administrative assistant

executive assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative aide

administrative assistant (brokerage administrator) Jobs in Los Angeles

construction administrative assistant

DE Builders

<p><b>David Elliot Builders</b> is a high-end custom home builder specializing in complex residential and commercial construction throughout Los Angeles. We are known for precision, accountability, and delivering projects that meet the highest standards of quality and execution.</p><p><b>Position Overview</b><br/>We are looking for a highly organized and detail-oriented Administrative Assistant to support our Project Management team. This role is critical to keeping projects running efficiently by coordinating bids, managing communication, and supporting day-to-day project operations.</p><p>This is not a passive admin role&mdash;we need someone proactive, sharp, and capable of keeping up in a fast-paced construction environment.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate and solicit subcontractor bids across multiple trades</li><li>Track and organize proposals, scopes of work, and pricing</li><li>Manage and streamline communication between project managers, vendors, and subcontractors</li><li>Maintain accurate records, logs, and project documentation</li><li>Assist with budgeting support and bid leveling using Excel</li><li>Follow up with vendors to ensure timely responses and accountability</li><li>Support project managers with day-to-day administrative and coordination tasks</li></ul><p><b>Qualifications</b></p><ul><li>Strong communication skills (written and verbal) &ndash; clear, concise, and professional</li><li>High proficiency in <b>Microsoft Excel</b> (this is required, not optional)</li><li>Prior experience in <b>project coordination, construction administration, or similar role</b></li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and manage deadlines in a fast-paced environment</li><li>Problem-solver with a proactive mindset</li></ul><p><b>Preferred</b></p><ul><li>Experience in construction or real estate development</li><li>Familiarity with reading scopes, plans, and bid packages</li><li>Experience working with subcontractors and vendors</li></ul><p><b>Compensation</b></p><ul><li>Competitive, based on experience</li><li>Opportunity for growth within a high-performing team</li></ul><p><b>How to Apply</b><br/>Please submit your resume along with a brief note outlining your relevant experience.</p><p>Pay: $26.71 - $32.17 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>What interested you in this position?</li></ul><p>Work Location: In person</p>

