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construction administrative assistant

MATT Construction

<div>
 Apply
 <br/>
 <br/>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 MATT Construction, the General Contractor that built such iconic structures as The Broad Museum and Academy Museum of Motion Pictures, is accepting applications for the Assistant Project Manager role.
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 <br/>
 <strong>
  The Role
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  <br/>
 </strong>
 Reporting to the Project Manager, and in conjunction with the PM or SPM, the Assistant Project Manager orchestrates buyout and procurement of trades. The APM is responsible for monitoring the procurement schedule, interacts with subcontractors, and reviews payment applications. Additionally, the APM assists with the day to day activities of a Project Manager and will mentor the development of a team of Project Engineers. With a Builder&rsquo;s mindset, the APM works closely with field superintendents to insure the project&rsquo;s schedule and review quality of installed materials.
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 <strong>
  Your Key Responsibilities Will Include
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assisting the project manager with managing profitability, staff development and positive client relations, in tandem with the superintendent
  </li>
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   Assisting the project manager with constructability reviews and problem solving
  </li>
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   Working with supervision and the PM to maintain the schedule
  </li>
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   Proactively leading our safety efforts
  </li>
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   Supervising project engineers and interns
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's Degree in Construction, Architecture, or Engineering preferred, but experience will be considered in lieu of education
  </li>
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   At least 6 years of building construction experience with at least 3 years in a Senior Project Engineer role
  </li>
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   Understanding of the construction management process and procedures including estimating, budget control, scheduling, safety management, subcontracts, change orders, submittals, RFIs and closeout
  </li>
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   Technical knowledge of building components and systems
  </li>
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   An aptitude for mentoring and training
  </li>
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   Experience with BIM and subcontract coordination
  </li>
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   A passion for building
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  MATT Benefits Include
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  <br/>
 </strong>
 <ul>
  <li>
   Monthly auto allowance and gas card
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   Yearly Bonus/Deferred Compensation eligible
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   Robust and affordable insurance plan options
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   401(k) with matching
  </li>
  <li>
   Employee Stock Ownership Plan (ESOP)
  </li>
  <li>
   Paid Time Off
  </li>
  <li>
   Education reimbursement
  </li>
  <li>
   Student Loan paydown plan
   <br/>
   <br/>
  </li>
 </ul>
 MATT Construction is an Equal Opportunity Employer. We demonstrate through our recruiting efforts and subcontractor selection that we are committed to hiring, supporting, and advancing people from diverse cultures and perspectives. MATT Construction actively partners with organizations that provide a network of candidates with skills and experiences that lend to creating a rich and diverse workplace.
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 <br/>
 Pursuant to the Los Angeles/San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 <br/>
 <br/>
 Salary Description
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 $105,840 to $144,000 DOE
</div>


Assistant Project Manager

Stratus Hydration, Inc.

<p><strong>Job Overview</strong><br /><br />Stratus Hydration, Inc. is a forward-thinking company dedicated to providing innovative hydration solutions for health-conscious consumers. We specialise in a range of high-quality, sustainable products designed to support active lifestyles and promote overall wellness. We are currently seeking a highly organised and self-motivated <strong>Remote Virtual Assistant</strong> to join our team on a <strong>full-time</strong> basis. The ideal candidate will provide comprehensive administrative support to ensure our operations run smoothly and efficiently. This is a remote position based in the United States, offering the flexibility to work from your own dedicated home office.<br /><br /><strong>Position:</strong> Remote Virtual Assistant<br /><strong>Employment Type:</strong> Full-Time<br /><strong>Compensation:</strong> <strong>$34.00 - $36.00 USD per hour</strong><br /><br /><strong>Responsibilities</strong><br /><br />As a Virtual Assistant, you will be an integral part of our team, responsible for a wide range of administrative and support tasks. Your key duties will include:<br /><br />- Managing calendars, scheduling appointments, and coordinating meetings for senior staff.<br />- Handling email correspondence, filtering messages, and responding to enquiries in a professional and timely manner.<br />- Preparing and organising documents, reports, and presentations.<br />- Performing data entry and maintaining company databases and filing systems.<br />- Assisting with basic social media tasks, such as scheduling posts and monitoring engagement.<br />- Conducting online research to support various company projects and initiatives.<br />- Providing general administrative support to help streamline our day-to-day operations.<br /><br /><strong>Qualifications</strong><br /><br />We are looking for a candidate who is proactive, reliable, and possesses excellent communication skills. The required qualifications include:<br /><br />- Proven experience working as a Virtual Assistant or in a similar administrative role.<br />- Exceptional written and verbal communication skills.<br />- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.<br />- Excellent organisational and time-management skills with the ability to prioritise tasks effectively.<br />- The ability to work independently with minimal supervision and a high degree of discretion.<br />- A reliable high-speed internet connection and a suitable home office setup.<br />- Experience within the health, wellness, or consumer goods industry is highly desirable but not essential.</p>

