administrative assistant

executive assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant 3 Jobs in Los Angeles

administrative assistant 3

aircraft maintenance operations assistant Jobs in Los Angeles

operations assistant

Elite OrthoSport Physical Therapy

Elite OrthoSport Physical Therapy is looking for an organized, detail oriented candidate to join the team as an Operations Assistant. This position requires someone who has excellent interpersonal skills, is very organized, tech-savvy, a problem solver, and has a great attention to detail.Duties may include:<ul><li>Assist in identifying opportunities for process improvements to enhance operational efficiency and participant satisfaction.</li><li>Contribute to the development and implementation of standard operating procedures</li><li>Day to Day Administrative Tasks</li><li>Inventory &amp; Ordering</li><li>Monitoring and handling Equipment Maintenance requests</li><li>Communicating without Outside Vendors</li><li>Assist in the preparation of reports and other documents for internal use.</li></ul>Qualifications<ul><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Ability to work independently and as part of a team.</li></ul>We are a dynamic growing team with an outstanding reputation. Looking for those that have strong work ethic, a positive attitude, and the ability to multi-task in a detail oriented environment.Applicants must be motivated, personable, have excellent communication skills and phone etiquette.Shifts are Monday &ndash; Friday. Please email resume and cover letter in response to this posting. Please no phone calls or visitors!Job Type: Full-timePay: $23.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Schedule:<ul><li>8 hour shift</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li><li>Computer skills: 1 year (Preferred)</li></ul>Work Location: In person

Operations Assistant

SIA Engineering (USA) Inc.

Function: Responsible for enhancing the planning process by implementing good practices and ensuring processes adhere to department goals and objectives, while maintaining controls and documentation and records.Essential Duties and Competencies:Planning Clerk<ul><li>Provides assistance to operational team through data analysis and data entry.</li><li>maintains and updates the RA (Russell Adams) system</li><li>assist in printing &amp; scheduling of work orders and task cards</li><li>work with Operations to establish schedules and plans to ensure parts are provided according to maintenance needs</li><li>responsible for shortages, backlogs, and other potential schedule interruptions</li><li>monitors inventory</li><li>accountable for order processing, material requirements, and maintaining systems to balance the demand and supply of parts</li><li>oversee and responsible for stock room</li></ul>Document Clerk<ul><li>Classify, file, audit, receive, distribute, track and maintain company documents according to the Company procedures and the Federal Aviation Regulations. Coordinate the process of storage and retrieval of regulatory archival documents. Identify and resolve routine problems.</li><li>monitors the Company&rsquo;s overall Document Control System</li><li>reviews, updates, and revises controlled documents as required, instructed, and approved by the Quality Manager</li><li>provides recommendations on work plans, methods, and techniques for obtaining results</li><li>completion of task cards</li><li>prepares and assist in reports</li></ul>Establishes and maintains safety operations by adhering to procedures and policies.Completes housekeeping around work areas as assigned.Performs other related duties as assignedGuidelines:The purpose of the Company&rsquo;s job descriptions is to generally to describe particular positions within the Company and to serve as a guide to the principal responsibilities, skills and experience levels applicable to such positions. They are not intended to be, nor should they be construed as, exhaustive list of all attributes of any particular job, or as a precise description of any individual job or category of jobs within the Company.The position is exempt from the standards of the Fair Labor Standards Act.Requirements:Must be able to perform each of the essential duties and responsibilities. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education/Experience:Degree in Engineering, Avionics or related fields or equivalent experience. Minimum of 2 years of Planner and/or Document Control.Certificate(s):No certificates needed.Job Qualifications:Knowledge of flight operations, aeronautical publication, FFA, aeronautical publication and company policies and procedures.Knowledge of documentation standards and systems.Effectively communicate both verbal and written.Ability to analyze work processes and evaluate documents.Good interpersonal skillsIntermediate level proficiency of MS office Applications.Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to stand, walk, talk, sit, use hand and fingers to perform keyboard like functions. Normal or corrected vision and hearing is required. The employee is occasionally required to use hands to grab, grip or hold, reach overhead, stoop, kneel, crouch, or crawl, and occasionally lift or move up to 50 lbs.Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Job Type: Full-timePay: From $30.15 per hourWork Location: In person