Construction Administrative Assistant

Cordoba Corporation

<div><div>Cordoba Corporation is a leading engineering and design firm based in California. We are seeking an Assistant Aviation Project Manager to join our Facilities Sector. The Assistant Project Manager is responsible for assisting the Project Manager with managing the scope, cost, schedule and operational interfaces of all design and construction related activities for the client's Replacement Fire Station 51 project. The Assistant Project Manager will be focusedon schedule certainty, budget delivery and making sure that design and construction work meets the required quality standards while enforcing a strong health, safety, and environmental culture on the project. The Assistant Project Manager will assist the project team with the development and implementation of design, construction, testing, commissioning, turnover plans, impacts to the operations, and support the team&rsquo;s risk management and mitigation activities.</div><br>
<ul><li>
Primary liaison and airport/owner representative responsible for directing and managing the project</li><li>
Responsible for scope development and scope management of the project to meet project goals and objectives</li><li>
Develop the GMP and oversee the trade procurement process</li><li>
Providing direction and management for assigned project and ensuring on-schedule completion within or below budget in accordance with contractual obligations</li><li>
Planning and defining program goals and devising methods to accomplish them, developing in-depth knowledge of owner objectives, contract terms, and airport policies</li><li>
Planning, directing, supervising and controlling the execution of all technical, fiscal, and administrative functions of the assigned project</li><li>
Working with team members and airport management to develop budgets, schedules, and plan for the various elements of a project</li><li>
Oversees owner&rsquo;s staff that manages full project delivery including stakeholder interfaces</li><li>
Managing project scope to meet or exceed project goals and objectives</li><li>
Abilities to identify and study options to complex design, operational or constructability issues</li><li>
Ability to conduct field surveys and investigations to capture detailed and accurate field conditions. This information shall be used to enable strategic design and construction decisions</li><li>
Overseeing the Design Manager who will be managing the design process during design and construction including resolution of technical design issues, issuing design non-compliances, issuing field non-conformances, timely processing of RFI&rsquo;s, coordinating shop drawing reviews, participation in and approval of factory and site acceptance tests, coordinating material approvals, coordinating mock up approvals, providing reports, drawings and specification interpretation, participation in testing and commissioning activities, managing the punch list process and other activities as required to ensure the design process supports the project goals</li><li>
Overseeing the Design Manager who will be managing the Design Review Team (DRT) design review process for assigned project(s) through all phases of design including significant design changes during construction</li><li>
Monitoring and leading efforts related to the permitting process required by the design team and contractor</li><li>
Overseeing the construction process to remove and mitigate obstacles that cause inefficiencies to the construction process</li><li>
Becoming thoroughly familiar with required contractual obligations and technical aspects of all facilities to be erected</li><li>
Ensuring all work is being performed with and inspected to the latest versions of plans and specifications including approved changes, submittals, and RFI&rsquo;s</li><li>
Working with designer, contractor and stakeholders to develop the overall planning of construction activities and identifying critical milestones and priorities</li><li>
Keeping alert to possible problem areas and taking preventative action to ensure critical milestones are met for each phase of the project</li><li>
Ensuring the use of safe and sound constructi on practices<br>
</li><li>
Preparing reports summarizing progress of construction activities for senior management<br>
</li><li>
Reviewing change proposals for contractual compliance and alignment with fair market value<br>
</li><li>
Preparing a monthly risk report for the Program Board<br>
</li><li>
Monitoring adherence to Quality Assurance/Quality Control Plan, and other documents as required and promoting excellence on the project through the application of Quality Assurance processes<br>
</li><li>
Enforcing the program requirements for all areas of the project and monitoring the draft and final deliverables for adherence to these criteria<br>
</li><li>
Reviewing pay applications to ensure proper verification of completed work and compliance with contract requirements<br>
</li><li>
Working with the key project individual to devise and execute action plans to rectify potential cost overruns or delays, or to accommodate significant changes to the scope of work<br>
</li><li>
Assuring that current and timely change orders are documented and administered properly<br>
</li><li>
Participating in all necessary coordination meeting with designer, contractor and stakeholders<br>
</li><li>
Managing the closeout process to ensure all documentation is completed as quickly as possible to efficiently close the project without incurring unnecessary costs<br>
</li><li>
Safety performance well above industry standards</li></ul><br>
<ul><li>
10 years or more experience</li><li>
Bachelor&rsquo;s degree in Architecture, Engineering, Construction Management, Planning or other related technical field required</li><li>
Optional certifications may include AAAE, LEED, PE, PMP, AICP, etc. or any other relevant professional license or certifications.</li><li>
DBIA certification strongly preferred</li><li>
Experience with projects more than $40 million in value.</li><li>
Experience with Design-Build Delivery and specifically Progressive Design-Build</li><li>
Proven ability to perform in a management capacity</li><li>
Excellent written and oral communication skills and a thorough knowledge of industry practices and regulations</li><li>
Proficient in Microsoft Office Suite and Bluebeam</li><li>
Proficient in Project Management / Project Controls software</li></ul><div>
Salary Range: $145,000 to $165,000 yearly</div><div>
Location: Los Angeles, CA</div><div>
Work Environment: Onsite</div></div>