Remote Virtual Assistant

Sage Society

<p><b>Job Overview</b></p><p>We are seeking a dynamic and organized Receptionist/Office Assistant to join our team! We are a long-established fine wine specialist catering to wine collectors and wine storage in West Los Angeles looking to hire a full time or part time Receptionist/Administrative Assistant. The ideal candidate would be providing exceptional customer service while managing various administrative tasks. This role requires strong Mac skills, organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Proficiency in office management software and excellent communication skills are essential for success in this position. Full time position is Tuesday through Saturday 10am to 6pm. Part time position is Mondays and Saturdays and one or two additional optional days from 10am to 6pm.</p><p>Required skills:</p><ul><li>Mac Computer savvy: required</li><li>Shopify backend experience: required</li><li>Manage multi-line phone systems, directing calls appropriately and taking messages as needed.</li><li>Perform data entry, filing, and clerical duties to support office operations.</li><li>Provide customer support by addressing inquiries and resolving issues promptly.</li><li>Handle confidential information with discretion.</li><li>Shopify backend experience preferred</li><li>Must know how to use Word, Excel, Pages, Numbers, Google Docs</li><li>Fast learner</li><li>Strong organizational and multi-tasking skills</li><li>Able to provide high level detail service to clients</li><li>Some wine knowledge preferred but not required</li><li>Strong work ethics</li><li>Honesty</li><li>Treat all situations with discretion and confidentiality</li><li>Must be able to pass full background check</li><li>Office maintenance</li><li>Help with events</li></ul><p><b>Experience</b></p><ul><li>Previous experience in a front desk or receptionist role is preferred.</li><li>Familiarity with multi-line phone systems and office management practices is essential.</li><li>Strong Mac computer skills with proficiency and Google Workspace.</li><li>Excellent organizational skills with the ability to manage time effectively and prioritize tasks.</li><li>Strong typing skills with attention to detail for accurate data entry.</li><li>Background in administrative support or personal assistant roles will be considered beneficial. We invite qualified candidates who are eager to contribute positively to our team to apply for this exciting opportunity.</li></ul><p>Position has a 90 day probationary period. Send your resumes. Include education, work history, and your contact information.</p><p>Pay: $22.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>Please briefly explain related work experience</li></ul><p>Experience:</p><ul><li>MacOS Server: 3 years (Required)</li><li>receptionist/office assistant : 1 year (Required)</li><li>E-commerce: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Receptionist/Office Assistant

LA World Construction

<p><b>Job Overview</b></p><p>We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive approach to managing a busy office environment. Your expertise will help foster an efficient workplace where productivity and professionalism thrive. This paid position is perfect for someone eager to grow their administrative skills in a fast-paced setting.</p><p><b>Duties</b></p><ul><li>Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy</li><li>Perform data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace</li><li>Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents</li><li>Assist with calendar management and scheduling appointments for staff and executives</li><li>Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping</li><li>Provide exceptional customer service by responding promptly to inquiries via phone, email, or in person</li><li>Proofread correspondence, reports, and other documents to ensure clarity and accuracy</li><li>Coordinate office supplies procurement and manage inventory levels to keep the office well-stocked</li><li>Support office management tasks such as organizing meetings, preparing agendas, and taking minutes</li></ul><p><b>Experience</b></p><ul><li>Previous office experience or administrative support roles demonstrating strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Experience with QuickBooks or other bookkeeping software preferred</li><li>Excellent typing speed and computer literacy with technical proficiency in office productivity tools</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Bilingual abilities are a plus for communicating with diverse clients and team members</li><li>Prior experience as a receptionist or personal assistant is advantageous</li><li>Knowledge of clerical procedures including filing, proofreading, and data entry</li><li>Demonstrated customer service skills with professional phone etiquette and front desk experience</li></ul><p>Join us in creating an efficient, welcoming office environment where your organizational talents can shine! This role offers an engaging opportunity to develop your administrative expertise while supporting our team&rsquo;s success.</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90095</p>

