administrative assistant

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accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant (entry level) Jobs in Los Angeles

administrative assistant (entry level)

administrative assistant for a artist photographer Jobs in Los Angeles

administrative assistant entry level

north figueroa animal hospital

About the RoleWe are looking for a motivated and detail-oriented Administrative Assistant to support daily office operations. This is an excellent opportunity for individuals who are starting their professional careers and want to gain experience in administration, record management, communication, and business support functions.No advanced experience is required. Training will be provided for the right candidate.Responsibilities<ul><li>Assist with day-to-day administrative activities</li><li>Maintain and organize digital and physical records</li><li>Enter, update, and verify information in company databases</li><li>Prepare reports, spreadsheets, and business documents</li><li>Coordinate schedules, meetings, and internal communications</li><li>Review documents for completeness and accuracy</li><li>Support various departments with administrative projects</li><li>Handle general office support duties as assigned</li></ul>Qualifications<ul><li>High school diploma or equivalent</li><li>Strong attention to detail</li><li>Basic computer and data entry skills</li><li>Good written and verbal communication abilities</li><li>Ability to manage multiple tasks and deadlines</li><li>Positive attitude and willingness to learn</li><li>Previous office experience is helpful but not required</li></ul>What We Offer<ul><li>Competitive compensation</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive team environment</li><li>Stable full-time employment</li><li>Professional development opportunities</li></ul>Pay: $25.00 - $31.00 per hourWork Location: In person

Administrative Assistant (Entry Level)

Carpenters Services Administrative Corporation

Classification/Status: Non-Exempt &ndash; Full TimeReporting To: Administrative Manager and Travel CoordinatorOverview:The Administrative Assistant, under the general direction of the Administrative Manager and the Travel Coordinator, provides comprehensive administrative support to the CSAC Executive Management team and Western States Carpenters Training Fund (WSCTF) leadership. This role is responsible for performing a broad range of administrative duties, including, but not limited to, preparing correspondence and reports, managing filing systems, answering and directing telephone calls, greeting visitors, and developing forms, documents, spreadsheets, and presentations. The position also involves responding to non-routine inquiries and handling confidential and sensitive information with discretion.Additional responsibilities include coordinating travel arrangements for WSCTF instructors, apprentices, and members attending career fairs, seminars, meetings, and training programs, as well as providing support on special projects as assigned. This position requires the ability to effectively collaborate with a diverse group of executive and senior-level professionals across all levels of the organization. Strong organizational skills and the ability to exercise independent judgment in prioritizing and managing a varied workload are essential. This is a non-exempt, full-time position with a standard work schedule of Monday through Friday, 8:00 AM to 5:00 PM.Position Functions and Responsibilities:&middot; Provide administrative support to Administrative Manager, CSAC Executive and Management Teams and WSCTF Leadership&middot; Coordinate all travel for WSCTF instructors, apprentices, members and DET Programs&middot; Coordinate all aspects of DET programs from registration to requesting stipend checks&middot; Maintain and update master travel calendar timely and efficiently&middot; Provide administrative support to apprenticeship training centers as requested&middot; Respond and communicate in a timely, effective and professional manner, both verbally and in writing&middot; Provide all backup for WSCTF travel transactions to reconcile monthly corporate credit card statements&middot; Run reports in TRAIN to assist the Regional Council with DET programs&middot; Run weekly next class report for WSCTF&middot; Request airline refunds for cancelled flights&middot; Perform other related administrative duties as required and assigned&middot; Assist Administrative Manager with other ad-hoc projects as neededRequired Qualifications and Skills:&middot; Minimum of three (3) years of administrative support experience in a fast-paced environment&middot; Strong written and verbal communication skills&middot; Proficiency in Microsoft Office (Word, Excel, Outlook)&middot; High level of integrity, discretion, and professionalism in handling confidential information&middot; Detail-oriented with strong organizational and proofreading skills&middot; Excellent interpersonal skills; ability to work effectively with all levels of staff and external stakeholders&middot; Ability to manage multiple priorities, meet deadlines, and support concurrent projects&middot; Professional demeanor, including phone etiquette and presentation&middot; Ability to work independently while contributing to a collaborative team environment&middot; Self-motivated with strong accountability and ownership of work&middot; Ability to support meetings, events, and seminars as needed&middot; Knowledge of HIPAA regulations a plus&middot; Bilingual in English and Spanish (spoken and written) preferred&middot; High school diploma preferred, but not requiredSupervisory Responsibility:&middot; This position has no supervisory responsibilities.Work Environment/ Physical Demands&middot; While performing the duties of the job, the employee regularly works in an office setting.&middot; While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and to reach with hands and arms. The employee is frequently required to stand, talk and hear.&middot; Ability to lift 10-30 pounds when necessary.&middot; The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Travel&middot; Minimal to no travel. Occasional travel to business related events, offices and/or seminars may be required.NOTE:The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similarly related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. CSAC is an equal opportunity employer and encourage applications from all qualified candidates regardless of gender, race, ethnicity, national origin, age, sexual orientation, marital status, religion, disability or any other classification protected by law.Job Type: Full-timePay: $24.49 - $26.37 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative: 3 years (Required)</li><li>Administrative Assistant: 3 years (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Administrative Assistant

