li>Relationship Coordination: Manage and follow up with professional, academic, contractor, donor, and personal contacts.</li><li>Personal Assistance: Support select personal errands, appointments, and household scheduling as needed.</li></ul><p>Qualifications:</p><ul><li>Prior executive or personal assistant experience supporting senior leaders.</li><li>Strong organizational, time‑management, and written communication skills.</li><li>High discretion, professionalism, and ability to manage competing priorities.</li><li>Tech‑proficient with Google Workspace, Microsoft Office, Calendly, Trello/Asana; QuickBooks experience preferred.</li><li>Comfortable working independently and across clinical, nonprofit, and academic environments.</li></ul><p>Role Details:</p><ul><li>Job Type: Part-time</li><li>Location: Hybrid remote &mdash; Los Angeles, CA 90068</li><li>Benefits: Flexible schedule, professional development support, potential bonuses.</li></ul><p>To apply: Send resume and brief cover letter highlighting relevant cross‑role support experience.</p><p>Pay: $23.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90068</p>

Assistant to the CEO/President/Physicians

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Executive Administrative Assistant

Assistant to the CEO/President/Physicians