Assistant Aviation Project Manager

Metropolitan Industries

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Opportunity for advancement</li>
</ul></div><div><div><b>Position Summary</b></div>
<div>We are seeking a <b>Accounting Administrative Assistant</b> to join our team! The Accounting Administrative Assistant provides documentation, filing, and reporting support to the Accounting Manager and Accounting Clerk. This role ensures accounting records are organized, complete, and audit-ready, while assisting with preparation of draft financial reports and monthly close documentation. The ideal candidate has experience working in customer service, is extremely organized, and can maintain the highest level of confidentiality.</div>
<div></div>
<div><b>Key Responsibilities</b></div>
<ul><li>Maintain organized digital and physical accounting files</li>
<li>File and index:<ul>
<li> Vendor invoices</li>
<li> Bank statements</li>
<li> Insurance policies</li>
<li> Property tax bills</li>
<li> Loan and lender statements</li>
</ul></li><li>Assist in preparing draft reports, including:<ul>
<li>Expense summaries</li>
<li>AR and AP aging reports</li>
<li>CAM backup schedules</li>
</ul></li><li>Assist with preparation of monthly rent billing packages.</li>
<li>Organize documentation for monthly close</li>
<li>Assemble documents for audits, lenders, and ownership requests</li>
<li>Track reporting deadlines and missing documentation</li>
<li>Support onboarding of new properties from a documentation standpoint</li>
</ul><div><b>Qualifications</b></div>
<ul><li>3+ years of administrative or accounting support experience preferred</li>
<li>Strong organizational and documentation skills</li>
<li>Experience supporting accounting or finance teams a plus</li>
<li>Real estate or property management experience preferred but not required</li>
<li>Proficiency with Microsoft Office, OneDrive, DropBox and cloud-based file systems</li>
<li>High attention to detail and confidentiality</li>
</ul><div><b>Location</b></div>
<div>This is an <b>on-site position</b> located in <b>Downtown Los Angeles</b>.<br>
Candidates must be able to reliably commute to DTLA.</div></div></div>

Accounting Administrative Assistant

UCLA Health

<div><div><b>Description</b><p></p><p>
This staff personnel reports to the Sleep Lab Manager and Supervisor to provide clerical and administrative assistant support to the UCLA Sleep Disorders Center DME business. Duties include: working in a fast-paced environment with frequent interruptions; answering a large volume of daily telephone calls; triaging and scheduling patient appointments including in some cases completing triage forms and faxing to doctors to complete the referral form; taking telephone messages from patients for the technologist and manager to call back; obtaining benefit and eligibility information and authorizations from insurance companies; performing billing procedures for patient visits; answering questions about the lab; providing parking directions; ordering office supplies on EMPAC for approval by the supervisor; coordinating with DME Technologist to update patient and staff materials. Assume overall clerical and administrative assistant responsibility for day-to-day coordination of the Sleep Disorders Center DME. The incumbent will coordinate efforts with Manager and Supervisor, DME Technologist, and other Sleep Center staff to ensure smooth operation of Sleep Center DME. Assist with cross-covering administrative assistants and providing other administrative support to the department as requested or as needed.</p>
<p>
This person works under the direct supervision of the Manager and Supervisor, and will work closely with the DME Technologist and will perform tasks necessary to the day-to-day administration of the Sleep Lab DME. The incumbent will coordinate efforts for day-to-day functioning with the DME Technologist of the UCLA Sleep Lab DME. Work independently and as team member to ensure smooth functioning of Sleep Lab DME and ensure that work is prioritized so that tasks are completed.</p></div><div><b>
Qualifications</b><p></p><ul>
<li>
Skill in setting priorities and organizing workload, information, and people in such a way that accurately reflects the relative importance of job responsibilities in order to complete work in a timely manner accounting for deadlines, completing projects and a heavy workload.</li>
<li>Ability to work independently to follow through on assignments and projects without supervision. Ability to work with frequent interruptions and changing priorities.</li>
<li>Skill in analyzing information, problems, situations, and procedures to a) define the problem or objective, b) identify problem solving possibilities, c) determine the best course of action, and d) implement as necessary. Ability to take action when answers to a problem are not readily available.</li>
<li>Ability to establish and maintain cooperative working relationships with colleagues, faculty, staff, and patients.</li>
<li>Ability to draft original business correspondence (e.g., memos and letters) and edit materials using correct grammar, punctuation, spelling, and format without any notes or guidelines for reference.</li>
<li>Excellent oral communication skills to transmit and obtain information using appropriate vocabulary and grammar, including the ability to handle incoming telephone calls effectively, triage patient problems to appropriate physicians, and provide information about programs and services.</li>
<li>Skill in using a variety of Microsoft programs (e.g., Word, Excel) to update materials, reports, and documentation.</li>
<li>Ability to process all aspects of reports (typing/transcribing, proofing/editing, uploading, distribution, and filing).</li>
<li>Ability to schedule appointments accurately following established policies and procedures and to complete pre-processing activities in a timely and accurate manner (e.g., providing information, confirming appointments, processing referrals and authorizations).</li>
<li>Ability to perform clerical functions related to scheduling, triaging, reporting, and billing and to coordinate with staff.</li>
<li>Skills in using computer systems for email, scheduling, report transcription and retrieval, and data entry/registration.</li>
<li>Ability to instruct and train administrative personnel in job duties following standard policies and procedures.</li>
<li>Experience working with Durable Medical Equipment (DME) and related processes preferred.</li></ul></div></div>