Van-Rentals-R-Us LLC

<div><h2 class="jobSectionHeader">Fleet Data Entry &amp; Back Office Processing Specialist</h2><h3 class="jobSectionHeader">
Job Description</h3>
The Fleet Data Entry &amp; Back Office Processing Specialist is responsible for maintaining accurate fleet, rental, vehicle, billing, and administrative records for a car rental operation. This position focuses on back office support, data accuracy, document processing, fleet status updates, billing support, and internal reporting rather than front-counter customer service.
The ideal candidate is detail-oriented, organized, dependable, and comfortable working with rental agreements, vehicle records, spreadsheets, fleet management systems, and daily administrative workflows.
Review rental documents, inspection forms, customer files, insurance information, payment records, and vehicle condition reports for accuracy and completeness.
Update vehicle inventory records, including rented, available, returned, in maintenance, out of service, repossessed, pending sale, or transferred units.
Process back office paperwork related to rental contracts, fleet movements, vehicle exchanges, damage claims, tolls, citations, impounds, and late returns.
Scan, upload, label, file, and organize rental agreements, invoices, receipts, DMV documents, insurance documents, maintenance records, and vehicle inspection reports.
Assist with billing support, including rental charges, deposits, refunds, late fees, mileage charges, fuel charges, toll charges, damage charges, and payment reconciliation.
Prepare and update spreadsheets, logs, and reports for fleet utilization, open contracts, overdue rentals, vehicle availability, maintenance status, and revenue tracking.
Communicate with rental agents, fleet managers, accounting staff, maintenance vendors, and management to resolve missing, incomplete, or incorrect information.
Verify vehicle documentation, including registration, insurance, title records, smog records, inspection records, and service history.
Track and update vehicle movement between rental locations, repair shops, storage lots, auctions, dealerships, and customer assignments.
Support accounts receivable and collections by organizing customer balances, unpaid invoices, deposit records, and supporting documentation.
Maintain accurate digital and physical files in accordance with company procedures.
Protect confidential customer, financial, and company information at all times.
Perform general back office administrative duties as assigned.<h2 class="jobSectionHeader">
Required Qualifications</h2>
High school diploma or equivalent required.
Previous experience in data entry, fleet administration, car rental operations, back office processing, clerical support, or office administration preferred.
Strong attention to detail and ability to enter information accurately.
Good computer skills, including Microsoft Excel, Word, Outlook, email, scanning, file management, and database entry.
Ability to work with spreadsheets, reports, rental software, fleet systems, and document management systems.
Strong organizational skills and ability to manage multiple administrative tasks.
Ability to review documents and identify missing, incorrect, or inconsistent information.
Good written and verbal communication skills.
Ability to work independently and meet daily processing deadlines.
Dependable, punctual, and able to handle repetitive work with accuracy.
Ability to maintain confidentiality of customer, payment, and company records.</div>