Administrative Assistant

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
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 <br/>
 We are seeking an experienced Administrative Assistant to support our executives at Netflix in Los Angeles. This role will report to two leaders and support their teams in Music Business and Legal Affairs and Music Data, Technology, and Rights (both part of the Studio Affairs Legal organization). This team works cross-functionally, impacting many areas of our business.
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 A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to have strong organizational skills and unwavering attention to detail at all times, as well as an interest in coordinating projects, planning team activities, and events. This is a demanding and fast-moving position that requires someone who is calm, exercises good judgment, prioritizes competing tasks, collaborates easily across teams, and anticipates needs before they arise.
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 <strong>
  Specific Responsibilities Include, But Are Not Limited To
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  <br/>
 </strong>
 <ul>
  <li>
   Maintain calendars for 2-4 executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
  </li>
  <li>
   Assist other team members with calendaring, as needed
  </li>
  <li>
   Process expenses and expense reports
  </li>
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   Prepare presentation decks, memos, executive level documents
  </li>
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   Coordinate travel arrangements, both domestically and internationally.
  </li>
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   Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
  </li>
  <li>
   Assist with onboarding new hire tasks for this team
  </li>
  <li>
   Coordinate cross-functional projects and initiatives, from scheduling and prepping working groups to tracking action items and deadlines.
  </li>
  <li>
   Support internal and external meeting and stakeholder management, including agendas, pre-reads, documentation, and follow-through.
  </li>
  <li>
   Coordinate with external partners and vendors on scheduling, document exchange, and follow-ups tied to team priorities.
  </li>
  <li>
   Other administrative tasks, as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
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  <br/>
 </strong>
 <ul>
  <li>
   5+ years as an executive/administrative assistant
  </li>
  <li>
   Experience working within the legal space and the ability to be discreet and maintain confidential information
  </li>
  <li>
   Experience coordinating projects or programs, including tracking action items, timelines, and deliverables across multiple stakeholders.
  </li>
  <li>
   Proficiency in Google Preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
  </li>
  <li>
   Strong written and verbal communication skills and the ability to build relationships and navigate with colleagues and other admins cross-functionally
  </li>
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   Attention to detail and the ability to take initiative and provide feedback to support the fast-paced team
  </li>
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   Understanding how to multitask, prioritize, and respond accordingly
  </li>
  <li>
   Team player who operates in a fast-paced, team-oriented setting
  </li>
  <li>
   Event organization experience
  </li>
  <li>
   Comfort working with external partners and vendors, managing communications, and following through professionally
   <br/>
   <br/>
  </li>
 </ul>
 The role is based out of our Los Angeles office. There is an in-office expectation of 3 days a week on Tuesday through Thursday.
 <br/>
 <br/>
 Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $38.46 - $71.39.
 <br/>
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 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
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 Netflix is a unique culture and environment. Learn more here.
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 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
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 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>