Administrative Assistant III - Sleep Lab

Rowin Insurance

<div><p>We are seeking a highly organized and dependable <b>Client Financial Executive Assistant</b> to support our financial services team with client coordination and administrative operations. This role is ideal for individuals looking to gain experience in financial services while working in a flexible, remote environment.</p><p></p><p><br>
You will play a key role in ensuring smooth day-to-day support for client-related financial processes.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><br>
<p></p><ul><li>
Assist with client financial documentation and basic reporting</li><li>
Maintain and organize client records with accuracy and confidentiality</li><li>
Support financial executives with administrative and coordination tasks</li><li>
Handle data entry, document processing, and online submissions</li><li>
Communicate professionally with internal teams and, when needed, clients</li><li>
Ensure timely completion of assigned projects and tasks</li></ul><div><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul><li>
Strong attention to detail and organizational skills</li><li>
Professional communication (written and verbal)</li><li>
Basic proficiency with computers, online tools, and data entry</li><li>
Ability to manage time effectively in a remote setting</li><li>
Prior administrative, finance, or customer support experience is a plus (not required)</li></ul><div><h3 class="jobSectionHeader"><b>
Compensation &amp; Benefits</b></h3><ul><li>
Competitive project-based compensation</li><li>
Performance-based bonuses and growth incentives</li><li>
Flexible remote work environment</li><li>
Opportunity to gain experience in financial services and client management</li><li>
Potential for long-term collaboration and advancement</li></ul><div><h3 class="jobSectionHeader"><b>
Work Environment</b></h3><p>
This is a fully remote opportunity open to candidates across the United States. You will have the flexibility to manage your own schedule while meeting project deadlines.</p></div></div></div></div>

Client Financial Executive Assistant (Remote)

cheryl Younger, artist

<p><b>Overview</b><br/>Join a vibrant and creative environment as an Administrative Assistant supporting a talented artist photographer. This dynamic role offers the opportunity to be the backbone of daily operations, ensuring smooth workflows. You'll manage essential administrative tasks, and provide vital support to help bring artistic visions to life. If you thrive in a fast-paced setting and possess excellent organizational skills, this position is your chance to contribute to a thriving creative enterprise while honing your professional skills. (AI generated)</p><p><b>Duties for this position will include as defined by Artist Employer:</b></p><ul><li>Organize and archive photos and paper files. Trouble shoot computer issues if needed. Maintain and coordinate hard drives and archives, and update website as it develops.</li><li>Research Skills will be helpful for locating data in historic sources.</li><li><b>At this point, we are creating a couple of books, Photoshop, Indesign and any experience with book Publishing and marketing will prove helpful.</b></li><li><b>Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment</b></li><li>This position offers an opportunity to be part of a creative team that values dedication, organization, and vibrant energy. Your skills will define you role. If you're motivated by supporting artistic endeavors through meticulous administration and, we invite you to apply!</li></ul><p>Pay: $20.00 - $25.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant for a Artist Photographer