Customer Service and Data Entry Specialist

University of California Los Angeles

<div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div> 
Salary &amp; Compensation
 
 
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
 
Qualifications 
 
<ul><li>Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
 
Education, Licenses, Certifications &amp; Personal Affiliations 
 
<ul><li>High School Diploma Or equivalent experience (Required)</li></ul>
 
Special Conditions for Employment 
 
<ul><li>Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
 
Schedule
 
 
8:00 a.m. to 5:00 p.m.
 
Union/Policy Covered
 
 
CX-Clerical &amp; Allied Services
 
Complete Position Description
 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971) Apply</div>
 <div><div>Campus Requisition #:</div>
<div>10847</div>
<div>UC Payroll Title:</div>
<div>BLANK AST 3</div>
<div>Department:</div>
<div>GEOGRAPHY</div>
<div>Appointment Type:</div>
<div>2 - Staff: Career</div>
<div>Anticipated Hiring Pay Scale:</div>
<div>$30.36 - $35.60 (Step 1 - 8)</div>
<ul><li>Full Salary Range:</li></ul>
<div>USD $30.36/Hr. - USD $43.49/Hr.</div>
<div>Onsite | Remote | Hybrid Type:</div>
<div>Hybrid</div>
<div>Department Location:</div>
<div>315 Portola Plz Geography</div>
<div>Full or Part Time:</div>
<div>Full Time</div></div>

HR / Finance Assistant

Law Offices of Jacob Emrani

Job Summary We are seeking a dedicated and detail-oriented Personal Injury Case Manager to join our dynamic legal team. In this role, you will oversee the management of personal injury cases from inception through resolution, ensuring efficient case progression and exceptional client service. Your expertise will help coordinate case files, communicate effectively with clients and medical providers, and support the legal team in delivering timely, accurate outcomes. This position offers an exciting opportunity to contribute to impactful legal work within a collaborative environment that values professionalism, organization, and proactive problem-solving.Responsibilities<ul><li>Manage a caseload of personal injury claims, ensuring all documentation and deadlines are met efficiently.</li><li>Conduct client interviews to gather detailed case information and maintain consistent communication throughout the legal process.</li><li>Review medical records, insurance policies, and legal documents to support case development.</li><li>Coordinate with medical providers, insurance adjusters, and opposing counsel to facilitate case progress.</li><li>Prepare legal documents including pleadings, settlement agreements, and correspondence with precision and clarity.</li><li>Utilize legal case management systems such as PCLaw, iManage, and document management systems to organize case files effectively.</li><li>Conduct legal research using Westlaw or LexisNexis to support case strategies and ensure compliance with relevant laws including personal injury law, workers' compensation law, and other applicable statutes.</li><li>Assist in trial preparation by reviewing evidence, drafting reports, and coordinating witness interviews.</li><li>Maintain organized records of all case activities, correspondence, and documentation for audit readiness.</li><li>Provide administrative support such as data entry, filing, proofreading documents, and managing phone etiquette to ensure smooth office operations.</li></ul>Skills<ul><li>Strong understanding of personal injury law along with familiarity in related areas such as workers' compensation law and legal research tools like Westlaw or LexisNexis.</li><li>Excellent organizational skills with the ability to manage multiple cases simultaneously while meeting deadlines.</li><li>Effective interviewing skills to gather comprehensive client information accurately.</li><li>Proficiency in legal administrative experience including document review, drafting contracts or settlement agreements, and proofreading legal documents.</li><li>Experience with legal case management software such as PCLaw or iManage; familiarity with document management systems is a plus.</li><li>Strong research skills using Westlaw or LexisNexis to support case development and ensure compliance with applicable laws.</li><li>Exceptional written communication skills for drafting clear reports and correspondence.</li><li>Attention to detail in proofreading documents and transcriptions for accuracy.</li><li>Ability to handle clerical tasks such as data entry, filing, and maintaining organized records efficiently.</li><li>Excellent phone etiquette combined with professional organizational skills to support internal teams and clients effectively. Join us in making a meaningful difference by supporting clients through their personal injury journeys! We value energetic professionals who thrive in organized environments while demonstrating a passion for justice and client advocacy. This paid position offers an engaging work environment where your skills will directly impact positive outcomes for those we serve.</li></ul>Pay: $27.00 - $40.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Personal Injury Case Manager