Aircraft Maintenance Operations Assistant

Certified Management Solutions

Wellcare Pal is looking for a well-rounded Executive Assistant to assist in overseeing day-to-day operations for a motorcoach transportation company and ensuring a smooth workflow between all departments. This is an in-person position at our lot/office in East Los Angeles. The ideal candidate is someone who is a quick-learner and enjoys being active on their feet.Job Schedule: Full-time and Part-time positions are available for this role.<ul><li>Part-time 7:00am-12:00pm M-F</li><li>Full-time 7:00am-3:00pm M-F</li></ul>Compensation: Starting range from $1,500-$3,000/month based on job schedule &amp; experience. Compensation has room for negotiations if transitioning into full-time.Job Duties and Responsibilities Include:<ul><li>Work closely with team director in ensuring company operations run smoothly</li><li>Performing safety quality assurance inspections as-needed</li><li>Assist in planning, booking, and scheduling for director/company events</li><li>Assisting safety team in ensuring operations are adhering to DOT/CHP regulations</li><li>Ensuring site is clean and well-maintained</li><li>Source, order, and track bus and fleet parts from approved vendors.</li><li>Maintain accurate inventory levels and ensure timely replenishment of critical parts.</li><li>Verify pricing, process purchase orders, and reconcile invoices.</li><li>Develop and maintain vendor relationships to secure competitive pricing and reliable supply.</li><li>Coordinate with mechanics and maintenance staff to identify needed parts.</li><li>Support dispatch operations by scheduling and assigning buses as needed.</li><li>Communicate with drivers and maintenance teams to ensure smooth fleet operations.</li><li>Keep accurate records of purchases, deliveries, and fleet service requests.</li><li>Assisting the wider team in ad-hoc operational tasks across multiple departments</li></ul>Qualifications:<ul><li>Looking for at least 3 years of administrative/personal assistant work experience</li><li>Must be a team player!</li><li>Must be able to follow-up closely on tasks &amp; projects</li><li>Organized, detailed, and on-time</li><li>Able to lift up to 50 lbs</li><li>Must be flexible on schedule</li><li>Excellent written and verbal communication skills</li><li>Energetic, outgoing, rigorous</li><li>Ability to manage multiple tasks at once</li><li>Have reliable transportation to East Los Angeles</li></ul>Job Types: Full-time, Part-timePay: $1,500.00 - $3,000.00 per monthBenefits:<ul><li>Flexible schedule</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90022 (Required)</li></ul>Work Location: In person

Executive Assistant

Fulton Management

<div>
 
 
 Administrative Assistant
 
 
 
 
 Fulton Management
 
 
 
 
 Los Angeles, CA (On-site)
 
 
 
 
 
 
 
 Fulton Management
 
 is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 
 
 
 
 
 We are looking for a reliable, detail-oriented
 
 Administrative Assistant
 
 to provide administrative support to the firm.
 
 
 
 
 
 
 About the Role
 
 
 
 This role is a great fit for someone who enjoys a fast-paced office environment and supporting a team. The Administrative Assistant helps keep daily operations running smoothly and provides support to leadership and staff.
 
 
 
 
 
 The ideal candidate is organized, dependable, and able to handle multiple tasks while maintaining a professional attitude.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide administrative support to Executives and team members
 </li>
 <li>
 Help manage schedules, calendars, and meetings
 </li>
 <li>
 Assist with office operations, supplies, and general organization
 </li>
 <li>
 Support with incoming and outgoing mail and deliveries
 </li>
 <li>
 Support staff with administrative tasks and projects as needed
 </li>
 <li>
 Run occasional errands (reliable transportation required)
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 1&ndash;3 years of administrative or office experience preferred
 </li>
 <li>
 Strong organization and multitasking skills
 </li>
 <li>
 Professional and dependable
 </li>
 <li>
 Good written and verbal communication skills
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook, Teams)
 </li>
 <li>
 Able to prioritize tasks and meet deadlines
 </li>
 <li>
 Positive attitude and team player
 </li>
 </ul>
</div>