<div>Responsibilities:
<p>
Are you passionate about building strong connections with people? Are you looking to find more than just a job &ndash; rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most?
</p><div>If so, we are looking for you to join our team as an <b>Administrative Assistant </b>at our affordable housing community in Los Angeles, CA.</div><div></div><p><b><br>
WHAT YOU&rsquo;LL BE DOING AS AN ADMINISTRATIVE ASSISTANT</b></p><ul><li>
providing timely and professional responses to phone calls and emails.</li><li>
Welcoming tenants and new applicants and guiding them through the application process.</li><li>
Distributing application materials, conducting interviews, and conducting background and credit checks.</li><li>
Managing leasing tasks such as lease signings, preparing financial statements and invoices, and performing other administrative duties.</li><li>
Establishing partnerships with local organizations to provide residents with resources that promote health and independence.</li><li>
Educating residents and staff about community resources, such as case management, meal delivery, transportation, etc.</li><li>
Overseeing the delivery of resident services to ensure their quality and timeliness.</li><li>
Collaborating with service providers and coordinating reporting as needed.</li><li>
Helping residents build supportive networks with family and friends.</li><li>
Organizing educational and volunteer opportunities for resident development and engagement</li></ul><div><b>
WHY YOU&rsquo;LL LOVE IT HERE</b><b>
</b></div><ul><li>Lots of paid time off (19+ days!) &ndash; we value your life outside of work.</li><li>
Customizable total rewards package &ndash; pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program</li><li>
Financial wellness perks to set you up for success - such as 401(k), FSA &amp; HSA, employer-paid life and AD&amp;D insurance; paid leave &amp; disability programs.
</li><li>Mental health resources, such as counseling, are available to our team members.</li><li>
Fertility benefits &ndash; such as surrogacy, adoption assistance and more!</li><li>
Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!</li><li>
Grow with us &ndash; learning &amp; training programs; tuition &amp; certification reimbursement; internal advancement opportunities are available.&hellip;and so much more!</li></ul><p><b>
COMPENSATION:</b></p><ul><li>
$21.00- $23.00 / hour</li><li>
Annual Performance Bonus</li><li>
This position is Non-Exempt, meaning eligible for overtime pay</li></ul><div><i>
This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate&rsquo;s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.</i></div><div></div><div><i><br>
Final compensation offers will be determined following a thorough assessment of the candidate&rsquo;s background and the requirements of the position.</i></div><div></div><div><i><br>
#RAJOBS</i></div><br>
<div></div>
Qualifications:
<ul><li>Prior experience in the <b>affordable housing</b> industry preferred</li><li>
Excellent written and verbal communication skills.</li><li>
A proven track record of managing complex operational tasks.</li><li><b>
Bilingual skills in Korean</b> (preferred but not required)</li><li>
You are <b>committed to exceed expectations</b> of those around you by providing exceptional service</li><li>
You bring<b> determination each day &ndash;</b> embracing constructive criticism and pushing to get better</li><li>
You believe in<b> teamwork &ndash;</b> that we are better, together</li><li>
You are <b>trustworthy and reliable</b> to do the right thing &ndash; no matter what</li><li>
You <b>welcome everyone</b> and know the best ideas are born through diversity of thought and perspective</li><li>
Demonstrates accountability and reliability by taking full ownership of projects and outcomes, prioritizing precision and attention to detail, and approaching challenges with grit, resilience, and proactive problem-solving, while continuously engaging in learning and development to enhance performance; fosters collaboration and a resident-centered environment, ensuring empathy, respect, and cross-functional success in all interactions.</li></ul>
Overview:
<div>
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.</div><p>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.</p><p>
Explore careers at www.Related.com</p><p>
For details on our hiring policies and privacy practices, visit our Privacy Policy</p></div>

Administrative Assistant

Explore 111+ Construction administrative assistant in Los Angeles this May. Find roles across top companies and apply now to boost your career.