Tiger Recruitment

<div>
 
 
 Executive/Personal Assistant - Fluent in Mandarin
 
 
 
 
 Full Time, Permanent
 
 
 
 
 Location:
 
 Los Angeles, California (LAX office &amp; Bel Air residence)
 
 
 
 Salary:
 
 $150,000 &ndash; $160,000 + discretionary bonus + full benefits
 
 
 
 
 
 My client, an Ultra High Net Worth (UHNW) family office, is seeking an exceptional, Mandarin-speaking Executive / Personal Assistant to support the Principal, a third-generation leader overseeing a diverse portfolio of family businesses across the United States and Asia.
 
 
 This is a fast-paced role within a sophisticated and well-established family office environment. The Principal is deeply involved in executive-level business matters alongside significant personal commitments, requiring a highly capable right hand to ensure seamless coordination across all areas.
 
 
 You will join an established team of experienced assistants based in Los Angeles and internationally, playing a key role in supporting the Principal at the highest level.
 
 
 
 
 
 
 THE ROLE
 
 
 
 This is a true EA/PA hybrid position, offering broad exposure across business operations, personal support, financial coordination, and property management.
 
 
 The role requires a proactive, resilient, and highly organized individual who can operate autonomously, manage competing priorities, and thrive in a high-demand environment.
 
 
 You will support the Principal, as well as immediate family members, ensuring smooth day-to-day operations across multiple residences, business interests, and personal commitments.
 
 
 
 
 
 
 WHAT YOU'LL DO
 
 
 
 
 Executive &amp; Personal Support
 
 
 <ul>
 <li>
 Manage complex, high-volume calendars across multiple time zones, ensuring effective prioritization
 </li>
 <li>
 Coordinate seamless domestic and international travel (commercial and private), including detailed itineraries and last-minute changes
 </li>
 <li>
 Act as a gatekeeper for the Principal, managing communications and liaising with internal teams, advisors, and external stakeholders
 </li>
 <li>
 Oversee administrative workflows including reporting, expense management, and approvals
 </li>
 <li>
 Coordinate meetings, events, and engagements, including logistics and on-site support
 </li>
 <li>
 Manage ad hoc requests and special projects with discretion and efficiency
 </li>
 </ul>
 
 
 
 
 
 Household &amp; Lifestyle Management
 
 
 <ul>
 <li>
 Oversee the smooth operation of multiple residences in Los Angeles
 </li>
 <li>
 Coordinate household staff including chef, driver, and housekeeper, as well as pet-related needs
 </li>
 <li>
 Manage personal schedules, appointments, and family logistics for The Principal and family
 </li>
 <li>
 Support property maintenance, vendor management, and household procurement
 </li>
 </ul>
 
 
 
 
 
 Financial, Banking &amp; Investment Support
 
 
 <ul>
 <li>
 Assist with banking administration, including account management, documentation, and transactions (wires, ACH, transfers)
 </li>
 <li>
 Support investment processes including capital calls, subscription documents, and coordination with legal and financial advisors
 </li>
 <li>
 Monitor account activity and maintain organized financial records
 </li>
 <li>
 Liaise with fund administrators, investment managers, and financial institutions on behalf of The Principal
 </li>
 </ul>
 
 
 
 
 