Administrative Assistant

Premier Shop

Job OverviewWe are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will provide administrative support to our office operations and be responsible for ensuring the smooth day-to-day functioning of our office. This role is perfect for someone who is comfortable working with computer related work. With detail oriented. Organized and learn fast.Duties-Basic quickbook knowledge is big Plus. - Maintain accurate and up-to-date records, files, and databases. - Update prouduct info on website, take basic pictures, update pricing. pack small boxes, Provide administrative support to the office, including answering phones, and responding to inquiries. - Manage office supplies and equipment, and order necessary items as needed. - Perform various tasks related to office management, including data entry, mailings, and correspondence. - Provide exceptional customer service and handle client inquiries and concerns. - Maintain a clean and organized office environment. - Provide support to the personal assistant as needed. - Demonstrate strong phone etiquette and utilize administrative skills to manage and prioritize tasks.Requirements-Basic quickbook knowledge is big Plus. - High school diploma or equivalent required. - Proficiency in Microsoft Excel - Experience in an office setting is a plus. - Ability to work independently and as part of a team. - Strong organizational skills and attention to detail. - Ability to maintain confidentiality and handle sensitive information. - Excellent phone etiquette and administrative skills. As an Office Assistant, you will play a vital role in the day-to-day operations of our office. If you are a detail-oriented and customer-focused individual, we encourage you to apply for this exciting opportunity.Job Type: Full-timePay: $20.00 - $22.00 per hourLanguage:<ul><li>English Fluently (Required)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90014 (Required)</li></ul>Work Location: In person

Office Assistant / book keeping - Ecomerce

yondr

<div>Yondr creates phone-free spaces for artists, educators, organizations and individuals around the world. Our mission is to create spaces where genuine connection, focus, and creativity can ﬂourish in the absence of technology.
Yondr&rsquo;s business segments span numerous industries, primarily across education and live events. Yondr supports schools through cell phone-free programs. Our education programs facilitate the successful implementation of phone-free school environments by providing administrators and teachers with education, training, and development resources, along with all necessary equipment. In addition, Yondr supports top artists in music and comedy by creating phone-free shows, allowing performers and audience members to enjoy live performances without the distraction of phones.
SUMMARY
We are seeking an organized, detail-oriented, and proactive Executive Assistant to oversee day-to-day office operations, facilities, and vendor management, while also providing high-touch administrative support to the Founder, working within the Office of the Chief of Staff. This role sits at the center of the organization, helping to drive coordination, execution, and communication across teams to ensure a smooth and efficient workplace experience.
This person will play a key role in supporting company-wide initiatives, internal operations, and external-facing events such as Yondr Presents. The ideal candidate is an excellent communicator, highly resourceful, and able to operate in a fast-paced, evolving environment while maintaining strong attention to detail and a high bar for execution. This role offers close exposure to company leadership and the opportunity to take on increasing ownership over time as a trusted partner within the Office of the Chief of Staff.
DUTIES AND RESPONSIBILITIES<ul><li>
Oversee and coordinate day-to-day office operations, procedures, and resources to ensure optimal organizational effectiveness and efficiency.</li><li>
Provide comprehensive assistant support to the Founder, working within the Office of the Chief of Staff, including scheduling, travel, and meeting coordination, as well as helping to track priorities and ensure follow-through.</li><li>
Support planning and execution of company-wide meetings, offsites, and events; anticipate needs, identify gaps, and ensure seamless coordination across teams.</li><li>
Support external-facing events, including Yondr Presents, by coordinating logistics, managing vendors, tracking materials, and ensuring high-quality execution aligned with Yondr&rsquo;s brand.</li><li>
Manage office supply inventory, place orders for necessary materials, and ensure proper maintenance of office equipment.</li><li>
Serve as the primary point of contact for internal teams, external vendors, and stakeholders for all office-related needs.</li><li>
Handle all aspects of facility management, including communication with building management, maintenance teams, and service vendors.</li><li>
Establish and maintain streamlined systems for mail, packages, and general office organization.</li><li>
Track and manage inventory of office swag, event supplies, and conference materials.</li><li>
Partner with IT to maintain digital security standards and troubleshoot technical issues as they arise.</li><li>
Ensure compliance with workplace health, safety, and security protocols.</li><li>
Serve as the face of Yondr, welcoming and assisting all visiting guests.</li><li>
Maintain confidentiality of highly sensitive information.</li></ul>
QUALIFICATIONS<ul><li>
Strong organizational and project management skills, with the ability to manage multiple priorities and drive execution.</li><li>
Excellent verbal communication and interpersonal skills; able to build relationships at all levels of the organization.</li><li>
Strong bias to action; takes initiative, moves quickly, and proactively solves problems without waiting for direction.</li><li>
Proficiency in standard office software (e.g., Google Workspace, Microsoft Office) and comfort with basic IT troubleshooting.</li><li>
Resourceful and proactive problem-solver with strong attention to detail.</li></ul>
REQUIREMENTS<ul><li>
Proven experience as an Executive Assistant, Office Manager or similar role (3+ years preferred), ideally in a fast-paced or high-growth environment.</li><li>
Experience supporting senior executives and coordinating cross-functional initiatives is strongly preferred.</li><li>
Ability to lift and carry items such as office supplies, packages weighing up to 20 pounds.</li><li>
Must be able to stand, walk, bend, and reach as needed to perform tasks such as organizing supplies, managing office operations, and supporting events.</li><li>
This is a full-time, in-office position based in our Los Angeles office. The Executive Assistant is expected to be on-site four days a week during standard business hours.</li></ul><h2 class="jobSectionHeader">
BENEFITS</h2><ul><li>
100% paid medical coverage plan option for employees and access to 15+ plan types, including PPO, HMO and HDHP</li><li>
Dental and vision and ancillary benefits such as short-term disability, long-term disability and life insurance</li><li>
Generous PTO for rest and recharge throughout the year</li><li>
12 weeks of paid parental leave</li><li>
1 week paid holiday break at the end of December, for a company-wide closure + 11 additional nationally recognized holidays</li><li>
401(k) offering</li><li>
Tech tool preference, including choice of PC or Mac.</li><li>
Hybrid employees receive catered lunch once a week.</li></ul>
Yondr is an equal opportunity employer and does not discriminate in its hiring of employees based on race, religion, gender, or sexual orientation.
Compensation Range: $70K - $80K</div>