Administrative Assistant, Business & Legal Affairs - Music

University of Southern California

<div><b>Job ID</b> REQ20177416 <b>Category</b> Keck Medicine of USC</div>
<br><div><p>The Executive Assistant provides administrative support to the Chief Officer or Executive Leader and is responsible for office supervision including, but not limited, organizing office functions, providing work and direction to clerical support staff, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, and performing independent and collaborative projects as needed.<br>
</p><p><br>
<b>Departmental Specific Summary</b><br>
<br>
The Executive Assistant provides administrative support to the Chief Officer and/or Executive Leader and is responsible for office supervision including, but not limited, organizing office functions, providing work and direction to clerical support staff, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, and performing independent and collaborative projects as needed.<br>
<br>
<b>Essential Duties</b></p><ul><li>
Administers operations of the Officer or Executive Leader's office. May include functions such as supervising staff, managing electronic information systems, authorizing acquisitions, maintenance and repair of equipment and facilities, ensuring department's conformity to university policies and procedures, resolving complex departmental problems. Maintains currency on revisions to department, school and/or university policies and procedures. Analyzes department operations, prepares reports including conclusions and recommendations for change.</li><li>
Provides personnel management for the Officer or Executive Leader's office. May include maintaining accurate, secure and confidential faculty and/or staff records, administering faculty benefits programs (including sabbatical leaves) as appropriate, reviewing all proposed departmental staff changes and recommending approval/denial, faculty and/or staff recruitment, staff development and career succession planning.</li><li>
Establishes and maintains contact with faculty and/or staff members reporting directly to a dean or other university executive, monitors progress of department programs and projects, and apprises supervisor of progress toward and attainment of department goals.</li><li>
Manages special department projects on behalf of dean or other university executive. Assists in formation of ad hoc committees and monitors progress toward completion of assigned tasks. Ensures that committee reports and recommendations are submitted in a timely manner. Follows up with implementation, as appropriate.</li><li>
Participates in department planning and implementation processes, as assigned. May include budget, contingency, disaster, growth, policy, program/project, space, staff and/or strategic planning.</li><li>
Develops and maintains effective communications program within department. Ensures timely reciprocal exchange of information between Administrative Leaders.</li><li>
Assists in development, preparation and delivery of reports, publications, speeches, presentations, official correspondence, etc., as needed or as assigned by the Officer or Executive Leader's office.</li><li>
Assists in fundraising, public relations and other activities at dean or other university executive's request, including representing department at assigned functions, seeking out funding sources, preparing grant applications, proposals, and/or presentations.</li><li>
Maintains currency with organizations and publications in f1eld, updates executive on new developments, and advises on information deemed significant to department operations.</li><li>
Assists in student relations, as needed. May include recruitment and retention activities, student counseling and curriculum development.</li><li>
Develops and implements security related procedures such as office opening and dosing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's aim prevention and suppression programs and services. Ensures dissemination of security related information to staff.</li><li>
Performs other duties as assigned.</li></ul><p><b><br>
Required Qualifications:
</b></p><ul><li>Req High school or equivalent.</li><li>
Req 5 years Previous secretarial experience.</li><li>
Req Experience in supervising administrative operations of multi-faceted.</li><li>
Req Demonstrates excellent verbal and written communication skills.</li><li>
Req Computer literacy in word processing, spreadsheets, etc.</li><li>
Req Microsoft Office knowledge.</li><li>
Req Organization/time management skills.</li><li>
Req Able to function independently and as a member of a team.</li></ul><p></p><h2 class="jobSectionHeader"><b>
Preferred Qualifications:</b><b>
</b></h2><ul><li>Pref Specialized/technical training Formal secretarial training or equivalent education.</li></ul><p></p><p><b>
Required Licenses/Certifications:</b>
</p><ul><li>Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)</li></ul><br>
USC Care Medical Group serves as the sole physician entity reporting to the USC Health System, uniting faculty clinical practice under Keck Medicine of USC. This entity oversees clinical governance, physician and ambulatory services, and core enterprise functions including billing, contracting, and financial operations. The organization encompasses 17 clinical departments, with approximately 1,500 physicians and 2,000 staff delivering care across more than 80 locations from Kern County to Orange County and into Las Vegas. USC Care Medical Group is the engine for patient-centered growth&mdash;advancing quality, safety, access, and financial strength through integrated, system-level thinking that transcends silos and traditional models. By building bridges across the enterprise, embracing innovation, and leveraging technology, we deliver seamless, 5-Star access and service while expanding clinical reach and diversified models of care. Our work fuels a sustainable cycle of good health&mdash;organizationally, financially, and within the communities we serve&mdash;driving continued growth from within and beyond the system&rsquo;s boundaries. The hourly rate range for this position is $34.32 - $56.19. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
<div><b>Job ID</b> REQ20177416 <b>Posted Date</b> 07/09/2026</div></div><p></p>

Executive Assistant - Ambulatory Operations Improvement - Full Time 8 Hour Days (Non-Exempt)(Non-Union)