 Bookkeeping, Tax &amp; Audit Coordination
 
 
 <ul>
 <li>
 Support tax and audit processes through document collection, organization, and deadline tracking
 </li>
 <li>
 Coordinate with accountants, auditors, and advisors to ensure compliance and timely filings
 </li>
 <li>
 Assist with financial reporting and audit preparation across multiple entities
 </li>
 </ul>
 
 
 
 
 
 Foundation &amp; Philanthropy
 
 
 <ul>
 <li>
 Support the day-to-day operations of private foundations, ensuring compliance with governance and regulatory standards
 </li>
 <li>
 Assist with grant processes, documentation, and coordination with advisors
 </li>
 </ul>
 
 
 
 
 
 Property &amp; Project Management
 
 
 <ul>
 <li>
 Oversee maintenance, insurance, and vendor coordination across residential and commercial properties
 </li>
 <li>
 Support capital improvements and construction projects, liaising with contractors and suppliers
 </li>
 </ul>
 
 
 
 
 
 WHO YOU ARE
 
 
 <ul>
 <li>
 Fluent in Mandarin / Chinese (essential)
 </li>
 <li>
 Strong cultural awareness, with an understanding of Chinese family values and etiquette
 </li>
 <li>
 Significant experience supporting UHNW individuals, principals, or senior executives
 </li>
 <li>
 Proven background in hybrid EA/PA roles across both business and personal support
 </li>
 <li>
 Highly organized, detail-oriented, and capable of managing a complex, fast-moving workload
 </li>
 <li>
 Financially literate, with exposure to investments, tax processes (e.g. K-1s), and financial documentation
 </li>
 <li>
 Proactive, resilient, and able to operate independently
 </li>
 <li>
 Collaborative and able to integrate into an established, high-performing team
 </li>
 <li>
 Discreet, professional, and experienced in handling confidential matters
 </li>
 </ul>
 
 
 
 
 
 Additional Information
 
 
 <ul>
 <li>
 Based in Los Angeles, with flexibility to work from an office (near LAX) and private residences in Bel Air
 </li>
 <li>
 Working alongside a stable, long-standing EA/PA team (average tenure of 4&ndash;5 years)
 </li>
 <li>
 Full benefits package including 401(k) and pension
 </li>
 <li>
 Highly varied, hands-on role offering long-term opportunity within a sophisticated family office
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

University of Southern California

<div>The Department of Radiology at the University of Southern California is seeking a highly motivated, dependable, and detail-oriented individual to join a dynamic research team supporting quantitative imaging research study. The selected candidate will play a key role in study operations, including maintaining ongoing communication with enrolled participants, coordinating and scheduling study visits, conducting interviews, and ensuring accurate data entry and management within study databases. The individual will also provide essential administrative and operational support to research staff and faculty investigators.
Candidates must possess excellent written and verbal communication skills. The ideal applicant will demonstrate strong interpersonal and interviewing skills, including the ability to build rapport with diverse populations while maintaining professionalism, confidentiality, and adherence to research protocols. Additional qualifications include strong organizational and problem-solving abilities, attention to detail, and the ability to manage multiple priorities independently and collaboratively. Experience with data collection tools, human subjects research, and cultural competency is highly desirable. Prior experience in a research setting is preferred. This is a grant-funded position.
Work Location
This position is on-site and employee must report to work at the USC Health Science Campus in Los Angeles, CA when scheduled.
Compensation
The hourly rate range for this position is $23.35 - $26.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 1 year Minimum Field of Expertise: Administrative or research experience. Working knowledge of MS Office applications. Demonstrated effective communication and writing skills. Ability to multi-task and prioritize. Demonstrated ability to work as part of a team as well as independently. 

Minimum Education: High school or equivalent Minimum Experience: 0 - 6 months Minimum Field of Expertise: Knowledge of data collection procedures and some experience with data analysis. Excellent interpersonal skills needed for interaction with participants.</div>

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