Executive Assistant to Founder

Rebel convenience stores

<div>At Rebel Convenience Stores, we&rsquo;re more than a pit stop &mdash; we&rsquo;re a place where great service, fresh products, and a friendly atmosphere come together. We&rsquo;re looking for a motivated Assistant Manager (ASM) to help lead our team, support store operations, and deliver an outstanding experience for every guest who walks through the door.
If you thrive in a fast-paced environment, love connecting with people, and want to grow your leadership career, this role is for you!
What You&rsquo;ll Do
As an Assistant Manager, you&rsquo;ll play a key role in the success of your store by:<ul><li>
Leading &amp; Supporting: Assist the Store Manager with daily operations and step into their role when needed. Supervise, train, and support team members to keep everything running smoothly.</li><li>
Delivering Great Service: Greet customers warmly, assist with purchases, and resolve issues with professionalism and care. Build positive relationships with regular guests.</li><li>
Managing the Store: Keep the store clean, organized, stocked, and safe. Follow company policies for transactions, loss prevention, and age-restricted sales.</li><li>
Driving Efficiency: Manage inventory, complete reports, and help maintain high operational standards.</li></ul> 
Requirements 
What We&rsquo;re Looking For
We&rsquo;re searching for team players who are ready to step up and lead.<ul><li>
Experience: 2&ndash;4 years in a supervisory or customer service role.</li><li>
Skills: Strong communication, multitasking, and organizational skills. Familiarity with cash registers and basic store equipment.</li><li>
Flexibility: Willingness to work overtime, nights, weekends, and holidays as needed.</li><li>
Mobility: Valid driver&rsquo;s license, proof of insurance, and flexibility to travel to nearby stores when needed.</li></ul>
Why You&rsquo;ll Love Rebel
We believe in rewarding hard work and giving our team members opportunities to grow. As an Assistant Manager, you&rsquo;ll enjoy:<ul><li>
Competitive pay with opportunities for advancement</li><li>
Flexible scheduling</li><li>
Training and development to prepare you for future leadership roles</li><li>
A supportive team environment where your contributions matter</li></ul> 

Benefits 
<ul><li>
Flexible schedules to fit your lifestyle</li><li>
Paid on-the-job training</li><li>
Career growth opportunities &mdash; we promote from within</li><li>
A team-oriented and positive workplace culture</li><li>
Competitive pay and eligibility for benefits (Full-Time Employees Only)</li></ul>
Ready to Take the Next Step?
If you&rsquo;re motivated, customer-focused, and ready to grow with a company on the move, Rebel is the place for you. Apply today and start your journey toward leadership with us!
The minimum pay rate for this posting is $18.</div>

Assistant Store Manager

Explore 191+ Operations assistant in Los Angeles this April. Find roles across top companies and apply now to boost your career.