<div><b>Job ID</b> REQ20177532 <b>Category</b> Administrative Support</div>
<br><div><div><div><div><div>The USC Mark and Mary Stevens Neuroimaging and Informatics Institute and<br>
Laboratory of Neuro Imaging (INI,www.ini.usc.edu) are world leaders in the<br>
development of advanced computational and scientific approaches for the<br>
comprehensive mapping of brain structure and function. LONI&rsquo;s unique multidisciplinary<br>
environment and cutting edge resources allow for integration of clinical, psychological<br>
and genotypic information with neuroimaging phenotypes for research questions in<br>
neurology, psychiatry and developmental neurobiology.<br>
</div><div>
The Imaging Genetics Center (http://igc.ini.usc.edu) in Marina del Rey, California is<br>
looking for talented full-time Project Assistant to perform research including analysis of<br>
brain images. The 30-member team at IGC is the hub of the ENIGMA project<br>
(http://enigma.ini.usc.edu/), which integrates brain imaging data from 185 institutions<br>
around the world. We are actively involved in some of the largest-ever brain imaging<br>
studies of diseases such as Alzheimer's disease, HIV/AIDS, schizophrenia, depression,<br>
bipolar illness, and Parkinson&rsquo;s disease, studying brain scans from thousands of<br>
patients. We also lead or participate in numerous studies of typical development,<br>
genetics, traumatic brain injury, and brain connectivity. Our laboratory writes and<br>
applies novel computational algorithms to study how major psychiatric and neurological<br>
diseases affect brain structure, function, and connectivity.<br>
</div><div><b>
Job Function</b><br>
The Project Assistant will be in charge of pre/post-processing raw imaging data (MRI,<br>
DTI, etc.) and will assess advanced brain features in a range of psychiatric, neurological<br>
and developmental disorders. Some projects will involve implementing advanced<br>
statistical models including machine learning and deep learning methods to large-scale<br>
brain imaging datasets and biobank data.
</div><div></div><div>The Project Assistant will:<br>
Apply expertise to a range of image processing, curation, quality control, and<br>
computational tools (i.e., FSL, FreeSurfer). Use shell scripting on a regular basis.<br>
Work with the wider lab team to develop realistic but challenging timelines<br>
</div><div><b>
Preferred Qualifications</b><br>
The successful applicant will be a reliable, independent worker with a bachelor&rsquo;s or<br>
master&rsquo;s degree in (bio)engineering, computer science, math, statistics, neuroscience,<br>
data science, or a related field is preferred.</div></div><div></div><div><div>
Computer programming skills in Matlab, Python, R, C++, shell scripting and knowledge<br>
of image analysis software such as FSL or SPM are preferred<br>
</div><div>
Knowledge of advanced statistics or genetics is a plus<br>
</div><div>
This full-time position is ideal for candidates looking to spend a couple of years doing<br>
neuroimaging research before medical school or an advanced graduate degree.<br>
</div><div><b>
Preferred Education</b><br>
Master&rsquo;s degree in applied statistics or a related field.</div><div><br>
Minimum Education: High school or equivalent<br>
Minimum Experience: 1 year Minimum<br>
Field of Expertise: Knowledge of neuroscience/neuroimaging data collection procedures<br>
and some experience with proposal preparation and production of technical documents</div><div></div><div>
The hourly rate range for this position is $25.96- $30.00. When extending an offer of<br>
employment, the University of Southern California considers factors such as (but not limited<br>
to) the scope and responsibilities of the position, the candidate&rsquo;s work experience,<br>
education/training, key skills, internal peer equity, federal, state, and local laws, contractual<br>
stipulations, grant funding, as well as external market and organizational considerations.</div></div></div></div><br>
<div></div>
Minimum Education: High school or equivalent Minimum Experience: 1 year Minimum Field of Expertise: Knowledge of data collection procedures and some experience with proposal preparation and production of technical documents
<div><b>Job ID</b> REQ20177532 <b>Posted Date</b> 07/09/2026</div></div><p></p>

Project Assistant

Explore 36+ Construction administrative assistant in Los Angeles this August. Find roles across top companies and apply now to boost your career.